Associate Vice President for Academic Planning and Institutional Effectiveness (504454)

  • Cal State University (CSU) Monterey Bay
  • Seaside, California
  • Nov 28, 2021
Full Time Administration and Management Planning and Development

Job Description


Associate Vice President for Academic Planning and Institutional Effectiveness

(Administrator IV)

Extended! Open until filled. Application screening begins September 29, 2021.

Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students. The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB's sustainability initiative is to be carbon neutral by 2030.

The university's faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below market rate campus housing and competitive salaries for faculty and staff.

Under the general direction of the Provost and Vice President for Academic Affairs, the AVP for Academic Planning and Institutional Effectiveness (AVP) serves as the senior administrator in the areas of academic planning and assessment, regional and professional accreditation, campus-wide program review, policy development, institutional assessment and research, strategic enrollment management, and campus strategic planning. Direct reports include the offices of Institutional Assessment and Research, Academic and Centralized Scheduling, Registrar, and the Center for Teaching, Learning and Assessment. The AVP also serves as the Accreditation Liaison Officer and the campus liaison with the CSU system in areas of policy development and academic planning. The AVP will be responsible for the continuing development of the University's coordinated effort to generate and assess data for use in campus-wide decision- making, resource allocation, institutional assessment and continuous improvement processes, working in consultation and collaboration with a wide range of academic and non-academic units. The AVP will be expected to work creatively and collaboratively with various segments of the campus community to guide self-assessment and data collection efforts and the ongoing development of a strategic enrollment management plan on campus.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following :

Academic Planning
  • Facilitates development and evaluation of academic initiatives at the institutional level
  • Coordinates the academic curricular planning processes, attending the Senate Curriculum Committee Council as appropriate
  • Oversees the Academic Program Review, Academic and Administrative Services Review
  • Oversees policy and procedures development and chairs the Policy Facilitation Team
  • Participates in campus strategic planning
  • Assists in the development of an Academic Affairs master plan
  • Serves as campus liaison with the CO and other CSUs for policy development and academic planning
  • Serves as Provost's representative on the Assessment Committee for assessment of academic programs; serves on Academic Leadership Team and President's Extended Cabinet
  • Oversees the Center for Teaching, Learning, and Assessment and support for learning outcomes assessment, including professional development
  • Oversees academic scheduling, classroom assignments, and semester by semester scheduling of classes
  • Oversees management of all space assigned to Academic Affairs, and supervises space and usage planning

Institutional Effectiveness and Reporting
  • Oversees Institutional Assessment and Research; coordinates as needed with the Division for Student Affairs in the preparation and dissemination of Academic Affairs reports and data to internal and external bodies
  • Coordinates the maintenance of the database of academic programs and student-related policies
  • Manages the compilation and production of the University Catalog
  • Works consultatively and collaboratively to implementation of a strategic enrollment management plan for the campus
  • Works cooperatively and collaboratively to guide implementation of long-range academic master planning for the campus
  • Works cooperatively with other units in developing and coordinating the university's plan to improve retention and student progress towards graduation

  • Liaison for regional and professional accreditation
  • Collaborates with assessment committee
  • WSCUC Accreditation Liaison Officer

General Administration
  • Assigns and oversees the work of staff assigned to the AVP
  • Offers a deep understanding of and respect for CSUMB's commitment to shared governance and appreciation for the role of faculty
  • Works cooperatively with the Academic Senate and other faculty representative bodies
  • Assumes other duties as assigned by the Provost

Other Functions :

Performs other job-related duties and special projects as assigned.


Ability to lead the University in strategic and integrated academic program planning; ability to align academic planning with student outreach, recruitment and retention efforts; ability to provide administrative leadership for institutional assessment and analysis; ability to manage campus accreditation, including WSCUC and other professional accreditations; and ability to implement and operationalize the University's Strategic Plan.

Ability to facilitate active communication, collaboration, and decision making within the division of academic affairs, across the campus community and within the CSU system; knowledge of innovative pedagogies that support technology-facilitated learning and scholarly activity; ability to promote and represent the institution to internal and external constituencies; ability to design, develop, and conduct major institutional research studies, both qualitative and quantitative, perform statistical analyses and prepare and present reports utilizing sound research practices that foster a culture of evidence and informed decision making. Must possess demonstrated skills, knowledge, abilities and commitment to support student success; experience in enrollment management, enrollment growth, and the ability to apply academic program growth plans to outreach and enrollment service efforts; knowledge of and experience with strategic planning; and demonstrated ability to utilize student success practices to increase student persistence and graduation rates.

In addition, the AVP of Academic Planning and Institutional Effectiveness must demonstrate capacity to be: a senior administrator and educational leader who will provide leadership to the academic planning efforts of the university, helping shape the growth and excellence of our academic programs; an experienced facilitator able to maintain academic standards and serve as the accreditation liaison, and implement campus-wide strategic planning; an experienced planner who can analyze information in the development of data-driven plans and planning strategies; an applied researcher with an understanding of computer applications, and information retrieval and analysis strategies, and the ability to design, interpret and translate the results of institutional research studies into planning and policy; a skilled practitioner in the field of institutional effectiveness, able to provide overall leadership and direction to the campus' institutional assessment and research efforts, and link assessment with academic planning, campus continuous improvement efforts, student enrollment management and accreditation; a proven policy maker experienced in developing and implementing policy in the interest of effective governing practices; and a communicator with excellent written, oral and technical communication skills.


Doctorate or terminal degree from an accredited institution. Five (5) years of experience in a university academic position and five (5) years of experience in an administrative position of sufficient scope to have gained substantial experience in strategic program planning, development, and assessment.


Scholar and educator, with a record of achievement in his/her field; experienced administrator effective in complex organizational settings. Experience in working with accreditation agencies. Demonstrated understanding of and commitment to CSUMB's Founding Vision Statement.

  • All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
  • This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
  • This position has been designated as a sensitive position with: responsibility for the care, safety and security of people (including children and minors), animals and CSU property; authority to commit financial resources of the university through contracts greater than $10,000; access to, or control over, cash, checks, credit cards, and/or credit card account information; access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards); control over campus business processes, either through functional roles or system security access.
  • This position is a designated position in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
  • This position is required to comply with confidentiality requirements outlined in the Department of Education Family Educational Rights and Privacy and California's Educational Code Chapter 13 regarding sensitive student issues.
  • This position is designated as a Campus Security Authority, will be required to participate in annual training, and to immediately forward to University Police all reports of Clery Act crimes brought to their attention.
  • Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
  • May require occasional evenings and /or weekend work.


Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Requires travel between campus offices and off-campus locations.

There are components of this job which are deemed essential on campus. This position will primarily work on the main campus, with occasional work from home. This position requires working on campus with students. The health and safety of our students, faculty, and staff remain our highest priority. In the fall, students, faculty, staff, and the community can expect that masks will be required and that the appropriate degree of social distancing will be in place in all areas based on evolving guidance. Additionally, all students, faculty, and staff are encouraged to be vaccinated before coming to campus. All community members who work or attend class on campus should expect to participate in a random or periodic testing system. CSUMB will communicate more information about vaccination requirements and testing protocols when the details become available.


Commensurate with qualifications and experience. This is a management level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental and vision insurance; long term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit: Employee Benefits Summary. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.


For full consideration, applicants must complete the required online application prior to the priority screen date found at Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.

CSUMB is not a sponsoring agency for staff or management positions.

Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389. All employees must be eligible for employment in the U.S.


CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State University, Monterey Bay Annual Security and Fire Safety Report is available at

CSUMB requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate. latest/ and questions may be sent to universitypersonnel@csumb. edu.

CSUMB is a smoke and tobacco-free campus.


CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.

Closing Date/Time: Open until filled

Job Address

Seaside, California United States View Map