Library Manager

  • City of Murrieta, CA
  • Murrieta, California
  • Sep 20, 2021
Full Time Administration and Management Library Services
  • Salary: $101,587.39 - $123,480.12 Annually USD

Job Description

Description and Essential Functions

Connected by Amazing Employees

The City of Murrieta is accepting applications for the position of Library Manager to fill one (1) current vacancy for the Murrieta Library. The eligibility list established may be used to fill upcoming vacancies within this classification for up to one (1) year.

DEFINITION
Under general direction, plans, organizes, oversees, and manages the staff and operations of the Library Division; develops and secures alternative funding methods; identifies and evaluates current and future community needs and provides leadership in developing and implementing initiatives and changes to improve library services; manages the effective use of division resources to improve organizational productivity and customer service; provides complex and responsible support to the Senior Program Manager in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Senior Program Manager. Exercises direct supervision over supervisory, professional, technical, and administrative support staff through subordinate levels of supervision.

CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, and managing the staff, operations and activities of the Library Division. Incumbents are responsible for performing diverse, specialized, and complex work involving significant accountability and decision-making responsibilities, which include division budget administration, program evaluation, and recommendation and implementation of policies, procedures, goals, objectives, priorities, and standards related to library services. Incumbents serve as a professional-level resource for organizational, managerial, and operational analyses and studies. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

ESSENTIAL FUNCTIONS
  • Plans, manages, and oversees the daily functions, operations, and activities of the Library division, including adult, children and technical services.
  • Participates in the development and implementation of goals, objectives, policies, and priorities for the division; recommends within division policy, appropriate service and staffing levels; recommends and administers policies and procedures.
  • Participates in the development, administration, and oversight of the division budget; determines funding needed for staffing, equipment, materials and supplies; ensures compliance with budgeted funding.
  • Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs and service delivery methods; assesses and monitors workload, administrative and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
  • Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
  • Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality.
  • Directs, oversees, and develops the services related to the assigned function such as adult, children's or technical support services; assigns work activities, projects, and programs; monitors work flow; reviews and evaluates services, methods, and procedures; prepares various staff reports on operations and activities.
  • Identifies and anticipates changing community needs and develops plans, services, and programs to address these changes or implements best practices.
  • Performs outreach to the community, organizations, and schools; informs community members and organizations about library services, programs, and collections.
  • Performs a variety of professional librarian duties such as development of programs and services for target audiences, reference, collection development and management, and/or cataloging.
  • Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards.
  • Conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to programs, policies, and procedures, as appropriate.
  • Serves as a liaison for assigned functions with other City departments, divisions and outside agencies; provides staff support to commissions, committees and task forces as necessary.
  • Attends and participates in professional group meetings; stays abreast of new trends and innovations in library services; researches emerging products and enhancements and their applicability to City and division needs.
  • Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
  • Receives, investigates, and responds to problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
  • Directs the establishment and maintenance of working and official division files.
  • Ensures staff compliance with City and mandated safety rules, regulations, and protocols.
  • Performs other duties as assigned.


Minimum Qualifications

EDUCATION AND EXPERIENCE
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
Required:
  • Equivalent to a master's degree from an accredited college or university with major coursework in library science or a related field.
  • Five (5) years of professional administrative or management library program experience, of which two (2) years should be in a management capacity.

LICENSES AND CERTIFICATIONS
  • Possession of or ability to obtain and maintain a valid California Driver's License or other means that would allow for the ability to commute to meetings, conduct site visits, and attend other special events throughout the county.


Knowledge, Skills and Abilities / Physical Demands and Environmental Conditions

KNOWLEDGE OF
  • Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management.
  • Principles and practices of budget development and administration.
  • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
  • Principles and practices of leadership.
  • Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
  • Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
  • Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
  • Principles and practices of contract administration and management.
  • Principles and practices of library policies, programs, program planning and implementation, systems development, and library operational trends and practices.
  • Principles of library cataloging, collection development, and sources of reference work.
  • Principles, practices, characteristics, and activities of library services and technology.
  • The local community and its library needs.
  • Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
  • Methods and techniques of preparing technical and administrative reports, and general business correspondence.
  • Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
  • City and mandated safety rules, regulations, and protocols.
  • Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
  • The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
  • Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

ABILITY TO
  • Plan, organize, oversee and manage the staff and operations of the Library Division.
  • Develop and implement goals, objectives, practices, policies, procedures, and work standards.
  • Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
  • Provide administrative and professional leadership and direction for the division.
  • Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
  • Understand, interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
  • Evaluate and develop improvements in operations, procedures, policies, or methods.
  • Administer complex, technical, and professional library services programs in an independent and cooperative manner.
  • Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
  • Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
  • Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
  • Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
  • Effectively represent the division and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meeting with individuals.
  • Direct the establishment and maintenance of a variety of filing, record keeping, and tracking systems.
  • Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
  • Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
  • Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
  • Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
  • Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer and to operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information, and climb ladders to hang displays or decorations. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.

ENVIRONMENTAL CONDITIONS
Employees work primarily in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may also work outdoors during special events and are exposed to cold and hot temperatures. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

Supplemental Information

APPLICATION PROCEDURE
A City application form must be submitted online. Applicants can apply online at www.MurrietaCA.gov .

SELECTION PROCESS
Candidates must clearly demonstrate through their application materials that they meet the employment standards outlined above. All properly completed applications will be reviewed, and the most appropriately qualified individuals will be invited to continue in the selection process. Examinations for the position may consist of any combination of appraisal interview, performance test and writing exercise to evaluate the applicant's skill, training, and experience for the position. Successful applicants will be placed on an eligibility list. The City may also merge lists. The selected candidate(s) must successfully complete pre-employment clearances which may include a physical, drug screen, and Live Scan background screening.

EQUAL EMPLOYMENT OPPORTUNITY
The City of Murrieta is committed to providing equal employment opportunities to all employees and applicants for employment. All employment practices such as recruitment, selection, and promotions are administered in a manner designed to ensure that employees and applicants for employment are not subjected to discrimination on the basis of race, color, religion, sex, sexual orientation, national origin, age (over 40), marital or veteran status, genetic information, gender identity, gender expression, medical condition, disability, or any other basis that is inconsistent with federal, state or local laws.

THE COMMUNITY
Located just north of San Diego County, the City of Murrieta is home to approximately 115,000 people. Family-oriented with more than 52 parks, 1,300 acres of trails and some of the nation's top school(s), it is consistently ranked the top place to live in SW Riverside County and one of the safest cities in California. With some of the lowest unemployment in the state, City-based Police and Fire, and a high median income, Murrieta's offers its residents an exceptional quality-of-life in an engaged and connected community.

MANAGEMENT & CONFIDENTIAL
The following is a summary of the provided benefits to full-time employees in the represented unit. For further information, please refer to the unit's Salary Resolution or Memorandum of Understanding .
  • RETIREMENT : The City participates inÂthe California Public Employees' Retirement System (CalPERS).
    • Tier 1 (Classic Members hired prior to 12/30/2012)
      • Formula: 2.7% at 55
      • Member Contribution: 8.0% of compensation
      • Final Compensation: Highest twelve (12) consecutive month period
Tier 2 (Classic Members hired on or after 12/30/2012)
  • Formula: 2.0% at 60
  • Member Contribution: 7.0% of compensation
  • Final Compensation: Highest thirty-six (36) consecutive month period
Tier 3 (New Members)
  • Formula: 2.0% at 62
  • Member Contribution: 50% of normal cost (currently 7.0% of compensation)
  • Final Compensation: Highest thirty-six (36) consecutive month period
MEDICAL INSURANCE : The City contributes up to $1,537.64 per month toward medical insurance for employees and their eligible dependents. RETIREE MEDICAL INSURANCE : Please refer to the unit's Memorandum of Understanding for details. DENTAL INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. VISION INSURANCE : The City pays for 100% of the premium for the employee and their eligible dependents. LIFE INSURANCE : The City pays for 100% of the premium for a life insurance policy equal to one time an employee's base salary. Additional life insurance is available. SHORT-TERM DISABILITY INSURANCE: ÂThe City pays for 100% of the premium for the employee. LONG-TERM DISABILITY INSURANCE : The City pays for 100% of the premium for the employee. DEFERRED COMPENSATION : Employees are eligible to participate in a deferred compensation plan through Nationwide Retirement Solutions and/orÂICMA-RC. The City contributes a matching amount to the employee's account on a dollar for dollar basis, not to exceed $3,000 per year for Department Heads toward 401aÂplan, $2,600 per year for Managers and $1,600 per year for Confidential.
Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract negotiations between the recognized employee association and the City of Murrieta.

01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal. Responses such as, "see resume" or "see application" will result in rejection of your application. Proof of education is required. Proof of education is required.
  • Yes, I understand and agree
  • No, I do not agree


02
What is the highest level of education you have completed?
  • Less than a High School diploma or equivalent.
  • High School Diploma or Equivalent (GED)
  • Some college
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctorate Degree


03
Do you possess a master's degree or equivalent from an accredited college with major course work in library science or a related field?
  • Yes
  • No


04
If you do not hold a master's degree or higher, please list any degree or coursework you have taken in library science or related field. If you have not taken similar coursework, please indicate N/A.

05
How many years of experience do you possess of professional administrative or management library program experience
  • No experience
  • Less than five years
  • More than five, but less than seven years
  • More than seven, but less than nine years
  • More than nine years but less than 11 years
  • More than 11years


06
Out of the total years of experience you noted in the previous question, how many years did you work in a management capacity?
  • No experience
  • Less than two years
  • More than two, but less than four years
  • More than four, but less than six years
  • More than six years


07
Please describe your management experience. If you do not have this experience, please enter N/A.

08
This position will manage all City of Murrieta Library programs. Please detail below your experience working for a Public Library and in which programs you have experience. If you do not have this experience please, please enter N/A.

Required Question
Closing Date/Time: Continuous

Job Address

Murrieta, California United States View Map