Recreation Specialist

  • City of Costa Mesa, CA
  • Costa Mesa, California
  • Sep 20, 2021
Part Time Parks and Recreation
  • Salary: See Position Description USD

Job Description

Description

This job posting was last updated on September 9, 2021.

SALARY: $18.68 - $25.04 per hour
*Effective July 2022: 2% Salary Increase will be applied

There are currently 2 (two) part-time vacancies, one vacancy is assigned to Aquatics.

The next application review date is September 23, 2021

JOB SUMMARY:

Under general direction of the Recreation Coordinator, Assistant Recreation Supervisor or Recreation Supervisor, this position assists the Recreation Coordinator in the day-to-day operations of a community center or other recreation facility/program; plans, promotes, coordinates, implements and evaluates specialized recreation programs (aquatics, adult and youth fitness, early childhood education, senior center and other specialized recreation programs) and performs related duties as required.

CLASS CHARACTERISTICS:

This is the first level in the Recreation classification series. An incumbent in this classification may have a specialized certification or work experience in the primary program area to which they are assigned. They are responsible for supervising part-time staff and volunteers in various program areas such as aquatics, adult/youth fitness, early childhood education, senior center, special events, etc. Work is reviewed while in progress and by results achieved through regular conferences, reports and evaluations. This position differentiates itself from the Recreation Leader IV position due to the level of responsibility and difficulty as well as a specialized license or certificate or level of knowledge and expertise in the assigned area. This position differentiates itself from the Recreation Coordinator position in that the latter has responsibility for management of a community center, and more complex or multiple program(s).

APPLICATION AND SELECTION PROCESS:
All applicants must complete an online City application and supplemental questionnaire. This recruitment may close at any time without notice, therefore prompt application is encouraged.

Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Do not indicate "see attached resume" as they will not be reviewed in the application process . Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include, but is not limited to, the following components: application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list established from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the online application process). Notifications will be sent to the email address that is listed on your online application.
All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen).

Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice.

Essential Functions

These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed.

Plans, coordinates, promotes and implements free and fee based programs in a specialized area of recreation, community and citywide special event programs.

Promotes programs and events through the preparation of printed materials (e.g. informational brochures and news releases) and advertisements; and performs other outreach activities to effectively solicit program and event participants.

Assists in establishing clear goals and objectives for respective program area, with measurable outcomes.

Develops, recommends and monitors program budget revenues and expenditures.

Selects, trains, supervises and evaluates performance of part-time staff, volunteers and contract personnel.

Prepares staff schedules and conducts monthly staff trainings.

Develops and maintains accurate resource files, operates general office equipment, including a personal computer.

Collects and accounts for money; acts as cashier as needed.

Provides information and assistance to the general public regarding assigned programs and activities and ensures registration deadlines are met in a timely manner.

Prepares and maintains files and databases; prepares and presents comprehensive written and oral activity reports regarding assigned programs, activities, and events.

Establishes positive relationships with community organizations, City partners, the Newport Mesa Unified School District and secures sponsors as necessary.

Monitors and patrols a community center facility and ensures adherence to safety practices/protocols.

Reviews and submits all incident/accident reports as well as make recommendations for preventative measures.

Reviews daily logbooks and staff sign-in/out sheets for completion and accuracy.

Develops a parent packet for each program, implements program registration, and monitors daily occurrences.

Makes routine inventory checks and prepares purchase requisitions.

May oversee receptionist desk and assist with customer service responses.

May supervise a community center in the absence of the Recreation Coordinator or Assistant Recreation Supervisor.

Performs other duties as required.

When assigned to Aquatics:

Implements and supervises aquatic class registration process.

May perform functions as a Lifeguard, Instructor Guard, and Senior Lifeguard classifications when necessary.

When assigned to Youth Programming:

Coordinates, schedules, and supervises year-round programs for youth ranging from early childhood (3-5 years old), elementary (5-12 years old), and teens (12-17 years old) that provides academic enrichment, recreation play, athletics, events, and socialization.

Plans and executes permits with Newport-Mesa Unified School District and collaborates with outside vendors for excursions and guest speakers.

When assigned to the Senior Center:

Organizes, develops and supervises specialized programs and events to enrich the lives of seniors such as classes, presentations, seminars, events, senior excursions, volunteer program, transportation program, and food distribution

When assigned to Facilities and Events:

Oversees and administers rental contracts for City facilities.

Plans monthly special events at Lions Park.

Qualification Guidelines

A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows:

EDUCATION, TRAINING AND/OR EXPERIENCE:

Must be 18 years of age.

Education equivalent to an Associate of Arts degree in recreation, physical education, public or business administration or a related field.

One year experience in planning, promoting, coordinating and facilitating of Recreation or Senior programs and special events or social services including some supervisory experience in a recreational setting. Experience with specific program area of recruitment/assignment is highly desirable.

LICENSE AND/OR CERTIFICATE:

Possession of or the ability to obtain a valid Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment.

Possession of, or the ability to obtain, valid CPR and first aid certificates.

May require the ability to obtain a Commercial Class C Driver License with a passenger endorsement.

When assigned to Aquatics:

Possession of the following certificates are required:

1. Water Safety Instructor

2. American Red Cross Lifeguarding/First Aid/CPR/AED

The ability to obtain the following certificates within 12 months of appointment:

1. First Aid for Public Safety Personnel (Title 22)

2. American Red Cross Lifeguarding/First Aid/CPR/AED Instructor

The ability to obtain the following certificates within 18 months of appointment:

Water Safety Instructor Trainer

REQUISITE KNOWLEDGE AND SKILL LEVELS:

Knowledge of modern theories, principals and practices of community services and recreation programming.

Knowledge of applicable federal, state and local laws and regulations as they pertain to assigned

program.

When assigned to Aquatics:

Knowledge of overall pool operations including chemicals and equipment.

Knowledge of American Red Cross curriculum policies and procedures.

When assigned to Youth Programing:

Knowledge of youth program operations and working with children.

When assigned to the Senior Center:

Knowledge of trends in the senior community and specialized programs.

When assigned to Facilities and Events:

Knowledge of facility management and allocation and special event planning.

REQUISITE ABILITIES:

Ability to plan, coordinate and lead a specialized program area of recreation with thorough knowledge of specific, identified programs.

Ability to provide direction to part-time and seasonal staff in program implementation.

Ability to recruit, train, supervise, and evaluate employees and volunteers. Ability to evaluate situations, identify problems, and exercise sound judgement when determining solutions within established guidelines.

Ability to maintain effective work relationships with employees, public officials, program participants, contract instructors, volunteers and the general public.

Ability to keep accurate financial and equipment inventory on specific recreation programs.

Ability to prepare clear, concise, and accurate reports, correspondence, and other written materials.

Ability to effectively communicate with employees, public officials, program participants and parents, contract instructors, volunteers, and the general public.

Ability to work weekend and evening hours.

When assigned to Aquatics:

Ability to swim with proficiency and endurance.

Ability to perform lifesaving and rescue techniques, including administering CPR/AED and First Aid.

Supplemental Information
PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:

Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification.

Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis.

To view benefit information for all groups, Click Here

New Full-Time employees contribute the following amounts on a pre-tax basis towards the 2%@60 or 2%@62 CalPERS retirement formula depending on eligibility:
  • Effective July 8, 2018: 12% of their salary

Full-Time employeesreceive the following health insurance flexible benefits contribution:
  • Effective July 7, 2019: $1,400 monthly
  • Effective June 2022: $1,500 monthly


New Part-Time employees are appointed by and serve at the will of the Department Director. They are reviewed for merit salary advancement on a periodic basis. Generally, part-time employees are limited to no more than 1,000 hours of work per fiscal year (July 1 - June 30). Certain part-time employees, however, are permitted to exceed this limit.Part-time employees participate in either the Public Agency Retirement System (PARS) or the California Public Employees Retirement System (CalPERS) depending on eligibility. Employees enrolled in PARS contribute 3.75% of salary with a matching City contribution. Employees enrolled in CalPERS contribute 7.50% - 10.469% of salary depending on eligibility. Part-time positions are eligible to receive general leave benefits. General leave can be used for sick, vacation, or holiday time.

The City does not participate in the Social Security system; however, federal mandate requires all new employees to contribute 1.45% of wages to Medicare. As a condition of employment, all new employees are required to enroll and participate in the direct deposit program.

Closing Date/Time: Continuous

Special Instructions

Continuous

Job Address

Costa Mesa, California United States View Map