Civil Keeper - Extra-Help

  • Sonoma County, CA
  • Santa Rosa, California
  • Jan 01, 2022
Variable Shift Clerical and Administrative Support
  • Salary: See Position Description USD

Job Description

Position Information

The Sonoma County Sheriff's Office seeks a qualified professional for an extra-help, Civil Keeper position.

A Civil Keeper is employed on an as-needed basis by the Sheriff's Office to assist in the enforcement of writs by maintaining physical custody and control of all property under levy. A Keeper is not a peace officer and does not have the authority or responsibilities of a peace officer. A Civil Keeper acts as a Sheriff's Office representative by securing and maintaining property under levy. This type of levy is commonly referred to as a Keeper Levy, and is most often used in retail type businesses that maintain a cash register and conduct over-the-counter sales. During the Keeper Levy period, the business operates as usual while the Keeper seizes incoming cash and checks from the sale of merchandise. The Keeper prevents the removal of any stock or equipment unless paid for in full. The Keeper also prepares a detailed written inventory of all the property found at the premises. Once installed on a job, the Civil Keeper may not leave the premises until relieved.

The primary duty of a Keeper is to safeguard the property under levy which has been entrusted to his/her care. Sections 488.090 and 687.030 of the Code of Civil Procedures and Section 26726 of the Government code authorizes the Sheriff to install such Keepers as needed to discharge the duties of his office.

Note: This position is paid for by the plaintiff through fees collected by the Sheriff's Office. The Keeper classification is hired as an extra-help position.

According to Government Code 26726, the current fees paid to a Civil Keeper are:
  • $140.00 for up to an 8 hour shift
  • $300.00 for an 8 - 12 hour shift
  • $60.00 for not-found returns
The Civil Keeper is required to perform the following duties:
  • Maintain physical custody and control of all property under levy, including all cash, stock-in-trade, inventory, fixtures and equipment on the premises
  • Establish and maintain control of the "bank"
  • Count and "receipt" money on hand
  • Make change from the "bank" during the normal course of business
  • Collect and "receipt" for any payments made during the levy
  • Maintain control of the keys to the business
  • Make a detailed inventory of all properties under levy
  • Use of Sheriff's Office radios
  • Act as the Sheriff's Office representative in a neutral, impartial and firm manner in maintaining and securing of property
  • Record arrival and departure times and document conditions met on assignment, particularly any problems that may later result in a complaint by any party to the action in a Keeper's log
  • Secure cash register and monitor its contents to prevent money from being removed
Extra-help employees relieve or augment permanent staff. Intermittent, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most regular employee benefits such as: long-term disability insurance coverage; accrual of vacation; participation in the County retirement program; or eligibility to take promotional examinations. Intermittent, extra-help employees are limited in their employment to a maximum of 1,380 hours within any twelve month consecutive period. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage.

The Civil Service Title for this position is Keeper.

This employment list may also be used to fill future extra-help positions as they occur during the active status of this list.

Minimum Qualifications

Education and Experience: Any combination of education and experience which would provide an opportunity to obtain the required knowledge and ability. Normally, some experience in law enforcement, or related field, which includes experience working with the public.

License: Possession of a valid California Driver's License at an appropriate level to perform the duties of the position and a good driving record.

Background Requirement: Incumbents shall not have been convicted of a felony in this state or any other state or in any federal jurisdiction, or of any offense in any other state or in any federal jurisdiction, which would have been a felony if committed in this state, nor be under current formal probation supervision.

Knowledge, Skills, and Abilities

Ability to: follow oral and written instructions; work during weekdays, weekends, holidays, and irregular hours; maintain courteous and professional relationships with county staff, the public and business owners; work effectively with irate people in a hostile work environment; tactfully enforce rules, regulations, laws and ordinances; keep simple cash records and inventory logs.

Selection Procedure & Some Helpful Tips When Applying

Extra Help & Continuous Selection Procedure
  • Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
  • You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
  • You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
  • Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.
Please visit Getting a Job with the County of Sonoma to review more detailed information about the application, examination, and department selection processes.


The selection procedure will consist of the following examination:
An Application and Supplemental Questionnaire Appraisal (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge, and abilities which relate to this position to ensure satisfaction of the minimum qualifications for this position. Candidates who possess the minimum qualifications for the position will be placed on an extra-help employment list and referred to the department. The department may contact candidates from the employment list who possess the most appropriate job-related qualifications for further consideration.


Being part of the Sheriff's Office and being expected to keep the public safe requires a thorough background investigation process. This process includes an assessment of prior work history, verifying educational experiences, court reports, public records searches, understanding past patterns relating to drug usage, financial patterns, etc. This entails gathering a significant amount of information from job candidates and speaking to former employers, friends, family members, etc. Polygraphs, drug tests, and medical and physical examinations are also part of this process. Candidates must be honest and forthcoming about information that may arise during the background process. Deception during any portion of this process is grounds for disqualification, even after employment. This process can take anywhere from 3-5 months. Many factors are taken into consideration and one should not assume a credit issue or prior drug use is automatically disqualifying. Candidates will be given the opportunity to present mitigating information they feel should be considered. You are encouraged to be as responsive as possible while this process is taking place to help expedite the timeline, and we encourage you to stay patient and interested in this great career opportunity while this process is taking place.

You may also review the Job Classification Screening Schedule to determine the requirements for this position.

Please read the Sheriff's Office Pre-Employment Drug Use Guidelines for further information.

IMPORTANT INFORMATION: As the largest employer in Sonoma County, the Board of Supervisors has adopted a vaccination and testing policy to help mitigate transmission of COVID-19. All County employees will be required to either have documented proof of full COVID-19 vaccination on file or consent to weekly COVID-19 testing.


Applications are accepted on-line at: . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people. Please view the County's Equal Employment Opportunity Policy for further information.

HR Analyst: MN
HR Technician: RR

Closing Date:Continuous

Job Address

Santa Rosa, California United States View Map