Division of Academic Affairs
Administrative Analyst/Specialist - Non-Exempt
*** Temporary Position ***
RESPONSIBILITIES & DUTIES:
The analyst will perform a variety of support functions for the Student Research (SR) office that include, but are not limited to, the planning and facilitation of faculty and student research talks; coordinating Student Research related campus events (e.g. CSUCI Student Research Conference and Fall Student Research Showcase); and assisting in the process of selecting students and faculty to participate in student research programs such as UNIV 498 (Faculty-Student Research Collaborative) courses, Faculty-Student Small Grants Program, Summer Undergraduate Research Fellows (SURF), and the state-wide CSU Student Research Competition. In addition, the analyst will work to transition and adapt programming and activities to a virtual format when possible.
In addition to providing day-to-day administrative support, the analyst will also be required to coordinate the promotion, requests, and reimbursements related to student travel awards for conference presentations and other financial awards that support students' research and creative activities. They will maintain the CI Student Research website and student research social media accounts, and develop promotional materials aimed at increasing student involvement in SR. In addition, the analyst will provide administrative and outreach support for the Summer SURF Program and process payments for all students and faculty. They will also reconcile, track, and monitor Student Research budgets including Instructionally Related (IRA), Strategic Initiatives (SI), and Foundation Awards. They will also provide administrative support to execute the Strategic Initiative Award Objectives and deliverables.
In addition to the items listed above, the position will require independently planning, researching, and implementing other projects that contribute to the goals and objectives of the Student Research office. The analyst will use considerable judgment and discretion when managing sensitive information and situations. They will work with the Student Research Faculty Coordinator to implement systems for project data collection and for performance reporting documentation for audit purposes. Furthermore, they will examine operational processes and recommend efficient methods for ongoing continuous improvement for student research activities.
REQUIREMENTS OF POSITION:
A minimum of three years combined administrative experience working in a higher education setting, basic project budget management and evaluation experience (data collection and analysis) and direct experience working with diverse students, faculty, and community. Requires general knowledge and skills applicable to project management with a foundational knowledge of public administration principles, practices, and methods obtained through completion of a bachelor's degree in a relevant field.
Must demonstrate: the ability to handle a variety of detailed and complex tasks quickly and with a high degree of accuracy; ability to interpret and apply policies and procedures independently, ability to meet timelines and deadlines; ability to work both independently and as a team member; possession of outstanding interpersonal, written, and verbal communication skills; ability to research, analyze, interpret and apply regulations established by the funding source (e.g. stateside versus CI Foundation funds).
Ability to develop and maintain cooperative working relationships with multiple educational, public, and community organizations, staff, faculty and other campus departments; possession of the ability and willingness to learn new skills and quickly absorb new information; use of diplomacy, tact and discretion; initiative, independence, and the ability to start and see a project through to completion; ability to investigate, research and analyze problems; experience making small group presentations. Must have advanced Microsoft Office Suite skills (including Word, Excel, Outlook, PowerPoint and Publisher). Familiarity with PeopleSoft Finance is highly desirable as well as knowledge of the university infrastructure, policies, and procedures. Must have excellent negotiation, interpersonal and public speaking skills. Familiarity with website and social media preferred but not required.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
Hiring Range: $4,000 - $4,250 per month
Closing Date/Time: Open until filled