Library Public Service & Archives Assistant (LSS III) (505894)

  • CSU, Sacramento
  • Sacramento, California
  • Jan 01, 2022
Full Time Clerical and Administrative Support Library Services

Job Description


Public Service & Archives Assistant

Library Services Specialist III

Posting Details

Priority Application Deadline (Posting will remain open until filled): Thursday, November 11, 2021 at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

This position reports directly to the Head of Special Collections and University Archives. The department acquires new library materials, works of art on paper, and manuscript and archival collections in analog and born-digital formats. This position is responsible for maintaining the SCUA Reading Room desk and reference services. Works at the public service desk and assists with reference inquires and ILL requests. Assists with all patron requests for digital materials and contributes to department digital projects. May processes and organize manuscript and archival collections through all stages, from accessioning, arrangement, and description to cataloging. Assists with book and print collections. Collaborates with SCUA staff to plan the goals and priorities for collection processing and digital projects. Provides training to students in library reference functions and in arrangement and description. Oversees stacks maintenance and supply ordering. Shares responsibility for the maintenance and location information for cataloging records. May create finding aids in ArchivesSpace and export these to the Online Archive of California. Assists with the creation and installation of exhibits.


CSU Classification Salary Range: $3,528 - $6,525 per month

Hiring Range: $3,528 - $4,300 per month

Recruitment Type: Regular (probationary)

Time Base: Full-Time

Pay Plan: 12 months

Work Hours: 40 hours per week. Schedule to be determined at time of hire.

Department Information

As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the Library with campus student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a Federal Document Depository. The Library's mission is to inspire excellence in teaching, learning, and scholarly activities.

The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. Sacramento State is designated by the U.S. Department of Education as an Asian American, Native American, and Pacific Islander-Serving (AANAPI) and a Hispanic Serving Institutions (HSI). Therefore we welcome and encourage individuals from diverse backgrounds to join our growing organization of 28 Library faculty, 33 staff and approximately 40 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another's success.

Minimum Qualifications

In addition to Position Skill Level II requirements, work at this skill level typically requires the following range of skills:
• Thorough knowledge of and ability to interpret overall library policies and procedures and an in-depth knowledge of library operations, policies and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures.
• Working knowledge of library collection and its organization, as well as classification schemes. Demonstrated expertise in creating and correcting bibliographic records.
• Thorough knowledge of external on-line databases, system and resources, including the ability to perform complex on-line searches.
• Thorough knowledge of institution and library's policies and practices associated with the ethical use of and access to library and on-line resources.
• Working knowledge of national standards pertaining to library operations, including a thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance.
• Demonstrated expertise in using library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance.
• Ability to investigate and research more complex problems, including analyzing and interpreting information.
• Working knowledge of library accounting and budget procedures and allocation processes, and ability to apply this knowledge to assist in handling vendor accounts and the budget process.
• Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students.
• Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and on-line resources.
• Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing work flow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness. Working knowledge of campus human resource practices and payroll procedures.
• Strong organizational skills to oversee and lead work flow in assigned area.

These qualifications for entry normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education.

Required Qualifications

1. Two to three years of related library and/or clerical experience.
2. Experience using library systems and/or complex databases.
3. Experience in public service and customer service functions
4. Experience in accessioning and processing manuscript and/or archival collections.
5. Experience with drafting documentation of procedures and providing training to others.
6. Experience in designing and mounting exhibitions.

7. Proficiency with standard office software packages and systems (e.g. Microsoft Excel, Office 365) and the Internet.
8. Knowledge of Archivists Toolkit, ArchivesSpace, or other archival data management system.
9. Demonstrated knowledge of DACS, MARC, and EAD encoding.
10. Knowledge of metadata standards (MARC, Dublin Core, MARCXML).
11. Knowledge of digital reproduction of photographs and other documents.
12. Ability to investigate and research complex problems, including analyzing and interpreting information.
13. Knowledge of stacks maintenance and supply ordering.
14. Strong communication skills.
15. Demonstrated ability to train, supervise, and manage student employees, interns, and volunteers.
16. Strong interpersonal skills to work effectively with others in a team environment.
17. Strong organizational and detail-oriented skills with the ability to meet deadlines and ensure regular workflows.
18. Demonstrated strong commitment to diversity, equity, and inclusion in higher education.

- Ability to pass a background check.

19. Ability to frequently move (e.g. lift, carry) library materials up to 40 lbs.

Preferred Qualifications

20. Proficiency in the use of the library management system Alma, including Analytics, and of Primo, the Library's discovery tool.
21. Society of American Archivists awards or certificates.
22. Experience with XML editing tools and born-digital formats.
23. Experience in stacks management.
24. Experience in digital collections processing, data migration, and/or digital curation.
25. Knowledge of appraisal of manuscript and archival collections.
26. Bibliographic and/or reading knowledge of foreign languages.
27. Experience in creating and maintaining collection and donor files.
28. Experience in taking meeting minutes and doing student scheduling.
29. Experience collecting statistics.
30. Experience in ordering supplies.

Required Licenses/Certifications


Documents Needed to Apply

Resume, cover letter, diversity statement.

Instructions for diversity statement: As an equal opportunity employer with a diverse staff and student population, Sacramento States is committed to creating an inclusive and effective teaching and working environment for all. What contributions are you most proud of that exemplify your awareness and sensitivity towards promoting an inclusive environment? What have you learned working with diverse populations? Please limit your response to 500 words.

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: " As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. " As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Eligibility Verification
Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Closing Date/Time: Open until filled

Job Address

Sacramento, California 95819 United States View Map