Well-Being & Health Promotion Administrative Coordinator (Administrative Support Coordinator II) (506377)

  • San Diego State University
  • San Diego, California
  • Oct 28, 2021
Full Time Administration and Management Clerical and Administrative Support Public Health

Job Description


Position Summary

The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but are not limited to, Assistant Deans for Student Affairs; Career Services; Center for Educational Partnerships, Outreach and Success; Communications Services; Counseling & Psychological Services; Cultural and Identity Centers; Educational Opportunity Programs and Ethnic Affairs; Financial Aid and Scholarships; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; and programming related to Inclusive Excellence.

Division of Student Affairs and Campus Diversity

The Division facilitates the academic and career success, personal growth, and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations, and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging, and inclusion through:

  • Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world;

  • Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds;

  • Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences;

  • Developing leaders who believe in and lead others toward supporting civility, mutual respect, and diversity in our society and workplaces; and

  • Cultivating relationships with the local community that advance the well-being of diverse individuals and communities.

The Well-being & Health Promotion Department aims to enhance the well-being of SDSU students in order for them to achieve academic success and establish lifelong healthy behaviors and attitudes to reduce the risk for disease and injury.

Well-being & Health Promotion believes that students' health is an integral part of their academic success. A student's success can be derailed by poor choices that affect health and safety. Often alcohol and other drugs, reckless or dangerous behavior, and risky sexual behavior can lead to injuries, disease, legal trouble, and social circumstances that make continued academic progress difficult or impossible. The department serves a preventative role to allow students to make more healthful and less risky decisions by:

1. Helping create a healthy campus and community environment.

2. Assuring students know-how and are motivated to make healthy decisions.

Well-being & Health Promotion provides SDSU students with tools to succeed by offering health education on women's health, contraception, STI education, nutrition education, alcohol, and other drugs education, medical referral assistance, and Peer Health Education for the campus community.

Well-being & Health Promotion maintains a commitment to collaborative and integrated efforts to achieve student health.

This position, under the general supervision of the Director of Well-being & Health Promotion, will function and contribute to the department in the following ways:

• The incumbent must be able to work with minimal day-to-day direction, possess superior analytical and budgetary skills, be able to establish work priorities that will assure completion of projects in a timely fashion, and have theoretical knowledge, and experience to make recommendations and draw conclusions after analysis of problems, situations and/or data. Work will require interaction with other staff within the program as well as the campus and community, and so requires superior oral and written communication skills. On occasion, weekend and evening work may be necessary.

• Functions as the primary financial and budgetary resource through the production of financial reports, the coordination of department payroll activities, the coordination of department travel approval and reimbursement processes, the management of university accounts payable, procurement acquisition, and the management of budgets for paperwork with SDSU Foundation.

• Provides departmental administrative development through the collaboration with campus IT/ITSO staff to coordinate departmental web development, the coordination of departmental calendar and campus event calendars, the creation and maintenance of clinical appointment scheduling calendar within electronic health record system, the management of HIPPA consent and reporting processes, and PL1 data access reports and the supervision of work-study student assistant staff members.

• This person will have access to highly confidential information and must possess a clear understanding of regulations and policies relating to the confidentiality of student and employee records and other information. The incumbent will also be conversant with state and federal mandates to provide accommodations for individuals with disabilities, particularly in the implementation of those mandates within higher education.

For more information regarding the well-Being & Health Promotion Department, click here.

This is a full-time (1.0 time-base), benefits-eligible, temporary position anticipated to end on or before June 30, 2022. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on-campus at SDSU in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications
  • Three or more years of operating within a collegiate Health Promotion/Health Education/Wellness/Student Health atmosphere.
  • Strong knowledge of CSU campus financial processes.

Specialized Skills

Knowledge of the following software programs and university processes is required:
  • Oracle business software and university financial reporting policies
  • PeopleSoft and campus HR procedures
  • Adobe Software
  • Medi-cal and insurance coverage parameters
  • Family PACT program enrollment and procurement regulations
  • HIPAA and FERPA privacy law applications

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment not expected to exceed $3,352 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,352 - $5,639 per month.

SDSU COVID-19 Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on November 10, 2021. To receive full consideration, apply by November 9, 2021. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Noemi Bravo-Rojas at nbravorojas@sdsu.edu

Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map