Administrative Services Analyst - Information Systems

  • County of Yolo
  • Woodland, California
  • Jan 01, 2022
Administrative Analysis and Research Information Technology and Communication Services

Job Description

Description

Yolo County, a place where YOU belong!
The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.
Come join us! This is where YOU belong.
The County of Yolo is recruiting to fill one regular, full-time position in the class of Administrative Services Analyst (ASA) at the Yolo County District Attorney's Office . The candidate selected for this position will be responsible for performing technical-related activities within the department. The ideal candidate for this position must have the ability to think critically, solve problems, and learn quickly. Strong organizational and analytical skills, attention to detail, the ability to communicate effectively both verbally and in writing, as well as being a team player who is willing to help others are also crucial characteristics for success in this position. Candidates with SQL experience are preferred.
Definition
Under direction, the incumbent performs moderately difficult and complex administrative and analytical work that may involve and/or emphasize the functional areas of: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support; and performs other related duties as required.
Distinguishing Characteristics
This is the full journey-level class in the professional Administrative Services Analyst series. At this level, incumbents use substantial independent judgment to make decisions on work issues, including those that are unusual or fall outside of established parameters. Incumbents often perform duties that are highly specialized to the work unit, emphasizing one or more of the following functional areas: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support. Consequently, specialized recruitments may be held to attract applicants by functional area.
This recruitment will be open on a continuous basis until the position is filled. Interested applicants should submit an online County of Yolo Employment Application , a completed Supplemental Questionnaire , a detailed resume , and verification of education . Submitted applications will be reviewed on a regular basis, and the applications of qualified individuals will be forwarded to the department for additional consideration.

For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement below.

Essential Functions

Assignments may include, but are not limited to, the duties listed below. Typical duties related to information systems support functions:
  • Coordinates with departmental staff, outside vendors, and central information technology staff and communicates functional guidelines to be utilized in the execution of information technology systems.
  • Conducts technical studies and analyses of information systems and makes recommendations.
  • Prepares complex and/or technical written documents such as reports, system documentation and user manuals.
  • Contact and consult with software vendors for upgrades and fixes to problems;
  • Diagnose, analyze and resolve software problems.
  • Identifies and recommends staff training needs.
  • Performs administrative and maintenance tasks for departmental information systems.
  • Obtains quotations for equipment and software costs.
  • May serve as a point of contact for support of department peripheral equipment.
  • Coordinates the use of information services systems among County departments, cities and other agencies.
To view the full job description, click here .

Employment Standards

Any combination of the required experience and education listed below that provides the required knowledge and abilities is acceptable. A typical way of getting the knowledge and abilities is outlined below:

Education:
Possession of a bachelor's degree from an accredited college or university in business administration, public administration, accounting, finance, organizational development, social work, education, human resources, information technology or a closely related field; AND
Experience: Either one (1) year as an Associate Administrative Services Analyst in Yolo County; or three (3) years of professional analytical journey level experience in any of the functional areas required by the position: general and administrative support, fiscal and contract management, program analysis and compliance, staff development and training, and/or information systems support.

Substitution: Additional professional level experience in any of the functional areas noted above may be substituted for the required education on a year-for-year basis up to a maximum of two years.

Experience in the classifications of Staff Services Analyst I/II, Departmental Analyst, Program and Administrative Planner, and Employment Training Analyst in Yolo County may be substituted for the above required education on a year-for-year basis up to a maximum four (4) years.
Knowledge of: Computer systems configuration and design; information systems technologies and capabilities; requirements for the installation and implementation of the complex computer software systems; operation of multitasking operations systems and tools; and project administration principles and techniques.
Ability to: Exercise initiative in developing and applying effective operating procedures applicable to information technology systems and office automation programs; conduct feasibility studies to determine needs and implement findings; analyze complex situations accurately and take effective courses of action; gather and analyze complex data; prepare and present formal written and oral reports; develop and maintain cooperative and collaborative working relationships with those contacted in the course of work.

Background Requirements
Incumbents in this class may have access to Federal Tax Information and are subject to confidentiality and safeguarding requirements of Internal Revenue Code 6103(p)(4). As such, an individual selected for this position is subject to a thorough background investigation as stipulated in Section 5.1.1 of Internal Revenue Service Publication 1075, which includes the following:
  1. Review of Federal Bureau of Investigation (FBI) fingerprint results;
  2. Check of local law enforcement agencies where the subject has lived, worked and/or attended school within the last five (5) years and, if applicable, of the appropriate agency for any identified arrests; and
  3. Verification of an employee's eligibility to work in the United States.
Background investigations are conducted upon hire and every ten (10) years of employment thereafter.

License
Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a physical or mental disability may request a reasonable accommodation.

Application & Selection Process

It is highly recommended that you print this job bulletin for future reference.

Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position as of the closing date. Application information must be current, concise, and related to the requirements in this job announcement. You may include a resume with your application; however, it will not substitute for the information requested on the application. I n addition to a completed application and resume, applicants are required to submit verification of education and a completed supplemental questionnaire. Incomplete applications will be disqualified.

Additional documents may be submitted to the Yolo County Human Resources Office in any one or more of the following ways:
* As an attachment to the online application
* By e-mail to jobs@yolocounty.org
* By fax to (530) 666-8049
* By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
All required documents must be received by the Human Resources Office. Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail.

Selection Procedure
The following is a tentative schedule of events that will occur as part of the selection process. The selection process steps may change with or without notice.
* Screen for Minimum Qualifications
* Screening for Best Qualified
* Department Selection Interviews
* Reference Checks
• Conditional Job Offer, pending:
* DOJ Livescan
* Medical Examination (Drug & Alcohol Screening)
* Proof of Vaccination or Exemption

Screening for Best Qualified
The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write "no experience" for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified.

Verification of Education
Acceptable forms of educational documentation are official or unofficial transcripts that list the student's name, institution name, field of study and date the degree was awarded.

For recent graduates who have not received proof of their degree yet, a letter from the registrar's office stating that all requirements for graduation have been met and listing the field of study will be sufficient proof of graduation.

Please do not send originals; copies of the required documents are acceptable. Any submitted documents will not be returned.

All foreign transcripts or diplomas must be in English. If the institution does not provide these documents in English, the applicant will need to provide a translation which has been done by a professional agency. The County of Yolo will accept education as equivalent to U.S. accreditation from Institutions that are listed as members of the International Association of Universities. You may check for your school by visiting the IAU web site.
Applicants who possess a degree or completed coursework that is not from an accredited college or university, must submit one of the following:

1. A written statement from a U.S. accredited university or college that states that the applicant is qualified for entrance to a program of graduate studies for which a degree in a related field is required.

2. An evaluation of the applicant's degree and coursework equivalency by a private organization that provides foreign credential evaluation services. The evaluation must include a comparison of comparable U.S. courses for content, credit and grade.

Note: Foreign language documents must include a precise word-for-word English translation of all foreign language documents. It is the responsibility of each applicant to prove to the satisfaction of the County that the applicant meets the specific requirements listed on the job announcement for each specific examination. The following is a list of private organizations that provide foreign credential evaluation services. Fees range from $50 to $400 per document; processing times vary from 5-20 business days. For further information, please contact the organization(s). The County of Yolo does not endorse these business entities; this list has been developed for informational purposes only.

EDUCATIONAL RECORDS EVALUATION SERVICE
601 University Ave., Suite 127
Sacramento, CA 95825
(916) 921-0790
www.eres.com

FOREIGN EDUCATION DOCUMENT SERVICE
P.O. Box 151739
San Diego, CA 92175
(619) 265-5810
www.documentservice.org

CENTER FOR APPLIED RESEARCH, EVALUATION & EDUCATION, INC.
P.O. Box 18358 Anaheim, CA 92817
(714) 237-9272
www.iescaree.com

GLOBAL SERVICES ASSOCIATES, INC.
409 North Pacific Coast Highway, # 393
Redondo Beach, CA 90277
(310) 828-5709
www.globaleval.org

INTERNATIONAL EDUCATION RESEARCH FOUNDATION CREDENTIALS EVALUATION SERVICE
P.O. Box 3665
Culver City, CA 90231-3665
(310) 258-9451
www.ierf.org

Contact Information
For questions about the position or about employment with the County, please contact Human Resources by e-mail at jobs@yolocounty.org or by phone at (530) 666-8055.
Equal Employment Opportunity
It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) 666-8055 at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required.

Job Address

Woodland, California United States View Map