Sr. Admin. Analyst (AFSCME)

  • BART
  • Oakland, California
  • May 08, 2022
Full Time Administrative Analysis and Research

Job Description


Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Conditions of Employment

All new or rehired San Francisco Bay Area Rapid Transit District (BART) employees are required to be fully vaccinated against COVID-19 as a condition of employment. You will be required to show proof of your completed COVID-19 vaccination prior to receiving a final offer, unless you receive a COVID-19 Vaccination reasonable accommodation due to a medical condition or a religious exemption due to an approved sincerely held religious belief that prohibits you from receiving a vaccine. BART will review requests for a reasonable accommodation or religious exemption on a case-by-case basis. Documentation may be required. For questions, please contact BART Human Resources, Leave Management at HRDP@bart.gov .

Department

Office of Civil Rights

Pay and Benefits

BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2021 current employee cost $153.85 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents.

Pay Rate

$105,106.44/annually - $136,638.030/annually (AFSCME Payband E)
(Initial salary will be between $105,106.44/annually - $120,872.40/annually to commensurate with experience)

Posted Date

November 10, 2021

Closing Date

December 8, 2021
January 3, 2022
Open Until Filled

Reports To

Senior Manager of Economic Opportunity Policy and Program or designee.


Days Off

Saturday and Sunday

Who May Apply

All current BART employees and qualified individuals who are not yet BART employees.

Current Assignment

The San Francisco Bay Area Rapid Transit District (BART) Office of Civil Rights Department is looking for a Senior Administrative Analyst to join the Economic Opportunity Policy & Program (EOPP) Division. If you enjoy working in a fast-paced, multi-tasking, and deadline-driven environment, join our team.
The Senior Administrative Analyst in this area will perform highly skilled technical data and policy analysis supporting the EOPP Division. This position will accurately analyze large amounts of data, translating technical and policy information into reports and/or policies. The candidate will competently conduct statistical analysis of complex data sets that may include all Civil Rights Programs, fluently translate technical and nontechnical information, and efficiently develop information and reports for various audiences. Various projects include but are not limited to: assisting with Disparity Study, racial equity strategies, and certification applications.
The ideal candidate will demonstrate the following criteria beyond the minimum qualifications:
  • Directly related experience is preferred in analyzing and performing advanced statistical and analysis, including data forecasting and process improvement, supporting Civil Rights programs.
  • Ability to conduct qualitative and quantitative analysis in support of reporting, policy, procedure, and program development for Civil Rights program.
  • Ability to implement, coordinate and administer elements of a Civil Rights program.
  • Proficiency with business computer applications including Microsoft Word, Excel, PowerPoint, and Outlook, Power BI, PeopleSoft Financial Supply, B2Gnow.
  • Excellent written and verbal communication skills and proficiency in preparing and presenting reports that utilize quantitative and qualitative analytical methods, memorandums, programs, and presentations.
  • Excellent organizational skills and demonstrated ability to effectively complete several concurrent assignments across a wide range of projects.



Essential Job Functions

Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations. Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director. Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports. Trains assigned employees in their area of work including administrative methods, procedures and techniques. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events. Responds to and resolves difficult and sensitive inquiries and complaints.
QUALIFICATIONS

Knowledge of :
- Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions
- Principles and practices of program development and implementation
- Principles and practices of budget preparation and administration
- Methods of administrative, organizational, economic, and procedural analysis
- Methods and techniques of statistical and financial analysis
- Business computer applications for statistical analysis and data management
- Principles and practices of procurement, purchasing, and accounting
- Methods and techniques used to conduct a variety of analytical studies
- Principles, practices, methods and techniques of report preparation
- Principles and procedures of record keeping
- Office equipment including computers, supporting word processing, and spreadsheet applications
- Related Federal, state and local laws, codes and regulations

Skill/ Ability in :
- Performing complex analytical duties
- Preparing, administering and monitoring capital and operating budgets
- Maintaining accurate records and files
- Preparing clear and concise administrative, budgetary, and financial reports
- Collecting, evaluating and interpreting complex information and data
- Reviewing and analyzing complex technical documents and proposals
- Analyzing complex problems, identify alternative solutions and recommend conclusions
- Working independently in the absence of supervision
- Interpreting and apply laws, policies, rules and regulations
- Establishing and maintaining effective working relationships with those contacted in the course of work
- Communicating clearly and concisely, both orally and in writing
- Operating office equipment including computers and supporting word processing and spreadsheet applications

Minimum Qualifications

Education :
Possession of a Bachelor's degree in business administration, public administration, accounting, economics or a related field from an accredited college or university.
Experience :
The equivalent of three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience.
Substitution :
Additional professional experience as outlined above may be substituted for the education on a year-foryear basis. A college degree is preferred
Other Requirements :
Specified positions may require a valid California driver's license and a satisfactory driving record.
WORKING CONDITIONS

Environmental Conditions :
Office environment; exposure to computer screens.
Physical Conditions :
May require maintaining physical condition necessary for sitting for prolonged periods of time.


Selection Process

This position is represented by American Federation of  State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met.  Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements.  Pre-employment processing will also include a background check.  (Does not apply to current full-time District employees unless specific job requires additional evaluations)

The selection process for this position will be in accordance with the applicable collective bargaining agreement.

Application Process

External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688.

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.


Other Information

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements.  Pre-employment processing may also includes a background check.

Other Information

Please note that any job announcement may be canceled at any time.

Note

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.



Essential Job Functions

The San Francisco Bay Area Rapid Transit District (BART) Office of Civil Rights Department is looking for a Senior Administrative Analyst to join the Economic Opportunity Policy & Program (EOPP) Division. If you enjoy working in a fast-paced, multi-tasking, and deadline-driven environment, join our team.
The Senior Administrative Analyst in this area will perform highly skilled technical data and policy analysis supporting the EOPP Division. This position will accurately analyze large amounts of data, translating technical and policy information into reports and/or policies. The candidate will competently conduct statistical analysis of complex data sets that may include all Civil Rights Programs, fluently translate technical and nontechnical information, and efficiently develop information and reports for various audiences. Various projects include but are not limited to: assisting with Disparity Study, racial equity strategies, and certification applications.
The ideal candidate will demonstrate the following criteria beyond the minimum qualifications:
  • Directly related experience is preferred in analyzing and performing advanced statistical and analysis, including data forecasting and process improvement, supporting Civil Rights programs.
  • Ability to conduct qualitative and quantitative analysis in support of reporting, policy, procedure, and program development for Civil Rights program.
  • Ability to implement, coordinate and administer elements of a Civil Rights program.
  • Proficiency with business computer applications including Microsoft Word, Excel, PowerPoint, and Outlook, Power BI, PeopleSoft Financial Supply, B2Gnow.
  • Excellent written and verbal communication skills and proficiency in preparing and presenting reports that utilize quantitative and qualitative analytical methods, memorandums, programs, and presentations.
  • Excellent organizational skills and demonstrated ability to effectively complete several concurrent assignments across a wide range of projects.



Essential Job Functions

Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations. Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director. Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports. Trains assigned employees in their area of work including administrative methods, procedures and techniques. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events. Responds to and resolves difficult and sensitive inquiries and complaints.
QUALIFICATIONS

Knowledge of :
- Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions
- Principles and practices of program development and implementation
- Principles and practices of budget preparation and administration
- Methods of administrative, organizational, economic, and procedural analysis
- Methods and techniques of statistical and financial analysis
- Business computer applications for statistical analysis and data management
- Principles and practices of procurement, purchasing, and accounting
- Methods and techniques used to conduct a variety of analytical studies
- Principles, practices, methods and techniques of report preparation
- Principles and procedures of record keeping
- Office equipment including computers, supporting word processing, and spreadsheet applications
- Related Federal, state and local laws, codes and regulations

Skill/ Ability in :
- Performing complex analytical duties
- Preparing, administering and monitoring capital and operating budgets
- Maintaining accurate records and files
- Preparing clear and concise administrative, budgetary, and financial reports
- Collecting, evaluating and interpreting complex information and data
- Reviewing and analyzing complex technical documents and proposals
- Analyzing complex problems, identify alternative solutions and recommend conclusions
- Working independently in the absence of supervision
- Interpreting and apply laws, policies, rules and regulations
- Establishing and maintaining effective working relationships with those contacted in the course of work
- Communicating clearly and concisely, both orally and in writing
- Operating office equipment including computers and supporting word processing and spreadsheet applications

Minimum Qualifications

Education :
Possession of a Bachelor's degree in business administration, public administration, accounting, economics or a related field from an accredited college or university.
Experience :
The equivalent of three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience.
Substitution :
Additional professional experience as outlined above may be substituted for the education on a year-foryear basis. A college degree is preferred
Other Requirements :
Specified positions may require a valid California driver's license and a satisfactory driving record.
WORKING CONDITIONS

Environmental Conditions :
Office environment; exposure to computer screens.
Physical Conditions :
May require maintaining physical condition necessary for sitting for prolonged periods of time.


Selection Process

This position is represented by American Federation of  State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met.  Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements.  Pre-employment processing will also include a background check.  (Does not apply to current full-time District employees unless specific job requires additional evaluations)

The selection process for this position will be in accordance with the applicable collective bargaining agreement.

Application Process

External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688.

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.


Other Information

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements.  Pre-employment processing may also includes a background check.

Other Information

Please note that any job announcement may be canceled at any time.

Note

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.

Job Address

Oakland, California United States View Map