Salary: $48,011.81 - $58,358.98 Annually USD
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
Under direction, assist finance professionals in ensuring accuracy, completeness and timely processing in the areas of municipal finance including, but not limited to, the specialized fields of Accounting, Collections and Purchasing; and perform related work as required.
This class is distinguished from the Account Clerk series by the increased independence of action and concurrent increase in the consequence of error. This class requires additional training and practical experience in order to perform the critical aspects of the class.
Assigned supervisory and/or management staff.
This is not a supervisory classification.
Examples of Duties
The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
1. Perform a variety of accounting duties including, but not limited to, the specialized fields of Accounting, Collections, Payroll, Utility Billing, and Business License.
2. Review and verify cash deposits; prepare deposit reports for verification prior to posting cash; and prepare deposits for transit to bank.
3. Prepare workpapers and perform analyses in support of annual audits and budget.
4. Advise supervisors and others of trends, new developments, and operational and compliance issues related to the field and assist in designing and developing systems and procedures which promote efficiency and effectiveness.
5. Consult and provide internal customer service on technical matters with other departments, supervisors and the public and assist department heads in reviewing budgets.
6. Analyze, calculate, and enter data for month end closing; compile, analyze, and prepare month end close reports to submit for review.
7. Analyze, calculate, research, and prepare various transactions.
8. Respond to customer questions and/or complaints in an efficient manner, resolve problems requiring immediate attention, and verify that underlying systematic or process issues have been addressed.
9. Perform ancillary accounting and finance tasks as requested by supervisors.
10. Train and provide work coordination for other staff.
11. Perform related duties as required.
12. Prepare and post entries to ledgers and journals as necessary.
13. Prepare monthly, quarterly, and annual reconciliations and maintain necessary records and logs.
14. Assist with the preparation of monthly and annual financial and budgetary reports and statements.
15. Maintain fixed asset records.
16. Maintain expenditure controls on budgets and provide related assistance in support of the budgeting process.
17. Prepare cash and investment reports.
18. Process budget transfers.
19. Perform cleanup of the payroll budget; analyze and review the payroll account, checking for over budgets and estimating through end of fiscal year and prepare budget transfer.
20. Review and record accounts payable and prepare reports in support of accounts payable operations.
21. Issue vendor checks and encumber appropriated funds and verify availability of funds.
22. Collect, compile, prepare, and calculate invoices and requests for payment; review and verify pertinent information for accuracy; prepare and audit batches; enter requests for payment into the appropriate system; and make changes as necessary.
23. Prepare and pay purchasing and travel cards as necessary.
24. Process Form 1099s as required; verify vendors who will be issued a Form 1099 and make changes as necessary.
25. Answer questions from vendors and other departments regarding payment of invoices and research unpaid and missing invoices.
26. Review and enter purchase orders for travel; generate credit card reports from bank and send to departments as necessary; perform final review and approval of expense reports; pull reports, pull travel authorizations, and enter information into the purchasing card system; and track credit cards and liquidate purchase orders when complete and make changes as necessary.
27. Audit payment authorizations against outstanding purchase orders.
28. Perform contract processing and review contracts for funding and create purchase orders.
29. Run reports comparing purchase orders in the purchasing system to the encumbrances in the general ledger system and make corrections as necessary.
30. Review, enter, proof payroll data and issue paychecks and electronic payroll deposits.
31. Prepare retirement and insurance reports.
32. Review and monitor deferred compensation.
33. Submit payroll distributions for posting.
34. File Federal and State wage and benefit reports, taxes and returns.
35. Coordinate and centralize the collection activity for the City and its agencies.
36. Prepare files and related documents on collection accounts.
37. Analyze billing and payment data and compute balances due; correspond with customers concerning past due balances; analyze ability of debtor to pay and determine most appropriate manner of collection; and issue final demand letters.
38. Initiate and represent City and its agencies in small claims court actions.
39. Perform asset searches, oral examinations, wage garnishments, till taps and other levies and seizures.
40. Recommend account adjustments and write-offs to supervisors.
41. Coordinate bankruptcy actions with others.
42. Prepare reports in support of collection activities and as otherwise directed by supervisors.
43. Provide leadership and functional oversight to revenue related Account Clerk positions.
44. Maintain inventory of fixed assets; manage the receipt, storage, and issuance of equipment, materials, supplies, parts or tools and maintain the records for the central store room.
45. Arrange for the disposal of surplus salvage material or equipment by auction or bid and coordinate the solicitation, evaluation and recommendation of bids.
46. Prepare monthly and bi-monthly utility bills and other related bills and notices including final bills, delinquency notices, shut off notices, and shut off work orders; and prepare final bill refund request and credit balance refunds.
47. Perform a variety of duties related to the meter reading function including scheduling, prioritizing routes to be read, and preparing meter download for meter reading process.
48. Interact with field crew to ensure that meters are read and reported back on a timely basis and issues are investigated and resolved.
49. Coordinate the work order request process in order to ensure all service requests are being handled and properly recorded.
50. Process new or cancelled accounts, meter changes, or other similar utility billing activities as required.
51. Perform a variety of duties in support of the business license function; review and process new business license applications and enter information into system, make changes and additions and input all data including money processed for business licenses.
52. Verifies deposit sheets received, enters license information, and balances reports.
53. Prints business licenses to be mailed to customers; mails renewals and past due notices; scans and indexes applications.
The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Operations, services, and activities of assigned accounting system, function, or program area.
Principles and practices of governmental accounting, collections, payroll, utility billing, and business license, as appropriate.
Automated financial management information systems.
Federal, State and municipal laws, codes and regulations.
Resources and industry references.
Municipal budgeting and accounting procedures and practices.
Methods and techniques for basic report preparation and writing.
Principles and procedures of financial record keeping and reporting.
Mathematical principles including business mathematics.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Perform a variety of responsible technical accounting duties in support of assigned accounting system, function, or program area.
Perform a variety of accounting, fiscal, and statistical record keeping duties including to prepare, maintain, and reconcile a variety of records and files.
Analyze specific problems and situations.
Adopt effective procedures to resolve problems.
Prioritize work and meet deadlines.
Maintain composure and exercise good judgment in dealing with supervisors, peers and the public. Collect and compile financial and budgetary reports.
Implement and maintain filing systems.
Plan and organize work to meet changing priorities and deadlines.
Work independently with little or no supervision.
Accurately audit invoices, reports, and other various documents.
Make mathematical calculations quickly and accurately.
Enter and retrieve data from computer system.
Review and interpret accounting transactions and records.
Provide customer service and phone etiquette in communicating with vendors, other staff, and the public.
Operate office equipment including computers and supporting word processing, spreadsheet, and
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Education and Experience Guidelines - Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Equivalent to the completion of the twelfth grade supplemented by college level course work in accounting, bookkeeping, or a related field.
Two years of increasingly responsible technical accounting experience.
License or Certificate:
Possession of an appropriate California Driver License.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential job functions. Environment : Work is performed in an office environment; continuous contact with staff and the public.
Physical : Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; lift and move objects weighing up to 25 pounds; corrected hearing and vision to normal range; verbal communication; and use of office equipment, including computers, telephones, calculators, copiers, and FAX.
Closing Date/Time: Continuous