FACILITIES PROGRAM & PROJECT DIVISION MANAGER (ADMINISTRATIVE MANAGER 13, ISD)

  • LOS ANGELES COUNTY
  • Los Angeles, California
  • Jan 01, 2022
Full Time Administration and Management Clerical and Administrative Support
  • Salary: $135,642.48 - $210,951.60 Annually USD

Job Description

EXAM NUMBER

W1082G

When to Submit Your Application:
This announcement is a reposting to reopen the exam, and update the filing period.

The application filing period will begin on 11/22/21 at 7:00 a.m., (PT). This examination will remain open until the needs of the service are met and is subject to closure at any time without prior notice.

Type of Recruitment: Open Competitive Job Opportunity

Check Out Our Outstanding Benefits!
Click here to see a list of employee benefits.

Who We Are:
The Internal Services Department (ISD) plays a major role in supporting all County of Los Angeles departments and commissions. With an annual budget of over $873 million and 2,183 budgeted positions along with over 5,120 contracted workers of varying professions of facilities management, information technology. environmental, administrative, purchasing and contracting, ISD is the County's trusted partner and provider of choice.

The Opportunity:
We are pursuing qualified candidates to fill the position of Administrative Manager 13, ISD (Facilities Program & Project Division Manager). The incumbent will manage a division within a Service of the Internal Services Department with responsibility for planning, organizing, business development and directing its services and products. The incumbent will work under the direction of a high level manager within the Service. The size of the organizational operation managed will depend on the scope and complexity of the function assigned.

Essential Job Functions

Directs and coordinates the work of a team of managers and supervisors to initiate, plan, estimate, schedule, implement, administer, monitor and complete a major Facility Assessment and Deferred Maintenance Program. This includes both capital replacement and deferred maintenance repairs of major building systems.

Administers, plans, develops, and evaluates service delivery and other programs and systems. Ensures strong program controls based on best practices in construction management relative to project management, quality assurance, contractor performance, regulatory compliance and fiscal management.

Manages the entire lifecycle of projects including driving team accountabilities, addressing project issues/risks, driving effective decision making and delivering status updates/recommendations to management, and assuring project work is executed in compliance with design codes, construction and building codes, regulations, safety standards, budgets, and schedules.

Responsible for the preparation and administration of the Division budget; manages the budget, schedule and prioritization of current and future year capital systems replacement and deferred maintenance project plans for the program.

Creates and manages reporting methods to track building and infrastructure asset performance. Manages FM's Deferred Maintenance opportunities within FOS's Facility Management Systems and other third-party applications to support the program. Manages project development reporting and close out to ensure proper allocation of funds and accuracy of data within CMMS.

Manages facility assessment process to identify and plan the replacement cost of assets and systems associated to RS Means. Manages (TCO) Total Cost of Ownership of buildings and infrastructure. Monitor asset life cycles, with an emphasis on developing performance metrics, automated data reporting to support building/infrastructure systems optimization, condition assessment from cradle to grave.

Supervises the preparation of routine and special project progress reports dealing with unique circumstances or problems, including recommendation for their resolution; prepares routine and non-routine correspondences to the Board of Supervisors; reviews reports and/or recommendations prepared by subordinates identifying solutions for potential project problem areas and for technical feasibility and administrative correctness, and makes necessary recommendations to the division head, as necessary.

Directs the personnel, fiscal, and other administrative functions of a division.

Establishes and maintains effective working relationships and develops new business with other County departments, customers, governmental agencies, and the public. Regularly briefs elected officials and/or their staff.

Directs the development and implementation of changes in organization, resolution of work problems, staffing, work distribution, and management information systems in order to increase effectiveness and efficiency to reduce administrative costs of the Division and department.

Assists in planning and developing strategic plans and goals, management concepts, objectives, policies, projects, and systems to carry out the work of the department.

Interfaces with the Board of Supervisors; offices and other public agencies, as necessary or as directed.

May act for the Branch or General Manager of the Service in the latter's absence.

Requirements
Requirements to Qualify:
Five years' experience in the planning and design of construction and/or renovation of large and complex buildings and infrastructures,* three years of which must have included full-time experience managing an organization/section of professional staff responsible for the planning, design, construction and/or renovation of large and complex capital improvements and deferred maintenance including scheduling and resource management or program management.

License:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class:
2 - Light. Light physical effort which may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable walking may be involved.

Special Requirement Information:
*
Large and complex buildings and infrastructures is defined as a major construction or renovation program encompassing an overall budget of at least 35 million dollars .
Desirable Qualifications:
  • Bachelors degree or higher from an accredited college or university in Construction Science/Management, Civil Engineering or closely related field.
  • Experience working for large governmental agency(ies) as an employee or contractor serving a population of 125,000 or larger.
  • Certification in the following: Certificate of Registration as a Professional Engineer (PE), Certified Construction Manager (CCM), Certification as a Project Management Professionals (PMPs), or Program Management Professionals (PgMPs).
  • Demonstrated ability to work cooperatively with others in establishing long range facility plans.
  • Demonstrated ability to manage large capital improvement projects as well as day-to-day operations of a large complex organization.
  • Ability to lead a large division through participatory management.
  • Experience managing a large/complex budget.


Additional Information
Our Assessment Process:
Part I - An evaluation of training and experience based on application information and desirable qualifications weighted at 30% .

Part II - An oral interview covering training, experience, fitness for the position and the general ability to perform the duties of the position weighted at 70%.

Candidates must achieve a score of 70% or higher on each weighted part of the examination in order to be placed on the eligible register.

Note: All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address.

Please add RMendez@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.

ELIGIBILITY INFORMATION:
The names of candidates receiving a passing grade in the examination will be placed on the Eligible Register in the order of their score group for a period of twelve (12) months following the date of promulgation. Passing this examination and being placed on the Eligible Register do not guarantee an offer of employment.

No person may compete for this examination more than once every twelve (12) months.

Applications will be processed on an as-received basis and those receiving a passing score will be promulgated to the eligible register accordingly.

VACANCY INFORMATION: The resulting eligible register for this examination will be used to fill the vacancy located in the Program and Project Management Division, of the Internal Services Department located at 1100 N. Eastern Avenue, Los Angeles, CA 90063.

SHIFT: Day

How to Apply:Applications must be filed online only. We must receive your application by 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the website https://www.governmentjobs.com/career/lacounty.

Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Please make sure you put in the time and effort when filling out your application and supplemental questions (if any) completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to Qualify as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.

Computer and Internet Access at Public Libraries:LA County Public Library has announced they are reopening some libraries with limited hours access throughout LA County. Refer to their website at https://lacountylibrary.org/reopening/ for more information.

For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Fair Chance Information: The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed."

COVID-19 Vaccination: All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department.

Have questions about anything listed above?

Contact us:Exam Number: W1082G
Department Contact Name: Raul Mendez
Department Contact Phone:
(323) 267-2056
Department Contact Email: RMendez@isd.lacounty.gov
California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (323) 267-2432
Teletype Phone: (800) 899-4099
Alternate Teletype Phone: (800) 897-0077
Closing Date/Time: Continuous

Job Address

Los Angeles, California United States View Map