Department Administrative Coordinator - Theatre & Dance (507194)

  • California Polytechnic State University
  • San Luis Obispo, California
  • Jan 01, 2022
Full Time Clerical and Administrative Support

Job Description


Job Summary

This position provides continuity of operations with respect to Department, College and University mission and goals while ensuring compliance with University, College and Department policies and procedures and has significant autonomy and decision-making responsibility. Particular emphasis in the following areas: Program Oversight; Office Administration/Leadership; Lead Work Direction; Budget and Personnel Analysis; Budget Planning and Administration/Accounting /Purchasing; Faculty Peer Review & Human Resources; Faculty Recruitment, Appointment, Lecturer Contracts, Orientation/Training, Teaching Associate Appointment, Contracts, and Orientation ; Staff & Student Assistant Recruiting, Training & Review; Academic Affairs & Curriculum; Department Chair & Faculty Guidance/Support; Student Tracking & Support; Special Events & Projects.

Note: This position is paid under the 11/12 pay plan, where salary for 11 months is distributed over 12 months with JULY off (with pay, benefits, and vacation/sick leave accrual continuing through months off).

Department Summary

The Theatre and Dance Department (TH/DANC) is a major academic unit in the College of Liberal Arts (CLA). The department offers a B.A. in Theatre Arts, a minor in Dance, a minor in Theatre, and offers courses to satisfy General Education and Breadth requirements open to all Cal Poly students. The department is one of the smallest on campus, with approximately 55-60 undergraduate majors. Each year, as part of its curriculum design, the department produces three mainstage faculty-directed theatre productions, one faculty-directed dance concert (Orchesis Dance Company), a student dance concert, and an annual one-act play festival; in addition to club sponsored performances and independently approved student projects. The department is currently composed of a department chair (on a 3-year rotation, with 3-year renewable terms), 6 full-time faculty, 7 part-time lecturers, and 3 staff (Technical Director, Costume Shop Manager, Administrative Support Coordinator).

Key Qualifications
  • Ability to analyze resource allocation and project needs on a variety of levels as it relates to departmental needs.
  • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
  • Ability to manage moderately complex scheduling and records; ability to gather, compile data from various sources and maintain detailed records.
  • Working knowledge of budget policies and procedures.
  • Ability to provide lead work direction and/or training and assistance to others.
  • Ability to work and maintain a professional and welcoming demeanor in an environment of constant deadlines and interruptions from phone calls or office visitors.

Education and Experience

High school diploma or its equivalent. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).

Salary and Benefits:

Anticipated Hiring Range: $34,260 - $44,004 annually

Classification Range: $33,708 - $56,628 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.

Supplemental Information

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

Closing Date/Time: Open until filled

Job Address

San Luis Obispo, California 93405 United States View Map