Administrative Support Coordinator I (506940)

  • San Diego State University
  • San Diego, California
  • Jan 01, 2022
Full Time Administration and Management Clerical and Administrative Support

Job Description

Description:

Position Summary

The SDSU School of Public Health is a top 15 public school of public health in the nation and is ranked 23rd among all schools and programs of public health (U.S. News and World Report, 2019 edition). The school has undergraduate, graduate, and doctoral programs within five established divisions. The doctoral programs are offered jointly with the University of California, San Diego (UCSD). Student enrollment exceeds 900 students across all programs. The School has strong community partnerships, which enable it to provide practical experience to students.

The Administrative Support Coordinator I is responsible for general administrative support to the joint doctoral and master's programs in the School of Public Health.

The incumbent will be responsible for coordinating the class scheduling process, the appointment of adjunct faculty, and providing direct support for faculty recruitment processes.

In addition, the position is responsible for supporting general administrative operations such as responding to questions from faculty, students, and the general public, ensuring the school's website is up to date, developing forms, fliers, and surveys, maintaining filing systems and collecting required documents.

This position will also be responsible for coordinating the hiring of student workers for the school, collecting information required for student worker files, submitting documents to Human Resources, tracking the on-boarding processes, and ensuring time are correctly reported each week.

The expectation is that this position will be cross-trained in the school's administrative functions to ensure necessary tasks are completed in a timely manner.

For more information regarding SDSU School of Public Health, click here.

This is a full-time (1.0 time-base) benefits-eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on-campus at SDSU in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

• Academic experience, preferably in a school or department

• Experience developing complex schedules

•Specialized Skills

• Experience managing calendars

• Experience developing forms, surveys, and fliers

• Customer Service oriented

• Experience with Peoplesoft

Proficiency with MS Office Suite

• Strong communication skills

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment not expected to exceed $3,500.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,064 - $5,148 per month.

SDSU COVID-19 Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on November 29, 2021. To receive full consideration, apply by November 28, 2021. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Noemi Bravo-Rojas at nbravorojas@sdsu.edu

Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map