State of Nevada
Boulder City, Nevada, United States
Announcement Number: 47694 Open to all qualified persons. Posted 06/06/2024 Close Date: 06/20/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 14 Days 6 Hrs 55 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada Secretary of State's office has an opening for an Administrative Assistant IV located in Las Vegas Nevada. This position provides and coordinates administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. Review records and reports and desire incumbent should be detailed orientated, have experience with data entry, and customer service, the ability to communicate both verbal and in writing, and be able to learn quickly and train others. Work involves providing and coordinating administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jun 07, 2024
Full Time
Announcement Number: 47694 Open to all qualified persons. Posted 06/06/2024 Close Date: 06/20/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 14 Days 6 Hrs 55 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada Secretary of State's office has an opening for an Administrative Assistant IV located in Las Vegas Nevada. This position provides and coordinates administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. Review records and reports and desire incumbent should be detailed orientated, have experience with data entry, and customer service, the ability to communicate both verbal and in writing, and be able to learn quickly and train others. Work involves providing and coordinating administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
State of Nevada
Indian Springs, Nevada, United States
Announcement Number: 47694 Open to all qualified persons. Posted 06/06/2024 Close Date: 06/20/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 14 Days 6 Hrs 55 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada Secretary of State's office has an opening for an Administrative Assistant IV located in Las Vegas Nevada. This position provides and coordinates administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. Review records and reports and desire incumbent should be detailed orientated, have experience with data entry, and customer service, the ability to communicate both verbal and in writing, and be able to learn quickly and train others. Work involves providing and coordinating administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jun 07, 2024
Full Time
Announcement Number: 47694 Open to all qualified persons. Posted 06/06/2024 Close Date: 06/20/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 14 Days 6 Hrs 55 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada Secretary of State's office has an opening for an Administrative Assistant IV located in Las Vegas Nevada. This position provides and coordinates administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. Review records and reports and desire incumbent should be detailed orientated, have experience with data entry, and customer service, the ability to communicate both verbal and in writing, and be able to learn quickly and train others. Work involves providing and coordinating administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 47694 Open to all qualified persons. Posted 06/06/2024 Close Date: 06/20/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 14 Days 6 Hrs 55 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada Secretary of State's office has an opening for an Administrative Assistant IV located in Las Vegas Nevada. This position provides and coordinates administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. Review records and reports and desire incumbent should be detailed orientated, have experience with data entry, and customer service, the ability to communicate both verbal and in writing, and be able to learn quickly and train others. Work involves providing and coordinating administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jun 07, 2024
Full Time
Announcement Number: 47694 Open to all qualified persons. Posted 06/06/2024 Close Date: 06/20/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 14 Days 6 Hrs 55 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada Secretary of State's office has an opening for an Administrative Assistant IV located in Las Vegas Nevada. This position provides and coordinates administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. Review records and reports and desire incumbent should be detailed orientated, have experience with data entry, and customer service, the ability to communicate both verbal and in writing, and be able to learn quickly and train others. Work involves providing and coordinating administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 47694 Open to all qualified persons. Posted 06/06/2024 Close Date: 06/20/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 14 Days 6 Hrs 55 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada Secretary of State's office has an opening for an Administrative Assistant IV located in Las Vegas Nevada. This position provides and coordinates administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. Review records and reports and desire incumbent should be detailed orientated, have experience with data entry, and customer service, the ability to communicate both verbal and in writing, and be able to learn quickly and train others. Work involves providing and coordinating administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jun 07, 2024
Full Time
Announcement Number: 47694 Open to all qualified persons. Posted 06/06/2024 Close Date: 06/20/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 14 Days 6 Hrs 55 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada Secretary of State's office has an opening for an Administrative Assistant IV located in Las Vegas Nevada. This position provides and coordinates administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. Review records and reports and desire incumbent should be detailed orientated, have experience with data entry, and customer service, the ability to communicate both verbal and in writing, and be able to learn quickly and train others. Work involves providing and coordinating administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 47603 Open to all qualified persons. Posted 05/31/2024 Close Date: 06/14/2024 Recruiter: DANIEL LABARBERA Email: d.labarbera@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located with the Division of Public and Behavioral Health, Northern Nevada Adult Mental Health Services in Sparks. Under the general supervision of the Program Officer I, the incumbent in this position will be responsible for maintaining records and files; data entry; processing provider billing; creating and maintaining forms and other documents; meeting deadlines for regular occurring reports; make eligibility determinations based on established program policy; complete tasks independently and/or as team. Incumbent must have the ability to multi-task and perform a variety of duties with possible interruptions and distractions occurring. Incumbent must have the ability to do research and make appropriate decisions while maintaining patient HIPPA rights, along with investigating and problem-solving different situations that may occur. The incumbent will work directly with patients, the public, medical staff, and other administrative staff. The incumbent must able to complete tasks on the computer using Microsoft products, the internet, Adobe, and other site specific programs. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jun 01, 2024
Full Time
Announcement Number: 47603 Open to all qualified persons. Posted 05/31/2024 Close Date: 06/14/2024 Recruiter: DANIEL LABARBERA Email: d.labarbera@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located with the Division of Public and Behavioral Health, Northern Nevada Adult Mental Health Services in Sparks. Under the general supervision of the Program Officer I, the incumbent in this position will be responsible for maintaining records and files; data entry; processing provider billing; creating and maintaining forms and other documents; meeting deadlines for regular occurring reports; make eligibility determinations based on established program policy; complete tasks independently and/or as team. Incumbent must have the ability to multi-task and perform a variety of duties with possible interruptions and distractions occurring. Incumbent must have the ability to do research and make appropriate decisions while maintaining patient HIPPA rights, along with investigating and problem-solving different situations that may occur. The incumbent will work directly with patients, the public, medical staff, and other administrative staff. The incumbent must able to complete tasks on the computer using Microsoft products, the internet, Adobe, and other site specific programs. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 47603 Open to all qualified persons. Posted 05/31/2024 Close Date: 06/14/2024 Recruiter: DANIEL LABARBERA Email: d.labarbera@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located with the Division of Public and Behavioral Health, Northern Nevada Adult Mental Health Services in Sparks. Under the general supervision of the Program Officer I, the incumbent in this position will be responsible for maintaining records and files; data entry; processing provider billing; creating and maintaining forms and other documents; meeting deadlines for regular occurring reports; make eligibility determinations based on established program policy; complete tasks independently and/or as team. Incumbent must have the ability to multi-task and perform a variety of duties with possible interruptions and distractions occurring. Incumbent must have the ability to do research and make appropriate decisions while maintaining patient HIPPA rights, along with investigating and problem-solving different situations that may occur. The incumbent will work directly with patients, the public, medical staff, and other administrative staff. The incumbent must able to complete tasks on the computer using Microsoft products, the internet, Adobe, and other site specific programs. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jun 01, 2024
Full Time
Announcement Number: 47603 Open to all qualified persons. Posted 05/31/2024 Close Date: 06/14/2024 Recruiter: DANIEL LABARBERA Email: d.labarbera@admin.nv.gov Applications accepted for another 7 Days 18 Hrs 44 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. This position is located with the Division of Public and Behavioral Health, Northern Nevada Adult Mental Health Services in Sparks. Under the general supervision of the Program Officer I, the incumbent in this position will be responsible for maintaining records and files; data entry; processing provider billing; creating and maintaining forms and other documents; meeting deadlines for regular occurring reports; make eligibility determinations based on established program policy; complete tasks independently and/or as team. Incumbent must have the ability to multi-task and perform a variety of duties with possible interruptions and distractions occurring. Incumbent must have the ability to do research and make appropriate decisions while maintaining patient HIPPA rights, along with investigating and problem-solving different situations that may occur. The incumbent will work directly with patients, the public, medical staff, and other administrative staff. The incumbent must able to complete tasks on the computer using Microsoft products, the internet, Adobe, and other site specific programs. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. Persons offered employment in this position will be required to pay for these items. This position requires a valid driver's license or evidence of equivalent mobility at the time of appointment and for continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 47694 Open to all qualified persons. Posted 06/06/2024 Close Date: 06/20/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 14 Days 6 Hrs 55 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada Secretary of State's office has an opening for an Administrative Assistant IV located in Las Vegas Nevada. This position provides and coordinates administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. Review records and reports and desire incumbent should be detailed orientated, have experience with data entry, and customer service, the ability to communicate both verbal and in writing, and be able to learn quickly and train others. Work involves providing and coordinating administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Jun 07, 2024
Full Time
Announcement Number: 47694 Open to all qualified persons. Posted 06/06/2024 Close Date: 06/20/2024 Recruiter: MELISSA PONTILLO Email: mpontillo@admin.nv.gov Applications accepted for another 14 Days 6 Hrs 55 Mins The Position Administrative Assistants perform a broad variety of clerical, secretarial and administrative support duties in an assigned agency, program or other work unit within State government and the Nevada System of Higher Education. PER EXECUTIVE ORDER 2023-11, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30TH, 2024. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/ Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The Nevada Secretary of State's office has an opening for an Administrative Assistant IV located in Las Vegas Nevada. This position provides and coordinates administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. Review records and reports and desire incumbent should be detailed orientated, have experience with data entry, and customer service, the ability to communicate both verbal and in writing, and be able to learn quickly and train others. Work involves providing and coordinating administrative support including disseminating information. The incumbent manages mail-room staff members and plans and organizes day-to-day operations for the section. Prepares delivery and receiving schedules, assigns and reviews work routines, provides employee training, participates in the selection of new staff, and provides technical guidance to subordinates. Prepare and manage reports, manuals, correspondence, and other documents using a database or word processing. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-2_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A pre-employment criminal history check and fingerprinting are required. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
City of Tacoma, WA
Tacoma, Washington, United States
Position Description There is an exceptional and exciting opportunity with the City of Tacoma within the Human Resources Department as a Human Resources Assistant. If you are interested in a career in the human resources field we encourage you to apply to work as part of a dedicated team of professionals and join the City's dedicated Human Resources Team! The Human Resources Assistants play an integral part of the Human Resources D epartment (HR) . This essential role supports HR by providing administrative and technical support in various areas of Human Resources. HR Assistants provide customer support to internal and external clientele, including job applicants and candidates, hiring managers and various stakeholders. The position assists with administrative processing of new hires and other critical employment-related activities, maintains HR department and employee records and files (electronic and hard copy records management), and assists in a variety of Human Resources programs. Employees in this classification perform general HR administrative tasks and provide excellent customer service, prepare and distribute correspondence, post advertisements, respond to employment verification requests and public record requests, and coordinate with payroll on timekeeping and data-keeping issues. Human Resources Assistants greet visitors, answer phone calls, and respond to routine questions from employees, applicants, and the public regarding human resources rules, processes, and procedures. This position requires a high level of organization, attention to detail, communication skills and confidentiality. The ideal candidate will have experience working in human resources or related administrative field; excellent communication skills; strong customer focus; the ability to provide detailed and specialized human resources information while maintaining a high level of confidentiality; and the ability to work effectively as part of a team or independently. Depending on assignment, Human Resources Assistants will: Provide front desk reception and answer HR phone lines Respond to employee and/or external customer questions regarding employment processes Monitor and respond to HR Admin email Create and maintain confidential personnel files Provide clerical and technical support for the Civil Service Board Perform records management activities according to the Local Government Common Records Retention Schedule (CORE) Provide clerical support to HR Analysts and/or HR Specialists assisting with recruitment processes, posting job advertisements, assembling testing or interview materials Administer the employee recognition program for General Government employees Compose routine correspondence using proper grammar and punctuation Communicate effectively and professionally Distribute new employee paperwork and welcome email materials Respond to verification of employment requests within 24 hours Ensure office, computer, and supply procurement to include creation and maintenance of vendor contracts, creating related purchase orders and purchase requisitions associated with bill pay Run various reports and queries exporting information from SAP Timekeeping for department staff Perform employee purchase card reconciliation for department staff Perform other duties as assigned Benefits The City of Tacoma provides excellent medical, dental and vision benefits for the whole family; paid holidays and personal time off; participation in Tacoma's Public Employees' Retirement System and a growing variety of City-sponsored health and wellness opportunities. For more information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits . City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications High school diploma or equivalent, and One year human resources or two years related administrative experience. Equivalent education/experience may be substituted. LICENSING, CERTIFICATIONS AND OTHER LEGAL REQUIREMENTS: There may be instances where individual positions must have additional licenses or certification. It is the employer's responsibility to ensure the appropriate licenses/certifications are obtained for each position Knowledge & Skills COMPETENCIES Customer Focus Build and maintain internal and external customer focus resulting in customer satisfaction with the services and products offered by the Human Resources Department. Search out ways to enhance customer satisfaction by improving the efficiency and effectiveness of service delivery. Coordinating and Organizing Effectively coordinate activities, services, and schedules to ensure smooth and efficient operation of work. Act as an effective communication link to Human Resources staff. Plan for success, accounting for critical details and identifying, procuring or reserving facilities, equipment and other necessary resources. Relationship Building Build constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect. Treat everyone with dignity and respect; respect the opinions of all other people. Seek to resolve confrontations and disagreements constructively. Act as a positive influence on others. Effective Communication Effective communication both verbal and in writing including the compilation of reports, presentations and records; and interacting respectfully and sensitively with individuals and groups to develop and maintain productive relationships and achieve results. Consistently follow standardized rules of language regarding spelling, punctuation, grammar, word usage, sentence structure, and composition. Explain or present information in a clear, concise, logical manner that achieves understanding of the intended message. Selection Process & Supplemental Information To be considered for this rewarding career opportunity: If you meet the minimum qualifications, please complete the online application and attach a detailed resume and cover letter describing your experience as it relates to the responsibilities of this position. NOTE: Applications received without the required resume and cover letter will not progress in the selection process. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. Candidates who are eligible for Veteran's Preference scoring criteria must attach a copy of their DD-214 member copy 4, (proof of military discharge form) at time of application , to be eligible for review for Veteran's Preference points. Examination Process: NOTE : For questions regarding this specific recruitment contact Kat Flores, HR Analyst. Applicants who meet the minimum qualifications will be invited to participate in an online test. This test may include, but is not limited to, questions related to human resources knowledge/experience, strategic thinking and problem-solving skills , clerical/administrative skills, oral written and communication skills, and customer service skills. The testing information will be sent to the applicants' email address after the closing date of this job announcement. In order to receive the test link, applicants must provide a valid email address on their job application/candidate profile. Applicants must complete and pass the test in order to be placed on the Eligible List for hiring consideration and possible interview. Appointment is subject to passing a background check. New employees must successfully complete a nine-month probationary period prior to obtaining permanent status in this classification. Positions in this classification are represented by a labor agreement between the City of Tacoma and IBEW Local 483. Communication from the City of Tacoma We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at 253-591-5400 by 4:00 pm of the closing date of the job announcement. This will allow time to assist you before the job announcement closes. ( For technical difficulties using the NeoGov system , call the applicant support line at 1-855-524-5627 between 6:00 AM and 5:00 PM Pacific Time.) The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 6/17/2024 5:00 PM Pacific
Jun 07, 2024
Full Time
Position Description There is an exceptional and exciting opportunity with the City of Tacoma within the Human Resources Department as a Human Resources Assistant. If you are interested in a career in the human resources field we encourage you to apply to work as part of a dedicated team of professionals and join the City's dedicated Human Resources Team! The Human Resources Assistants play an integral part of the Human Resources D epartment (HR) . This essential role supports HR by providing administrative and technical support in various areas of Human Resources. HR Assistants provide customer support to internal and external clientele, including job applicants and candidates, hiring managers and various stakeholders. The position assists with administrative processing of new hires and other critical employment-related activities, maintains HR department and employee records and files (electronic and hard copy records management), and assists in a variety of Human Resources programs. Employees in this classification perform general HR administrative tasks and provide excellent customer service, prepare and distribute correspondence, post advertisements, respond to employment verification requests and public record requests, and coordinate with payroll on timekeeping and data-keeping issues. Human Resources Assistants greet visitors, answer phone calls, and respond to routine questions from employees, applicants, and the public regarding human resources rules, processes, and procedures. This position requires a high level of organization, attention to detail, communication skills and confidentiality. The ideal candidate will have experience working in human resources or related administrative field; excellent communication skills; strong customer focus; the ability to provide detailed and specialized human resources information while maintaining a high level of confidentiality; and the ability to work effectively as part of a team or independently. Depending on assignment, Human Resources Assistants will: Provide front desk reception and answer HR phone lines Respond to employee and/or external customer questions regarding employment processes Monitor and respond to HR Admin email Create and maintain confidential personnel files Provide clerical and technical support for the Civil Service Board Perform records management activities according to the Local Government Common Records Retention Schedule (CORE) Provide clerical support to HR Analysts and/or HR Specialists assisting with recruitment processes, posting job advertisements, assembling testing or interview materials Administer the employee recognition program for General Government employees Compose routine correspondence using proper grammar and punctuation Communicate effectively and professionally Distribute new employee paperwork and welcome email materials Respond to verification of employment requests within 24 hours Ensure office, computer, and supply procurement to include creation and maintenance of vendor contracts, creating related purchase orders and purchase requisitions associated with bill pay Run various reports and queries exporting information from SAP Timekeeping for department staff Perform employee purchase card reconciliation for department staff Perform other duties as assigned Benefits The City of Tacoma provides excellent medical, dental and vision benefits for the whole family; paid holidays and personal time off; participation in Tacoma's Public Employees' Retirement System and a growing variety of City-sponsored health and wellness opportunities. For more information on the City of Tacoma's benefit package feel free to explore City of Tacoma Benefits . City of Tacoma Commitment to Diversity and Inclusion Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play. Qualifications High school diploma or equivalent, and One year human resources or two years related administrative experience. Equivalent education/experience may be substituted. LICENSING, CERTIFICATIONS AND OTHER LEGAL REQUIREMENTS: There may be instances where individual positions must have additional licenses or certification. It is the employer's responsibility to ensure the appropriate licenses/certifications are obtained for each position Knowledge & Skills COMPETENCIES Customer Focus Build and maintain internal and external customer focus resulting in customer satisfaction with the services and products offered by the Human Resources Department. Search out ways to enhance customer satisfaction by improving the efficiency and effectiveness of service delivery. Coordinating and Organizing Effectively coordinate activities, services, and schedules to ensure smooth and efficient operation of work. Act as an effective communication link to Human Resources staff. Plan for success, accounting for critical details and identifying, procuring or reserving facilities, equipment and other necessary resources. Relationship Building Build constructive working relationships characterized by a high level of acceptance, cooperation and mutual respect. Treat everyone with dignity and respect; respect the opinions of all other people. Seek to resolve confrontations and disagreements constructively. Act as a positive influence on others. Effective Communication Effective communication both verbal and in writing including the compilation of reports, presentations and records; and interacting respectfully and sensitively with individuals and groups to develop and maintain productive relationships and achieve results. Consistently follow standardized rules of language regarding spelling, punctuation, grammar, word usage, sentence structure, and composition. Explain or present information in a clear, concise, logical manner that achieves understanding of the intended message. Selection Process & Supplemental Information To be considered for this rewarding career opportunity: If you meet the minimum qualifications, please complete the online application and attach a detailed resume and cover letter describing your experience as it relates to the responsibilities of this position. NOTE: Applications received without the required resume and cover letter will not progress in the selection process. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement. Candidates who are eligible for Veteran's Preference scoring criteria must attach a copy of their DD-214 member copy 4, (proof of military discharge form) at time of application , to be eligible for review for Veteran's Preference points. Examination Process: NOTE : For questions regarding this specific recruitment contact Kat Flores, HR Analyst. Applicants who meet the minimum qualifications will be invited to participate in an online test. This test may include, but is not limited to, questions related to human resources knowledge/experience, strategic thinking and problem-solving skills , clerical/administrative skills, oral written and communication skills, and customer service skills. The testing information will be sent to the applicants' email address after the closing date of this job announcement. In order to receive the test link, applicants must provide a valid email address on their job application/candidate profile. Applicants must complete and pass the test in order to be placed on the Eligible List for hiring consideration and possible interview. Appointment is subject to passing a background check. New employees must successfully complete a nine-month probationary period prior to obtaining permanent status in this classification. Positions in this classification are represented by a labor agreement between the City of Tacoma and IBEW Local 483. Communication from the City of Tacoma We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders. For assistance with the NEOGOV application process, questions regarding this job announcement, or if you are experiencing complications while applying, please contact the Human Resources office at 253-591-5400 by 4:00 pm of the closing date of the job announcement. This will allow time to assist you before the job announcement closes. ( For technical difficulties using the NeoGov system , call the applicant support line at 1-855-524-5627 between 6:00 AM and 5:00 PM Pacific Time.) The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives. Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age26 or younger. Vision Coverage: For eligible employees and their eligible dependents. Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type. Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees. Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income. Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200. Other Employment Information Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit. Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule. Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees. Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice. Closing Date/Time: 6/17/2024 5:00 PM Pacific
Cal State University (CSU) Dominguez Hills
1000 East Victoria Street, Carson, CA 90747, USA
Working Title: Confidential Administrative Assistant to AVP Department Name: AVP Office of Admin and Finance Division: Administration and Finance Classification Title: Confidential Administrative Support II Position Salary Range: $5,213 - $7,972 per month The anticipated hiring range for this position is $5,500 - 6,100 per month. Salary is commensurate with experience. Review of applications will begin Monday, June 17, 2024, and the position will remain open until filled. About the Department/Position: Under the general supervision of the Associate Vice President (AVP) of Business and Finance, the Confidential Administrative Assistant to the AVP, Business, and Finance provide a broad spectrum of complex and confidential day-to-day administrative and secretarial support to the Administration and Finance office and direct support to the AVP of Business Finance. Administrative areas of responsibility include but are not limited to serving as the primary contact to both internal and external constituents, coordinating HR personnel transactions for the division of Administration and Finance; scheduling, arranging logistical services, and preparing various types of correspondence; coordinating events and activities that often involve coordination with various executive offices, other campuses, CSU Leadership, and external constituents. Other responsibilities include researching and responding to inquiries such as Public Records Act requests and court-issued subpoenas, preparing reports for management review, performing first-level review of documents, and maintaining and updating division web pages. Maintain a high level of communication and confidentiality with the VP, AVP, senior management, and staff of the division of Administration and Finance. Overview of Duties and Responsibilities: Welcome visitors and identify the purpose of their visit. Provide complex and confidential administrative support directly for the AVP of Business and Finance and the Office of Administration and Finance. Manage AVP calendar, coordinate and schedule meetings on behalf of management, and create meeting agendas, including maintenance of VPAF conference room and break room. Manages and tracks deadlines for all administrative projects, events, and activities for Business and Finance. Assists the VP, AVP, and department directors with special projects and events, ensures the coordination and scheduling of all events not limited to, University Budget Committee, Budget Quarterly, Chief Administrators and Business Officers (CABO), Financial Officers Association (FOA), Economic Development Committee Meetings, etc. Make recommendations to the management on process improvements. Assists the Division Operations Officer/HR Liaison Prepares and processes necessary payroll documentation Responsible for reconciling the operating expenses for VPAF and VP Business and Finance departments. Supervises and trains the Student Assistant(s). Minimum Qualifications: A Bachelor's degree from an accredited college or university in a relevant field, along with four (4) years of full-time professional/administrative experience that includes technical, analytical, and administrative work. Additional experience in a relevant field can be substituted for the bachelor's degree on a year-for-year basis. Knowledge, Skills, and Abilities: Knowledge of correct English grammar, spelling, and punctuation, office procedures practices, methods, and records management; customer service-oriented techniques; standard computerized office systems, equipment, and software; and Web-based systems; working knowledge of California State University procedures related to travel, purchasing, budget tracking management and personnel; general knowledge of project management and budget is essential; working knowledge of principles, practices, and techniques of human resources in a public agency setting. In-depth knowledge of the division's and university structure and functions Knowledge about the university and Chancellor's Office policies and procedures Ability to coordinate multiple tasks, determine the importance of each, set appropriate deadlines and complete all projects accordingly; interpret and apply policies and procedures independently, solve practical problems, and make sound recommendations; communicate effectively both written and orally; and handle sensitive personnel documents and situations; draft and compose correspondence, and prepare, process, and compile data for reports; communicate using excellent interpersonal skills; troubleshoot most office administrative problems and respond to inquiries related to the work area; learn new office support technology systems and software packages in a timely manner; ability to communicate and interact professionally with all levels of internal/campus personnel, and external agencies, ability to take initiative and use sound judgment; establish and maintain cooperative working relationships; work effectively both independently and as part of a team; and prioritize and perform all work efficiently and effectively. Skills in planning, organizing, coordinating, and performing work in a multifaceted environment; researching and analyzing; and working independently on assignments and problems. The position requires strong organizational, research and analytical skills to effectively coordinate. Preferred Qualifications: Two years of oversight and administration of a program with supervision and/or lead experience. All preferred qualifications like education, experience, certifications and additional KSAs will be listed here. Higher education experience Two years of oversight and administration of a program with supervision and/or lead experience. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Jun 03 2024 Pacific Daylight Time Applications close: Jun 17 2024 Pacific Daylight Time Closing Date/Time:
Jun 04, 2024
Working Title: Confidential Administrative Assistant to AVP Department Name: AVP Office of Admin and Finance Division: Administration and Finance Classification Title: Confidential Administrative Support II Position Salary Range: $5,213 - $7,972 per month The anticipated hiring range for this position is $5,500 - 6,100 per month. Salary is commensurate with experience. Review of applications will begin Monday, June 17, 2024, and the position will remain open until filled. About the Department/Position: Under the general supervision of the Associate Vice President (AVP) of Business and Finance, the Confidential Administrative Assistant to the AVP, Business, and Finance provide a broad spectrum of complex and confidential day-to-day administrative and secretarial support to the Administration and Finance office and direct support to the AVP of Business Finance. Administrative areas of responsibility include but are not limited to serving as the primary contact to both internal and external constituents, coordinating HR personnel transactions for the division of Administration and Finance; scheduling, arranging logistical services, and preparing various types of correspondence; coordinating events and activities that often involve coordination with various executive offices, other campuses, CSU Leadership, and external constituents. Other responsibilities include researching and responding to inquiries such as Public Records Act requests and court-issued subpoenas, preparing reports for management review, performing first-level review of documents, and maintaining and updating division web pages. Maintain a high level of communication and confidentiality with the VP, AVP, senior management, and staff of the division of Administration and Finance. Overview of Duties and Responsibilities: Welcome visitors and identify the purpose of their visit. Provide complex and confidential administrative support directly for the AVP of Business and Finance and the Office of Administration and Finance. Manage AVP calendar, coordinate and schedule meetings on behalf of management, and create meeting agendas, including maintenance of VPAF conference room and break room. Manages and tracks deadlines for all administrative projects, events, and activities for Business and Finance. Assists the VP, AVP, and department directors with special projects and events, ensures the coordination and scheduling of all events not limited to, University Budget Committee, Budget Quarterly, Chief Administrators and Business Officers (CABO), Financial Officers Association (FOA), Economic Development Committee Meetings, etc. Make recommendations to the management on process improvements. Assists the Division Operations Officer/HR Liaison Prepares and processes necessary payroll documentation Responsible for reconciling the operating expenses for VPAF and VP Business and Finance departments. Supervises and trains the Student Assistant(s). Minimum Qualifications: A Bachelor's degree from an accredited college or university in a relevant field, along with four (4) years of full-time professional/administrative experience that includes technical, analytical, and administrative work. Additional experience in a relevant field can be substituted for the bachelor's degree on a year-for-year basis. Knowledge, Skills, and Abilities: Knowledge of correct English grammar, spelling, and punctuation, office procedures practices, methods, and records management; customer service-oriented techniques; standard computerized office systems, equipment, and software; and Web-based systems; working knowledge of California State University procedures related to travel, purchasing, budget tracking management and personnel; general knowledge of project management and budget is essential; working knowledge of principles, practices, and techniques of human resources in a public agency setting. In-depth knowledge of the division's and university structure and functions Knowledge about the university and Chancellor's Office policies and procedures Ability to coordinate multiple tasks, determine the importance of each, set appropriate deadlines and complete all projects accordingly; interpret and apply policies and procedures independently, solve practical problems, and make sound recommendations; communicate effectively both written and orally; and handle sensitive personnel documents and situations; draft and compose correspondence, and prepare, process, and compile data for reports; communicate using excellent interpersonal skills; troubleshoot most office administrative problems and respond to inquiries related to the work area; learn new office support technology systems and software packages in a timely manner; ability to communicate and interact professionally with all levels of internal/campus personnel, and external agencies, ability to take initiative and use sound judgment; establish and maintain cooperative working relationships; work effectively both independently and as part of a team; and prioritize and perform all work efficiently and effectively. Skills in planning, organizing, coordinating, and performing work in a multifaceted environment; researching and analyzing; and working independently on assignments and problems. The position requires strong organizational, research and analytical skills to effectively coordinate. Preferred Qualifications: Two years of oversight and administration of a program with supervision and/or lead experience. All preferred qualifications like education, experience, certifications and additional KSAs will be listed here. Higher education experience Two years of oversight and administration of a program with supervision and/or lead experience. To view the full position description, click “ Position Description ” above. General Information: Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. The CSU system offers a competitive total compensation benefits package for employees and qualifying dependents, including medical, dental, vision, retirement, and tuition assistance. It is our goal to compensate employees equitably and fairly. You can access a full description of our benefits here . Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program. The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Closing Statement California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce. Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771. California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Employees at California State University, Dominguez Hills shall abide by the Nondiscrimination Statement . Advertised: Jun 03 2024 Pacific Daylight Time Applications close: Jun 17 2024 Pacific Daylight Time Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision, the Receptionist/Administrative Assistant provides front office and administrative support to administrators and support staff in an executive office. The incumbent acts as the first point of contact for the Office of the Provost, handles interactions with members at all levels of the university structure involving students, faculty, staff, administrators, and community partners. Processes telephone calls, emails and walk-in visitors and conducts business with a high degree of professionalism, discretion and confidentiality. Responsible for answering and redirecting telephone calls to the appropriate offices on campus, and responds to general questions and researches for accuracy as needed; tracks, initial reviewer, and routes numerous University forms and letters. Monitors the office email account by responding to correspondence from students, faculty/staff; and external community; room reservations, maintains office supply inventory; provides administrative support to the administrators and serves as backup for scheduling to administrators’ calendars. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/aun0jv5a7pfkushkxfs2q7q3634hx5mz Qualifications Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis. Knowledge, Skills, & Abilities Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices. Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems. Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Admin Support Assistant / 1032 / grade 2 The anticipated HIRING RANGE: $3505 - $3623 per month, dependent upon qualifications and experience. The salary range for this classification is: $3505 - $5159 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through April 25, 2024, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 13, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under general supervision, the Receptionist/Administrative Assistant provides front office and administrative support to administrators and support staff in an executive office. The incumbent acts as the first point of contact for the Office of the Provost, handles interactions with members at all levels of the university structure involving students, faculty, staff, administrators, and community partners. Processes telephone calls, emails and walk-in visitors and conducts business with a high degree of professionalism, discretion and confidentiality. Responsible for answering and redirecting telephone calls to the appropriate offices on campus, and responds to general questions and researches for accuracy as needed; tracks, initial reviewer, and routes numerous University forms and letters. Monitors the office email account by responding to correspondence from students, faculty/staff; and external community; room reservations, maintains office supply inventory; provides administrative support to the administrators and serves as backup for scheduling to administrators’ calendars. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/aun0jv5a7pfkushkxfs2q7q3634hx5mz Qualifications Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis. Knowledge, Skills, & Abilities Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices. Ability and specialized skills to: organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems. Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more. Classification: Admin Support Assistant / 1032 / grade 2 The anticipated HIRING RANGE: $3505 - $3623 per month, dependent upon qualifications and experience. The salary range for this classification is: $3505 - $5159 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs. General Information Applications received through April 25, 2024, will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Type of Appointment : Full-Time, Probationary Job Classification : Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Amount: $3,694 - $4,909 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT As an essential department within the Division of Academic Affairs, the University Library supports student learning and success and fosters faculty productivity by providing efficient access to resources, information, and data and offers a full suite of public services including research support, instructional services, and public programming for students, faculty, staff, and the general community in support of the University's instruction, research, and public service mission. The library serves as one of the key public spaces on campus for students to work, study, and collaborate. The library faculty and staff strive to create a welcoming, inclusive, and innovative learning environment that fosters exploration, discovery, research, and scholarship while offering students a variety of study spaces and technology to support their academic studies. DUTIES AND RESPONSIBILITIES Administrative Support for the University Library Dean Provide executive support to the Dean and Executive Team, including the Senior Director of Library Operations & Development and the Faculty Department Chair. Coordinate communication and documentation between the Library Dean's Office, the Provost's Office, and other university departments to meet deadlines. Develop and implement strategies for tracking progress on projects and assignments, ensuring timely updates and adherence to deadlines. Manage day-to-day administrative tasks, maintaining confidentiality in handling sensitive matters. Assist in resolving inquiries and complaints from university colleagues and library patrons, based on knowledge of library and university policies. Support the Dean in strategic planning and project management, including the preparation of reports and documents. Oversee the Dean's calendar, scheduling and prioritizing meetings, and managing conflicts. Organize Executive Team, Dean's Advisory Council, and Library Town Hall meetings, including agenda preparation and minute-taking. Coordinate logistics for large-scale events, seminars, and workshops, including room reservations, technology needs, and catering. Serve as the primary point of contact for library building tenants, maintaining up-to-date contact information, and sharing operational information. Human Resources Support Coordinate faculty and staff human resources activities, assisting in preparing and submitting accurate paperwork, and tracking submitted requests. Develop and maintain an understanding of university human resources policies and submit actions such as recruitments, reclassifications, and salary adjustments. Keep updated on library, university, system, and state policies related to human resources, and create internal procedures and guidelines documents. Assist the Dean and Executive Team in responding to human resources-related inquiries from library employees. Develop and maintain internal procedures for faculty and staff recruitment, including process overviews, guidelines, and interview templates. Coordinate interview processes, including scheduling, room booking, and communication with candidates and search committees. Assist with travel arrangements for candidates and guests, including hotel, transportation, and reimbursement requests. Develop and maintain onboarding policies and checklists for new employees, providing administrative support for their orientation. Coordinate ergonomic assessments and follow-up for employees as needed. Maintain written procedures for staff evaluations, ensure compliance with university policies, and manage the performance evaluation process. General Library Administration & Library Administrative Office Oversight Collaborate with administrative support staff to ensure the efficient management of the Library Administrative Office (LAO), serving as the first point of contact and managing referrals. Supervise student employees in the LAO, coordinating their orientation, training, and staffing. Develop and document protocols for greeting visitors, handling communications, and train staff to ensure consistency. Approve 25Live requests for library meeting rooms and consult on special requests as needed. Oversee the delivery of internal mail within the Library Administrative suite and manage the general library email. Ensure the library website and SharePoint sites are updated with current administrative information. Maintain internal employee rosters with contact details and manage office supply requests for the LAO. Coordinate maintenance requests for the administrative suite and serve as the primary contact for parking arrangements for external visitors. Participate in library committees, task forces, and working groups, and provide backup support for other administrative roles. Provide administrative support to the Budget Analyst and perform other duties as needed. Administrative Office Student Assistant Lead Using comprehensive knowledge of all aspects of lead work direction, assist in employee selection, train employees in new work procedures, assign work and schedules, organize workflow, and establish priorities, review work, provide input to performance evaluations and promote teamwork to optimize effectiveness. Work with campus departments such as EODA and Payroll to ensure proper practices and payroll procedures are followed. Post job openings when needed, schedule and participate in job interviews for new hires. Prepare necessary forms to complete the hire process with University Career Center and University Payroll. Collaborate with students and other department team members to create weekly student schedule, ensuring adequate coverage. Using working knowledge of library accounting and budget procedures and allocation processes and coordinating with the Budget Analyst, monitor allocated annual Admin Office student assistant budgets. Monitor, compile, and report department student assistant budget; analyze trends and assure department adheres to budget. Project and process monthly expenditures for all student assistants and approve all Admin Office student hours using university system (PeopleSoft). Administrative Support for the Faculty Department Chair Provides general administrative support to the Faculty Department Chair (FDC) in areas related to faculty recruitment, appointments, and annual Reappointment, Promotion, & Tenure (RPT) and Temporary Faculty Evaluation processes. Develops and maintains an understanding of Faculty Affairs policies and procedures. Assists the FDC in initiating the annual process for development and submission of annual Statements of Responsibilities (SOR) for all library faculty. Communicates the calendar of due dates for development of Statements of Responsibilities to library faculty on behalf of the FDC and Dean. Facilitates the process for finalizing SORs, obtains signatures, and provides final copies to the library faculty member. Develops and maintains print and electronic files for SORs. Schedules SOR meetings for individual library faculty to meet with FDC and Dean. Works with the FDC to facilitate development and maintenance of the calendar of due dates for the annual Reappointment, Promotion & Tenure (RPT) and Temporary Faculty Annual Evaluation processes and facilitates communication of the overall calendar, deadlines, and due dates to library faculty and administrators. Sends alerts and reminders. Works with FDC to coordinate scheduling of regular and ad hoc in-person and virtual meetings with library faculty by making room reservations and room set up. May assist FDC in coordinating official faculty-related meetings and events QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. Preferred Qualifications Two or more years of full-time OR four or more years of part-time experience working in an administrative support or general office clerical position, ideally for a manager or senior executive. Experience working in an academic or public library or higher education setting. Experience providing administrative support to a senior-level manager or executive. Experience in performing human resources activities supporting recruitment, payroll, performance evaluations, etc. Experience in writing policies and procedures, developing workflows and forms, and in providing instructions. Experience supervising the work of others. 6. Working knowledge of enterprise systems such as PeopleSoft or Workday. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the CSUEU bargaining unit. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,694 and maximum $7,131 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Jun 05 2024 Pacific Daylight Time Applications close: Jun 19 2024 Pacific Daylight Time Closing Date/Time:
Jun 06, 2024
Type of Appointment : Full-Time, Probationary Job Classification : Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Amount: $3,694 - $4,909 per month Work Hours : Monday - Friday 8:00am-5:00pm THE DEPARTMENT As an essential department within the Division of Academic Affairs, the University Library supports student learning and success and fosters faculty productivity by providing efficient access to resources, information, and data and offers a full suite of public services including research support, instructional services, and public programming for students, faculty, staff, and the general community in support of the University's instruction, research, and public service mission. The library serves as one of the key public spaces on campus for students to work, study, and collaborate. The library faculty and staff strive to create a welcoming, inclusive, and innovative learning environment that fosters exploration, discovery, research, and scholarship while offering students a variety of study spaces and technology to support their academic studies. DUTIES AND RESPONSIBILITIES Administrative Support for the University Library Dean Provide executive support to the Dean and Executive Team, including the Senior Director of Library Operations & Development and the Faculty Department Chair. Coordinate communication and documentation between the Library Dean's Office, the Provost's Office, and other university departments to meet deadlines. Develop and implement strategies for tracking progress on projects and assignments, ensuring timely updates and adherence to deadlines. Manage day-to-day administrative tasks, maintaining confidentiality in handling sensitive matters. Assist in resolving inquiries and complaints from university colleagues and library patrons, based on knowledge of library and university policies. Support the Dean in strategic planning and project management, including the preparation of reports and documents. Oversee the Dean's calendar, scheduling and prioritizing meetings, and managing conflicts. Organize Executive Team, Dean's Advisory Council, and Library Town Hall meetings, including agenda preparation and minute-taking. Coordinate logistics for large-scale events, seminars, and workshops, including room reservations, technology needs, and catering. Serve as the primary point of contact for library building tenants, maintaining up-to-date contact information, and sharing operational information. Human Resources Support Coordinate faculty and staff human resources activities, assisting in preparing and submitting accurate paperwork, and tracking submitted requests. Develop and maintain an understanding of university human resources policies and submit actions such as recruitments, reclassifications, and salary adjustments. Keep updated on library, university, system, and state policies related to human resources, and create internal procedures and guidelines documents. Assist the Dean and Executive Team in responding to human resources-related inquiries from library employees. Develop and maintain internal procedures for faculty and staff recruitment, including process overviews, guidelines, and interview templates. Coordinate interview processes, including scheduling, room booking, and communication with candidates and search committees. Assist with travel arrangements for candidates and guests, including hotel, transportation, and reimbursement requests. Develop and maintain onboarding policies and checklists for new employees, providing administrative support for their orientation. Coordinate ergonomic assessments and follow-up for employees as needed. Maintain written procedures for staff evaluations, ensure compliance with university policies, and manage the performance evaluation process. General Library Administration & Library Administrative Office Oversight Collaborate with administrative support staff to ensure the efficient management of the Library Administrative Office (LAO), serving as the first point of contact and managing referrals. Supervise student employees in the LAO, coordinating their orientation, training, and staffing. Develop and document protocols for greeting visitors, handling communications, and train staff to ensure consistency. Approve 25Live requests for library meeting rooms and consult on special requests as needed. Oversee the delivery of internal mail within the Library Administrative suite and manage the general library email. Ensure the library website and SharePoint sites are updated with current administrative information. Maintain internal employee rosters with contact details and manage office supply requests for the LAO. Coordinate maintenance requests for the administrative suite and serve as the primary contact for parking arrangements for external visitors. Participate in library committees, task forces, and working groups, and provide backup support for other administrative roles. Provide administrative support to the Budget Analyst and perform other duties as needed. Administrative Office Student Assistant Lead Using comprehensive knowledge of all aspects of lead work direction, assist in employee selection, train employees in new work procedures, assign work and schedules, organize workflow, and establish priorities, review work, provide input to performance evaluations and promote teamwork to optimize effectiveness. Work with campus departments such as EODA and Payroll to ensure proper practices and payroll procedures are followed. Post job openings when needed, schedule and participate in job interviews for new hires. Prepare necessary forms to complete the hire process with University Career Center and University Payroll. Collaborate with students and other department team members to create weekly student schedule, ensuring adequate coverage. Using working knowledge of library accounting and budget procedures and allocation processes and coordinating with the Budget Analyst, monitor allocated annual Admin Office student assistant budgets. Monitor, compile, and report department student assistant budget; analyze trends and assure department adheres to budget. Project and process monthly expenditures for all student assistants and approve all Admin Office student hours using university system (PeopleSoft). Administrative Support for the Faculty Department Chair Provides general administrative support to the Faculty Department Chair (FDC) in areas related to faculty recruitment, appointments, and annual Reappointment, Promotion, & Tenure (RPT) and Temporary Faculty Evaluation processes. Develops and maintains an understanding of Faculty Affairs policies and procedures. Assists the FDC in initiating the annual process for development and submission of annual Statements of Responsibilities (SOR) for all library faculty. Communicates the calendar of due dates for development of Statements of Responsibilities to library faculty on behalf of the FDC and Dean. Facilitates the process for finalizing SORs, obtains signatures, and provides final copies to the library faculty member. Develops and maintains print and electronic files for SORs. Schedules SOR meetings for individual library faculty to meet with FDC and Dean. Works with the FDC to facilitate development and maintenance of the calendar of due dates for the annual Reappointment, Promotion & Tenure (RPT) and Temporary Faculty Annual Evaluation processes and facilitates communication of the overall calendar, deadlines, and due dates to library faculty and administrators. Sends alerts and reminders. Works with FDC to coordinate scheduling of regular and ad hoc in-person and virtual meetings with library faculty by making room reservations and room set up. May assist FDC in coordinating official faculty-related meetings and events QUALIFICATIONS Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships. Preferred Qualifications Two or more years of full-time OR four or more years of part-time experience working in an administrative support or general office clerical position, ideally for a manager or senior executive. Experience working in an academic or public library or higher education setting. Experience providing administrative support to a senior-level manager or executive. Experience in performing human resources activities supporting recruitment, payroll, performance evaluations, etc. Experience in writing policies and procedures, developing workflows and forms, and in providing instructions. Experience supervising the work of others. 6. Working knowledge of enterprise systems such as PeopleSoft or Workday. Out of State Work The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ . Background Check Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ . CSU Classification Salary Range This position is part of the CSUEU bargaining unit. The CSU Classification Standards for this position are located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx . The CSU Salary Schedule is located on the following site: https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimum $3,694 and maximum $7,131 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position. Employment Eligibility Verification Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents . Child Abuse/Neglect Reporting Act (CANRA) The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ . Security & Fire Safety In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency Nondiscrimination As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster . Reasonable Accommodation We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices . Equal Employment Opportunity Cal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement . Other Notices For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page. Advertised: Jun 05 2024 Pacific Daylight Time Applications close: Jun 19 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,585.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through December 31, 2024, with the possibility of reappointment. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025), renewable annually. It provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, scholarship guidance, graduate school advising, personal wellness counseling, assistive technology training, academic and personal skills building workshops, and financial aid and personal finance education support. The purpose of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Under the general direction of the Director, the Project IMPACT Program Coordinator is responsible for implementing and monitoring all mandated services under the program, as well as providing direct service support in the above referenced areas. The Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. Responsibilities Program Administration: Independently Coordinate the Project IMPACT program, collaborating with Accessibility Services’ (AS) Director as needed. Initiate processes and track day-to-day operational needs of the program, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the program, in compliance with grant mandates. Maintain all confidential participant records, including participants’ eligibility records as required under TRIO guidelines. Lead Blumen database development, maintenance and staff training as needed. Monitor the program’s progress towards the objectives and key performance indicators outlined in the grant proposal, including all program participants’ retention and graduation rates. Attend annual Coordinator trainings and other TRIO trainings as needed to remain current on TRIO regulations and to maintain compliance. Relay regulation updates to Project IMPACT staff and Director. Provide quarterly and annual performance reports, and other ad hoc reports as required or requested by qualified Federal, State or University authorities. Oversee and update Project IMPACT’s computer lab to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Create content for the Project IMPACT website, and ensure that all information contained is current, accurate and complete. Lead Team: Recruit, hire, train and provide lead work direction to TRIO staff including Academic Wellness Counselor, student tutors, coaches, student admin support and other grant staff in collaboration with Director. Oversee staff and student assistant payroll and approve timesheets. Lead weekly staff meetings and agendas for the Project IMPACT staff. Lead other program staff in the development and implementation of adjustments to service delivery as needed to improve the program’s performance on its objectives and key performance indicators. Collaborate with Other Departments and Stakeholders: Communicate with Department of Education’s Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN) and receive direct communication regarding program updates Consult with other TRIO colleagues as needed and make recommendations to AS Director. Attend all Principal Investigator quarterly meetings as designated by ORSP. Serve as the liaison with the AS office, EXCEL, EOP, AACE, Financial Aid, General Education and other student support service areas under the program. Represent Project IMPACT independently when appropriate at campus events and outreach, as required by TRIO regulations. Coordinate with all campus departments such as Facilities Management, AS, Environmental Health and Safety, Information and Technology Center, Assistive Technology Services Office, University Police Department and other areas on campus mandated with safety and operational management of the Project IMPACT office. Attend all AS staff meetings as needed or requested to communicate the current status of the program in meeting its goals and objectives. Act as Liaison with AS counselors to coordinate student support. Inform AS Director immediately of participants at risk of harm to self or others. Submit CARE reports as appropriate. In collaboration with other Project IMPACT staff, coordinate the delivery of subject specific tutoring as mandated by the grant. Specialized Administrative Functions: Project annual budget for each of the five award years. Develop the proposed budget and budget narrative as directed for the Department of Education’s Program Officer each year of the grant cycle. Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS to ensure efficient use of federal funds. Plan Individual Services to Students: Create and lead individualized educational and disability-related support goals for student participants to promote a “holistic” academic and personal life balance. Meet with participants individually to address goals as stated above, coaching students through academic skill development. Reevaluate and adjust supports for individual students at risk of not meeting persistence and graduation goals. Create, organize and deliver content-driven workshops to program participants on a quarterly basis in required content areas. Ensure student completion of all necessary applications for Financial Aid, including the FAFSA, on an annual basis. May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject. Other Duties As Assigned: Complete tasks or duties not specified in the grant program plan, but for which are necessary in order to meet overall program goals and objectives on a broader spectrum. May be called upon to provide unique or one-time services for students in order to promote the safety, academic performance, or personal progress of a student Other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Required Qualifications Demonstrated experience working with students with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism. Demonstrated experience with coordinating programs, services or departments. Familiarity with grant-funded programs. Strong organizational and time-management skills. General competence with software such as Microsoft Office Suite, Google applications, Blumen, Accommodate, and Blackboard. Demonstrated successful presentation and facilitation skills. Excellent written and verbal communication skills and the ability to effectively communicate within a diverse community of faculty, staff, students and community. Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions. Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements. Experience leading a team. Preferred Skills and Knowledge Three years experience providing professional student support services work. Master’s degree in Counseling, Educational Psychology, Psychology or related field. Previous TRIO background is highly desirable. Knowledge of TRIO programs and their goals/objectives. Demonstrated experience with Blumen software is strongly preferred. Demonstrated experience training others in assistive technologies (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc). Knowledge of assistive technology devices (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc); models for the assistive technology assessment process, and theories governing assistive technology support and training. Assistive Technology Applications Certification or Credential is preferred. Ability to collect, analyze and organize data for reporting statistical information. An in-depth understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation for the Financial Aid Office. General knowledge of budgeting and accounting practices. Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Aug 05 2024 Pacific Daylight Time Closing Date/Time:
Apr 13, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,585.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through December 31, 2024, with the possibility of reappointment. Project IMPACT, a Student Support Services (SSS) Program, is funded through the TRIO division of the United States Department of Education. The SSS program is a five-year grant (2020-2025), renewable annually. It provides undergraduate students with disabilities non-mandated support services, including academic advising, career planning, subject specific tutoring, scholarship guidance, graduate school advising, personal wellness counseling, assistive technology training, academic and personal skills building workshops, and financial aid and personal finance education support. The purpose of this program is to provide services to increase retention, student GPAs and graduation rates of students with disabilities. Under the general direction of the Director, the Project IMPACT Program Coordinator is responsible for implementing and monitoring all mandated services under the program, as well as providing direct service support in the above referenced areas. The Program Coordinator will be required to monitor the budget and ensure all program activities remain within grant-mandated limits; ensure all policies and procedures are followed as outlined in Federal, State and University guidelines in daily operations and decisions; conduct workshops in the areas of academic skills building, personal finance, financial aid, wellness, and assistive technology as mandated by the approved grant; and maintain all data, records and reports required by the grant program, including the Annual Performance Report, Annual Student Survey, and Graduation/Retention reports. Additionally, the Program Coordinator will be fully trained and attend updated sessions on grant reporting and documentation requirements under EDGAR, Americans with Disabilities Act, and other areas to ensure students have complete and full access to all University programmatic facilities and services. Responsibilities Program Administration: Independently Coordinate the Project IMPACT program, collaborating with Accessibility Services’ (AS) Director as needed. Initiate processes and track day-to-day operational needs of the program, coordinating and following up with other campus departments as needed. Problem solve complex situations affecting the day-to-day operations of the program, in compliance with grant mandates. Maintain all confidential participant records, including participants’ eligibility records as required under TRIO guidelines. Lead Blumen database development, maintenance and staff training as needed. Monitor the program’s progress towards the objectives and key performance indicators outlined in the grant proposal, including all program participants’ retention and graduation rates. Attend annual Coordinator trainings and other TRIO trainings as needed to remain current on TRIO regulations and to maintain compliance. Relay regulation updates to Project IMPACT staff and Director. Provide quarterly and annual performance reports, and other ad hoc reports as required or requested by qualified Federal, State or University authorities. Oversee and update Project IMPACT’s computer lab to ensure compliance with all mandates and laws under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Create content for the Project IMPACT website, and ensure that all information contained is current, accurate and complete. Lead Team: Recruit, hire, train and provide lead work direction to TRIO staff including Academic Wellness Counselor, student tutors, coaches, student admin support and other grant staff in collaboration with Director. Oversee staff and student assistant payroll and approve timesheets. Lead weekly staff meetings and agendas for the Project IMPACT staff. Lead other program staff in the development and implementation of adjustments to service delivery as needed to improve the program’s performance on its objectives and key performance indicators. Collaborate with Other Departments and Stakeholders: Communicate with Department of Education’s Program Officer on issues related to compliance with TRIO regulations, Grant Award Notifications (GAN) and receive direct communication regarding program updates Consult with other TRIO colleagues as needed and make recommendations to AS Director. Attend all Principal Investigator quarterly meetings as designated by ORSP. Serve as the liaison with the AS office, EXCEL, EOP, AACE, Financial Aid, General Education and other student support service areas under the program. Represent Project IMPACT independently when appropriate at campus events and outreach, as required by TRIO regulations. Coordinate with all campus departments such as Facilities Management, AS, Environmental Health and Safety, Information and Technology Center, Assistive Technology Services Office, University Police Department and other areas on campus mandated with safety and operational management of the Project IMPACT office. Attend all AS staff meetings as needed or requested to communicate the current status of the program in meeting its goals and objectives. Act as Liaison with AS counselors to coordinate student support. Inform AS Director immediately of participants at risk of harm to self or others. Submit CARE reports as appropriate. In collaboration with other Project IMPACT staff, coordinate the delivery of subject specific tutoring as mandated by the grant. Specialized Administrative Functions: Project annual budget for each of the five award years. Develop the proposed budget and budget narrative as directed for the Department of Education’s Program Officer each year of the grant cycle. Reconcile monthly budgets with Office of Research and Sponsored Programs (ORSP) to ensure compliance with TRIO regulations for spending. Make suggestions regarding revisions to the proposed budget to the Director of AS to ensure efficient use of federal funds. Plan Individual Services to Students: Create and lead individualized educational and disability-related support goals for student participants to promote a “holistic” academic and personal life balance. Meet with participants individually to address goals as stated above, coaching students through academic skill development. Reevaluate and adjust supports for individual students at risk of not meeting persistence and graduation goals. Create, organize and deliver content-driven workshops to program participants on a quarterly basis in required content areas. Ensure student completion of all necessary applications for Financial Aid, including the FAFSA, on an annual basis. May provide direct tutoring to a program participant when a tutor is unable to be secured in this same subject. Other Duties As Assigned: Complete tasks or duties not specified in the grant program plan, but for which are necessary in order to meet overall program goals and objectives on a broader spectrum. May be called upon to provide unique or one-time services for students in order to promote the safety, academic performance, or personal progress of a student Other duties as assigned. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Required Qualifications Demonstrated experience working with students with disabilities, including those with significant mental health challenges and those with developmental disabilities such as Autism. Demonstrated experience with coordinating programs, services or departments. Familiarity with grant-funded programs. Strong organizational and time-management skills. General competence with software such as Microsoft Office Suite, Google applications, Blumen, Accommodate, and Blackboard. Demonstrated successful presentation and facilitation skills. Excellent written and verbal communication skills and the ability to effectively communicate within a diverse community of faculty, staff, students and community. Ability to be flexible in challenging environments that often require rapid adjustments in scheduling and service provisions. Ability to creatively problem-solve and negotiate when policies conflict between Federal, State, and University requirements. Experience leading a team. Preferred Skills and Knowledge Three years experience providing professional student support services work. Master’s degree in Counseling, Educational Psychology, Psychology or related field. Previous TRIO background is highly desirable. Knowledge of TRIO programs and their goals/objectives. Demonstrated experience with Blumen software is strongly preferred. Demonstrated experience training others in assistive technologies (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc). Knowledge of assistive technology devices (Kurzweil 3000, Dragon Naturally Speaking, JAWS, ZoomText, mind mapping software, smart pen, etc); models for the assistive technology assessment process, and theories governing assistive technology support and training. Assistive Technology Applications Certification or Credential is preferred. Ability to collect, analyze and organize data for reporting statistical information. An in-depth understanding of the financial aid process, student requirements for meeting academic progress standards, and required student-submitted financial aid documentation for the Financial Aid Office. General knowledge of budgeting and accounting practices. Experience with strategy instruction, such as effective reading strategies, note taking strategies, and study skills. Knowledge of legally mandated services to students with disabilities under the Americans with Disabilities Act and Section 504 of the Rehabilitation Act. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment. Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Aug 05 2024 Pacific Daylight Time Closing Date/Time:
Announcement Number: 45361 Open to all qualified persons. Posted 11/29/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Compliance/Audit Investigators perform investigative and auditing functions to monitor compliance and detect violations of federal and/or State laws or regulations pertaining to a specific program or regulatory area such as securities, Medicaid, mortgage lending, or workers' compensation. Investigators allocated to this series do not require P.O.S.T. certification. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The incumbent is a Compliance/Audit Investigator III in the Insurer/TPA Compliance Unit and serves as the lead worker for a team of Compliance Audit Investigator I/IIs and an Administrative Assistant III in the Carson City office. Duties include, but are not limited to, contributing to performance evaluation, training, guidance, motivation, support, and the identification of development needs for the team. The unit performs compliance audits of insurer and Third-Party Administrator (TPA) workers' compensation claim files, calculation verification, audit report writing, complaint investigations and determinations, and the assessment of administrative fines pursuant to NRS and NAC 616 A through D and 617. Other duties include coordination with the Chief Compliance/Audit Investigator for the development of a risk-based annual audit plan, management of day-to-day processes, and improvement of audit practices in accordance with Generally Accepted Government Auditing Standards and Division procedures. Additional duties may include site visits, conducting interviews with injured workers, insurers, TPAs, and/or employers, testifying during administrative and/or criminal hearings, and participating in outreach or training requiring public speaking. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-11_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in business or public administration, business management, accounting, or related field and three years of professional experience in an investigative, auditing or program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR graduation from high school or equivalent education and five years of experience, three of which were in a professional investigative, auditing or professional program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR one year of experience as a Compliance/Audit Investigator II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Please describe your audit experience, including audit planning, compliance reviews, recommendations, and report preparation. 2) Please describe your experience as a lead worker, including assessing the work performance of employees, identifying development opportunities, and training, coaching, and motivating teams. 3) Please describe your working knowledge of Generally Accepted Government Auditing Standards (GAGAS). 4) Please describe your experience working in/with a workers' compensation system. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Mar 08, 2024
Full Time
Announcement Number: 45361 Open to all qualified persons. Posted 11/29/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Compliance/Audit Investigators perform investigative and auditing functions to monitor compliance and detect violations of federal and/or State laws or regulations pertaining to a specific program or regulatory area such as securities, Medicaid, mortgage lending, or workers' compensation. Investigators allocated to this series do not require P.O.S.T. certification. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The incumbent is a Compliance/Audit Investigator III in the Insurer/TPA Compliance Unit and serves as the lead worker for a team of Compliance Audit Investigator I/IIs and an Administrative Assistant III in the Carson City office. Duties include, but are not limited to, contributing to performance evaluation, training, guidance, motivation, support, and the identification of development needs for the team. The unit performs compliance audits of insurer and Third-Party Administrator (TPA) workers' compensation claim files, calculation verification, audit report writing, complaint investigations and determinations, and the assessment of administrative fines pursuant to NRS and NAC 616 A through D and 617. Other duties include coordination with the Chief Compliance/Audit Investigator for the development of a risk-based annual audit plan, management of day-to-day processes, and improvement of audit practices in accordance with Generally Accepted Government Auditing Standards and Division procedures. Additional duties may include site visits, conducting interviews with injured workers, insurers, TPAs, and/or employers, testifying during administrative and/or criminal hearings, and participating in outreach or training requiring public speaking. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-11_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in business or public administration, business management, accounting, or related field and three years of professional experience in an investigative, auditing or program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR graduation from high school or equivalent education and five years of experience, three of which were in a professional investigative, auditing or professional program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR one year of experience as a Compliance/Audit Investigator II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Please describe your audit experience, including audit planning, compliance reviews, recommendations, and report preparation. 2) Please describe your experience as a lead worker, including assessing the work performance of employees, identifying development opportunities, and training, coaching, and motivating teams. 3) Please describe your working knowledge of Generally Accepted Government Auditing Standards (GAGAS). 4) Please describe your experience working in/with a workers' compensation system. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
State of Nevada
Gardnerville, Nevada, United States
Announcement Number: 45361 Open to all qualified persons. Posted 11/29/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Compliance/Audit Investigators perform investigative and auditing functions to monitor compliance and detect violations of federal and/or State laws or regulations pertaining to a specific program or regulatory area such as securities, Medicaid, mortgage lending, or workers' compensation. Investigators allocated to this series do not require P.O.S.T. certification. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The incumbent is a Compliance/Audit Investigator III in the Insurer/TPA Compliance Unit and serves as the lead worker for a team of Compliance Audit Investigator I/IIs and an Administrative Assistant III in the Carson City office. Duties include, but are not limited to, contributing to performance evaluation, training, guidance, motivation, support, and the identification of development needs for the team. The unit performs compliance audits of insurer and Third-Party Administrator (TPA) workers' compensation claim files, calculation verification, audit report writing, complaint investigations and determinations, and the assessment of administrative fines pursuant to NRS and NAC 616 A through D and 617. Other duties include coordination with the Chief Compliance/Audit Investigator for the development of a risk-based annual audit plan, management of day-to-day processes, and improvement of audit practices in accordance with Generally Accepted Government Auditing Standards and Division procedures. Additional duties may include site visits, conducting interviews with injured workers, insurers, TPAs, and/or employers, testifying during administrative and/or criminal hearings, and participating in outreach or training requiring public speaking. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-11_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in business or public administration, business management, accounting, or related field and three years of professional experience in an investigative, auditing or program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR graduation from high school or equivalent education and five years of experience, three of which were in a professional investigative, auditing or professional program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR one year of experience as a Compliance/Audit Investigator II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Please describe your audit experience, including audit planning, compliance reviews, recommendations, and report preparation. 2) Please describe your experience as a lead worker, including assessing the work performance of employees, identifying development opportunities, and training, coaching, and motivating teams. 3) Please describe your working knowledge of Generally Accepted Government Auditing Standards (GAGAS). 4) Please describe your experience working in/with a workers' compensation system. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Mar 08, 2024
Full Time
Announcement Number: 45361 Open to all qualified persons. Posted 11/29/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Compliance/Audit Investigators perform investigative and auditing functions to monitor compliance and detect violations of federal and/or State laws or regulations pertaining to a specific program or regulatory area such as securities, Medicaid, mortgage lending, or workers' compensation. Investigators allocated to this series do not require P.O.S.T. certification. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The incumbent is a Compliance/Audit Investigator III in the Insurer/TPA Compliance Unit and serves as the lead worker for a team of Compliance Audit Investigator I/IIs and an Administrative Assistant III in the Carson City office. Duties include, but are not limited to, contributing to performance evaluation, training, guidance, motivation, support, and the identification of development needs for the team. The unit performs compliance audits of insurer and Third-Party Administrator (TPA) workers' compensation claim files, calculation verification, audit report writing, complaint investigations and determinations, and the assessment of administrative fines pursuant to NRS and NAC 616 A through D and 617. Other duties include coordination with the Chief Compliance/Audit Investigator for the development of a risk-based annual audit plan, management of day-to-day processes, and improvement of audit practices in accordance with Generally Accepted Government Auditing Standards and Division procedures. Additional duties may include site visits, conducting interviews with injured workers, insurers, TPAs, and/or employers, testifying during administrative and/or criminal hearings, and participating in outreach or training requiring public speaking. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-11_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in business or public administration, business management, accounting, or related field and three years of professional experience in an investigative, auditing or program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR graduation from high school or equivalent education and five years of experience, three of which were in a professional investigative, auditing or professional program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR one year of experience as a Compliance/Audit Investigator II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Please describe your audit experience, including audit planning, compliance reviews, recommendations, and report preparation. 2) Please describe your experience as a lead worker, including assessing the work performance of employees, identifying development opportunities, and training, coaching, and motivating teams. 3) Please describe your working knowledge of Generally Accepted Government Auditing Standards (GAGAS). 4) Please describe your experience working in/with a workers' compensation system. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 45361 Open to all qualified persons. Posted 11/29/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Compliance/Audit Investigators perform investigative and auditing functions to monitor compliance and detect violations of federal and/or State laws or regulations pertaining to a specific program or regulatory area such as securities, Medicaid, mortgage lending, or workers' compensation. Investigators allocated to this series do not require P.O.S.T. certification. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The incumbent is a Compliance/Audit Investigator III in the Insurer/TPA Compliance Unit and serves as the lead worker for a team of Compliance Audit Investigator I/IIs and an Administrative Assistant III in the Carson City office. Duties include, but are not limited to, contributing to performance evaluation, training, guidance, motivation, support, and the identification of development needs for the team. The unit performs compliance audits of insurer and Third-Party Administrator (TPA) workers' compensation claim files, calculation verification, audit report writing, complaint investigations and determinations, and the assessment of administrative fines pursuant to NRS and NAC 616 A through D and 617. Other duties include coordination with the Chief Compliance/Audit Investigator for the development of a risk-based annual audit plan, management of day-to-day processes, and improvement of audit practices in accordance with Generally Accepted Government Auditing Standards and Division procedures. Additional duties may include site visits, conducting interviews with injured workers, insurers, TPAs, and/or employers, testifying during administrative and/or criminal hearings, and participating in outreach or training requiring public speaking. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-11_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in business or public administration, business management, accounting, or related field and three years of professional experience in an investigative, auditing or program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR graduation from high school or equivalent education and five years of experience, three of which were in a professional investigative, auditing or professional program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR one year of experience as a Compliance/Audit Investigator II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Please describe your audit experience, including audit planning, compliance reviews, recommendations, and report preparation. 2) Please describe your experience as a lead worker, including assessing the work performance of employees, identifying development opportunities, and training, coaching, and motivating teams. 3) Please describe your working knowledge of Generally Accepted Government Auditing Standards (GAGAS). 4) Please describe your experience working in/with a workers' compensation system. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Mar 08, 2024
Full Time
Announcement Number: 45361 Open to all qualified persons. Posted 11/29/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Compliance/Audit Investigators perform investigative and auditing functions to monitor compliance and detect violations of federal and/or State laws or regulations pertaining to a specific program or regulatory area such as securities, Medicaid, mortgage lending, or workers' compensation. Investigators allocated to this series do not require P.O.S.T. certification. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The incumbent is a Compliance/Audit Investigator III in the Insurer/TPA Compliance Unit and serves as the lead worker for a team of Compliance Audit Investigator I/IIs and an Administrative Assistant III in the Carson City office. Duties include, but are not limited to, contributing to performance evaluation, training, guidance, motivation, support, and the identification of development needs for the team. The unit performs compliance audits of insurer and Third-Party Administrator (TPA) workers' compensation claim files, calculation verification, audit report writing, complaint investigations and determinations, and the assessment of administrative fines pursuant to NRS and NAC 616 A through D and 617. Other duties include coordination with the Chief Compliance/Audit Investigator for the development of a risk-based annual audit plan, management of day-to-day processes, and improvement of audit practices in accordance with Generally Accepted Government Auditing Standards and Division procedures. Additional duties may include site visits, conducting interviews with injured workers, insurers, TPAs, and/or employers, testifying during administrative and/or criminal hearings, and participating in outreach or training requiring public speaking. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-11_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in business or public administration, business management, accounting, or related field and three years of professional experience in an investigative, auditing or program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR graduation from high school or equivalent education and five years of experience, three of which were in a professional investigative, auditing or professional program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR one year of experience as a Compliance/Audit Investigator II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Please describe your audit experience, including audit planning, compliance reviews, recommendations, and report preparation. 2) Please describe your experience as a lead worker, including assessing the work performance of employees, identifying development opportunities, and training, coaching, and motivating teams. 3) Please describe your working knowledge of Generally Accepted Government Auditing Standards (GAGAS). 4) Please describe your experience working in/with a workers' compensation system. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Announcement Number: 45361 Open to all qualified persons. Posted 11/29/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Compliance/Audit Investigators perform investigative and auditing functions to monitor compliance and detect violations of federal and/or State laws or regulations pertaining to a specific program or regulatory area such as securities, Medicaid, mortgage lending, or workers' compensation. Investigators allocated to this series do not require P.O.S.T. certification. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The incumbent is a Compliance/Audit Investigator III in the Insurer/TPA Compliance Unit and serves as the lead worker for a team of Compliance Audit Investigator I/IIs and an Administrative Assistant III in the Carson City office. Duties include, but are not limited to, contributing to performance evaluation, training, guidance, motivation, support, and the identification of development needs for the team. The unit performs compliance audits of insurer and Third-Party Administrator (TPA) workers' compensation claim files, calculation verification, audit report writing, complaint investigations and determinations, and the assessment of administrative fines pursuant to NRS and NAC 616 A through D and 617. Other duties include coordination with the Chief Compliance/Audit Investigator for the development of a risk-based annual audit plan, management of day-to-day processes, and improvement of audit practices in accordance with Generally Accepted Government Auditing Standards and Division procedures. Additional duties may include site visits, conducting interviews with injured workers, insurers, TPAs, and/or employers, testifying during administrative and/or criminal hearings, and participating in outreach or training requiring public speaking. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-11_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in business or public administration, business management, accounting, or related field and three years of professional experience in an investigative, auditing or program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR graduation from high school or equivalent education and five years of experience, three of which were in a professional investigative, auditing or professional program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR one year of experience as a Compliance/Audit Investigator II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Please describe your audit experience, including audit planning, compliance reviews, recommendations, and report preparation. 2) Please describe your experience as a lead worker, including assessing the work performance of employees, identifying development opportunities, and training, coaching, and motivating teams. 3) Please describe your working knowledge of Generally Accepted Government Auditing Standards (GAGAS). 4) Please describe your experience working in/with a workers' compensation system. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204
Mar 08, 2024
Full Time
Announcement Number: 45361 Open to all qualified persons. Posted 11/29/2023 Recruiter: ADRIAN FOSTER Phone: (702)486-2911 Email: adrian@admin.nv.gov Applications accepted until recruitment needs are satisfied ** Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made. The Position Compliance/Audit Investigators perform investigative and auditing functions to monitor compliance and detect violations of federal and/or State laws or regulations pertaining to a specific program or regulatory area such as securities, Medicaid, mortgage lending, or workers' compensation. Investigators allocated to this series do not require P.O.S.T. certification. Incumbents possess a degree of knowledge and proficiency sufficient to perform advanced-level work and may provide work direction and training to others. The incumbent is a Compliance/Audit Investigator III in the Insurer/TPA Compliance Unit and serves as the lead worker for a team of Compliance Audit Investigator I/IIs and an Administrative Assistant III in the Carson City office. Duties include, but are not limited to, contributing to performance evaluation, training, guidance, motivation, support, and the identification of development needs for the team. The unit performs compliance audits of insurer and Third-Party Administrator (TPA) workers' compensation claim files, calculation verification, audit report writing, complaint investigations and determinations, and the assessment of administrative fines pursuant to NRS and NAC 616 A through D and 617. Other duties include coordination with the Chief Compliance/Audit Investigator for the development of a risk-based annual audit plan, management of day-to-day processes, and improvement of audit practices in accordance with Generally Accepted Government Auditing Standards and Division procedures. Additional duties may include site visits, conducting interviews with injured workers, insurers, TPAs, and/or employers, testifying during administrative and/or criminal hearings, and participating in outreach or training requiring public speaking. The State of Nevada is an equal opportunity employer dedicated to building diverse, inclusive, and innovative work environments with employees who reflect our communities and enthusiastically serve them. All applicants are considered without regard to race, color, national origin, religion or belief, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information (GINA), or compensation and/or wages. *** THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE*** To see full Class Specifications visit: http://hr.nv.gov/Resources/ClassSpecs/Class_Specifications-11_0/ To Qualify: In order to be qualified, you must meet the following requirements: Education and Experience (Minimum Qualifications) Bachelor's degree from an accredited college or university in business or public administration, business management, accounting, or related field and three years of professional experience in an investigative, auditing or program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR graduation from high school or equivalent education and five years of experience, three of which were in a professional investigative, auditing or professional program-related position which required the application of federal and/or State laws, policy and procedure in making program compliance determinations; preparing detailed reports for the purpose of justifying administrative sanctions or penalties or changes in management practices, policy and procedure; or recommending criminal prosecution; OR one year of experience as a Compliance/Audit Investigator II in Nevada State service; OR an equivalent combination of education and experience as described above. Special Requirements A valid driver's license is required at the time of appointment and as a condition of continuing employment. The Examination Application Evaluation Exam The exam will consist of an application evaluation. It is essential that applications include detailed information with time frames regarding education and experience. The most qualified applicants will be contacted by the hiring agency for interview. The hiring agency may require specific skills related testing as part of the interviewing process. The following additional questions are part of this Recruitment 1) Please describe your audit experience, including audit planning, compliance reviews, recommendations, and report preparation. 2) Please describe your experience as a lead worker, including assessing the work performance of employees, identifying development opportunities, and training, coaching, and motivating teams. 3) Please describe your working knowledge of Generally Accepted Government Auditing Standards (GAGAS). 4) Please describe your experience working in/with a workers' compensation system. INFORMATIONAL LINKS For more information about state employment, visit the following: Division of Human Resource Management: http://hr.nv.gov Public Employees Retirement System: http://www.nvpers.org Public Employees Benefits Program: http://pebp.state.nv.us More Benefits Information: http://nvjobs.nv.gov/Applicants/EB REFER A FRIEND Help us reach qualified candidates! Refer a friend by clicking here: Email Direct Inquiries or Correspondence to: Division of Human Resource Management Northern Nevada 515 East Musser Street, First Floor Carson City, Nevada 89701-4204