Associate Dean for Academic Programs and Student Success, College of Science (CSU ONLY) (506779)

  • Cal State University (CSU) San Jose
  • San Jose, California
  • Jan 01, 2022
Full Time Education and Training Sciences and Laboratory

Job Description


Job Summary

*This position is open to current CSU employees only.*

The Associate Dean of Academic Programs and Student Success works under the general direction of the Dean of the College of Science and works cooperatively with faculty and administrators. The Associate Dean supports the Dean in carrying out the mission of the College, especially as it pertains to facilitating and enhancing internal operations related to academic programs and student success. The Associate Dean provides leadership and oversight for enrollment management, scheduling, curriculum, program development and review, accreditation, assessment, and initiatives and programs related to student success, student advising and student support services.

The Associate Dean works collaboratively with the leadership team of the College and the division to help ensure compliance with policies and procedures. Additionally, the Associate Dean researches issues, analyzes institutional data, prepares reports, makes recommendations for changes in policy or procedures, and handles confidential problems that arise in the college. The Associate Dean serves in the Dean's capacity when the Dean is absent.

This is a position in the CSU - Management Personnel Plan (MPP), and serves at the pleasure of the President. This position will require adherence to University compliance training such as: Conflict of Interest and Ethics, AB 1825 Sexual Harassment Prevention, Information Security, and Injury and Illness Prevention Program. The person hired for this position may be required to complete an outside employment disclosure statement in accordance with Title V of the California Code of Regulations.

Key Responsibilities
  • Oversee all aspects of student success in the college, including, but not limited to: advising, student issues, complaints, and grievances; improving student retention and graduation rates, especially reduction of under-served and other achievement gaps
  • Oversees the College First Year Experience course, Science 2 (Success in Science)
  • Oversees the College scholarship and awards process
  • Represents the Dean's Office in matters related to student success initiatives on campus and in the community
  • Oversee the College of Science Advising Center (COSAC), including budgetary and staff oversight, and assessment of impact
  • Consults with and advises students with academic and/or disciplinary problems
  • Acts on student petitions such as reinstatement, former student returning, leave of absence, change of major/minor, drop/withdrawal, repeating courses, and other student petitions
  • Coordinates advisement and orientation of new frosh and transfer students.
  • Assists departments and interdisciplinary programs within the College in curriculum proposals; suggests new programs, courses or modification of existing courses and programs, including pedagogical innovations to support student success
  • Keeps departments and programs informed of curriculum deadlines; supervises the final preparation of approved curriculum and ensures appropriate circulation of information
  • Oversees curriculum issues as chair of the College Curriculum Committee
  • Assists in updating and correcting the University Catalog
  • Works collaboratively with the Dean, Associate Dean(s), and other members of the college leadership team to implement strategic, cross-cutting support for diverse faculty, staff and students.
  • Represents the Dean or the College at on or off-campus meetings or functions; and signs appropriate paperwork for the Dean in his absence.
  • Acts as a liaison between Admissions and Records and other units on campus and the departments and/or college; coordinates planning of Commencement activities for the College; works with faculty groups in developing special programs; and interacts with Associate Deans of other Colleges.
  • Oversees assessment within the College
  • Participates in the program review of departments by serving as a resource in the preparation of the self-study and by meeting with outside evaluators, participating in discussion, and implementing changes.
  • Acts as a hearing officer for grievances within the College
  • Participates in personnel searches for College staff
  • Provides administrative oversight of the annual and cumulative evaluation of temporary faculty; evaluates lecturers.
  • Interviews, hires, and trains employees, plans, assigns, and directs work; appraises performance; rewards and disciplines employees; addresses complaints and resolves problems
  • Works with University Personnel in resolving College staff personnel issues including handling grievances and disciplinary actions, and resolving issues among faculty members.
  • Enforces university policy on academic rules and processes, faculty duty and responsibility.
  • Carries out special assignments as directed by the Dean and other duties as assigned.
  • In addition to the above responsibilities, you may be evaluated using feedback from campus community members.

Knowledge, Skills & Abilities
  • Thorough knowledge of the disciplines and programs represented in the College of Science
  • Demonstrated strong leadership skills that help faculty and staff members to understand and commit to the vision and goals of the College
  • Ability to ensure various organization units to operate as a team and establish rapport with people from diverse backgrounds
  • Ability to maintain dignity and self-control in difficult situations
  • Strong written and verbal communication skills, including both quantitative and qualitative analysis
  • Ability to plan, direct, and administer policies and programs
  • Ability to demonstrate respect, courtesy, civility, appreciation, empathy, trust, inclusion, and consultation
  • Superior analytical, organizational, problem solving, and communication skills
  • Ability to define problems, collect data, establish facts, and draw valid conclusions and to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with multiple abstract and concrete variables
  • Understanding of curriculum development, deployment, and the assessment process
  • Ability to work with others to develop forward-looking and innovative academic programs, and solutions to operational needs
  • Experience in student outreach and recruitment activities
  • Demonstrate a commitment to collaboration and teamwork
  • Skill in accommodating and prioritizing multiple demands for commitment of time energy, and resources to meet College and Division priorities and timelines
  • Ability to adapt to changing priorities, situations, and demands
  • Ability to handle sensitive communications, maintain confidentiality and interact well with different university constituencies, including faculty, staff, administrators, students, and alumni
  • Experience working within a diverse organization, and awareness of and sensitivity to the educational goals of a diverse population
  • Ability to interpret and disseminate technical procedures or regulations
  • Strong interpersonal skills and ability to establish and maintain professional and cooperative working relationships
  • Ability to effectively present quantitative and qualitative information and respond to questions from groups of faculty, students, and the general public

Required Qualifications
  • Doctorate in one of the disciplines covered by departments in the College of Science (Biology, Chemistry, Computer Science, Geology, Marine Science, Mathematics and Statistics, Meteorology and Climate Science, and Physics and Astronomy, Science Education) required
  • Minimum of three years of academic leadership/administrative experience such as department chair, program coordinator or director, associate dean, or similar position.
  • A record of scholarly work and quality teaching sufficient to have earned tenure in one of the college's departments
  • Experience in leading groups in designing new curricula and/or revising existing degree programs
  • Experience working within a diverse organization, and awareness of and sensitivity to the educational goals of a multicultural population

Preferred Qualifications
  • Preferred experience in the design, modification, and assessment of curriculum and degree programs
  • Experience in advising, petitions, disciplinary problems, scholarships, and other student-related issues


Classification: Administrator III
Hiring Range: Commensurate with experience

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:
  • Resume
  • Letter of Interest

All applicants must apply within the specified application period: December 7, 2021, through January 31, 2022. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at and questions may be sent to

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).


Closing Date/Time: Open until filled

Job Address

San Jose, California United States View Map