Assistant Grants Manager (Accounting Support III)

  • JOHNSON COUNTY, KANSAS
  • 111 S Cherry St, Olathe, Kansas
  • Jan 01, 2022
Full Time Accounting and Finance Administration and Management Fundraising or Grants Administration

Job Description

A career with Johnson County Government is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Johnson County's Department of Planning, Housing and Community Development hasup to3full-time open positions for a Assistant Grants Manager (Accounting Assistant III) which assists with the fiscal operations of the department, HUD orCDBG programs. We will review applications afterFriday, January 14.

  • Reviews, reconciles, compiles, tracks, and processes accounting transactions involving cash, receipts, invoices, requisitions, vouchers, journal entries, expense reports, and other similar items for approval; analyzes and evaluates financial/statistical data to make recommendations and report on department, division, or fund expenditures and revenues in order to assist with budget or financial statement preparation; ensure compliance with governmental reporting regulations, or for management decisions regarding budget or fiscal issues.
  • Communicates verbally and in writing with internal and external contacts in order to resolve discrepancies and exchange or update information; explains rules, regulations, and policies regarding fiscal programs to staff to ensure compliance with accounting policies and procedures.
  • Reviews and evaluates accounting records and fiscal activities to ensure accuracy and compliance with accounting/legal requirements; identifies issues, trends and patterns; analyzes and explains variances and reports on irregularities; prepares documentation for revenue estimating; assists in the development, modification, implementation, and maintenance of an automated financial tracking and recordkeeping system to improve efficiency of the accounting unit and to maintain the integrity of the information generated.
  • Develops and prepares standard and customized reports, such as summaries of balances, cost information, and other reports; assists with processing fiscal period opening/closing transactions; prepares complex documents such as financial statements and/or annual department budget by compiling and summarizing financial or statistical data for management use; prepares cost, staffing, and utilization analysis.
  • Audits, identifies, and corrects discrepancies and variances in reports and systems.
  • Conducts tasks associated with payroll processing such as verifies timesheets, finds, researches, and provides resolution to payroll discrepancies; completes and verifies data entry; distributes paychecks; provides information and answers questions from staff regarding payroll issues; maintains attendance and leave tracking records; acts as department/agency workgroup functional representative in data management systems and provides training to new users; coordinates Family and Medical Leave according to policies, procedures, and guidelines.

  • Assists Housing management team with regulatory compliance, scheduling, tracking and reporting obligations, budget compliance and variance reporting obligations; coordinates grant application processes; researches regulatory guidelines for existing and new Housing programs to define compliance, reporting and operational requirements.

  • Coordinates Housing office administration processes, assists with administration/integration of existing and new Housing programs into production schedules.


Job Requirements

Associates degree in Accounting or related field and two years in bookkeeping, accounting, or administrative functions involving record keeping or related area are required.

Prior experience working withCDBG and/or HUD specific grant and computer systems is strongly desired.

Experiencecansubstitute for education. Education can substitute for experience.

Driving Status

Occasional (less than 5%)

Category

Management, Administrative, Technology, and Financial Services

Job Address

111 S Cherry St, Olathe, Kansas 66061 United States View Map