CALAVERAS COUNTY, CA
San Andreas, California, United States
Position Description Program Coordinator I: $22.04 - $26.84 Program Coordinator II: $28.18 - $34.29 Interested in serving a rural community? Want to help Calaveras County advance community work through evidence—based practices? Nestled in California’s Sierra foothills, enjoy what Calaveras County has to offer with its four seasons of spectacular outdoor recreation and events. Experience wine tasting and frog jumping in spring and summer. Grape stomping and exploring mountain sports in the fall and winter. Calaveras Public Health is seeking a passionate individual to join our dynamic team as a Program Coordinator. The Program Coordinator will be responsible for planning, organization, and implementation of various activities within the Equity Program. The CCPH Equity Program is a federally funded program designed to improve equitable access to public health services and provide equity-based education to the organization and community. The program focuses on confronting root causes of inequities in a rural community, analyzing historical and social context to develop an equity framework, reducing health inequities among sub-populations, promoting and increasing access to health care in the community, and more. Calaveras County has a lot to offer if you’re looking to make an impact in the community and be part of a dynamic team that works to improve the health of the community. This position is in-person and located in San Andreas, California. Apply online! Get started on your application today! Bilingual (Spanish) candidates encouraged to apply. Under general direction, this position has responsibility for the planning, organization, and implementation of programs. The scope of work for this position includes public outreach programs, grant procurement and administration, contractor solicitation and management, regulatory compliance, day-to-day management and implementation of specific projects, coordination with outside agencies and organizations, budget preparation and cost controls, data management and reporting, and other assignments and related work as may be required. DISTINGUISHING CHARACTERISTICS: Program Coordinator I: This is the entry-level position in the program coordinator series. Incumbents at this level are expected to perform professional work under direct supervision while being trained in departmental procedures and accruing experience with more complex projects/programs. Program Coordinator II: This is the journey-level position in the program coordinator series. Incumbents at this level are expected to competently perform all aspects of the job responsibilities with minimal supervision. Incumbents may be assigned responsibility for small projects/programs or portions of larger projects/programs. Example of Duties Plans, organizes, coordinates and implements programs. Coordinates the assigned program activities with other community agencies and/or services. Establishes targeted priorities and develops intervention and evaluation strategies. Plans and develops training programs. Provides periodic review and program evaluation to ensure conformity with program guidelines. Attends required trainings, meetings and conferences; assists in budget preparation. Maintains records and prepares required reports for local and state agencies. Prepares grant applications and processes grant documents including all progress and final payment reports. Acts as liaison with State and local contractors. Develops and monitors project and program schedules and budgets. Prepares reports, correspondence, and memos. Tracks and maintains a variety of data and records. Coordinates community awareness programs through education and promotion of program services. Minimum Qualifications Knowledge of : Principles of program planning, implementation, operation and evaluation; practices and methods of public information programs; basic organization procedures; basic public relations techniques, skills in managing resources; management and teaching skills; correct English usage, spelling, grammar and punctuation. Ability to : Plan, implement and evaluate programs; prepare grant applications and related documents; establish and maintain cooperative working relations with staff, general public and agencies; prepare clear, concise and competent reports, correspondence and other written materials. Education, Training, and Experience: Program Coordinator I: High school degree and two years of experience in implementing programs. Program Coordinator II: Equivalent to an Associate's Degree in a related field or four years of experience developing and implementing programs. Special Requirements Possession of a valid California driver's license. Bargaining Unit 7 - Service Employees International Union Local 1021 For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE. Please note that Extra-hire positions that are benefitted, are only offered our CORE medical plan and are not offered dental or vision. NEW * Assist-To-Own program to help Couny employees purchase a home. Program Highlights: Down Payment Assistance, up to 5.5% of the Total Mortgage Loan. Available with purchase of a primary residence. Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans). No first-time homebuyer requirement to qualify. Flexible guidelines: Minimum FICO 640; Maximum DTI 50%. Flexible income limits, up to moderate income levels; no income limits for FHA and VA. For more information, vists Calaveras County Assist-to-Own Boot Allowance: $150 per year and is distributed once a year, in the first full pay period in the month of December. Qualifying Classifications: Registered EH Specialists, EH Techs, OSS Engineers, Fleet Manager, Junior Engineer, Mechanic series, Sheriff's Mechanic, Public Works Inspector, Road Maintenance Worker series, Integrated Waste Worker series, AG Techs, and AG Biologists, and Recycling Program Coordinator I/II, Permit Tech I/II, Engineering Tech I/II assigned to the Rock Creek Landfill facility, and Air Pollution Control Tech. Uniform Allowance: $600 per calendar year split into monthly payments.Payments will be made monthly on the second pay check. Qualifying classifications : Custodian series, facility maintenance worker series, facilities maintenance engineer. Extra-Hire: Extra-hire employees are not eligible for step advances, vacation, seniority rights, holiday pay or other certain employee benefits. They are entitled to 24 hours of sick leave per year and eligilbe for the county's CORE Medical plan but not eligible for dental or vision insurance. Vacation days: 0 - 3 complete years = 80 hours per year. After 6 months you can take your first week. 3 - 10 complete years = 120 hours per year 10 years+ = 160 per year Holidays :13 paid holidays per year. Life Insurance: $50,000.00 County paid Sick Leave: 12 days annual sick leave accrual with unlimited accumulation. Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period. 60 hours of sick leave can be used for immediate family, parent spouse, child or sibling. Merit: After successfully completing twenty-six (26) pay periods, a 5% merit increase may be granted.Merit increases may be granted annually thereafter to the top step. Probation Period: New employees remain in a probationary status for 26 pay periods.. Longevity Incentives @ 2.5% for each of the following: 5.5 years (if hired before March 28, 2005) 6 years 10 years 15 years 20 years 25 years Bi-Lingual pay :$75 per month for specific approved job classifications. Flexible Spending: Pre-Tax Medical Reimbursement - Max contribution of $2,500 annually Flexible Spending: Pre-Tax Dependent Care Account - Max contribution of $5,000 annually Section 125 Plan :Additional insurance is available through the Section 125 plan and may be purchased from a representative during open enrollment or by appointment when they are on-site. AFLAC Heart & Stroke Insurance Cancer Insurance Accident Insurance Universal Life Insurance Short Term Disability Insurance ?LEGALSHIELD CALPERS RETIREMENT INFORMATION: CalPERS: CLASSIC MEMBERS: 2% at 55 PEPRA MEMBERS: 2% at 62 Extra-Hire's will be enrolled into Public Agency Retirement System (PARS) unless you are already a member of CalPERS. Additional Retirement Plan: The County offers a 457 Government plan. Employees can contribute u to this deferred compensation plan ( Pre or Post Tax options ).The County utilizes VALIC. Participating employees will receive a County paid match of up to $50 a month. Closing Date/Time: 5/12/2024 11:59 PM Pacific
Apr 18, 2024
Full Time
Position Description Program Coordinator I: $22.04 - $26.84 Program Coordinator II: $28.18 - $34.29 Interested in serving a rural community? Want to help Calaveras County advance community work through evidence—based practices? Nestled in California’s Sierra foothills, enjoy what Calaveras County has to offer with its four seasons of spectacular outdoor recreation and events. Experience wine tasting and frog jumping in spring and summer. Grape stomping and exploring mountain sports in the fall and winter. Calaveras Public Health is seeking a passionate individual to join our dynamic team as a Program Coordinator. The Program Coordinator will be responsible for planning, organization, and implementation of various activities within the Equity Program. The CCPH Equity Program is a federally funded program designed to improve equitable access to public health services and provide equity-based education to the organization and community. The program focuses on confronting root causes of inequities in a rural community, analyzing historical and social context to develop an equity framework, reducing health inequities among sub-populations, promoting and increasing access to health care in the community, and more. Calaveras County has a lot to offer if you’re looking to make an impact in the community and be part of a dynamic team that works to improve the health of the community. This position is in-person and located in San Andreas, California. Apply online! Get started on your application today! Bilingual (Spanish) candidates encouraged to apply. Under general direction, this position has responsibility for the planning, organization, and implementation of programs. The scope of work for this position includes public outreach programs, grant procurement and administration, contractor solicitation and management, regulatory compliance, day-to-day management and implementation of specific projects, coordination with outside agencies and organizations, budget preparation and cost controls, data management and reporting, and other assignments and related work as may be required. DISTINGUISHING CHARACTERISTICS: Program Coordinator I: This is the entry-level position in the program coordinator series. Incumbents at this level are expected to perform professional work under direct supervision while being trained in departmental procedures and accruing experience with more complex projects/programs. Program Coordinator II: This is the journey-level position in the program coordinator series. Incumbents at this level are expected to competently perform all aspects of the job responsibilities with minimal supervision. Incumbents may be assigned responsibility for small projects/programs or portions of larger projects/programs. Example of Duties Plans, organizes, coordinates and implements programs. Coordinates the assigned program activities with other community agencies and/or services. Establishes targeted priorities and develops intervention and evaluation strategies. Plans and develops training programs. Provides periodic review and program evaluation to ensure conformity with program guidelines. Attends required trainings, meetings and conferences; assists in budget preparation. Maintains records and prepares required reports for local and state agencies. Prepares grant applications and processes grant documents including all progress and final payment reports. Acts as liaison with State and local contractors. Develops and monitors project and program schedules and budgets. Prepares reports, correspondence, and memos. Tracks and maintains a variety of data and records. Coordinates community awareness programs through education and promotion of program services. Minimum Qualifications Knowledge of : Principles of program planning, implementation, operation and evaluation; practices and methods of public information programs; basic organization procedures; basic public relations techniques, skills in managing resources; management and teaching skills; correct English usage, spelling, grammar and punctuation. Ability to : Plan, implement and evaluate programs; prepare grant applications and related documents; establish and maintain cooperative working relations with staff, general public and agencies; prepare clear, concise and competent reports, correspondence and other written materials. Education, Training, and Experience: Program Coordinator I: High school degree and two years of experience in implementing programs. Program Coordinator II: Equivalent to an Associate's Degree in a related field or four years of experience developing and implementing programs. Special Requirements Possession of a valid California driver's license. Bargaining Unit 7 - Service Employees International Union Local 1021 For available Health/Dental/Vision insurance please visit the County BENEFITS WEBPAGE. Please note that Extra-hire positions that are benefitted, are only offered our CORE medical plan and are not offered dental or vision. NEW * Assist-To-Own program to help Couny employees purchase a home. Program Highlights: Down Payment Assistance, up to 5.5% of the Total Mortgage Loan. Available with purchase of a primary residence. Variety of Mortgage Loan options (FHA, VA, USDA and Conventional Mortgage Loans). No first-time homebuyer requirement to qualify. Flexible guidelines: Minimum FICO 640; Maximum DTI 50%. Flexible income limits, up to moderate income levels; no income limits for FHA and VA. For more information, vists Calaveras County Assist-to-Own Boot Allowance: $150 per year and is distributed once a year, in the first full pay period in the month of December. Qualifying Classifications: Registered EH Specialists, EH Techs, OSS Engineers, Fleet Manager, Junior Engineer, Mechanic series, Sheriff's Mechanic, Public Works Inspector, Road Maintenance Worker series, Integrated Waste Worker series, AG Techs, and AG Biologists, and Recycling Program Coordinator I/II, Permit Tech I/II, Engineering Tech I/II assigned to the Rock Creek Landfill facility, and Air Pollution Control Tech. Uniform Allowance: $600 per calendar year split into monthly payments.Payments will be made monthly on the second pay check. Qualifying classifications : Custodian series, facility maintenance worker series, facilities maintenance engineer. Extra-Hire: Extra-hire employees are not eligible for step advances, vacation, seniority rights, holiday pay or other certain employee benefits. They are entitled to 24 hours of sick leave per year and eligilbe for the county's CORE Medical plan but not eligible for dental or vision insurance. Vacation days: 0 - 3 complete years = 80 hours per year. After 6 months you can take your first week. 3 - 10 complete years = 120 hours per year 10 years+ = 160 per year Holidays :13 paid holidays per year. Life Insurance: $50,000.00 County paid Sick Leave: 12 days annual sick leave accrual with unlimited accumulation. Sick leave is accrued at 3.69 hours for each full 80 hours of payroll period. 60 hours of sick leave can be used for immediate family, parent spouse, child or sibling. Merit: After successfully completing twenty-six (26) pay periods, a 5% merit increase may be granted.Merit increases may be granted annually thereafter to the top step. Probation Period: New employees remain in a probationary status for 26 pay periods.. Longevity Incentives @ 2.5% for each of the following: 5.5 years (if hired before March 28, 2005) 6 years 10 years 15 years 20 years 25 years Bi-Lingual pay :$75 per month for specific approved job classifications. Flexible Spending: Pre-Tax Medical Reimbursement - Max contribution of $2,500 annually Flexible Spending: Pre-Tax Dependent Care Account - Max contribution of $5,000 annually Section 125 Plan :Additional insurance is available through the Section 125 plan and may be purchased from a representative during open enrollment or by appointment when they are on-site. AFLAC Heart & Stroke Insurance Cancer Insurance Accident Insurance Universal Life Insurance Short Term Disability Insurance ?LEGALSHIELD CALPERS RETIREMENT INFORMATION: CalPERS: CLASSIC MEMBERS: 2% at 55 PEPRA MEMBERS: 2% at 62 Extra-Hire's will be enrolled into Public Agency Retirement System (PARS) unless you are already a member of CalPERS. Additional Retirement Plan: The County offers a 457 Government plan. Employees can contribute u to this deferred compensation plan ( Pre or Post Tax options ).The County utilizes VALIC. Participating employees will receive a County paid match of up to $50 a month. Closing Date/Time: 5/12/2024 11:59 PM Pacific
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Coordinator of El Centro Académico Cultural De Humboldt (Latinx Center for Academic Excellence)-SSP II El Centro Job #531823 First Review Date: Thursday, April 18, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #531823) Student Services Professional II, Coordinator of El Centro Académico Cultural De Humboldt (Latinx Center for Academic Excellence), Salary Range: $4,610 - $6,556 monthly. Hiring Range $4,226 - $4,841 monthly. This is a full-time, benefited, exempt, 11/12 pay plan (work 11 months of the year with pay and benefits over 12 months) permanent position with a one-year probationary period in the El Centro Académico Cultural De Humboldt (Latinx Center for Academic Excellence). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Supervised by the Director of the Cultural Centers for Academic Excellence, the Coordinator of El Centro Académico Cultural De Humboldt (Latinx Center for Academic Excellence)-SSP II, is responsible for promoting an inclusive culture of student success while providing inspiration, role modeling, center direction and academic support needed to assist students in achieving their personal and professional goals. Key Responsibilities: The Center Coordinator will be responsible for overseeing the operation of the Latinx Center’s academic success strategies, events, and facilitating and developing leadership development activities and assessment. The Coordinator will work closely with and participate in major programs and events with the other cultural centers and the Social Justice Equity and Inclusion Center. The coordinator will submit semester and annual program reviews and conduct assessments for quality improvement. The Coordinator will serve the diverse needs of the university community and will participate on appropriate university committees to foster and institutional climate supportive of the success of the students served by the center. Lead in designing, implementing, and evaluating programs, workshops, presentations, academic success strategies , retreats, and sociology-cultural education events for students. The Coordinator will provide academic mentoring and guidance for students participating in the Center, track student progress, and oversee peer mentors and student assistants who run the center. Provide historical context, continuity and knowledge to support programs that enhance students’ personal, sociology-cultural and professional development and growth. Develop, implement and refine program activities with an emphasis on academics, career, professional development, sense of belonging, time management, effective communication, and holistic wellness. Coordinate and collaborate with academic units and campus community partners to provide a full range of academic programming that promotes the success of students served by the center. The Coordinator participates in local, regional, state, and national organizations on student success and stays current on educational trends, studies and best practices on retention/completion strategies for students served by the center in relation to cultural backgrounds. The Coordinator will communicate to students new opportunities, resources, programs, policies, and procedures at Cal Poly Humboldt. The Coordinators will promote participation in sponsored events and activities designed to enrich and enhance their personal, cultural, and social wellbeing. Lead efforts to promote resources and outreach with other units at Cal Poly Humboldt including (but not limited too), the Learning Center, Academic and Career Advising Center, Educational Opportunity Program, and Admissions. Will collaborate with academic partner units on retention strategies for, and serve as a resource within the community, including other campus offices/departments. The coordinator will develop an ongoing relationship with cultural clubs, campus leaders, student associations, staff, and faculty connected to the Latinx communities. Other Duties as Assigned. Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of the practices, procedures and activities of the coordinator of a campus cultural center; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior in relation to leading and guiding students. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of Cal Poly Humboldt. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Demonstrated knowledge and familiarity addressing issues of concern facing students from diverse backgrounds in higher education. Minimum Qualifications: Experience: Possession of these required knowledge and abilities above is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications: Demonstrated experience planning, coordinating events and understanding of community-building, team-building, leadership development and collaboration. Demonstrated experience in developing, implementing, facilitating, and assessing cultural and social-justice oriented programs, activities and events that support a diverse and inclusive campus community. Experience working with historically underrepresented students and their communities. Fluency in Spanish. Experience in advocacy for Latinx identified students in education settings, community outreach programs, and other initiatives that center the needs of Latinx students. Experience in providing oversight and leading student staff. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review is Thursday, April 18, 2024. This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3082 Publication Date: April 5, 2024 Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 06, 2024
Coordinator of El Centro Académico Cultural De Humboldt (Latinx Center for Academic Excellence)-SSP II El Centro Job #531823 First Review Date: Thursday, April 18, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #531823) Student Services Professional II, Coordinator of El Centro Académico Cultural De Humboldt (Latinx Center for Academic Excellence), Salary Range: $4,610 - $6,556 monthly. Hiring Range $4,226 - $4,841 monthly. This is a full-time, benefited, exempt, 11/12 pay plan (work 11 months of the year with pay and benefits over 12 months) permanent position with a one-year probationary period in the El Centro Académico Cultural De Humboldt (Latinx Center for Academic Excellence). This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Supervised by the Director of the Cultural Centers for Academic Excellence, the Coordinator of El Centro Académico Cultural De Humboldt (Latinx Center for Academic Excellence)-SSP II, is responsible for promoting an inclusive culture of student success while providing inspiration, role modeling, center direction and academic support needed to assist students in achieving their personal and professional goals. Key Responsibilities: The Center Coordinator will be responsible for overseeing the operation of the Latinx Center’s academic success strategies, events, and facilitating and developing leadership development activities and assessment. The Coordinator will work closely with and participate in major programs and events with the other cultural centers and the Social Justice Equity and Inclusion Center. The coordinator will submit semester and annual program reviews and conduct assessments for quality improvement. The Coordinator will serve the diverse needs of the university community and will participate on appropriate university committees to foster and institutional climate supportive of the success of the students served by the center. Lead in designing, implementing, and evaluating programs, workshops, presentations, academic success strategies , retreats, and sociology-cultural education events for students. The Coordinator will provide academic mentoring and guidance for students participating in the Center, track student progress, and oversee peer mentors and student assistants who run the center. Provide historical context, continuity and knowledge to support programs that enhance students’ personal, sociology-cultural and professional development and growth. Develop, implement and refine program activities with an emphasis on academics, career, professional development, sense of belonging, time management, effective communication, and holistic wellness. Coordinate and collaborate with academic units and campus community partners to provide a full range of academic programming that promotes the success of students served by the center. The Coordinator participates in local, regional, state, and national organizations on student success and stays current on educational trends, studies and best practices on retention/completion strategies for students served by the center in relation to cultural backgrounds. The Coordinator will communicate to students new opportunities, resources, programs, policies, and procedures at Cal Poly Humboldt. The Coordinators will promote participation in sponsored events and activities designed to enrich and enhance their personal, cultural, and social wellbeing. Lead efforts to promote resources and outreach with other units at Cal Poly Humboldt including (but not limited too), the Learning Center, Academic and Career Advising Center, Educational Opportunity Program, and Admissions. Will collaborate with academic partner units on retention strategies for, and serve as a resource within the community, including other campus offices/departments. The coordinator will develop an ongoing relationship with cultural clubs, campus leaders, student associations, staff, and faculty connected to the Latinx communities. Other Duties as Assigned. Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of the practices, procedures and activities of the coordinator of a campus cultural center; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior in relation to leading and guiding students. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of Cal Poly Humboldt. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Demonstrated knowledge and familiarity addressing issues of concern facing students from diverse backgrounds in higher education. Minimum Qualifications: Experience: Possession of these required knowledge and abilities above is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications: Demonstrated experience planning, coordinating events and understanding of community-building, team-building, leadership development and collaboration. Demonstrated experience in developing, implementing, facilitating, and assessing cultural and social-justice oriented programs, activities and events that support a diverse and inclusive campus community. Experience working with historically underrepresented students and their communities. Fluency in Spanish. Experience in advocacy for Latinx identified students in education settings, community outreach programs, and other initiatives that center the needs of Latinx students. Experience in providing oversight and leading student staff. Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review is Thursday, April 18, 2024. This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3082 Publication Date: April 5, 2024 Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Acquisitions Coordinator Classification Title: Library Services Specialist IV Posting Details Priority Application Date (Posting will remain open until filled): Sunday, May 5, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Working independently under the direct supervision of the Head of Collection Management Services, the Acquisitions Coordinator serves as the lead for the department’s acquisitions team. Assists department head with various activities, including: budgeting, goal setting, initiating new procedures and technologies, evaluating programs and services. Provides support to collection development and management decision-making by preparing Alma Analytics, financial, and statistical reports. Oversees the work of staff who order, claim, and receive library materials. Responsible for quality control, problem solving, drafting procedures, compiling statistics and analysis regarding the daily workflow of acquisitions: the acquisition, receipt, renewal of library materials; payment of invoices; account reconciliation; interaction with campus accounting personnel and various vendors of library materials. In consultation with the department head, responsibilities include: recommending and implementing new procedures; anticipating, testing, and recommending new technologies; participating in the assessment of department operations and functions; preparing budget requests and reports; drafting documentation; providing training to department staff; collecting, recording, and reporting statistics; interpreting library procedures and policies pertaining to the acquisition of library materials. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $4,198 per month - $5,000 per month; commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $4,198 per month - $7,745 per month. Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : 40 hours a week. To be scheduled Monday-Friday sometime between 7:00 AM and 6:00 PM. A partial telework schedule may be available, subject to management approval. Department Information As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the Library with campus student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a Federal Document Depository. The Library’s mission is to inspire excellence in teaching, learning, and scholarly activities. The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. Sacramento State is designated by the U.S. Department of Education as an Asian American, Native American, and Pacific Islander-Serving (AANAPI) and a Hispanic Serving Institutions (HIS). Therefore we welcome and encourage individuals from diverse backgrounds to join our growing organization of 28 Library faculty, 33 staff and approximately 40 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success. For more information, please visit https://library.csus.edu/ . Minimum Qualifications In addition to Position Skill Level III requirements, work at this skill level typically requires the following range of skills: • Comprehensive and in-depth knowledge of library operations in assigned library unit(s) or department and its relation to overall library operations. • Comprehensive and in-depth knowledge of assigned unit’s or department’s principles, policies, practices and procedures and their relationship to overall library functions and other units, and the ability to apply this expertise and judgment to address unique problems. • Thorough knowledge of library collection itself, its organization, and classification schemes. • Comprehensive knowledge of external on-line databases, systems and resources and trends pertaining to assigned functional area, including expertise in searching strategies. • Comprehensive knowledge of institution’s and library’s policies and practices associated with ethical use of and access to library and on-line resources, as well as general knowledge of library bill of rights and code of ethics. • Comprehensive knowledge of national standards and resources pertaining to library operations, including the ability to source and interpret information from such resources. • Comprehensive knowledge of national and institutional standards pertaining to copyright and intellectual property protection and the ability to apply this knowledge to ensure full compliance with legal requirements. • Expertise in most aspects of the library’s automated and on-line catalog systems, including database maintenance functions. • Ability to participate in long range planning through the collection, organization, analysis, and interpretation of data and information. • In-depth and comprehensive knowledge of library accounting and budget policies and procedures, including the ability to collect, organize and analyze data to support planning and budgeting. • Comprehensive knowledge of all aspects of lead work direction and campus human resource and payroll policies and procedures. Required Qualifications EXPERIENCE 1. Experience with library operations in regard to the acquisition, receiving, expenditure, invoicing, and accounting for library materials. 2. Experience with accounting and budget procedures and the library materials allocation process in regards to managing vendor accounts and assisting with the budget process. 3. Experience with drafting documentation of procedures and providing training in elements of acquisitions work to other staff and student assistants. 4. Experience with long-range collections planning through the organization, analysis, and interpretation of data. 5. Experience in collecting, organizing, and analyzing data to support planning and budgeting. 6. Experience with reconciling multiple library materials accounts. 7. Demonstrated supervisory, project lead, or team lead experience. KNOWLEDGE / SKILLS / ABILITIES 8. Ability to use bibliographic, periodical, and vendor and commercial databases to search for records. 9. Ability to evaluate and interpret issues regarding acquisitions work and to offer recommendations. 10. Ability to coordinate and liaise with other CSU campuses to problem-solve and participate in developing CSU-wide best practices. 11. Strong communication skills to work successfully with library employees, campus personnel, and various vendors. 12. Demonstrated ability to meet deadlines and ensure regular workflows. 13. Demonstrated strong commitment to diversity, equity, and inclusion in higher education. 14. Evidence of strong interpersonal skills and the ability to work in a team environment. 15. Work requires attention to detail and strong organizational and problem solving skills. 16. Proficiency with Office 365 and the Internet. 17. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment - Ability to pass background check. Preferred Qualifications 18. Full proficiency in the use of the Acquisitions function of the Alma unified library services platform; Alma Analytics; and of Primo, the Library’s discovery tool. 19. Working knowledge of Alma Serials and Cataloging functions. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 20, 2024
Working Title: Acquisitions Coordinator Classification Title: Library Services Specialist IV Posting Details Priority Application Date (Posting will remain open until filled): Sunday, May 5, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Working independently under the direct supervision of the Head of Collection Management Services, the Acquisitions Coordinator serves as the lead for the department’s acquisitions team. Assists department head with various activities, including: budgeting, goal setting, initiating new procedures and technologies, evaluating programs and services. Provides support to collection development and management decision-making by preparing Alma Analytics, financial, and statistical reports. Oversees the work of staff who order, claim, and receive library materials. Responsible for quality control, problem solving, drafting procedures, compiling statistics and analysis regarding the daily workflow of acquisitions: the acquisition, receipt, renewal of library materials; payment of invoices; account reconciliation; interaction with campus accounting personnel and various vendors of library materials. In consultation with the department head, responsibilities include: recommending and implementing new procedures; anticipating, testing, and recommending new technologies; participating in the assessment of department operations and functions; preparing budget requests and reports; drafting documentation; providing training to department staff; collecting, recording, and reporting statistics; interpreting library procedures and policies pertaining to the acquisition of library materials. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $4,198 per month - $5,000 per month; commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $4,198 per month - $7,745 per month. Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 1 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : 40 hours a week. To be scheduled Monday-Friday sometime between 7:00 AM and 6:00 PM. A partial telework schedule may be available, subject to management approval. Department Information As the center of campus intellectual discovery, the Sacramento State University Library promotes teaching, learning, research, and scholarly communication at the University by integrating the Library with campus student success programs and instruction. One of twenty-three libraries in the California State University System, the Sacramento State Library holds over 1.4 million volumes, comprised of print and electronic monographs and serials, and is a Federal Document Depository. The Library’s mission is to inspire excellence in teaching, learning, and scholarly activities. The University Library is undergoing rapid transformation with a forward-thinking vision and a deep commitment to improving the campus learning environment. Sacramento State is designated by the U.S. Department of Education as an Asian American, Native American, and Pacific Islander-Serving (AANAPI) and a Hispanic Serving Institutions (HIS). Therefore we welcome and encourage individuals from diverse backgrounds to join our growing organization of 28 Library faculty, 33 staff and approximately 40 FTE student assistants. We take pride in the collaborative nature in which our students, staff, and faculty work together in a professional and supportive environment to ensure one another’s success. For more information, please visit https://library.csus.edu/ . Minimum Qualifications In addition to Position Skill Level III requirements, work at this skill level typically requires the following range of skills: • Comprehensive and in-depth knowledge of library operations in assigned library unit(s) or department and its relation to overall library operations. • Comprehensive and in-depth knowledge of assigned unit’s or department’s principles, policies, practices and procedures and their relationship to overall library functions and other units, and the ability to apply this expertise and judgment to address unique problems. • Thorough knowledge of library collection itself, its organization, and classification schemes. • Comprehensive knowledge of external on-line databases, systems and resources and trends pertaining to assigned functional area, including expertise in searching strategies. • Comprehensive knowledge of institution’s and library’s policies and practices associated with ethical use of and access to library and on-line resources, as well as general knowledge of library bill of rights and code of ethics. • Comprehensive knowledge of national standards and resources pertaining to library operations, including the ability to source and interpret information from such resources. • Comprehensive knowledge of national and institutional standards pertaining to copyright and intellectual property protection and the ability to apply this knowledge to ensure full compliance with legal requirements. • Expertise in most aspects of the library’s automated and on-line catalog systems, including database maintenance functions. • Ability to participate in long range planning through the collection, organization, analysis, and interpretation of data and information. • In-depth and comprehensive knowledge of library accounting and budget policies and procedures, including the ability to collect, organize and analyze data to support planning and budgeting. • Comprehensive knowledge of all aspects of lead work direction and campus human resource and payroll policies and procedures. Required Qualifications EXPERIENCE 1. Experience with library operations in regard to the acquisition, receiving, expenditure, invoicing, and accounting for library materials. 2. Experience with accounting and budget procedures and the library materials allocation process in regards to managing vendor accounts and assisting with the budget process. 3. Experience with drafting documentation of procedures and providing training in elements of acquisitions work to other staff and student assistants. 4. Experience with long-range collections planning through the organization, analysis, and interpretation of data. 5. Experience in collecting, organizing, and analyzing data to support planning and budgeting. 6. Experience with reconciling multiple library materials accounts. 7. Demonstrated supervisory, project lead, or team lead experience. KNOWLEDGE / SKILLS / ABILITIES 8. Ability to use bibliographic, periodical, and vendor and commercial databases to search for records. 9. Ability to evaluate and interpret issues regarding acquisitions work and to offer recommendations. 10. Ability to coordinate and liaise with other CSU campuses to problem-solve and participate in developing CSU-wide best practices. 11. Strong communication skills to work successfully with library employees, campus personnel, and various vendors. 12. Demonstrated ability to meet deadlines and ensure regular workflows. 13. Demonstrated strong commitment to diversity, equity, and inclusion in higher education. 14. Evidence of strong interpersonal skills and the ability to work in a team environment. 15. Work requires attention to detail and strong organizational and problem solving skills. 16. Proficiency with Office 365 and the Internet. 17. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment - Ability to pass background check. Preferred Qualifications 18. Full proficiency in the use of the Acquisitions function of the Alma unified library services platform; Alma Analytics; and of Primo, the Library’s discovery tool. 19. Working knowledge of Alma Serials and Cataloging functions. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 534508; 3/1/2024 CAREER ADVISOR AND PROGRAM COORDINATOR - REVISED Student Services Professional III Career Center/Student Services Salary Range : $5,025 - $7,159/Monthly (Budgeted salary range $5,025 - $5,558/Monthly) Work Schedule : Full-Time, Monday - Thursday, 9:00 a.m. to 6:00 p.m.; Friday, 8:00 a.m. to 5:00 p.m.; exempt classification. Essential Functions : Under the general supervision of the Executive Director, the career advisor and program coordinator works collaboratively with on-campus partners (department faculty, academic advisors, and Student Life departments) and off-campus industry partners in the administration of the career advising and career readiness education programs for Cal State LA. As a member of the student services professional team, the career advisor and program coordinator assists students in making meaningful and successful progress toward their degree objectives by providing career coaching, career education, and high-quality service in a team environment. The career advisor and program coordinator is responsible for designing, implementing, monitoring, assessing, reporting, and updating comprehensive programs that respond to student and industry needs and works closely with the Career Center leadership team in providing ongoing training to appropriate team members concerning best practices in coaching, workshop facilitation, and current regional workforce development trends. The incumbent will: develop and administer student-led programs to expand career awareness and support services; provide training, guidance and assessment of career services student peer advising and volunteer programs; develop and facilitate programs and resources to help students and faculty/staff advisors explore major-to-career pathways and industry career clusters; develop, monitor, maintain and assess online career education training and communities; develop, coordinate and lead specialized career education and advising for student affinity groups; deliver large and small-scale advising that facilitates peer learning and encourages students to independently think through problems and select suitable solutions and courses of action; administer, and foster student reflection upon career assessments and theories to make career decisions, develop action plans, and make successful progress toward their degree and career objectives; facilitate students’ learning of effective job search strategies, exploration of professional identities, engagement in professional networking, and development of career readiness competencies; evaluate and assess student needs and engagement, and the center’s programming efforts to design services and programs that meet these needs and reflect current professional practices; utilize data systems, instructional technology, online career platforms/web services and current computer applications to provide targeted and intentional career education and advising; provide lead coordination of social media educational campaigns; provide lead coordination of program planning, delivery of effective teaching and learning methods, coaching effectiveness, and outcomes reporting; and foster a welcoming and inclusive environment in the career services. Required Qualifications & Experience : Equivalent to graduation from an accredited four-year college or university in a related field. Three years of progressively responsible professional student services work experience in program management/coordination. A master’s degree in counseling, social sciences, ethnic studies, education, or a directly related field may be substituted for one year of experience. The incumbent must have general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of higher education career services and workforce development programs. A high comfort level in using and learning information technology, including databases, MS Office Suite, and online career tools. Excellent interpersonal skills including an ability to work effectively with multiple constituencies and make meaningful connections at all levels of an organization; excellent team skills, including open communication, flexibility, cooperation, engagement, and maintaining positive relationships. Ability to: analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; integrate knowledge from across different domains and apply to work; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; and interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, reason logically, draw valid conclusions, and project consequences of various alternative courses of action. The incumbent must also have the ability to: give engaging presentations and facilitate an open exchange of ideas to small and large audiences; act as a spokesperson within an area of expertise; plan, implement, and manage programs; anticipate program needs and carry through with actions having implications regarding other program or service area; multi-task and discern priorities to meet deadlines; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvement; and carry out a variety of professionally complex assignments without detailed instructions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : A master’s degree from an accredited four-year college or university in education, student development, counseling, or a related field. Experience in a higher education setting in career planning and advising. Experience in training and development. Experience in program planning and management in student affairs. Strong public relations and promotional skills, including using social media, apps, and other digital and print publicity/marketing. Closing Date : Review of applications will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 534508; 3/1/2024 CAREER ADVISOR AND PROGRAM COORDINATOR - REVISED Student Services Professional III Career Center/Student Services Salary Range : $5,025 - $7,159/Monthly (Budgeted salary range $5,025 - $5,558/Monthly) Work Schedule : Full-Time, Monday - Thursday, 9:00 a.m. to 6:00 p.m.; Friday, 8:00 a.m. to 5:00 p.m.; exempt classification. Essential Functions : Under the general supervision of the Executive Director, the career advisor and program coordinator works collaboratively with on-campus partners (department faculty, academic advisors, and Student Life departments) and off-campus industry partners in the administration of the career advising and career readiness education programs for Cal State LA. As a member of the student services professional team, the career advisor and program coordinator assists students in making meaningful and successful progress toward their degree objectives by providing career coaching, career education, and high-quality service in a team environment. The career advisor and program coordinator is responsible for designing, implementing, monitoring, assessing, reporting, and updating comprehensive programs that respond to student and industry needs and works closely with the Career Center leadership team in providing ongoing training to appropriate team members concerning best practices in coaching, workshop facilitation, and current regional workforce development trends. The incumbent will: develop and administer student-led programs to expand career awareness and support services; provide training, guidance and assessment of career services student peer advising and volunteer programs; develop and facilitate programs and resources to help students and faculty/staff advisors explore major-to-career pathways and industry career clusters; develop, monitor, maintain and assess online career education training and communities; develop, coordinate and lead specialized career education and advising for student affinity groups; deliver large and small-scale advising that facilitates peer learning and encourages students to independently think through problems and select suitable solutions and courses of action; administer, and foster student reflection upon career assessments and theories to make career decisions, develop action plans, and make successful progress toward their degree and career objectives; facilitate students’ learning of effective job search strategies, exploration of professional identities, engagement in professional networking, and development of career readiness competencies; evaluate and assess student needs and engagement, and the center’s programming efforts to design services and programs that meet these needs and reflect current professional practices; utilize data systems, instructional technology, online career platforms/web services and current computer applications to provide targeted and intentional career education and advising; provide lead coordination of social media educational campaigns; provide lead coordination of program planning, delivery of effective teaching and learning methods, coaching effectiveness, and outcomes reporting; and foster a welcoming and inclusive environment in the career services. Required Qualifications & Experience : Equivalent to graduation from an accredited four-year college or university in a related field. Three years of progressively responsible professional student services work experience in program management/coordination. A master’s degree in counseling, social sciences, ethnic studies, education, or a directly related field may be substituted for one year of experience. The incumbent must have general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of higher education career services and workforce development programs. A high comfort level in using and learning information technology, including databases, MS Office Suite, and online career tools. Excellent interpersonal skills including an ability to work effectively with multiple constituencies and make meaningful connections at all levels of an organization; excellent team skills, including open communication, flexibility, cooperation, engagement, and maintaining positive relationships. Ability to: analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; integrate knowledge from across different domains and apply to work; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; and interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, reason logically, draw valid conclusions, and project consequences of various alternative courses of action. The incumbent must also have the ability to: give engaging presentations and facilitate an open exchange of ideas to small and large audiences; act as a spokesperson within an area of expertise; plan, implement, and manage programs; anticipate program needs and carry through with actions having implications regarding other program or service area; multi-task and discern priorities to meet deadlines; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvement; and carry out a variety of professionally complex assignments without detailed instructions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : A master’s degree from an accredited four-year college or university in education, student development, counseling, or a related field. Experience in a higher education setting in career planning and advising. Experience in training and development. Experience in program planning and management in student affairs. Strong public relations and promotional skills, including using social media, apps, and other digital and print publicity/marketing. Closing Date : Review of applications will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 01 2024 Pacific Standard Time Applications close: Closing Date/Time:
City of Los Angeles
City Of Los Angeles, California, United States
DUTIES ANNUAL SALARY $95,254 to $139,290 and $117,930 to $172,427 The salary in the Department of Water and Power is $118,765 to $147,538 and $146,911 to $182,512. NOTES : Candidates from the eligible list are normally appointed to vacancies in the lower pay grade positions. Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. For information regarding reciprocity between the City of Los Angeles departments and LADWP, go to http://per.lacity.org/Reciprocity_CityDepts_and_DWP.pdf . An Emergency Management Coordinator is responsible for developing, coordinating, implementing, and administering comprehensive emergency management programs including disaster preparedness, response, recovery, and mitigation Citywide or for individual City departments, including developing and maintaining emergency response and continuity of operations plans, standard operating procedures, and related training programs, exercises and drills; performs virtual or in person community education and outreach programs on disaster preparedness and planning; works with other City departments, governmental and private agencies, and community based organizations to develop and implement emergency management programs for the City of Los Angeles; analyzes and prepares comprehensive reports, research, recommendations, and correspondence for their assigned department or other administrative bodies as directed; may be assigned emergency response roles in various locations such as the City’s Emergency Operations Center (EOC), a Department Operations Center (DOC) or field level Incident Command Post (ICP) or Unified Command Post (UCP) and/or may be required to be on call and work evenings or weekends; and may supervise other Emergency Management Coordinators, City employees in other classifications, and/or volunteers involved in emergency management work. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) Graduation from an accredited four-year college or university with a major in emergency or disaster management, emergency preparedness, homeland security, public health, public administration, planning, or a closely-related field; and 4,160 hours of paid professional experience administering or coordinating a broad based disaster preparedness or emergency operations program for a government agency, emergency services organization, or large company, including developing, analyzing, or revising emergency response or recovery plans, training programs and exercises for large scale natural or human-caused disasters such as adverse weather, earthquakes, fires, floods, acts or threats of terrorism, public health crises, major planned events; or Graduation from an accredited four-year college or university; and completion of the Emergency Management Specialist Certificate Program by the California Governor’s Office of Emergency Services, California Specialized Training Institute, a Certified Emergency Manager Accreditation by the International Association of Emergency Managers (iAEM), or a FEMA Professional Development Series certificate and 2,080 hours of paid professional experience administering or coordinating a broad based disaster preparedness or emergency operations program for a government agency, emergency services organization, or large company, including developing, analyzing, or revising emergency response or recovery plans, training programs and exercises for large scale natural or human-caused disasters such as adverse weather, earthquakes, fires, floods, acts or threats of terrorism, public health crises, major planned events; or 4,160 hours of paid experience at the level of Management Analyst with the City of Los Angeles working as a City department's representative to the City of Los Angeles’ Emergency Operations Organization in administering or coordinating a City department's emergency management program, including developing, analyzing, or revising emergency response or recovery plans, training programs and exercises for large scale natural or human-caused disasters such as adverse weather, earthquakes, fires, floods, acts or threats of terrorism, public health crises, major planned events. A master’s degree from an accredited college or university in emergency management, homeland security, or public health may be substituted for a maximum of one year of the required experience. PROCESS NOTES Applicants who lack six months or less of the required experience may file for this examination. However, they cannot be appointed until the full experience requirement is met. A valid California driver’s license is required prior to appointment and is a condition of employment. Applicants with an out of state driver’s license must submit prior to appointment the equivalent of a California driving history from the state where the applicant’s driver’s license was obtained. Applicants will be disqualified and not eligible for hire if their record within the last 36 months reflects three or more moving violations and/or at-fault accidents, or a conviction of a major moving violation (such as DUI). Applicants filing under Requirement No. 1 or Requirement No. 2 must list their school name and location, type of degree earned and major in the Education Section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination. Applicants filing under Requirement No. 2 who have not received the Emergency Management Specialist Certificate, Certified Emergency Manager Accreditation by the International Association of Emergency Managers (iAEM), or a FEMA Professional Development Series certificate due to COVID-19 restrictions may file for this examination. However, they cannot be appointed until they have submitted their certificate to the Personnel Department. Applicants filing under Requirement No. 3 must submit with their application a “Verification of Work Experience” (VWE) form with the required signatures, verifying their experience as a City department’s representative to the City of Los Angeles’ Emergency Operations Organization. The VWE form should indicate the type of work performed and the amount of time spent performing such work. This form may be obtained on-line at http://per.lacity.org/exams/vwe-sup.pdf . Applicants may attach the completed VWE form to their on-line application at the time of filing, or will have seven (7) calendar days from the on-line submission date to e-mail a copy of their completed VWE form including the required signatures, to per.appdocs@lacity.org . The subject line of your e-mail must include the exam title, your name, and indicate it is a VWE. In the body of your e-mail, you must also include your first and last name, last four digits of your Social Security Number, and contact phone number. Applicants who fail to submit their signed VWE form within the time required will not be considered further in this examination and their applications will not be processed. Applicants wishing to substitute education for one year of the required experience must list their school name and location, master’s degree and major in the Education section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination. Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf . For qualifying work experience gained outside of the City of Los Angeles, the term “professional experience” applies to positions that require possession of a degree from an accredited four-year college or university in order to obtain that position. Therefore, to be considered “professional,” non-City qualifying experience must be gained in positions after obtaining a four-year degree. Candidates completing the examination process may be contacted by the Personnel Department to provide required proof of qualifying degree and/or Emergency Management Specialist Certificate, Certified Emergency Manager Accreditation by the International Association of Emergency Managers (iAEM), or a FEMA Professional Development Series certificate. Applicants who wish to expedite this process may attach a copy of their qualifying degree or certificate in the Attachments section of the on-line application at the time of filing. Some positions may be required to be “on-call.” Please note that all positions with the Los Angeles World Airports are required to be “on-call.” One year full-time experience as an Emergency Manager or Emergency Preparedness Coordinator for a jurisdiction, company, organization, or division where the primary purpose is Emergency Management is highly desirable at the Los Angeles World Airports but not required. SELECTIVE CERTIFICATION In accordance with Charter Section 1010 (b) and Civil Service Rule 5.31, selective certification will be used for some positions that require special skills and/or training. Only persons possessing the following at the time of filing may be considered for appointment to fill such positions: A Federal Emergency Management Agency certification in Homeland Security Exercise and Evaluation Program (HSEEP) Master Exercise Practitioner (MEP) Professional & Master Continuity Programs (Level I or II) Professional Development Series (PDS) Advanced Professional Series (APS) DRI Certified Business Continuity Professional International Association of Emergency Managers (IAEM) Certified Emergency Manager (CEM) Selective Certifications 1 through 7 require the submission of a Certificate of Completion at the time of filing. The certificate(s) must be attached to the on-line application BEFORE the application is submitted. If the certificate(s) is attached AFTER the on-line application has been submitted, it will not be available to the City and applicants WILL NOT be credited with having submitted the certificate(s). Applicants who fail to submit the certificate(s) at the time of filing by not attaching it to the on-line application will not be considered for this part of selective certification. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed in the “Application Deadline” section of this bulletin. When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity . NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed below: Thursday, January 25, 2024 to Thursday, February 8, 2024 Friday, June 14, 2024 to Thursday, June 27, 2024 The examination may close without prior notice at any time after a sufficient number of applications have been received. Filing periods may change without prior notice or additional dates may be added, as needed, at a later date. For administrative purposes, filing will close periodically and reopen on the dates noted in the “Application Deadline” section of this bulletin. In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Los Angeles City promotional applicants who meet the minimum requirements. You must have received a regular appointment to a City position or be on a reserve list to apply for this examination as a promotional candidate; 2) Applicants currently employed by the City of Los Angeles on a part-time or exempt basis who meet the minimum requirements; 3) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on a random sampling of those qualified candidates. Applicants not selected to be tested may re-apply in a subsequent filing period in order to be considered for that period’s selection process. SELECTION PROCESS Examination Weight: Essay: Advisory Interview: 100% The examination will consist entirely of an evaluation of professional and personal qualifications by interview. In the interview, the following competencies may be evaluated: Judgment and Decision Making; Analytical Ability; Innovation; Oral Communication; Written Communication; Technology Application; Project Management; Job Knowledge, including knowledge of: various types of emergencies and their subsequent impact on operations; the fundamentals of emergency management, such as preparedness, response, recovery, and mitigation; emergency management systems and procedures; the City’s Emergency Operations Organization; various types of training and exercise programs used to communicate information about emergency management to various audiences; non-City sources of funding for emergency management programs and trainings; methods and techniques used to develop and maintain emergency operations plans and procedures; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Emergency Management Coordinator. Prior to the interview, candidates will be required to prepare some written material related to the duties and responsibilities of an Emergency Management Coordinator. This essay material will not be separately scored, but will be presented to the interview board for review and consideration, which may include discussion, in the overall evaluation of the candidate. Those who do not complete the advisory essay will not be invited to the interview and will be considered to have failed the entire examination. To be considered complete, the advisory essay must include a substantive response for each question or problem included in the advisory essay for which a candidate is required to provide an answer. Please note that candidates must complete the advisory essay and meet the minimum qualifications as stated on this bulletin in order to be considered further in the examination process. The advisory essay will be administered on-line . Candidates invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps needed to complete the on-line advisory essay. Candidates who fail to complete the advisory essay as instructed may be disqualified. For candidates who apply between Thursday, January 25, 2024 and Thursday, February 8, 2024 , it is anticipated that the on-line advisory essay will be administered between Monday, April 1, 2024 and Monday, April 8, 2024 . For candidates who apply between Friday, June 14, 2024 and Thursday, June 27 , 2024 , it is anticipated that the on-line advisory essay will be administered between Monday, August 5 2024 and Monday, August 12, 2024 . Candidates will be notified later by e-mail of the date, time, and location of the interview, which may be held in Los Angeles or on-line. For candidates who apply between Thursday, January 25 , 2024 and Thursday, February 8, 2024 , it is anticipated that interviews will begin during the period of April 29 , 2024 to May 10, 2024 . For candidates who apply between Friday, June 14, 2024 and Thursday, June 27 , 2024 , it is anticipated that interviews will begin during the period of September 3, 2024 to September 13, 2024 . NOTES : This examination is based on a validation study. As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf . Applications are accepted subject to review to ensure that the minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin. In conjunction with Civil Service Rules, applicants who have received a regular appointment to a City position or are on a reserve list will be considered Promotional candidates while all other applicants will be considered Open candidates. The promotional list will ordinarily be used ahead of the open competitive list. However, if open competitive candidates receive a higher score, without military credits, than the highest available promotional candidate, after adding 0.25 of a point seniority credit for each year of continuous classified City service, the Civil Service Commission, upon request of the appointing authority, may approve certification of such open competitive candidates ahead of the promotional candidates. You may take the Emergency Management Coordinator advisory essay only once every 24 months under this bulletin. If you have taken the Emergency Management Coordinator advisory essay within the last 24 months, you may not file for this examination at this time. Your rank on the employment list may change as scores of candidates from other administrations of this examination are merged onto one list. Your name may be removed from the open competitive list after six (6) months. A final average score of 70% or higher is required to be placed on the eligible list. In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22, and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list. For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN BOTH ON AN INTERDEPARTMENTAL PROMOTIONAL AND OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER For additional information and FAQs regarding the City's hiring process, please go to: https://per.lacity.org/faqs/employment-testing-process.html There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time: Continuous
Apr 22, 2024
Full Time
DUTIES ANNUAL SALARY $95,254 to $139,290 and $117,930 to $172,427 The salary in the Department of Water and Power is $118,765 to $147,538 and $146,911 to $182,512. NOTES : Candidates from the eligible list are normally appointed to vacancies in the lower pay grade positions. Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. For information regarding reciprocity between the City of Los Angeles departments and LADWP, go to http://per.lacity.org/Reciprocity_CityDepts_and_DWP.pdf . An Emergency Management Coordinator is responsible for developing, coordinating, implementing, and administering comprehensive emergency management programs including disaster preparedness, response, recovery, and mitigation Citywide or for individual City departments, including developing and maintaining emergency response and continuity of operations plans, standard operating procedures, and related training programs, exercises and drills; performs virtual or in person community education and outreach programs on disaster preparedness and planning; works with other City departments, governmental and private agencies, and community based organizations to develop and implement emergency management programs for the City of Los Angeles; analyzes and prepares comprehensive reports, research, recommendations, and correspondence for their assigned department or other administrative bodies as directed; may be assigned emergency response roles in various locations such as the City’s Emergency Operations Center (EOC), a Department Operations Center (DOC) or field level Incident Command Post (ICP) or Unified Command Post (UCP) and/or may be required to be on call and work evenings or weekends; and may supervise other Emergency Management Coordinators, City employees in other classifications, and/or volunteers involved in emergency management work. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) Graduation from an accredited four-year college or university with a major in emergency or disaster management, emergency preparedness, homeland security, public health, public administration, planning, or a closely-related field; and 4,160 hours of paid professional experience administering or coordinating a broad based disaster preparedness or emergency operations program for a government agency, emergency services organization, or large company, including developing, analyzing, or revising emergency response or recovery plans, training programs and exercises for large scale natural or human-caused disasters such as adverse weather, earthquakes, fires, floods, acts or threats of terrorism, public health crises, major planned events; or Graduation from an accredited four-year college or university; and completion of the Emergency Management Specialist Certificate Program by the California Governor’s Office of Emergency Services, California Specialized Training Institute, a Certified Emergency Manager Accreditation by the International Association of Emergency Managers (iAEM), or a FEMA Professional Development Series certificate and 2,080 hours of paid professional experience administering or coordinating a broad based disaster preparedness or emergency operations program for a government agency, emergency services organization, or large company, including developing, analyzing, or revising emergency response or recovery plans, training programs and exercises for large scale natural or human-caused disasters such as adverse weather, earthquakes, fires, floods, acts or threats of terrorism, public health crises, major planned events; or 4,160 hours of paid experience at the level of Management Analyst with the City of Los Angeles working as a City department's representative to the City of Los Angeles’ Emergency Operations Organization in administering or coordinating a City department's emergency management program, including developing, analyzing, or revising emergency response or recovery plans, training programs and exercises for large scale natural or human-caused disasters such as adverse weather, earthquakes, fires, floods, acts or threats of terrorism, public health crises, major planned events. A master’s degree from an accredited college or university in emergency management, homeland security, or public health may be substituted for a maximum of one year of the required experience. PROCESS NOTES Applicants who lack six months or less of the required experience may file for this examination. However, they cannot be appointed until the full experience requirement is met. A valid California driver’s license is required prior to appointment and is a condition of employment. Applicants with an out of state driver’s license must submit prior to appointment the equivalent of a California driving history from the state where the applicant’s driver’s license was obtained. Applicants will be disqualified and not eligible for hire if their record within the last 36 months reflects three or more moving violations and/or at-fault accidents, or a conviction of a major moving violation (such as DUI). Applicants filing under Requirement No. 1 or Requirement No. 2 must list their school name and location, type of degree earned and major in the Education Section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination. Applicants filing under Requirement No. 2 who have not received the Emergency Management Specialist Certificate, Certified Emergency Manager Accreditation by the International Association of Emergency Managers (iAEM), or a FEMA Professional Development Series certificate due to COVID-19 restrictions may file for this examination. However, they cannot be appointed until they have submitted their certificate to the Personnel Department. Applicants filing under Requirement No. 3 must submit with their application a “Verification of Work Experience” (VWE) form with the required signatures, verifying their experience as a City department’s representative to the City of Los Angeles’ Emergency Operations Organization. The VWE form should indicate the type of work performed and the amount of time spent performing such work. This form may be obtained on-line at http://per.lacity.org/exams/vwe-sup.pdf . Applicants may attach the completed VWE form to their on-line application at the time of filing, or will have seven (7) calendar days from the on-line submission date to e-mail a copy of their completed VWE form including the required signatures, to per.appdocs@lacity.org . The subject line of your e-mail must include the exam title, your name, and indicate it is a VWE. In the body of your e-mail, you must also include your first and last name, last four digits of your Social Security Number, and contact phone number. Applicants who fail to submit their signed VWE form within the time required will not be considered further in this examination and their applications will not be processed. Applicants wishing to substitute education for one year of the required experience must list their school name and location, master’s degree and major in the Education section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination. Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf . For qualifying work experience gained outside of the City of Los Angeles, the term “professional experience” applies to positions that require possession of a degree from an accredited four-year college or university in order to obtain that position. Therefore, to be considered “professional,” non-City qualifying experience must be gained in positions after obtaining a four-year degree. Candidates completing the examination process may be contacted by the Personnel Department to provide required proof of qualifying degree and/or Emergency Management Specialist Certificate, Certified Emergency Manager Accreditation by the International Association of Emergency Managers (iAEM), or a FEMA Professional Development Series certificate. Applicants who wish to expedite this process may attach a copy of their qualifying degree or certificate in the Attachments section of the on-line application at the time of filing. Some positions may be required to be “on-call.” Please note that all positions with the Los Angeles World Airports are required to be “on-call.” One year full-time experience as an Emergency Manager or Emergency Preparedness Coordinator for a jurisdiction, company, organization, or division where the primary purpose is Emergency Management is highly desirable at the Los Angeles World Airports but not required. SELECTIVE CERTIFICATION In accordance with Charter Section 1010 (b) and Civil Service Rule 5.31, selective certification will be used for some positions that require special skills and/or training. Only persons possessing the following at the time of filing may be considered for appointment to fill such positions: A Federal Emergency Management Agency certification in Homeland Security Exercise and Evaluation Program (HSEEP) Master Exercise Practitioner (MEP) Professional & Master Continuity Programs (Level I or II) Professional Development Series (PDS) Advanced Professional Series (APS) DRI Certified Business Continuity Professional International Association of Emergency Managers (IAEM) Certified Emergency Manager (CEM) Selective Certifications 1 through 7 require the submission of a Certificate of Completion at the time of filing. The certificate(s) must be attached to the on-line application BEFORE the application is submitted. If the certificate(s) is attached AFTER the on-line application has been submitted, it will not be available to the City and applicants WILL NOT be credited with having submitted the certificate(s). Applicants who fail to submit the certificate(s) at the time of filing by not attaching it to the on-line application will not be considered for this part of selective certification. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed in the “Application Deadline” section of this bulletin. When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity . NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed below: Thursday, January 25, 2024 to Thursday, February 8, 2024 Friday, June 14, 2024 to Thursday, June 27, 2024 The examination may close without prior notice at any time after a sufficient number of applications have been received. Filing periods may change without prior notice or additional dates may be added, as needed, at a later date. For administrative purposes, filing will close periodically and reopen on the dates noted in the “Application Deadline” section of this bulletin. In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Los Angeles City promotional applicants who meet the minimum requirements. You must have received a regular appointment to a City position or be on a reserve list to apply for this examination as a promotional candidate; 2) Applicants currently employed by the City of Los Angeles on a part-time or exempt basis who meet the minimum requirements; 3) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on a random sampling of those qualified candidates. Applicants not selected to be tested may re-apply in a subsequent filing period in order to be considered for that period’s selection process. SELECTION PROCESS Examination Weight: Essay: Advisory Interview: 100% The examination will consist entirely of an evaluation of professional and personal qualifications by interview. In the interview, the following competencies may be evaluated: Judgment and Decision Making; Analytical Ability; Innovation; Oral Communication; Written Communication; Technology Application; Project Management; Job Knowledge, including knowledge of: various types of emergencies and their subsequent impact on operations; the fundamentals of emergency management, such as preparedness, response, recovery, and mitigation; emergency management systems and procedures; the City’s Emergency Operations Organization; various types of training and exercise programs used to communicate information about emergency management to various audiences; non-City sources of funding for emergency management programs and trainings; methods and techniques used to develop and maintain emergency operations plans and procedures; and other necessary knowledge, skills, and abilities. Additional job analysis information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Emergency Management Coordinator. Prior to the interview, candidates will be required to prepare some written material related to the duties and responsibilities of an Emergency Management Coordinator. This essay material will not be separately scored, but will be presented to the interview board for review and consideration, which may include discussion, in the overall evaluation of the candidate. Those who do not complete the advisory essay will not be invited to the interview and will be considered to have failed the entire examination. To be considered complete, the advisory essay must include a substantive response for each question or problem included in the advisory essay for which a candidate is required to provide an answer. Please note that candidates must complete the advisory essay and meet the minimum qualifications as stated on this bulletin in order to be considered further in the examination process. The advisory essay will be administered on-line . Candidates invited to participate in the examination will receive an e-mail from the City of Los Angeles outlining the specific steps needed to complete the on-line advisory essay. Candidates who fail to complete the advisory essay as instructed may be disqualified. For candidates who apply between Thursday, January 25, 2024 and Thursday, February 8, 2024 , it is anticipated that the on-line advisory essay will be administered between Monday, April 1, 2024 and Monday, April 8, 2024 . For candidates who apply between Friday, June 14, 2024 and Thursday, June 27 , 2024 , it is anticipated that the on-line advisory essay will be administered between Monday, August 5 2024 and Monday, August 12, 2024 . Candidates will be notified later by e-mail of the date, time, and location of the interview, which may be held in Los Angeles or on-line. For candidates who apply between Thursday, January 25 , 2024 and Thursday, February 8, 2024 , it is anticipated that interviews will begin during the period of April 29 , 2024 to May 10, 2024 . For candidates who apply between Friday, June 14, 2024 and Thursday, June 27 , 2024 , it is anticipated that interviews will begin during the period of September 3, 2024 to September 13, 2024 . NOTES : This examination is based on a validation study. As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf . Applications are accepted subject to review to ensure that the minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin. In conjunction with Civil Service Rules, applicants who have received a regular appointment to a City position or are on a reserve list will be considered Promotional candidates while all other applicants will be considered Open candidates. The promotional list will ordinarily be used ahead of the open competitive list. However, if open competitive candidates receive a higher score, without military credits, than the highest available promotional candidate, after adding 0.25 of a point seniority credit for each year of continuous classified City service, the Civil Service Commission, upon request of the appointing authority, may approve certification of such open competitive candidates ahead of the promotional candidates. You may take the Emergency Management Coordinator advisory essay only once every 24 months under this bulletin. If you have taken the Emergency Management Coordinator advisory essay within the last 24 months, you may not file for this examination at this time. Your rank on the employment list may change as scores of candidates from other administrations of this examination are merged onto one list. Your name may be removed from the open competitive list after six (6) months. A final average score of 70% or higher is required to be placed on the eligible list. In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22, and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list. For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf . Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN BOTH ON AN INTERDEPARTMENTAL PROMOTIONAL AND OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER For additional information and FAQs regarding the City's hiring process, please go to: https://per.lacity.org/faqs/employment-testing-process.html There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time: Continuous
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Administrative Support Coordinator II is a staff member of the Fowler College of Business assigned to the Finance, Management and Marketing (FMM) department office. The Administrative Support Coordinator II serves as the lead to department Administrative Support Assistants and as the Administrative Support Coordinator to the three department chairs. The position is under the direction of the department chairs and is responsible for interpreting and ensuring adherence to applicable University policies and procedures while facilitating the smooth operation of all aspects of the department office including lead direction to the administrative support assistants and student assistants. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Finance at San Diego State University offers undergraduate specializations in the areas of Finance, Financial Services, and Real Estate. Graduate programs are available in Finance and Financial & Tax Planning. Career opportunities for finance graduates include positions with business and nonprofit organizations in financial management, protection of assets, client services, evaluation and selection of securities for investment portfolios and loan management, financial and estate planning along with wealth management, and real estate services, development and property management. The Department supports research in real estate, financial management, financial planning, and investments. The Department of Management offers undergraduate specializations in Human Resource Management, Entrepreneurship, and General Management. MBA specializations in Entrepreneurship and General Management prepare masters’ students for tomorrow’s leadership challenges. Career opportunities for graduates in domestic and international business, human resources, corporate governance, and organizational management. The Department supports research and teaching focused on understanding a wide range of organizations from a variety of perspectives, including entrepreneurship innovation, leadership, diversity, human resource management, employee and firm performance, ethics, strategic management, corporate governance, and international management. The Department of Marketing offers undergraduate specializations in Marketing, Integrated Marketing Communications, and Professional Selling and Sales Management. Career opportunities for graduates include sales and sales management, brand management, marketing research, market analyst, retailing, advertising, digital and social media, media planning and buying, and positions in advertising and marketing communications agencies as account planners or account executives. The Department supports research and teaching focused on understanding branding, communication, sales, health, and consumer welfare. They apply behavioral, quantitative, and managerial orientations to explore how marketers can engage with consumers, how organizations can advance sales, and how consumers understand and communicate about brands. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience in an academic setting is preferred. Proficiency in Microsoft Word and Excel. Minimum 3-years of related progressive office/work experience is preferred. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively handle interpersonal interactions at all levels. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,300 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 19, 2024. To receive full consideration, apply by April 18, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 06, 2024
Position Summary The Administrative Support Coordinator II is a staff member of the Fowler College of Business assigned to the Finance, Management and Marketing (FMM) department office. The Administrative Support Coordinator II serves as the lead to department Administrative Support Assistants and as the Administrative Support Coordinator to the three department chairs. The position is under the direction of the department chairs and is responsible for interpreting and ensuring adherence to applicable University policies and procedures while facilitating the smooth operation of all aspects of the department office including lead direction to the administrative support assistants and student assistants. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Department of Finance at San Diego State University offers undergraduate specializations in the areas of Finance, Financial Services, and Real Estate. Graduate programs are available in Finance and Financial & Tax Planning. Career opportunities for finance graduates include positions with business and nonprofit organizations in financial management, protection of assets, client services, evaluation and selection of securities for investment portfolios and loan management, financial and estate planning along with wealth management, and real estate services, development and property management. The Department supports research in real estate, financial management, financial planning, and investments. The Department of Management offers undergraduate specializations in Human Resource Management, Entrepreneurship, and General Management. MBA specializations in Entrepreneurship and General Management prepare masters’ students for tomorrow’s leadership challenges. Career opportunities for graduates in domestic and international business, human resources, corporate governance, and organizational management. The Department supports research and teaching focused on understanding a wide range of organizations from a variety of perspectives, including entrepreneurship innovation, leadership, diversity, human resource management, employee and firm performance, ethics, strategic management, corporate governance, and international management. The Department of Marketing offers undergraduate specializations in Marketing, Integrated Marketing Communications, and Professional Selling and Sales Management. Career opportunities for graduates include sales and sales management, brand management, marketing research, market analyst, retailing, advertising, digital and social media, media planning and buying, and positions in advertising and marketing communications agencies as account planners or account executives. The Department supports research and teaching focused on understanding branding, communication, sales, health, and consumer welfare. They apply behavioral, quantitative, and managerial orientations to explore how marketers can engage with consumers, how organizations can advance sales, and how consumers understand and communicate about brands. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Key Qualifications Experience in an academic setting is preferred. Proficiency in Microsoft Word and Excel. Minimum 3-years of related progressive office/work experience is preferred. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively handle interpersonal interactions at all levels. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,300 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $3,865 - $6,336 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on April 19, 2024. To receive full consideration, apply by April 18, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu . Advertised: Apr 05 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
*This is for anticipated recruitment for the 2024/2025 Academic Year* Working Title Area Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Residential Life Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday 9:00 a.m. to 12 Noon and 1:00 p.m. to 6:00 p.m.; may work weekends and non-traditional hours, and is required to participate in after-hours response rotation which directly responds to student crisis and emergency situations as well as providing consult, advice, and direction to the student leader on call team members. Anticipated Hiring Range $5,076.00 - $5,807.00 Per Month ($60,912.00 - $69,684.00 Annually) Salary is commensurate with experience. Position Summary Under the direct supervision of the Associate Director of Residential Education & Leadership, the Area Coordinator is a full-time, live-in position that assists in the overall design, implementation, and daily administration of the Residential Life program for a specific residential community. Populations of these communities vary and can be in excess of 1200 residents. The Area Coordinator performs a wide variety of generally complex Student Services Professional work in the coordination and implementation of the Residential Education program as well as the overall Residential Life and Housing programs. The incumbent is responsible for the following areas in their specific residential community: case management centering around student behavior, supervision and leadership, community development and student success. In addition the Area Coordinator assists in the overall development and implementation of the Residential Life and Student Housing programs. Position Information Case Management and Student Behavior General Utilize student behavior software as trained and directed. Ensure responsiveness to timelines and ongoing updates Work collaboratively with other units engaged in supporting students Communicate concerns, recommendations, and Case Management Serve in a case manager role to identify, assess, and address student concerns and crisis. Advocate for and support students’ needs in a conscientious, appropriate, and timely manner Be available to address day-to-day resident concerns within respective residential community, as needed, and available to students while in their residence. Provide support to residents experiencing academic difficulties and/or personal problems in areas such as: sexuality, eating disorders, interpersonal relationships, and adjusting to college. When necessary, refer students to appropriate university and/or community resources. Consult with Residential Life professional staff about student medical, physical, and mental health issues. Consult and collaborate with other university units regarding student behavior as appropriate. Refer students to appropriate resources as necessary Review regularly and resolve or reaffirm student caseloads each semester. Student Rights and Responsibilities Oversee the implementation of University policy, Residential Life Community Living Standards, and Student Housing License Agreement, as well as provide and/or coordinate support for students as directed by University Action Care Team members. Ensure student rights and voices are upheld within the review, investigation, decision, and appeal processes. Effectively inform residents within the designated community or neighborhood of Federal, State, Local, University, and residential community policies and regulations. Resolve community related issues (roommate conflict, community respect, etc.) utilizing interpersonal, fact gathering, and analytical skills to determine severity of the situation and provide necessary steps and resources available to resolve the situation. Consult with Residential Life professional staff about matters relating to student conduct within the residential community setting, and discuss alternatives for handling problems. Adjudicate conduct violations within designated area and timeframe; implement follow-through and disciplinary sanctions including recommendations to terminate housing license agreements, through an education-based conduct process. In a timely manner, meet with residents who have allegedly violated residential community regulations and implement appropriate residential conduct action as approved by the Conduct Coordinator and Assistant Director of Conduct and Support Services. Maintain confidential conduct records as defined by FERPA, Clery, Title IX, and Cal State Executive orders. Provide Residential Life Leadership Team member with timely and appropriate information as it relates to residents experiencing challenges. Review regularly and resolve or reaffirm student caseloads each month Campus Safety: Ensure that safety and security procedures are established and maintained. Afterhours: Serve in professional on-call rotation. This position requires working variable hours, including late night and early morning hours as situations dictate, as well as when needed in an emergency response capacity. The Area Coordinator, in conjunction with other professional Residential Education staff members, alternate responsibility for on-call coverage. Lead Work, Oversight and Leadership Lead Work Plan, lead, and oversee the Residential Coordinators and/or Assistant Residential Coordinators according to the objectives established for the department. Play an active role in the development, assignment of work, and performance evaluation of Residential Coordinators. General Oversight Indirectly oversee residential life compensated student leaders according to the objectives established for the department. Assist with recruitment, selection, placement, evaluation, and personnel administration for area residential life compensated student leaders. Assist in the development and implementation of a training program which is well-organized, relevant to best and promising practices in the field of higher education, and preparing student leaders for their positions. Leadership Provide opportunities for student leadership development within designated community and within the residential community. Serve as an advisor for a residential student organization (RHA, Hall Government, etc.) Residential and Student Life Administration Train, develop, and evaluate the overall student services and support within the community through the work of the Residential Coordinators. Participate in centralized planning efforts for Residential Life and Student Life. Oversee daily building administration, procedures, and operation, including opening and closing the buildings for the new academic year and break periods. Maintain appropriate records and administrative files. Complete appropriate forms and reports as assigned per department, division and campus policies. As necessary, negotiate room changes during the academic year. In a timely manner notify appropriate personnel of such changes. Respond to emails, phone calls, and parent/faculty concerns in a timely manner. When appropriate refer issue to appropriate personnel. Maintain financial records and budgets for designated community, including the purchasing of supplies using a University-issued Purchase Card (P-Card) and timely reconciliation of these purchases. Assessment Assess student needs at the beginning of each semester Support student leader and department assessment Assist in the development of an evidence-based culture of decision making and goal setting Education & Engagement Plan, Implement, and Evaluate a student life engagement program which includes academic, social justice, wellness programs as well as a semester plan for intentional interactions with student leaders and their respective residents. Assist with interpretation and implementation of Residential Life, Student Housing, and University policies and procedures. Serve as an appropriate role model in regards to the Residential Life and Student Housing regulations and guidelines. In accordance to the standards of the University Conflict of Interest policy, facilitate programming purchases as needed. Support, attend, and participate in departmental and division wide programs and initiatives (e.g. GatorFest, Gator Days, and other community wide programs etc.). General Chair or serve on Departmental committees as assigned. Serve on Divisional, and University committees as assigned. Attend meetings and training sessions before the start of each semester. Establish and maintain productive and effective, inclusive working relationships amongst residents and campus community. Community Development and Student Success Community Engagement Consult and collaborate with campus partners on the creation and delivery of programs and services to students. Assist student members, in developing and implementing community-wide educational, social, and recreational event programming. Academic Support Create and maintain a living/learning environment that helps students connect with peers, promotes academic support, sleep, basic needs, and overall wellness. Oversee implementation of Living Learning Community and Special Interest Housing within your residential area. Assistant the Academic Success Coordinator in the implementation of student success initiatives throughout your residential community. Social Justice Develop a multicultural community that promotes an atmosphere of appreciation, understanding, and acceptance of individual differences and lifestyles regardless of physical abilities, race, ethnicity, sexual orientation, religion, age, gender or political affiliation. Make conscious efforts to create a sense of inclusion for students within the residential community who are members of a target group. Include in staff training programs at least one session per semester which address the issues of diversity. Other Duties as Assigned Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications Due to the responsibilities and nature of this position, preferred qualification that will lead to success in this role include: Master’s Degree in Higher Education Administration, Student Affairs, or related field; and At least 2 years of post-master’s degree experience in Residential Life, Housing, or related student services position. Required License/Certification Mental Health Certification: Incumbents should be certified or obtain certification within their first year in mental health support and services through: Mental Health First Aid Organization Another reputable organization approved by the department California Driver’s License: If incumbent is expected and approved to travel for business, a valid California driver’s license may be expected to be maintained. Special Working Conditions This position is required to live on campus and participate in the after-hours response rotation which directly responds to student crisis and emergency situations as well as providing consult, advice, and direction to the student leader on call team members. The incumbent works a 40-hour work week with varied shifts and times, including some evenings, weekends, and non-traditional hours. The incumbent is provided a meal plan with a minimum of 5 and maximum of 10 meals per week in City Eats Dining Center. The incumbent is expected to interact and engage in conversation with residents as part of the meal plan. The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Apr 02 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 03, 2024
*This is for anticipated recruitment for the 2024/2025 Academic Year* Working Title Area Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Residential Life Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0) Work Schedule Monday - Friday 9:00 a.m. to 12 Noon and 1:00 p.m. to 6:00 p.m.; may work weekends and non-traditional hours, and is required to participate in after-hours response rotation which directly responds to student crisis and emergency situations as well as providing consult, advice, and direction to the student leader on call team members. Anticipated Hiring Range $5,076.00 - $5,807.00 Per Month ($60,912.00 - $69,684.00 Annually) Salary is commensurate with experience. Position Summary Under the direct supervision of the Associate Director of Residential Education & Leadership, the Area Coordinator is a full-time, live-in position that assists in the overall design, implementation, and daily administration of the Residential Life program for a specific residential community. Populations of these communities vary and can be in excess of 1200 residents. The Area Coordinator performs a wide variety of generally complex Student Services Professional work in the coordination and implementation of the Residential Education program as well as the overall Residential Life and Housing programs. The incumbent is responsible for the following areas in their specific residential community: case management centering around student behavior, supervision and leadership, community development and student success. In addition the Area Coordinator assists in the overall development and implementation of the Residential Life and Student Housing programs. Position Information Case Management and Student Behavior General Utilize student behavior software as trained and directed. Ensure responsiveness to timelines and ongoing updates Work collaboratively with other units engaged in supporting students Communicate concerns, recommendations, and Case Management Serve in a case manager role to identify, assess, and address student concerns and crisis. Advocate for and support students’ needs in a conscientious, appropriate, and timely manner Be available to address day-to-day resident concerns within respective residential community, as needed, and available to students while in their residence. Provide support to residents experiencing academic difficulties and/or personal problems in areas such as: sexuality, eating disorders, interpersonal relationships, and adjusting to college. When necessary, refer students to appropriate university and/or community resources. Consult with Residential Life professional staff about student medical, physical, and mental health issues. Consult and collaborate with other university units regarding student behavior as appropriate. Refer students to appropriate resources as necessary Review regularly and resolve or reaffirm student caseloads each semester. Student Rights and Responsibilities Oversee the implementation of University policy, Residential Life Community Living Standards, and Student Housing License Agreement, as well as provide and/or coordinate support for students as directed by University Action Care Team members. Ensure student rights and voices are upheld within the review, investigation, decision, and appeal processes. Effectively inform residents within the designated community or neighborhood of Federal, State, Local, University, and residential community policies and regulations. Resolve community related issues (roommate conflict, community respect, etc.) utilizing interpersonal, fact gathering, and analytical skills to determine severity of the situation and provide necessary steps and resources available to resolve the situation. Consult with Residential Life professional staff about matters relating to student conduct within the residential community setting, and discuss alternatives for handling problems. Adjudicate conduct violations within designated area and timeframe; implement follow-through and disciplinary sanctions including recommendations to terminate housing license agreements, through an education-based conduct process. In a timely manner, meet with residents who have allegedly violated residential community regulations and implement appropriate residential conduct action as approved by the Conduct Coordinator and Assistant Director of Conduct and Support Services. Maintain confidential conduct records as defined by FERPA, Clery, Title IX, and Cal State Executive orders. Provide Residential Life Leadership Team member with timely and appropriate information as it relates to residents experiencing challenges. Review regularly and resolve or reaffirm student caseloads each month Campus Safety: Ensure that safety and security procedures are established and maintained. Afterhours: Serve in professional on-call rotation. This position requires working variable hours, including late night and early morning hours as situations dictate, as well as when needed in an emergency response capacity. The Area Coordinator, in conjunction with other professional Residential Education staff members, alternate responsibility for on-call coverage. Lead Work, Oversight and Leadership Lead Work Plan, lead, and oversee the Residential Coordinators and/or Assistant Residential Coordinators according to the objectives established for the department. Play an active role in the development, assignment of work, and performance evaluation of Residential Coordinators. General Oversight Indirectly oversee residential life compensated student leaders according to the objectives established for the department. Assist with recruitment, selection, placement, evaluation, and personnel administration for area residential life compensated student leaders. Assist in the development and implementation of a training program which is well-organized, relevant to best and promising practices in the field of higher education, and preparing student leaders for their positions. Leadership Provide opportunities for student leadership development within designated community and within the residential community. Serve as an advisor for a residential student organization (RHA, Hall Government, etc.) Residential and Student Life Administration Train, develop, and evaluate the overall student services and support within the community through the work of the Residential Coordinators. Participate in centralized planning efforts for Residential Life and Student Life. Oversee daily building administration, procedures, and operation, including opening and closing the buildings for the new academic year and break periods. Maintain appropriate records and administrative files. Complete appropriate forms and reports as assigned per department, division and campus policies. As necessary, negotiate room changes during the academic year. In a timely manner notify appropriate personnel of such changes. Respond to emails, phone calls, and parent/faculty concerns in a timely manner. When appropriate refer issue to appropriate personnel. Maintain financial records and budgets for designated community, including the purchasing of supplies using a University-issued Purchase Card (P-Card) and timely reconciliation of these purchases. Assessment Assess student needs at the beginning of each semester Support student leader and department assessment Assist in the development of an evidence-based culture of decision making and goal setting Education & Engagement Plan, Implement, and Evaluate a student life engagement program which includes academic, social justice, wellness programs as well as a semester plan for intentional interactions with student leaders and their respective residents. Assist with interpretation and implementation of Residential Life, Student Housing, and University policies and procedures. Serve as an appropriate role model in regards to the Residential Life and Student Housing regulations and guidelines. In accordance to the standards of the University Conflict of Interest policy, facilitate programming purchases as needed. Support, attend, and participate in departmental and division wide programs and initiatives (e.g. GatorFest, Gator Days, and other community wide programs etc.). General Chair or serve on Departmental committees as assigned. Serve on Divisional, and University committees as assigned. Attend meetings and training sessions before the start of each semester. Establish and maintain productive and effective, inclusive working relationships amongst residents and campus community. Community Development and Student Success Community Engagement Consult and collaborate with campus partners on the creation and delivery of programs and services to students. Assist student members, in developing and implementing community-wide educational, social, and recreational event programming. Academic Support Create and maintain a living/learning environment that helps students connect with peers, promotes academic support, sleep, basic needs, and overall wellness. Oversee implementation of Living Learning Community and Special Interest Housing within your residential area. Assistant the Academic Success Coordinator in the implementation of student success initiatives throughout your residential community. Social Justice Develop a multicultural community that promotes an atmosphere of appreciation, understanding, and acceptance of individual differences and lifestyles regardless of physical abilities, race, ethnicity, sexual orientation, religion, age, gender or political affiliation. Make conscious efforts to create a sense of inclusion for students within the residential community who are members of a target group. Include in staff training programs at least one session per semester which address the issues of diversity. Other Duties as Assigned Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multisexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications Due to the responsibilities and nature of this position, preferred qualification that will lead to success in this role include: Master’s Degree in Higher Education Administration, Student Affairs, or related field; and At least 2 years of post-master’s degree experience in Residential Life, Housing, or related student services position. Required License/Certification Mental Health Certification: Incumbents should be certified or obtain certification within their first year in mental health support and services through: Mental Health First Aid Organization Another reputable organization approved by the department California Driver’s License: If incumbent is expected and approved to travel for business, a valid California driver’s license may be expected to be maintained. Special Working Conditions This position is required to live on campus and participate in the after-hours response rotation which directly responds to student crisis and emergency situations as well as providing consult, advice, and direction to the student leader on call team members. The incumbent works a 40-hour work week with varied shifts and times, including some evenings, weekends, and non-traditional hours. The incumbent is provided a meal plan with a minimum of 5 and maximum of 10 meals per week in City Eats Dining Center. The incumbent is expected to interact and engage in conversation with residents as part of the meal plan. The incumbent must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Must be able to competently interact with a culturally and ethnically diverse population of students, faculty and staff. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Apr 02 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
Job Description Under supervision of the Sport Clubs Senior Coordinator, the Sport Clubs Coordinator is responsible for assisting with the supervision of the Sport Clubs Office, special event planning including Sports-a-Palooza and Sport Clubs 101, creation of marketing materials, student staff trainings, overseeing the Matador Sports Network, student staff evaluations and ensuring completion of required trainings for all staff and assisting with budget tracking. This position requires an understanding of recreational sports programming, student leadership development and basic human resources best practices. This position assists the Sport Clubs Senior Coordinator in ensuring the programming aligns with Sport Clubs, Associated Students and University goals and priorities. Duties General: Responsible for the oversight of the Sport Clubs Office activities. This position will provide supervision over student office assistants (Monday through Friday) and the Matador Sports Network (Monday through Sunday) student assistants, assists with planning and administering Sport Club Officer Trainings, coordinate their respective student staff trainings, assists with travel checks, administers the department’s social media accounts on Instagram and Facebook, maintains the Sport Clubs website, assembles and sends the bi-weekly Sport Clubs Newsletter, coordinates facilities and assists with the annual events. Responsible for oversight of Clubs and Organizations and Greek Life Special Event registrations through the Sport Clubs program. This position will assist the Sport Club Sr. Coordinator with other duties throughout the academic year with the goal of retaining current members and attracting new members to the department through effective programming and marketing of Sport Club events and games. Human Resources : Responsible for the recruiting, hiring, training, supervision of employees in the Sport Club Office and the Matador Sports Network. Assists with updating job descriptions, position instruction manuals and training materials for sport club employees and volunteers. Clearly communicates job responsibilities and expectations for employees against which performance evaluations will be measured. Assists with department specific on-boarding for all student employees and Sport Club Coaches. Ensures completion of all required human resources trainings for employees and manages trainings within the Target Solutions platform. Marketing: Coordinate all Sport Clubs social media platforms, work with the AS Marketing staff in the creation of marketing materials, including A-Frames, posters, handouts, digital signage and video commercials. Assists in the development of and coordinates marketing initiatives and campaigns as needed. Assist with maintenance of department website, create and distribute the Sport Club Newsletter, advise and ensure Matador Sports Network content is posted regularly and meets required deadlines. Advise Sport Club leaders on appropriate marketing materials, use of the CSUN and Matador logos coordinate purchases of team equipment and apparel. Administrative: Coordinate office student assistant schedules and assign tasks to the student office assistants. Assist in the training of the student assistants and advise student leaders on the use of the participant registration. Coordinate with the NCOD or other internal resources to provide interpretive services as required for Sport Club practices, games, events and travel. Fosters a mentoring/advising relationship with all participants and club leaders. Works alongside the Sport Clubs Senior Coordinator with the revision of documents pertaining to the operation of the department. Collaborates with the Sport Clubs Senior Coordinator and Administrator along with the AS Manager of Risk and Facilities and the campus Office of Risk Management to implement best practices within the program and for special events. Ensures all Sport Club Risk Managers and Safety Officers are well versed in risk related information. Provide administrative support to the Sport Club Senior Coordinator and Administrator as needed. Responsible for securing the reservations of facilities for all special events for the Sport Club Department, including officer trainings, coach trainings, Sports-a-Palooza, Sport Clubs 101, Sport Club Banquet and assisting the Sport Clubs Senior Coordinator with additional facility reservations as needed. Ensure the completion and utilization of the Sport Clubs Event and Equipment Checklist. Fiscal : Assist with budget planning with student leaders of Sport Clubs program. Logs expenditure requests for the department and individual clubs. Works with the Sport Club Administrator in the creation of budget reports for teams and the department. Collaborates with the Sport Club Senior Coordinator and Administrator in the facilitation of fundraising, sponsorship and donations. Ensures Sport Clubs teams are advised on team budget planning and required deadlines. Oversee payroll for Office Assistants and Matador Sports Network, ensures accurate submissions of expenditures and training of staff on payroll software. Training : Assist with the Coordination of staff training and officer training days. Assists in the development of instructional seminars and provides training and educational sessions for employees, club members, officers, coaches and sport club council representatives as required by current law, Associated Students Human Resources, and in compliance with standards put forth by the National Intramural-Recreational Sports Association (NIRSA) and other industry guidelines. Assist with the implementation of a comprehensive student development program for Sport Clubs student employees and student leaders of the sport clubs. Coordinates employee safety trainings and ensures meetings are held regularly. In partnership with the Senior Coordinator and Administrator, develops and instructs seminars for all participating coaches. Other duties as assigned. Additional Knowledge, Skills, and Experience Education: Minimum of a Bachelor's degree in recreation, sports administration education or related field Experience: Minimum of 2 years of experience in collegiate or community recreation. Pay, Benefits, & Work Schedule This position is employed through Associated Students (AS). AS offers an excellent benefits package including Medical (most plans fully paid by the company for the employee with minimal contribution for dependents), Dental & Vision insurance (fully paid by the company for the employee and dependents), Life Insurance (standard plan fully paid by the company), Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program, tuition reimbursement, employee development opportunities and more. The anticipated hiring range and salary range for the position is $23.14 to $34.72 per hour, dependent upon qualifications and experience. HOURS: Full-Time 40 hours per week; schedule varies to accommodate working Sport Clubs events, which can occur in evening or weekend hours. General Information A background check (including a criminal records check) must be completed satisfactorily upon verbal offer of employment. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment. Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Associated Students , California State University , Northridge , Inc. (A.S.) is proud to operate on the California State University , Northridge (CSUN) campus serving students. As part of the campus community, A.S. follows the California State University (CSU) policy that strongly recommends all faculty, staff and students who are accessing campus facilities at any university location to be immunized (aka vaccinated) against the virus that causes COVID-19. ABOUT ASSOCIATED STUDENTS The CSUN Associated Students is a 501(c)3 corporation integrated with California State University, Northridge. Its mission is to serve as the primary advocate for students at CSUN and to provide excellent, meaningful programs and services designed to create and enhance a spirited, learning-focused campus environment. The AS offers programs in sustainability and recycling; outdoor adventures; sport clubs; child care; ticket, transportation passes and attraction discount ticket sales; concerts, fairs and lectures. Its own infrastructure also includes risk management; information technology support; marketing; accounting and human resources. ABOUT CALIFORNIA STATE UNIVERSITY, NORTHRIDGE California State University, Northridge (CSUN) is a comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 38,000students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to traditionally underserved students and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go onto earn doctorates in the sciences. Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 29, 2024
Job Description Under supervision of the Sport Clubs Senior Coordinator, the Sport Clubs Coordinator is responsible for assisting with the supervision of the Sport Clubs Office, special event planning including Sports-a-Palooza and Sport Clubs 101, creation of marketing materials, student staff trainings, overseeing the Matador Sports Network, student staff evaluations and ensuring completion of required trainings for all staff and assisting with budget tracking. This position requires an understanding of recreational sports programming, student leadership development and basic human resources best practices. This position assists the Sport Clubs Senior Coordinator in ensuring the programming aligns with Sport Clubs, Associated Students and University goals and priorities. Duties General: Responsible for the oversight of the Sport Clubs Office activities. This position will provide supervision over student office assistants (Monday through Friday) and the Matador Sports Network (Monday through Sunday) student assistants, assists with planning and administering Sport Club Officer Trainings, coordinate their respective student staff trainings, assists with travel checks, administers the department’s social media accounts on Instagram and Facebook, maintains the Sport Clubs website, assembles and sends the bi-weekly Sport Clubs Newsletter, coordinates facilities and assists with the annual events. Responsible for oversight of Clubs and Organizations and Greek Life Special Event registrations through the Sport Clubs program. This position will assist the Sport Club Sr. Coordinator with other duties throughout the academic year with the goal of retaining current members and attracting new members to the department through effective programming and marketing of Sport Club events and games. Human Resources : Responsible for the recruiting, hiring, training, supervision of employees in the Sport Club Office and the Matador Sports Network. Assists with updating job descriptions, position instruction manuals and training materials for sport club employees and volunteers. Clearly communicates job responsibilities and expectations for employees against which performance evaluations will be measured. Assists with department specific on-boarding for all student employees and Sport Club Coaches. Ensures completion of all required human resources trainings for employees and manages trainings within the Target Solutions platform. Marketing: Coordinate all Sport Clubs social media platforms, work with the AS Marketing staff in the creation of marketing materials, including A-Frames, posters, handouts, digital signage and video commercials. Assists in the development of and coordinates marketing initiatives and campaigns as needed. Assist with maintenance of department website, create and distribute the Sport Club Newsletter, advise and ensure Matador Sports Network content is posted regularly and meets required deadlines. Advise Sport Club leaders on appropriate marketing materials, use of the CSUN and Matador logos coordinate purchases of team equipment and apparel. Administrative: Coordinate office student assistant schedules and assign tasks to the student office assistants. Assist in the training of the student assistants and advise student leaders on the use of the participant registration. Coordinate with the NCOD or other internal resources to provide interpretive services as required for Sport Club practices, games, events and travel. Fosters a mentoring/advising relationship with all participants and club leaders. Works alongside the Sport Clubs Senior Coordinator with the revision of documents pertaining to the operation of the department. Collaborates with the Sport Clubs Senior Coordinator and Administrator along with the AS Manager of Risk and Facilities and the campus Office of Risk Management to implement best practices within the program and for special events. Ensures all Sport Club Risk Managers and Safety Officers are well versed in risk related information. Provide administrative support to the Sport Club Senior Coordinator and Administrator as needed. Responsible for securing the reservations of facilities for all special events for the Sport Club Department, including officer trainings, coach trainings, Sports-a-Palooza, Sport Clubs 101, Sport Club Banquet and assisting the Sport Clubs Senior Coordinator with additional facility reservations as needed. Ensure the completion and utilization of the Sport Clubs Event and Equipment Checklist. Fiscal : Assist with budget planning with student leaders of Sport Clubs program. Logs expenditure requests for the department and individual clubs. Works with the Sport Club Administrator in the creation of budget reports for teams and the department. Collaborates with the Sport Club Senior Coordinator and Administrator in the facilitation of fundraising, sponsorship and donations. Ensures Sport Clubs teams are advised on team budget planning and required deadlines. Oversee payroll for Office Assistants and Matador Sports Network, ensures accurate submissions of expenditures and training of staff on payroll software. Training : Assist with the Coordination of staff training and officer training days. Assists in the development of instructional seminars and provides training and educational sessions for employees, club members, officers, coaches and sport club council representatives as required by current law, Associated Students Human Resources, and in compliance with standards put forth by the National Intramural-Recreational Sports Association (NIRSA) and other industry guidelines. Assist with the implementation of a comprehensive student development program for Sport Clubs student employees and student leaders of the sport clubs. Coordinates employee safety trainings and ensures meetings are held regularly. In partnership with the Senior Coordinator and Administrator, develops and instructs seminars for all participating coaches. Other duties as assigned. Additional Knowledge, Skills, and Experience Education: Minimum of a Bachelor's degree in recreation, sports administration education or related field Experience: Minimum of 2 years of experience in collegiate or community recreation. Pay, Benefits, & Work Schedule This position is employed through Associated Students (AS). AS offers an excellent benefits package including Medical (most plans fully paid by the company for the employee with minimal contribution for dependents), Dental & Vision insurance (fully paid by the company for the employee and dependents), Life Insurance (standard plan fully paid by the company), Vacation, Sick Leave, 14 paid Holidays, company sponsored retirement program, tuition reimbursement, employee development opportunities and more. The anticipated hiring range and salary range for the position is $23.14 to $34.72 per hour, dependent upon qualifications and experience. HOURS: Full-Time 40 hours per week; schedule varies to accommodate working Sport Clubs events, which can occur in evening or weekend hours. General Information A background check (including a criminal records check) must be completed satisfactorily upon verbal offer of employment. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment. Candidates should apply by completing the on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Associated Students , California State University , Northridge , Inc. (A.S.) is proud to operate on the California State University , Northridge (CSUN) campus serving students. As part of the campus community, A.S. follows the California State University (CSU) policy that strongly recommends all faculty, staff and students who are accessing campus facilities at any university location to be immunized (aka vaccinated) against the virus that causes COVID-19. ABOUT ASSOCIATED STUDENTS The CSUN Associated Students is a 501(c)3 corporation integrated with California State University, Northridge. Its mission is to serve as the primary advocate for students at CSUN and to provide excellent, meaningful programs and services designed to create and enhance a spirited, learning-focused campus environment. The AS offers programs in sustainability and recycling; outdoor adventures; sport clubs; child care; ticket, transportation passes and attraction discount ticket sales; concerts, fairs and lectures. Its own infrastructure also includes risk management; information technology support; marketing; accounting and human resources. ABOUT CALIFORNIA STATE UNIVERSITY, NORTHRIDGE California State University, Northridge (CSUN) is a comprehensive university that delivers award-winning undergraduate and graduate programs to nearly 38,000students annually and counts more than 330,000 alumni who elevate Southern California and beyond. Since its founding in 1958, CSUN has made a significant and long-term economic impact on California, generating nearly $1.9 billion in economic impact and more than 11,700 jobs each year. Serving more students on Pell Grants than any other institution in California, CSUN is also a social elevator and one of the most diverse universities in the country. CSUN ranks 13th in awarding bachelor’s degrees to traditionally underserved students and enrolls the largest number of students who are Deaf and hard-of-hearing of any U.S. state university. The journal Nature recently named CSUN a Rising Star for scientific research, and the NSF ranks CSUN in the top five nationally among similar institutions for graduates who go onto earn doctorates in the sciences. Advertised: Mar 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Area Coordinator for Residence Life Housing and Residence Life Job #523717 First Review Date: Wednesday, April 10, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. (Job #523717) Student Services Professional III, Area Coordinator for Residence Life, Hiring Range: $60,300-$85,908 annually. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in Housing and Residence Life. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Area Coordinator for Residence Life is a live-on, full-time, 12-month, benefited position responsible for leading and directing the educational partnerships and programs in Housing and Residence Life that support the academic success of residents. Reporting to the Senior Director for Housing & Residence Life under the guidance and direction of the Assistant Director for Residence Life, the Area Coordinator will collaborate with faculty to implement and sustain Residential Learning Communities, will support the leadership development and training of students, and will support the advisement function of all student clubs and organizations in Housing and Residence Life. The Area Coordinator will supervise up to three Residence Life Coordinators who also directly support academic and educational initiatives in campus housing. In addition, this individual will coordinate all assessment projects for Housing and Residence Life to ensure the department is fulfilling its student-centered mission and that academic initiatives are supporting both persistence and academic success for resident students. The Area Coordinator participates in system-wide evening, weekend, and holiday on-call duty rotation; follow National Incident Management System (NIMS) protocols; monitor and report Clery Act violations; respond to emergencies and crises. The job requires moderate physical effort when responding to emergencies. Moderate physical effort includes a quick and timely response to the scene of fire alarms or resident emergencies, walking up hills and multiple staircases, and transporting emergency supplies. These tasks may need to be carried out during inclement weather, power outages, and/or elevator malfunctions This is an on-campus, in-person position. Key Responsibilities: 40% Coordinate and Implement Academically Based Residential Learning Communities Assist with the design and implementation of the overall vision for Residential Learning Communities Coordinate regular meetings with faculty, staff and other campus partners to support the development, coordination, and implementation of residential Learning Communities Serve as a campus and community resource for students, staff, and faculty by providing guidance and resources in the planning and development of future Residential Learning Communities Develop a programming plan with the residential curriculum model to support engagement and involvement of learning community residents Represent Cal Poly Humboldt at Regional and National conferences to showcase learning community program In collaboration with faculty, students, and staff develop marketing materials to promote learning communities as unique communities in the Housing portfolio Responsible for developing, implementing, and evaluating assessment efforts for Residential Learning Communities, Academic Initiatives, and other areas of Residence Life Provide Oversight for Learning Community budget and other academic initiatives. 30% Leadership and Supervision Directly supervise up to three full-time Residence Life Coordinators (RLC’s) Assist with the Recruitment, selection, training, and evaluation of RLC’s Indirect lead oversight of paraprofessional Residence Life staff Develop and implement professional and paraprofessional staff training for Residence Life staff Participate in regular strategic planning meetings with the Residence Life Leadership Team to review projects, policy, and procedures Attend and assist in the facilitation of regular team meetings Role model inclusive ways to support and advocate for students Execute the Welcome Week program in Fall & Spring semesters with focus on new/transfer and returning students Provide input on the Residence Life budget Serve as mentor and role model to paraprofessional and professional staff In the event of a Residence Life Coordinator vacancy, the Area Coordinator should be prepared to assist in assuming the role and responsibilities of the vacated position. Other duties as assigned by the Senior Director for Housing & Residence Life and the Assistant Director for Residence Life 15% Student Conduct, Intervention, and Support In conjunction with the Assistant Director for Residence Life, assist in regular review of conduct cases, and revision of Housing Guidelines in student handbook Regularly consult with the Assistant Director and Residence Life Team on conduct actions as appropriate Execute behavioral contracts as needed in consultation with Assistant Director for Residence Life Maintain open communication and foster collaboration with residence hall staff, campus police, Counseling and Psychological Services, Dean of Students Office, the Student Disability Resource Center, and others as necessary to ensure an appropriate and timely exchange of sensitive information. Coordinate crisis management efforts for over 2100 resident students with Residence Life Team Respond to violations of community standards, crises, and emergencies as needed Serve as Campus Security Authority as outlined by the Clery Act Serve as hearing officer for appeals as delegated by the Assistant Director for Residence Life Serve in duty rotation as one of the departments on-call administrators for Residence Life Coordinators to seek consultation during crises and emergencies 10% Administration Provide oversight and support to the Assessment Committee in developing departmental programming initiatives in collaboration with the Residence Life Team Develop, review, and update training manuals for Residence Life Clearly communicate, interpret, and implement complex policies and guidelines to ensure student safety and success Assist in the on-going development of policies and procedures where established responses or procedure do not exist or are not appropriate Develop and implement an assessment plan to examine effectiveness of Residential Curriculum and Residence Life Learning Outcomes In conjunction with Orientation and the Business Operations area, Plan and organize Preview Day and Preview Plus Assist with the development of strategic objectives that support the vision and mission of the department Attend regular department and supervision meetings 5% Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Ability to work with a diverse population in a higher education setting. Minimum Qualifications: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related Preferred Qualifications: Master's degree in student affairs, higher education, counseling, or related field. Experience working with Residential living-learning communities, identify-based groups, and/or diverse student populations, knowledge of student development theory 2 - 3 years’ experience in an on-campus student housing setting 3 years’ experience in the supervision of professional staff Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3084 Publication Date: March 27, 2024 Advertised: May 18 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 28, 2024
Area Coordinator for Residence Life Housing and Residence Life Job #523717 First Review Date: Wednesday, April 10, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. (Job #523717) Student Services Professional III, Area Coordinator for Residence Life, Hiring Range: $60,300-$85,908 annually. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in Housing and Residence Life. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: The Area Coordinator for Residence Life is a live-on, full-time, 12-month, benefited position responsible for leading and directing the educational partnerships and programs in Housing and Residence Life that support the academic success of residents. Reporting to the Senior Director for Housing & Residence Life under the guidance and direction of the Assistant Director for Residence Life, the Area Coordinator will collaborate with faculty to implement and sustain Residential Learning Communities, will support the leadership development and training of students, and will support the advisement function of all student clubs and organizations in Housing and Residence Life. The Area Coordinator will supervise up to three Residence Life Coordinators who also directly support academic and educational initiatives in campus housing. In addition, this individual will coordinate all assessment projects for Housing and Residence Life to ensure the department is fulfilling its student-centered mission and that academic initiatives are supporting both persistence and academic success for resident students. The Area Coordinator participates in system-wide evening, weekend, and holiday on-call duty rotation; follow National Incident Management System (NIMS) protocols; monitor and report Clery Act violations; respond to emergencies and crises. The job requires moderate physical effort when responding to emergencies. Moderate physical effort includes a quick and timely response to the scene of fire alarms or resident emergencies, walking up hills and multiple staircases, and transporting emergency supplies. These tasks may need to be carried out during inclement weather, power outages, and/or elevator malfunctions This is an on-campus, in-person position. Key Responsibilities: 40% Coordinate and Implement Academically Based Residential Learning Communities Assist with the design and implementation of the overall vision for Residential Learning Communities Coordinate regular meetings with faculty, staff and other campus partners to support the development, coordination, and implementation of residential Learning Communities Serve as a campus and community resource for students, staff, and faculty by providing guidance and resources in the planning and development of future Residential Learning Communities Develop a programming plan with the residential curriculum model to support engagement and involvement of learning community residents Represent Cal Poly Humboldt at Regional and National conferences to showcase learning community program In collaboration with faculty, students, and staff develop marketing materials to promote learning communities as unique communities in the Housing portfolio Responsible for developing, implementing, and evaluating assessment efforts for Residential Learning Communities, Academic Initiatives, and other areas of Residence Life Provide Oversight for Learning Community budget and other academic initiatives. 30% Leadership and Supervision Directly supervise up to three full-time Residence Life Coordinators (RLC’s) Assist with the Recruitment, selection, training, and evaluation of RLC’s Indirect lead oversight of paraprofessional Residence Life staff Develop and implement professional and paraprofessional staff training for Residence Life staff Participate in regular strategic planning meetings with the Residence Life Leadership Team to review projects, policy, and procedures Attend and assist in the facilitation of regular team meetings Role model inclusive ways to support and advocate for students Execute the Welcome Week program in Fall & Spring semesters with focus on new/transfer and returning students Provide input on the Residence Life budget Serve as mentor and role model to paraprofessional and professional staff In the event of a Residence Life Coordinator vacancy, the Area Coordinator should be prepared to assist in assuming the role and responsibilities of the vacated position. Other duties as assigned by the Senior Director for Housing & Residence Life and the Assistant Director for Residence Life 15% Student Conduct, Intervention, and Support In conjunction with the Assistant Director for Residence Life, assist in regular review of conduct cases, and revision of Housing Guidelines in student handbook Regularly consult with the Assistant Director and Residence Life Team on conduct actions as appropriate Execute behavioral contracts as needed in consultation with Assistant Director for Residence Life Maintain open communication and foster collaboration with residence hall staff, campus police, Counseling and Psychological Services, Dean of Students Office, the Student Disability Resource Center, and others as necessary to ensure an appropriate and timely exchange of sensitive information. Coordinate crisis management efforts for over 2100 resident students with Residence Life Team Respond to violations of community standards, crises, and emergencies as needed Serve as Campus Security Authority as outlined by the Clery Act Serve as hearing officer for appeals as delegated by the Assistant Director for Residence Life Serve in duty rotation as one of the departments on-call administrators for Residence Life Coordinators to seek consultation during crises and emergencies 10% Administration Provide oversight and support to the Assessment Committee in developing departmental programming initiatives in collaboration with the Residence Life Team Develop, review, and update training manuals for Residence Life Clearly communicate, interpret, and implement complex policies and guidelines to ensure student safety and success Assist in the on-going development of policies and procedures where established responses or procedure do not exist or are not appropriate Develop and implement an assessment plan to examine effectiveness of Residential Curriculum and Residence Life Learning Outcomes In conjunction with Orientation and the Business Operations area, Plan and organize Preview Day and Preview Plus Assist with the development of strategic objectives that support the vision and mission of the department Attend regular department and supervision meetings 5% Other Duties as Assigned Knowledge, Skills, and Abilities Associated with this Position Include: The following knowledge and abilities as well as those listed at the lower levels in the Student Services Professional series are required for appointment into this classification. Thorough knowledge of the principles of individual and group behavior. General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures, and practices of the program area to which assigned; general knowledge of individual counseling techniques; general knowledge, or the ability to rapidly acquire such knowledge, of the organizational procedures and activities of the specific campus to which the position is assigned. Working knowledge of student services programs outside the program to which immediately assigned. Ability to analyze complex situations accurately and adopt effective courses of action; advise students individually and in groups on complex student-related matters; determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature; interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action; carry out a variety of professionally complex assignments without detailed instructions; and establish and maintain cooperative working relationships with a variety of individuals. Ability to work with a diverse population in a higher education setting. Minimum Qualifications: Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of three years of progressively responsible professional student services work experience. One year in the program area to which assigned may be preferred but is not required. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling. Education: Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate course work in counseling techniques, interviewing, and conflict resolution where such are job-related Preferred Qualifications: Master's degree in student affairs, higher education, counseling, or related field. Experience working with Residential living-learning communities, identify-based groups, and/or diverse student populations, knowledge of student development theory 2 - 3 years’ experience in an on-campus student housing setting 3 years’ experience in the supervision of professional staff Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3084 Publication Date: March 27, 2024 Advertised: May 18 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Administrative Support Coordinator ITEPP/ELITE Scholars Department: ITEPP/ELITE Scholars Job #535214 First Review Date: Wednesday, March 27, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535214) Administrative Support Coordinator I, Administrative Support Coordinator ITEPP/ELITE Scholars, Salary Range: $3,505 - $5,508 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Indian Tribal & Education Personnel Program/ELITE Scholars. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants. Key Responsibilities: 25% Administrative Support: Receives and composes sensitive correspondence and other communications; Maintains paper and electronic filing systems; responsible for creating and maintaining departmental procedures manual; Arranges and creates meetings to support ELITE Scholars; Responsible for tracking incoming communication with prospective students or partners, and then referring them to the correct person(s)/department(s); Responsible for office inventory, equipment maintenance, and ordering supplies; assists with the submission of requisitions and purchase orders as required; Prepares and submits ProCards; Processes reimbursements and other expense-related activities; Tracks and maintain shadow budget for the program, including stateside, advancement, and auxiliary funding. Support and editing for website 25% Customer/Client Services Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members. Assists with travel arrangements for the coordinator, student services specialist, and students; this includes booking travel, submitting travel authorizations and expense reports in a timely manner. Assess student issues for appropriate referral in the main ELITE Scholars office. Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc. 30% Special Events Coordination and Support: Supports and/or coordinates the planning special events; Performs event-based budget reconciliation and reporting using financial reporting spreadsheets; Assists in the outreach and promotion of events; Responsible for ongoing coordination of welcome and graduation receptions 15% Student staff and Interns Oversees and trains the department office student assistants; Orienting and onboarding all undergraduate and graduate student assistants; Establishes priorities and workflow, delegating work as needed; and completes student time sheets; Provides support for onboarding, orientation, and other tasks related to interns 5% Other Duties as Assigned: Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments) Organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects: Recognizing and quickly accommodating changing priorities; performing detail work accurately and efficiently. Problem solving and researching solutions; using independent judgment in decision making; ability to work independently. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature: Excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills. Skills in establishing and maintaining positive working relationships, communicating effectively with a diverse population, and demonstrating excellent interpersonal skills. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. A knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Knowledge of: Grant writing and expenditure processes. Experience working with foster youth Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first reviews is Wednesday, March 27, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: March 12, 2024 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 13, 2024
Administrative Support Coordinator ITEPP/ELITE Scholars Department: ITEPP/ELITE Scholars Job #535214 First Review Date: Wednesday, March 27, 2024 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #535214) Administrative Support Coordinator I, Administrative Support Coordinator ITEPP/ELITE Scholars, Salary Range: $3,505 - $5,508 monthly. Appointments are typically made at the beginning of the salary range. Salary is commensurate with qualifications and experience. This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a one-year probationary period in Department of Indian Tribal & Education Personnel Program/ELITE Scholars. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Under the lead work direction of the Coordinator for ITEPP & ELITE Scholars, this position provides administrative coordination and support to the ELITE Scholars and ITEPP programs. This includes the Coordinator, Student Support Specialist, and student staff. The Administrative Support Coordinator position provides support for the ELITE Scholars and ITEPP programs with all fiscal transactions, events, travel, budgeting, and programming oversight. Additionally, the ASC oversees the management of the office and trains and provides lead work direction to multiple student assistants. Key Responsibilities: 25% Administrative Support: Receives and composes sensitive correspondence and other communications; Maintains paper and electronic filing systems; responsible for creating and maintaining departmental procedures manual; Arranges and creates meetings to support ELITE Scholars; Responsible for tracking incoming communication with prospective students or partners, and then referring them to the correct person(s)/department(s); Responsible for office inventory, equipment maintenance, and ordering supplies; assists with the submission of requisitions and purchase orders as required; Prepares and submits ProCards; Processes reimbursements and other expense-related activities; Tracks and maintain shadow budget for the program, including stateside, advancement, and auxiliary funding. Support and editing for website 25% Customer/Client Services Supports and coordinates general office activities and provides and oversees all reception services, including receiving a wide variety of visitors, including students, staff, alumni, and community members. Assists with travel arrangements for the coordinator, student services specialist, and students; this includes booking travel, submitting travel authorizations and expense reports in a timely manner. Assess student issues for appropriate referral in the main ELITE Scholars office. Acts as the key advisor for the department and is responsible for requesting PeopleSoft access, key cards, phone line connections, printer payments, maintenance requests, makes room reservations, etc. 30% Special Events Coordination and Support: Supports and/or coordinates the planning special events; Performs event-based budget reconciliation and reporting using financial reporting spreadsheets; Assists in the outreach and promotion of events; Responsible for ongoing coordination of welcome and graduation receptions 15% Student staff and Interns Oversees and trains the department office student assistants; Orienting and onboarding all undergraduate and graduate student assistants; Establishes priorities and workflow, delegating work as needed; and completes student time sheets; Provides support for onboarding, orientation, and other tasks related to interns 5% Other Duties as Assigned: Knowledge, Skills, and Abilities Associated with this Position Include: Experience to be fully functional in all technical aspects of work assignments) Organizational, task and time management skills, including planning, prioritizing, and managing work in a confidential office setting with diverse demands and frequent interruptions. Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages. Ability to independently handle multiple work unit priorities and projects: Recognizing and quickly accommodating changing priorities; performing detail work accurately and efficiently. Problem solving and researching solutions; using independent judgment in decision making; ability to work independently. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections. Ability to draft and compose correspondence and standard reports. Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature: Excellent communication and collaboration skills, including the ability to establish and maintain positive working relationships, communicate effectively with a diverse population, and demonstrate excellent interpersonal skills. Skills in establishing and maintaining positive working relationships, communicating effectively with a diverse population, and demonstrating excellent interpersonal skills. Minimum Qualifications: Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. A knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Preferred Qualifications: Knowledge of: Grant writing and expenditure processes. Experience working with foster youth Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first reviews is Wednesday, March 27, 2024. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 1035 Publication Date: March 12, 2024 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 529973; 7/14/2023 ADMINISTRATIVE SUPPORT COORDINATOR Administrative Support Coordinator II Office of Planning & Budget Salary Range: $3,865 - $6,336/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the supervision of the Director of Academic Resources, the incumbent will be responsible for the coordination of a wide range of moderate to complex clerical, administrative, and operational support in the Office of Planning and Budget. The incumbent will assist with various responsibilities such as in-person office reception, answer multi-line phone system, maintain calendars, schedule and coordinate meetings, coordinate events, organize travel arrangements, process fiscal paperwork that includes travel, requisitions, POs, vendor payments and DPRs, receive and distribute mail/packages, prepare and distribute meeting materials, and process paperwork for related tasks. The incumbent will be tasked with event budgeting, purchasing office supplies and tracking inventory, and performs basic financial reconciliations. The incumbent may also provide administrative assistance to other units within the Academic Affairs Division and assist in interactions with various administrators, faculty, staff, and other stakeholders. At the request of the Director of Academic Resources, the incumbent will work on special projects and initiatives that support the Office of Planning and Budget and other units within the Academic Affairs Division. Assignments require handling of multiple work priorities and the use of independent and sound judgment to make decisions as well as interpret and apply a wide range of policies and procedures. Required Qualifications & Experience : Equivalent to four years of general office experience, which includes providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have excellent organizational and time management skills; flexibility; effective use of office software packages, technology, and systems such as Microsoft Office Suite, Adobe, etc.; and excellent communication skills (verbal and written). The incumbent must have the ability to work as part of a team under pressure to meet University deadlines; work independently and multi-task to complete assigned projects and priorities; troubleshoot office administrative problems and respond to all inquiries and requests with tact and consideration for relevant stakeholders; promptly and professionally respond to inquiries and requests related to the Office of Planning and Budget as well as other units within the Academic Affairs Division; be a problem solver demonstrating competence in independent judgment; have a high level of discretion and ability to appropriately and effectively handle confidential documents and sensitive interpersonal situations with tact and diplomacy. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. Required Documentation (to be uploaded into the online application form): 1) A cover letter. 2) A resume. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : A bachelor's degree from an accredited college or four-year university. Experience working with diverse populations and in an academic setting (higher education) preferred. Technical fluency with CSU business enterprise systems. Project management expertise to provide full-scope project planning, initiation, execution, coordination, implementation, and evaluation. Comprehensive and detailed knowledge of the organizational (e.g., University and Academic Affairs Division) infrastructure, policies, and procedures. Closing Date : Review of applications will begin on July 28, 2023 and will continue until a qualified pool is established; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Jul 14 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 529973; 7/14/2023 ADMINISTRATIVE SUPPORT COORDINATOR Administrative Support Coordinator II Office of Planning & Budget Salary Range: $3,865 - $6,336/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the supervision of the Director of Academic Resources, the incumbent will be responsible for the coordination of a wide range of moderate to complex clerical, administrative, and operational support in the Office of Planning and Budget. The incumbent will assist with various responsibilities such as in-person office reception, answer multi-line phone system, maintain calendars, schedule and coordinate meetings, coordinate events, organize travel arrangements, process fiscal paperwork that includes travel, requisitions, POs, vendor payments and DPRs, receive and distribute mail/packages, prepare and distribute meeting materials, and process paperwork for related tasks. The incumbent will be tasked with event budgeting, purchasing office supplies and tracking inventory, and performs basic financial reconciliations. The incumbent may also provide administrative assistance to other units within the Academic Affairs Division and assist in interactions with various administrators, faculty, staff, and other stakeholders. At the request of the Director of Academic Resources, the incumbent will work on special projects and initiatives that support the Office of Planning and Budget and other units within the Academic Affairs Division. Assignments require handling of multiple work priorities and the use of independent and sound judgment to make decisions as well as interpret and apply a wide range of policies and procedures. Required Qualifications & Experience : Equivalent to four years of general office experience, which includes providing ongoing work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. The incumbent must have excellent organizational and time management skills; flexibility; effective use of office software packages, technology, and systems such as Microsoft Office Suite, Adobe, etc.; and excellent communication skills (verbal and written). The incumbent must have the ability to work as part of a team under pressure to meet University deadlines; work independently and multi-task to complete assigned projects and priorities; troubleshoot office administrative problems and respond to all inquiries and requests with tact and consideration for relevant stakeholders; promptly and professionally respond to inquiries and requests related to the Office of Planning and Budget as well as other units within the Academic Affairs Division; be a problem solver demonstrating competence in independent judgment; have a high level of discretion and ability to appropriately and effectively handle confidential documents and sensitive interpersonal situations with tact and diplomacy. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. Required Documentation (to be uploaded into the online application form): 1) A cover letter. 2) A resume. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : A bachelor's degree from an accredited college or four-year university. Experience working with diverse populations and in an academic setting (higher education) preferred. Technical fluency with CSU business enterprise systems. Project management expertise to provide full-scope project planning, initiation, execution, coordination, implementation, and evaluation. Comprehensive and detailed knowledge of the organizational (e.g., University and Academic Affairs Division) infrastructure, policies, and procedures. Closing Date : Review of applications will begin on July 28, 2023 and will continue until a qualified pool is established; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Jul 14 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Humboldt
1 Harpst Street, Arcata, CA 95521, USA
Residence Life Coordinator Housing and Residence Life Job #524453 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #524453) Student Services Professional II, Residence Life Coordinator, Salary Range: $4,610-$6,556 monthly ($55,320- $78,672 annually). Anticipated Salary: $4,610 monthly ($55,320 annually). This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in Housing and Residence Life. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Professional, full-time, live-in position in Residence Life. Responsible for student, community, and social justice advocacy within the residence halls; comprehensive oversight of 4 - 12 student leaders, including one Student Assistant, and oversight for learning communities in the Housing & Residence Life areas. This position is responsible for the coordination of housing initiatives that foster curricular and co-curricular engagement for students living on campus. Involvement with professional associations, university committees, events, and functions is strongly encouraged and supported. Educators interested in working with a socially just, team-orientated, academically centered, and environmentally responsible organization are strongly encouraged to apply. Key Responsibilities: Under the leadership of the Senior Director for Housing & Residence Life and supervision from the Assistant Director and Area Coordinator in the Department of Housing & Residence Life, the Residence Life Coordinator has the following duties and responsibilities: Living Learning Community (LLC) / Theme Housing Management - Collaborate with relevant campus stakeholders to provide academic and interest-based Housing options. Regularly assess need / effectiveness of LLC’s and Theme communities Assessment - Develop and implement an online survey through the Housing and Residence Life web page to focus on issues impacting the residence hall communities. Provide leadership and training for all Housing and Residence Life staff in strategic goal setting, development of measurable learning outcomes, and create a culture of assessment in Housing and Residence Life, Provide support to evaluate the impact of academic initiatives in the residence halls. Community Action Conference (Conduct) - Review information reports; hold community action conferences to determine responsibility in incidents; issue findings; develop and administer educational sanctions focused on student development; attend student conduct norming meetings. Professional Staff Team Member - Attend weekly meetings with supervisor; promote and execute Residence Life mission statement: The intention of Residence Life is to focus on the education and holistic growth of the student by creating a safe, socially just, and environmentally responsible community; support the university mission; pre-pare and attend professional development programs; participate in departmental planning efforts; develop goals and objectives for each year; complete administrative paperwork; coordinate with Housing divisions; cultivate mutually supportive relationships with the campus community; serve as a positive role model and mentor for new members of the team. Advise Student Leadership Organizations - Advise and encourage area council; meet with council executive members weekly; assist with Residence Hall Association initiatives and advise delegations or committees for regional and national conferences. Mentoring & Advising Residents - Help facilitate student growth and development; provide necessary referrals to campus resources; mediate conflicts; promote the Community Respect Statement; foster a sense of community and health within the residence halls. Duty/Emergency Response - Participate in system-wide evening, weekend, and holiday on-call duty rotation; follow National Incident Management System (NIMS) protocols; monitor and report Cleary Act violations; respond to emergencies and crises. The job requires moderate physical effort when responding to emergencies. Moderate physical effort includes quickly responding to the scene of fire alarms, walking up hills and stairs, and carrying duty supplies. These tasks may need to be done during power outages and/or elevator malfunctions. Other Duties as Assigned - Participate in special projects or other assigned work. Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of: Practices, procedures, and activities related to student services programs General knowledge of: Methods and problems of organizational and program management Research and interview techniques Principles of individual and group behavior Skills: Solid administrative and organizational skills Effective interpersonal and intercultural communication skills Computer proficiency Ability to: Interpret and apply program rules and regulations Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements Obtain factual and interpretative information through interviews; reason logically Collect, compile, analyze and evaluate data and make verbal or written presentations based on these data Advise students individually and in groups on routine matters where required Recognize multicultural, multi-sexed and multi-aged value systems and work accordingly Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts Rapidly acquire a general knowledge of HSU’s overall operation, functions and programs Make decisions and carry through actions having implications with regard to other program or service areas Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Minimum Qualifications: Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities listed above may be substituted for the required education on a year-for-year basis. Experience: Two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Preferred Qualifications: Master’s Degree in Student Affairs Administration, College Student Personnel, Higher Education, Counseling, Sociology, Social Work or other related field Experience working with on-campus housing and advising special interest groups (non-traditional, cultural, LGBTQQIA, etc.) Ability to speak Spanish Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review is Wednesday, October 4, 2023. This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3082 Publication Date: September 20, 2023 Advertised: Sep 20 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Residence Life Coordinator Housing and Residence Life Job #524453 Open Until Filled At Cal Poly Humboldt, bold hearts and open minds shape the future. Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world. Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt. Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field. (Job #524453) Student Services Professional II, Residence Life Coordinator, Salary Range: $4,610-$6,556 monthly ($55,320- $78,672 annually). Anticipated Salary: $4,610 monthly ($55,320 annually). This is a full-time, benefited, exempt, 12-month pay plan, permanent position with a one-year probationary period in Housing and Residence Life. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits . Position Summary: Professional, full-time, live-in position in Residence Life. Responsible for student, community, and social justice advocacy within the residence halls; comprehensive oversight of 4 - 12 student leaders, including one Student Assistant, and oversight for learning communities in the Housing & Residence Life areas. This position is responsible for the coordination of housing initiatives that foster curricular and co-curricular engagement for students living on campus. Involvement with professional associations, university committees, events, and functions is strongly encouraged and supported. Educators interested in working with a socially just, team-orientated, academically centered, and environmentally responsible organization are strongly encouraged to apply. Key Responsibilities: Under the leadership of the Senior Director for Housing & Residence Life and supervision from the Assistant Director and Area Coordinator in the Department of Housing & Residence Life, the Residence Life Coordinator has the following duties and responsibilities: Living Learning Community (LLC) / Theme Housing Management - Collaborate with relevant campus stakeholders to provide academic and interest-based Housing options. Regularly assess need / effectiveness of LLC’s and Theme communities Assessment - Develop and implement an online survey through the Housing and Residence Life web page to focus on issues impacting the residence hall communities. Provide leadership and training for all Housing and Residence Life staff in strategic goal setting, development of measurable learning outcomes, and create a culture of assessment in Housing and Residence Life, Provide support to evaluate the impact of academic initiatives in the residence halls. Community Action Conference (Conduct) - Review information reports; hold community action conferences to determine responsibility in incidents; issue findings; develop and administer educational sanctions focused on student development; attend student conduct norming meetings. Professional Staff Team Member - Attend weekly meetings with supervisor; promote and execute Residence Life mission statement: The intention of Residence Life is to focus on the education and holistic growth of the student by creating a safe, socially just, and environmentally responsible community; support the university mission; pre-pare and attend professional development programs; participate in departmental planning efforts; develop goals and objectives for each year; complete administrative paperwork; coordinate with Housing divisions; cultivate mutually supportive relationships with the campus community; serve as a positive role model and mentor for new members of the team. Advise Student Leadership Organizations - Advise and encourage area council; meet with council executive members weekly; assist with Residence Hall Association initiatives and advise delegations or committees for regional and national conferences. Mentoring & Advising Residents - Help facilitate student growth and development; provide necessary referrals to campus resources; mediate conflicts; promote the Community Respect Statement; foster a sense of community and health within the residence halls. Duty/Emergency Response - Participate in system-wide evening, weekend, and holiday on-call duty rotation; follow National Incident Management System (NIMS) protocols; monitor and report Cleary Act violations; respond to emergencies and crises. The job requires moderate physical effort when responding to emergencies. Moderate physical effort includes quickly responding to the scene of fire alarms, walking up hills and stairs, and carrying duty supplies. These tasks may need to be done during power outages and/or elevator malfunctions. Other Duties as Assigned - Participate in special projects or other assigned work. Knowledge, Skills, and Abilities Associated with this Position Include: Working knowledge of: Practices, procedures, and activities related to student services programs General knowledge of: Methods and problems of organizational and program management Research and interview techniques Principles of individual and group behavior Skills: Solid administrative and organizational skills Effective interpersonal and intercultural communication skills Computer proficiency Ability to: Interpret and apply program rules and regulations Use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements Obtain factual and interpretative information through interviews; reason logically Collect, compile, analyze and evaluate data and make verbal or written presentations based on these data Advise students individually and in groups on routine matters where required Recognize multicultural, multi-sexed and multi-aged value systems and work accordingly Establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts Rapidly acquire a general knowledge of HSU’s overall operation, functions and programs Make decisions and carry through actions having implications with regard to other program or service areas Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Minimum Qualifications: Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities listed above may be substituted for the required education on a year-for-year basis. Experience: Two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Preferred Qualifications: Master’s Degree in Student Affairs Administration, College Student Personnel, Higher Education, Counseling, Sociology, Social Work or other related field Experience working with on-campus housing and advising special interest groups (non-traditional, cultural, LGBTQQIA, etc.) Ability to speak Spanish Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button: Letter of Interest Resume or Curriculum Vitae Contact information for at least three professional references Application Deadline: The deadline to submit application materials for first review is Wednesday, October 4, 2023. This position is open until filled. Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626. We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies. Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply. Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed. CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu . Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment. CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS) Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position. Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu. Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training. Class Code: 3082 Publication Date: September 20, 2023 Advertised: Sep 20 2023 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Coordinator for New Student and Family Programs, under the general direction and supervision of the Director for New Student and Parent Programs, is responsible for planning and coordinating programs for new students and parents/families that create a welcoming and engaging environment to integrate new students into the life of San Diego State University and to embrace parents and families as members of the SDSU community. The Coordinator for New Student and Family Programs has overall responsibility for the planning, organizing, and executing of new student and parent programs, including orientations, Welcome Week(s), Aztec Nights, Family Weekend, parent and family meetings and other programs as assigned. The Coordinator for New Student and Family Programs should be organized, innovative, enthusiastic, collaborative, student-oriented, parent/family-oriented, motivated, creative, and able to communicate well with the students, parents/family members, faculty, staff, potential donors, and other members of the community. The coordinator will also provide assistance with other areas, including coordinating the development of new programs and initiatives and coordinating a variety of campus-wide programs. Excellent written and oral communication skills, including public speaking, proficiency in desktop publishing, and word processing are required of the incumbent. Evening and weekend work are routinely part of this position. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Communications Services; Counseling & Psychological Services; Cultural and Identity Centers; Center for Educational Opportunity Programs, Outreach and Success; Financial Aid and Scholarships; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division facilitates the academic and career success, personal growth, and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Associate Vice President for Student Affairs and Dean of Students reports to the Vice President for Student Affairs and Campus Diversity and serves as one of the executive officers in the Division. The Associate Vice President and Dean of Students is responsible for the direction and coordination of department programs/personnel as designated by the Vice President for Student Affairs and Campus Diversity. The Associate Vice President and Dean of Students represents the interests of the Division on a day-to-day basis at the sub- Cabinet level and is responsible for the promotion of student development through a program of co-curricular activities and services to students. The Associate Vice President and Dean of Students is also responsible for the quality of the campus social, cultural, and educational environment and the student services that enhance the University’s academic programs and the intellectual and personal development of students on the San Diego State University campus. The Associate Vice President and Dean of Students is responsible for supervising, monitoring, and implementing programs and services that have a direct impact on orientation, transition, and student retention. These programs and services are designed to ease the transition to the University, enhance student involvement/participation in university organizations, and promote diversity, equity, and inclusion. The Associate Vice President and Dean of Students promotes student rights and encourages citizenship responsibility among students. They also facilitate the development of orientation, transition, and retention initiatives. The Office of New Student and Parent Programs (NSPP), under the Division of Student Affairs and Campus Diversity, provides students, parents and families with the preparation, information, and support necessary for student success as they enter the university community and enhance the academic and personal growth of SDSU students through a partnership between parents/families and the university. The Office of New Student and Parent Programs accomplishes this through collaborative partnerships with the campus and external communities, while respecting student access and diversity and engaging in assessment and continuous improvement of programs. NSPP believes that SDSU parents and families are valuable partners in the transition and retention of their students. The Office of New Student and Parent Programs, supports and enhances student success through Orientation, Transition and Retention initiatives. Supports new SDSU students in their transition and retention to university life through quality orientation programs and student development initiatives to set a strong foundation for all students to achieve their academic and personal goals. Fosters a sense of community and belonging for SDSU students through their college transition by hiring, training, and providing continuous professional development of 120 student leaders, the SDSU Ambassadors, to serve as the official student representatives, tour guides, and orientation leaders of San Diego State University. Cultivates a philosophy of partnership with families of SDSU students through transition programs, such as Parent Orientation, New Student and Family Convocation and Family Weekend. Fosters a sense of philanthropy and connection for SDSU parents and families through the Aztec Parents Association, the Aztec Parents Fund, and the Aztec Parents Advisory Board. Responds to changing student needs and expectations through the evaluation and assessment of new student programs, parent and family programs, resources and services, communications including orientation, transition, and retention initiatives. For more information regarding the Student Affairs New Student & Parent Programs department, click here . Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Key Qualifications Thorough knowledge of the theories, practices, and trends of Student Affairs and Student Development models. Working knowledge of other student and academic affairs departments including Associated Students, Residential Education, Student Rights and Responsibilities, Educational Opportunity Programs, Outreach and Success, Counseling and Psychological Services, Career Services, Student Disability Services, International Student Center, Enrollment Services, and Office of the Registrar. Demonstrated ability to create programs that are responsive to a diverse and multicultural environment. Ability to develop and maintain cooperative working relationships with a variety of individuals with diverse priorities and motivations. Proven commitment to ethical and appropriate use of resources. A high degree of initiative, judgment, and resourcefulness in carrying out assigned areas of responsibilities. Strong commitment to working as part of a team. Ability to work late hours, evenings, and weekends. Experience advising, planning, organizing, and executing large scale events to welcome new students and parents in a university setting. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,610 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,610 - $6,556 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on February 20, 2024. To receive full consideration, apply by February 19, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Advertised: Jan 25 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Position Summary The Coordinator for New Student and Family Programs, under the general direction and supervision of the Director for New Student and Parent Programs, is responsible for planning and coordinating programs for new students and parents/families that create a welcoming and engaging environment to integrate new students into the life of San Diego State University and to embrace parents and families as members of the SDSU community. The Coordinator for New Student and Family Programs has overall responsibility for the planning, organizing, and executing of new student and parent programs, including orientations, Welcome Week(s), Aztec Nights, Family Weekend, parent and family meetings and other programs as assigned. The Coordinator for New Student and Family Programs should be organized, innovative, enthusiastic, collaborative, student-oriented, parent/family-oriented, motivated, creative, and able to communicate well with the students, parents/family members, faculty, staff, potential donors, and other members of the community. The coordinator will also provide assistance with other areas, including coordinating the development of new programs and initiatives and coordinating a variety of campus-wide programs. Excellent written and oral communication skills, including public speaking, proficiency in desktop publishing, and word processing are required of the incumbent. Evening and weekend work are routinely part of this position. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Office of the Vice President for Student Affairs and Campus Diversity is responsible for the coordination and development of student services and building the inclusive excellence of SDSU's staff and faculty at San Diego State University. Departments include, but not limited to, Assistant Deans for Student Affairs; Career Services; Communications Services; Counseling & Psychological Services; Cultural and Identity Centers; Center for Educational Opportunity Programs, Outreach and Success; Financial Aid and Scholarships; Military Veterans Program; New Student and Parent Programs; Office of the Student Ombudsman; Residential Education; Resource Management; Student Ability Success Center; Student Health Services; Student Life and Leadership; Student Rights and Responsibilities; Testing Services Office; Well-being & Health Promotion; and programming related to Inclusive Excellence. Division of Student Affairs and Campus Diversity The Division facilitates the academic and career success, personal growth, and well-being of all students, and works proactively to address systemic inequities through professional learning, community building, advocacy, policy recommendations and organizational structures. We aim to foster an affirming campus culture based on the core values of excellence, equity, diversity, belonging and inclusion through: Recruiting and retaining faculty and staff who are reflective of the diverse student body and communities served by SDSU, and recruiting students who are representative of the rich diversity of the region and the world; Fostering an environment that is welcoming, affirming, and empowering for students, faculty, staff, and alumni of all backgrounds; Enhancing the career and educational pathways of a diverse student body, the faculty, and staff, including enhancing the learning environment and expanding learning opportunities for all students inside and outside the classroom, and expanding and connecting opportunities for students to participate in transformational experiences; Developing leaders who believe in and lead others toward supporting civility, mutual respect and diversity in our society and workplaces; and Cultivating relationships with the local community that advance the well-being of diverse individuals and communities. Position upholds the Student Affairs and Campus Diversity Statement on Diversity, Equity, and Inclusion, specifically: “The Division of Student Affairs and Campus Diversity acknowledges and honors the inherent value and dignity of all individuals by creating and nurturing a learning and working environment that affirms and leverages our community’s diversity of traditions, heritages, perspectives, and experiences. We are committed to fostering a culture of inclusive excellence designed to facilitate the personal and professional success, growth, development, and well-being of all members of our community. We manifest this commitment through our innovative, strategic, and collaborative efforts to develop leaders who believe in and lead others toward practicing civility, mutual respect, and inclusion in our workplaces and society.” The Associate Vice President for Student Affairs and Dean of Students reports to the Vice President for Student Affairs and Campus Diversity and serves as one of the executive officers in the Division. The Associate Vice President and Dean of Students is responsible for the direction and coordination of department programs/personnel as designated by the Vice President for Student Affairs and Campus Diversity. The Associate Vice President and Dean of Students represents the interests of the Division on a day-to-day basis at the sub- Cabinet level and is responsible for the promotion of student development through a program of co-curricular activities and services to students. The Associate Vice President and Dean of Students is also responsible for the quality of the campus social, cultural, and educational environment and the student services that enhance the University’s academic programs and the intellectual and personal development of students on the San Diego State University campus. The Associate Vice President and Dean of Students is responsible for supervising, monitoring, and implementing programs and services that have a direct impact on orientation, transition, and student retention. These programs and services are designed to ease the transition to the University, enhance student involvement/participation in university organizations, and promote diversity, equity, and inclusion. The Associate Vice President and Dean of Students promotes student rights and encourages citizenship responsibility among students. They also facilitate the development of orientation, transition, and retention initiatives. The Office of New Student and Parent Programs (NSPP), under the Division of Student Affairs and Campus Diversity, provides students, parents and families with the preparation, information, and support necessary for student success as they enter the university community and enhance the academic and personal growth of SDSU students through a partnership between parents/families and the university. The Office of New Student and Parent Programs accomplishes this through collaborative partnerships with the campus and external communities, while respecting student access and diversity and engaging in assessment and continuous improvement of programs. NSPP believes that SDSU parents and families are valuable partners in the transition and retention of their students. The Office of New Student and Parent Programs, supports and enhances student success through Orientation, Transition and Retention initiatives. Supports new SDSU students in their transition and retention to university life through quality orientation programs and student development initiatives to set a strong foundation for all students to achieve their academic and personal goals. Fosters a sense of community and belonging for SDSU students through their college transition by hiring, training, and providing continuous professional development of 120 student leaders, the SDSU Ambassadors, to serve as the official student representatives, tour guides, and orientation leaders of San Diego State University. Cultivates a philosophy of partnership with families of SDSU students through transition programs, such as Parent Orientation, New Student and Family Convocation and Family Weekend. Fosters a sense of philanthropy and connection for SDSU parents and families through the Aztec Parents Association, the Aztec Parents Fund, and the Aztec Parents Advisory Board. Responds to changing student needs and expectations through the evaluation and assessment of new student programs, parent and family programs, resources and services, communications including orientation, transition, and retention initiatives. For more information regarding the Student Affairs New Student & Parent Programs department, click here . Education and Experience Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job-related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown below may be substituted for the required education on a year-for-year basis. Possession of the required knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job-related field may be substituted for one year of the professional experience. Key Qualifications Thorough knowledge of the theories, practices, and trends of Student Affairs and Student Development models. Working knowledge of other student and academic affairs departments including Associated Students, Residential Education, Student Rights and Responsibilities, Educational Opportunity Programs, Outreach and Success, Counseling and Psychological Services, Career Services, Student Disability Services, International Student Center, Enrollment Services, and Office of the Registrar. Demonstrated ability to create programs that are responsive to a diverse and multicultural environment. Ability to develop and maintain cooperative working relationships with a variety of individuals with diverse priorities and motivations. Proven commitment to ethical and appropriate use of resources. A high degree of initiative, judgment, and resourcefulness in carrying out assigned areas of responsibilities. Strong commitment to working as part of a team. Ability to work late hours, evenings, and weekends. Experience advising, planning, organizing, and executing large scale events to welcome new students and parents in a university setting. Compensation and Benefits Starting salary upon appointment is not expected to exceed $4,610 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,610 - $6,556 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on February 20, 2024. To receive full consideration, apply by February 19, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Pang Thao at pythao@sdsu.edu . Advertised: Jan 25 2024 Pacific Standard Time Applications close: Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Customer Service Coordinator Classification Title: Administrative Support Coordinator II Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, March 13, 2024 at 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general direction of the Manager of Customer Service, with lead direction from the Business Services Analyst, the Customer Service Coordinator (CSC) works in the Customer Service Center as part of a team that is the face of Facilities Management to the campus. The CSC works independently, to handle multiple customer service priorities and projects while independently applying a variety of policies and procedures. The CSC makes independent decisions on day-today operations and interacts at the highest levels within and outside the university, often in sensitive interpersonal situations, using discretion and judgement. The CSC has full accountability for evaluating Customer Service Center requests to determine the appropriate course of action; reviewing craft timesheets and completed work orders for accuracy and completeness, preparing department chargeback work orders for billing, and assisting with billing reports. The CSC will independently oversee the distribution and receipt of keys and electronic access devices to members of the campus community; assist in maintaining the integrity of the University electronic access system for entrances and exits to buildings and grounds while providing lead guidance to an ASC I in the same duties. In addition to Customer Service duties, the CSC will also provide a variety of administrative support coordination to the Department of Facilities Management as a whole, both as primary and as back up. They will oversee specialized projects from the planning, initiating, executing, and coordinating as well as implementing and evaluating results. Tasks include but are not limited to: correspondence and tracking of elevator permits; entering AiM external charges; updating project tracking spreadsheets, analyzing signage requests and coordinating and communicating with various external departments for final review and approval submitted to the Minor Design Change (MDCC) committee; create requisitions, manage and revise purchase orders, evaluate invoices for completion, route for signatures and submit for payment; process travel claims; plan and coordinate large events; setup meetings, manage calendars of other staff and coordinate other minor administrative tasks as needed. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,865 per month to $4,384 per month; commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,865 - $6,336 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8:00a.m. - 5:00p.m. May be eligible for a partial telework schedule, upon management approval, following a training period. Department Information Facilities Management is the steward for the University buildings, physical infrastructure, grounds, and landscape. We perform maintenance and renovation of facilities; plan and manage new construction; support University initiatives though our commitment to building a welcoming campus which covers over 50 buildings on 616 acres; and by creating a dynamic physical environment for students, faculty, staff, and the community. Facilities Management is divided into six departments: Planning, Design and Construction Administrative Services Grounds and Custodian Operations Facility and Central Plant Operations Space Management Sac State Sustainability https://www.csus.edu/administration-business-affairs/facilities-management/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skills in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience Experience providing clerical and administrative support functions in an office environment. Experience using and operating standard office equipment such as computer, copier, fax and scanner. Experience providing customer service using tact and diplomacy to various constituents. Knowledge, Skills, Abilities Expertise in using office software packages, technology, and systems (e.g. Microsoft Outlook, Word, Excel, Access and PowerPoint). Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations Knowledge of record-keeping, office electronic filing systems and procedures. Exceptional communication skills, both verbally and in writing. Ability to be self-motivated and work independently as well as part of a team. Outstanding organizational and time management skills. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Effective problem-solving skills with the ability to develop practical and thorough solutions. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment Ability to successfully complete a background check. Preferred Qualifications Experience in a facilities or equivalent environment. Experience using an enterprise resource planning system such as PeopleSoft. Experience working at an institution of higher education, such as the California State University system. Experience using a database system, preferably a maintenance management system. Knowledge of procurement, hospitality and travel processes. Knowledge of website update tools. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. Three professional references are required as part of the online application. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 28 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title: Customer Service Coordinator Classification Title: Administrative Support Coordinator II Posting Details Priority Application Date (Posting will remain open until filled): Wednesday, March 13, 2024 at 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under general direction of the Manager of Customer Service, with lead direction from the Business Services Analyst, the Customer Service Coordinator (CSC) works in the Customer Service Center as part of a team that is the face of Facilities Management to the campus. The CSC works independently, to handle multiple customer service priorities and projects while independently applying a variety of policies and procedures. The CSC makes independent decisions on day-today operations and interacts at the highest levels within and outside the university, often in sensitive interpersonal situations, using discretion and judgement. The CSC has full accountability for evaluating Customer Service Center requests to determine the appropriate course of action; reviewing craft timesheets and completed work orders for accuracy and completeness, preparing department chargeback work orders for billing, and assisting with billing reports. The CSC will independently oversee the distribution and receipt of keys and electronic access devices to members of the campus community; assist in maintaining the integrity of the University electronic access system for entrances and exits to buildings and grounds while providing lead guidance to an ASC I in the same duties. In addition to Customer Service duties, the CSC will also provide a variety of administrative support coordination to the Department of Facilities Management as a whole, both as primary and as back up. They will oversee specialized projects from the planning, initiating, executing, and coordinating as well as implementing and evaluating results. Tasks include but are not limited to: correspondence and tracking of elevator permits; entering AiM external charges; updating project tracking spreadsheets, analyzing signage requests and coordinating and communicating with various external departments for final review and approval submitted to the Minor Design Change (MDCC) committee; create requisitions, manage and revise purchase orders, evaluate invoices for completion, route for signatures and submit for payment; process travel claims; plan and coordinate large events; setup meetings, manage calendars of other staff and coordinate other minor administrative tasks as needed. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,865 per month to $4,384 per month; commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range : $3,865 - $6,336 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 months Work Hours : Monday - Friday, 8:00a.m. - 5:00p.m. May be eligible for a partial telework schedule, upon management approval, following a training period. Department Information Facilities Management is the steward for the University buildings, physical infrastructure, grounds, and landscape. We perform maintenance and renovation of facilities; plan and manage new construction; support University initiatives though our commitment to building a welcoming campus which covers over 50 buildings on 616 acres; and by creating a dynamic physical environment for students, faculty, staff, and the community. Facilities Management is divided into six departments: Planning, Design and Construction Administrative Services Grounds and Custodian Operations Facility and Central Plant Operations Space Management Sac State Sustainability https://www.csus.edu/administration-business-affairs/facilities-management/ Minimum Qualifications Entry to this classification requires a fully functional knowledge of and skills in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience. Required Qualifications Experience Experience providing clerical and administrative support functions in an office environment. Experience using and operating standard office equipment such as computer, copier, fax and scanner. Experience providing customer service using tact and diplomacy to various constituents. Knowledge, Skills, Abilities Expertise in using office software packages, technology, and systems (e.g. Microsoft Outlook, Word, Excel, Access and PowerPoint). Ability to effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations Knowledge of record-keeping, office electronic filing systems and procedures. Exceptional communication skills, both verbally and in writing. Ability to be self-motivated and work independently as well as part of a team. Outstanding organizational and time management skills. Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist. Effective problem-solving skills with the ability to develop practical and thorough solutions. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Conditions of Employment Ability to successfully complete a background check. Preferred Qualifications Experience in a facilities or equivalent environment. Experience using an enterprise resource planning system such as PeopleSoft. Experience working at an institution of higher education, such as the California State University system. Experience using a database system, preferably a maintenance management system. Knowledge of procurement, hospitality and travel processes. Knowledge of website update tools. Documents Needed to Apply Resume and cover letter. Failure to upload these documents to the online application may result in disqualification. Three professional references are required as part of the online application. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Feb 28 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
*SFSU INTERNAL APPLICANTS ONLY* Working Title Campus Community Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Student Activities & Events Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday, from 8:00am to 5:00pm Anticipated Hiring Range $4,443.00 - $4,936.00 Per Month ($53,316.00 - $59,232.00 Annually) Salary is commensurate with experience. Position Summary The Campus Community Coordinator is responsible for the planning, designing, improving, evaluating, and facilitation of community development activities, programs and events. The Student Campus Community Coordinator assists in the program collaboration of the Divisions of Student Life and Division of Equity and Community Inclusion areas to support University-wide affinity community networking, commuter student support, and broader retention related initiatives. Situated in the Student Engagement and Transition department, the coordinator will support the strategic development and collaboration between programs and events that support unrepresented students’ co-curricular and extracurricular interests and experiences at San Francisco State; striving to connect students to resources, services, and social experiences that contribute to community building and shared identity celebration. The Campus Community Coordinator collaborates with, but not limited to: New Student & Family Programs, the Black Unity Center, AAPI Student Services, HSIs initiatives, Interfaith Programs, LGBTQIA+ Student Life, Residential Life, the Dean of Students Office, Associated Student Inc., college academic partners, student clubs and organizations. The Campus Community Coordinator reports to the Manager of First-Year Experience and partners organizationally with the Student Engagement and Transitions team. Incumbent must be able to competently interact with culturally and ethnically diverse populations of students, faculty and staff; and be willing to work some weekends, evening, and holidays as needed to ensure the outcomes and fulfillment of the primary mission of Student Affairs & Enrollment Management and San Francisco State University. Position Information The Campus Community Coordinator performs the following functions/duties, including but not limited to: Student Life Activities & Events Program Planning Plan, design, improve and implement networking activities and events for undergraduate students. Support the event planning necessary for large scale activities, including but not limited to: GatorFest! Extended Orientation (e.g., equity-based orientation programs), Family Weekend, the Commuter Student Lounge programs/services, and other annual University traditional events. Function as a liaison between various campus partners (academic and student services) to provide collaboration opportunities related to student engagement, involvement and participation, student success, and student-to-student identity networking. Create new innovative and contemporary student life and SF State themed programming to engage undergraduate unrepresented and marginalized college students. Create student centered experiences to network students to peers, peer and professional mentors, staff, faculty, and administrators. Create student centered experiences to connect students to university-wide resources, services, and programs. Assists in the development of the annual program calendar for the University, student clubs, organizations, and third-party groups. Assist in the development of the annual DECI and equity-based programs and initiatives at SF State. Support Student Events and Activities Support annual affinity group programming including, but not limited to: DECI programs, New Student Orientation, Parent/Family Programming, GatorFest! student graduation ceremonies, and the Dean of Students engagement calendar. Cross coordinates opportunities for university staff, faculty and administrators to participate affinity group programs and networking events. Assist with the implementation and marketing of peer mentoring networks and support resources. Assess student engagement programming and contributes to the annual Student Engagement and Transition Report. Student Support Network Programs Assists in the design and facilitation of student supporter programs, including but not limited to: Family Forums, Parent/Family Communications, Family Weekend, and the Gator Family website and related publications. Assists the networking of student support resources for students to engage in University services (e.g., Basic Needs, Student Health Services, tutoring and advising workshops, etc.). Workshops and Program Facilitation Assists the development of Student Affairs & Enrollment Management events and activities. Coordinate workshops for students and student leaders concerning program design, event planning and design. Other duties as assigned Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multi-sexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications A Master’s degree in student affairs or a related discipline, as well as knowledge of student development theory and its application to student affairs, events/activities, diversity, inclusion and equity programming. Strong interpersonal skills and the ability to work with a diverse group of people. Sound decision making and trouble-shooting skills. Ability to work in a fast-paced and challenging environment. Experience working in student activity programming and equity and inclusion programming, Transition and Retention programs, as well as experience working with students, parents, and the general public. Ability to keep calm under pressure in a variety of situations. Thorough knowledge of: • The principles of working with college students and attributing to their successful transitions and participation in university/college life related experiences. • Individual counseling techniques and their application to assisting students and student leaders/staff. • The principles and practices of trends in student retention programming and on-campus life programming (including remote/online engagement). • Student services programs that collaborate with a traditional student services, enrollment management and residential/housing units. Ability to: • Carry out a variety of professionally complex assignments with limited detailed instructions. • Determine appropriate courses of action and counseling techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature. • Communicate effectively and diplomatically with students and family/guest members, as well as campus faculty/staff. • Organize and implement transition and success-related projects and programs for new students. • Demonstrate public speaking skills which effectively communicate to large groups. • Master complex information and communicate changes in university policy, regulations and requirements to students, faculty and staff. • Demonstrate adaptability and aptitude for solution-oriented problem solving that promotes student success and reduces time-to-degree. Experience orienting and advising incoming and continuing students on such matters as: • General Education and graduation requirements. • College success skills. • Preparedness for college level work. • Reaching appropriate decisions related to effective scholastic performance. • Personal issues, concerns and habits. Core Competencies - embody the following competencies: • Bias toward collaboration and teamwork. • Effective oral, written and nonverbal communication skills. • Customer/Client Focus with an emphasis in problem solving and resolution. • Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. • Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Advertised: Mar 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
*SFSU INTERNAL APPLICANTS ONLY* Working Title Campus Community Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Student Activities & Events Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday, from 8:00am to 5:00pm Anticipated Hiring Range $4,443.00 - $4,936.00 Per Month ($53,316.00 - $59,232.00 Annually) Salary is commensurate with experience. Position Summary The Campus Community Coordinator is responsible for the planning, designing, improving, evaluating, and facilitation of community development activities, programs and events. The Student Campus Community Coordinator assists in the program collaboration of the Divisions of Student Life and Division of Equity and Community Inclusion areas to support University-wide affinity community networking, commuter student support, and broader retention related initiatives. Situated in the Student Engagement and Transition department, the coordinator will support the strategic development and collaboration between programs and events that support unrepresented students’ co-curricular and extracurricular interests and experiences at San Francisco State; striving to connect students to resources, services, and social experiences that contribute to community building and shared identity celebration. The Campus Community Coordinator collaborates with, but not limited to: New Student & Family Programs, the Black Unity Center, AAPI Student Services, HSIs initiatives, Interfaith Programs, LGBTQIA+ Student Life, Residential Life, the Dean of Students Office, Associated Student Inc., college academic partners, student clubs and organizations. The Campus Community Coordinator reports to the Manager of First-Year Experience and partners organizationally with the Student Engagement and Transitions team. Incumbent must be able to competently interact with culturally and ethnically diverse populations of students, faculty and staff; and be willing to work some weekends, evening, and holidays as needed to ensure the outcomes and fulfillment of the primary mission of Student Affairs & Enrollment Management and San Francisco State University. Position Information The Campus Community Coordinator performs the following functions/duties, including but not limited to: Student Life Activities & Events Program Planning Plan, design, improve and implement networking activities and events for undergraduate students. Support the event planning necessary for large scale activities, including but not limited to: GatorFest! Extended Orientation (e.g., equity-based orientation programs), Family Weekend, the Commuter Student Lounge programs/services, and other annual University traditional events. Function as a liaison between various campus partners (academic and student services) to provide collaboration opportunities related to student engagement, involvement and participation, student success, and student-to-student identity networking. Create new innovative and contemporary student life and SF State themed programming to engage undergraduate unrepresented and marginalized college students. Create student centered experiences to network students to peers, peer and professional mentors, staff, faculty, and administrators. Create student centered experiences to connect students to university-wide resources, services, and programs. Assists in the development of the annual program calendar for the University, student clubs, organizations, and third-party groups. Assist in the development of the annual DECI and equity-based programs and initiatives at SF State. Support Student Events and Activities Support annual affinity group programming including, but not limited to: DECI programs, New Student Orientation, Parent/Family Programming, GatorFest! student graduation ceremonies, and the Dean of Students engagement calendar. Cross coordinates opportunities for university staff, faculty and administrators to participate affinity group programs and networking events. Assist with the implementation and marketing of peer mentoring networks and support resources. Assess student engagement programming and contributes to the annual Student Engagement and Transition Report. Student Support Network Programs Assists in the design and facilitation of student supporter programs, including but not limited to: Family Forums, Parent/Family Communications, Family Weekend, and the Gator Family website and related publications. Assists the networking of student support resources for students to engage in University services (e.g., Basic Needs, Student Health Services, tutoring and advising workshops, etc.). Workshops and Program Facilitation Assists the development of Student Affairs & Enrollment Management events and activities. Coordinate workshops for students and student leaders concerning program design, event planning and design. Other duties as assigned Minimum Qualifications Knowledge and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multi-sexed and multi-aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Possession of these knowledge and abilities typically is demonstrated through the Experience requirements below. Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job related field may be substituted for one year of the professional experience. Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. Preferred Qualifications A Master’s degree in student affairs or a related discipline, as well as knowledge of student development theory and its application to student affairs, events/activities, diversity, inclusion and equity programming. Strong interpersonal skills and the ability to work with a diverse group of people. Sound decision making and trouble-shooting skills. Ability to work in a fast-paced and challenging environment. Experience working in student activity programming and equity and inclusion programming, Transition and Retention programs, as well as experience working with students, parents, and the general public. Ability to keep calm under pressure in a variety of situations. Thorough knowledge of: • The principles of working with college students and attributing to their successful transitions and participation in university/college life related experiences. • Individual counseling techniques and their application to assisting students and student leaders/staff. • The principles and practices of trends in student retention programming and on-campus life programming (including remote/online engagement). • Student services programs that collaborate with a traditional student services, enrollment management and residential/housing units. Ability to: • Carry out a variety of professionally complex assignments with limited detailed instructions. • Determine appropriate courses of action and counseling techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature. • Communicate effectively and diplomatically with students and family/guest members, as well as campus faculty/staff. • Organize and implement transition and success-related projects and programs for new students. • Demonstrate public speaking skills which effectively communicate to large groups. • Master complex information and communicate changes in university policy, regulations and requirements to students, faculty and staff. • Demonstrate adaptability and aptitude for solution-oriented problem solving that promotes student success and reduces time-to-degree. Experience orienting and advising incoming and continuing students on such matters as: • General Education and graduation requirements. • College success skills. • Preparedness for college level work. • Reaching appropriate decisions related to effective scholastic performance. • Personal issues, concerns and habits. Core Competencies - embody the following competencies: • Bias toward collaboration and teamwork. • Effective oral, written and nonverbal communication skills. • Customer/Client Focus with an emphasis in problem solving and resolution. • Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence. • Diversity and inclusion. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@campus.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Advertised: Mar 04 2024 Pacific Standard Time Applications close: Closing Date/Time:
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a field related to public health/human services programming, public health/human services planning, or public health/human services program management. Related experience may substitute for education up to a maximum substitution of four (4) years. Graduation with a Master’s degree from an accredited college or university may substitute for one (1) year of the required work experience. Licenses and Certifications Required: None. Notes to Applicants The work of the APH Early Childhood team focuses on systems-level programs, planning, funding, and policies that support the healthy development and school readiness of young children. This work is primarily done through partnerships with center- and home-based child care programs and public school pre-kindergarten programs, partnerships with internal and external programs that serve families, and direct outreach and education to families expecting a child and those with young children. The team does typically not provide direct services. The team, in collaboration with community partners, works through an equity lens with the goal of eliminating racial and socioeconomic disparities experienced by young children and their families. The duties of the person in this position will include but are not limited to: Carrying out systems-level and strategic planning in support of the prenatal-to-age-5 goals of Austin Public Health and the City of Austin, the Austin-Travis County Success By 6 Coalition, and the statewide Prenatal-to-Age 3 initiatives Representing APH on, and actively participating in, various work groups, committees, and meetings Collaborating with staff of other APH teams, staff of other City of Austin departments, and community partners to align early childhood programs and services Drafting and giving presentations and trainings for early childhood stakeholders Coordinating meetings, events, and trainings for and with early childhood stakeholders, including the early childhood workforce Conducting outreach to early childhood stakeholders and families with young children Supporting team in carrying out and reporting progress on projects assigned by City Council When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide the job title , employment dates and description of responsibilities for all jobs you wish to be considered. The application is an official document; incomplete applications will not be considered. A resume will not be considered, in lieu of a completed City of Austin application. Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar and spelling, in helping us screen applications and determine candidates to be interviewed. Work experience listed must include month, year, and a verifiable Supervisor or Human Resources phone number. When completing the supplemental questions, please note that your answers must be supported by information contained in your application. APH Information This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health’s website . Immunization Requirement Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy. ADDITIONAL DOCUMENTS REQUIRED : Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. All Austin Public Health worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any Austin Public Health worksite - including parking lots, garages, or in any personal vehicle located on the premises. COVID -19 considerations: This position is not exclusively telework based during the COVID -19 pandemic and will require in-person work on a regular basis upon hire. We will provide a full suite of PPE when in-person contact is necessary. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of the initial interview to receive military/veteran interview preference This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required. A skills assessment may be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $27.16 - $32.87 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. with occasional evening or weekend hours when necessary to meet business needs. Telework up to 50% time is an option for this position. Job Close Date 05/15/2024 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Bergstrom Tech Campus - 6800 Burleson Rd Preferred Qualifications Preferred Experience: Knowledge of key issues that affect the community in the areas of early childhood and/or maternal and infant health Experience working to address key early childhood and/or maternal and infant health issues through community/systems-level planning or programmatic work Demonstrated strong, effective, and clear written and verbal communication skills Demonstrated experience planning and leading meetings Demonstrated ability to juggle multiple tasks, successfully complete projects that have multiple steps or phases, and meet deadlines Demonstrated experience drafting and delivering public presentations to audiences of different types Demonstrated experience working in a coalition or in partnership with people from multiple organizations or agencies on an issue, problem, or program Experience and comfort with conducting community outreach and education Knowledge of issues of racial equity Ability to speak, write, and read in Spanish Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans goals, objectives, for assigned programs. Develops policies and procedures. Evaluates programs to determine compliance with Federal, State, Local, and departmental regulations. Develops and conducts orientation and training sessions for program staff. Assists in budget preparation. Promotes assigned programs through relevant media. Investigates client or community complaints. Handles personnel issues Performs other tasks as required. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the area of specialization. Knowledge of current principles and practices of planning and program implementation. Knowledge of organization and administration of public health and/or human service programs. Knowledge of program monitoring and policy analysis. Skill in communicating effectively orally and in writing. Skill in establishing effective and constructive working relationships. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Public Health Program Coordinator position are: Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a field related to public health/human services programming, public health/human services planning, or public health/human services program management. Related experience may substitute for education up to a maximum substitution of four (4) years. Graduation with a Master's degree from an accredited college or university may substitute for one (1) year of the required work experience. Do you meet these minimum qualifications? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * Describe three key issues that affect the community in the areas of early childhood and/or maternal and infant health. (Open Ended Question) * Describe any experience you have working to address key early childhood and/or maternal and infant health issues through community/systems level planning or programmatic work. Describe your role in the work. (Open Ended Question) * Based on what you know about the position, why do you believe you would be a good fit for this position? Describe the top three skills you would bring to the position. (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
May 02, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a field related to public health/human services programming, public health/human services planning, or public health/human services program management. Related experience may substitute for education up to a maximum substitution of four (4) years. Graduation with a Master’s degree from an accredited college or university may substitute for one (1) year of the required work experience. Licenses and Certifications Required: None. Notes to Applicants The work of the APH Early Childhood team focuses on systems-level programs, planning, funding, and policies that support the healthy development and school readiness of young children. This work is primarily done through partnerships with center- and home-based child care programs and public school pre-kindergarten programs, partnerships with internal and external programs that serve families, and direct outreach and education to families expecting a child and those with young children. The team does typically not provide direct services. The team, in collaboration with community partners, works through an equity lens with the goal of eliminating racial and socioeconomic disparities experienced by young children and their families. The duties of the person in this position will include but are not limited to: Carrying out systems-level and strategic planning in support of the prenatal-to-age-5 goals of Austin Public Health and the City of Austin, the Austin-Travis County Success By 6 Coalition, and the statewide Prenatal-to-Age 3 initiatives Representing APH on, and actively participating in, various work groups, committees, and meetings Collaborating with staff of other APH teams, staff of other City of Austin departments, and community partners to align early childhood programs and services Drafting and giving presentations and trainings for early childhood stakeholders Coordinating meetings, events, and trainings for and with early childhood stakeholders, including the early childhood workforce Conducting outreach to early childhood stakeholders and families with young children Supporting team in carrying out and reporting progress on projects assigned by City Council When completing the City of Austin employment application: Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide the job title , employment dates and description of responsibilities for all jobs you wish to be considered. The application is an official document; incomplete applications will not be considered. A resume will not be considered, in lieu of a completed City of Austin application. Please understand that your job application, cover letter, and resume will be used to measure or assess your written communication skills, including grammar and spelling, in helping us screen applications and determine candidates to be interviewed. Work experience listed must include month, year, and a verifiable Supervisor or Human Resources phone number. When completing the supplemental questions, please note that your answers must be supported by information contained in your application. APH Information This position supports Austin Public Health’s Mission and Core Purpose identified in the Austin Public Health Strategic Plan . Departmental Competencies related to the position can be found on Austin Public Health’s website . Immunization Requirement Due to high-risk areas, Austin Public Health employees must comply with the department’s immunization policy. ADDITIONAL DOCUMENTS REQUIRED : Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position shall be considered a Candidate for that Position. Employees, in Good Standing, who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. All Austin Public Health worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any Austin Public Health worksite - including parking lots, garages, or in any personal vehicle located on the premises. COVID -19 considerations: This position is not exclusively telework based during the COVID -19 pandemic and will require in-person work on a regular basis upon hire. We will provide a full suite of PPE when in-person contact is necessary. When public health responds to an emergency you may be assigned activities that are outside your regular job description. This may involve responding at any time, including nights and weekends with possible deployment to locations other than the Austin Public Health. This position is eligible for Public Service Loan Forgiveness ( PSF ) Program. This program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. Salary and Benefits: Salary is commensurate with experience and qualifications. This position comes with a comprehensive benefits package consisting of medical and dental coverage, paid sick, vacation, and personal time, and a retirement plan. If you are selected to interview: Military/Veterans must provide a copy of their DD214 at the time of the initial interview to receive military/veteran interview preference This position will require a pre-employment Criminal Background Investigation ( CBI ). If you are identified as a top candidate, verification of your education, which may include High School graduation or GED , undergraduate, and/or graduate degrees, will be required. A skills assessment may be required. Electronic Notification to Applications: Applicants will be notified via e-mail to communicate important information related to the status of their application as part of an ongoing effort to increase operational efficiency, promote a green environment and minimize delays and costs. Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our e-mails or fail to check your inbox in a timely manner Applicants are encouraged to apply immediately. Please note that the Department may close the job posting at any time after 7 days. Travel: If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $27.16 - $32.87 Hours Monday - Friday 8:00 a.m. - 5:00 p.m. with occasional evening or weekend hours when necessary to meet business needs. Telework up to 50% time is an option for this position. Job Close Date 05/15/2024 Type of Posting External Department Austin Public Health Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Bergstrom Tech Campus - 6800 Burleson Rd Preferred Qualifications Preferred Experience: Knowledge of key issues that affect the community in the areas of early childhood and/or maternal and infant health Experience working to address key early childhood and/or maternal and infant health issues through community/systems-level planning or programmatic work Demonstrated strong, effective, and clear written and verbal communication skills Demonstrated experience planning and leading meetings Demonstrated ability to juggle multiple tasks, successfully complete projects that have multiple steps or phases, and meet deadlines Demonstrated experience drafting and delivering public presentations to audiences of different types Demonstrated experience working in a coalition or in partnership with people from multiple organizations or agencies on an issue, problem, or program Experience and comfort with conducting community outreach and education Knowledge of issues of racial equity Ability to speak, write, and read in Spanish Ability to travel to more than one work location Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Plans goals, objectives, for assigned programs. Develops policies and procedures. Evaluates programs to determine compliance with Federal, State, Local, and departmental regulations. Develops and conducts orientation and training sessions for program staff. Assists in budget preparation. Promotes assigned programs through relevant media. Investigates client or community complaints. Handles personnel issues Performs other tasks as required. Responsibilities - Supervision and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training, and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of the area of specialization. Knowledge of current principles and practices of planning and program implementation. Knowledge of organization and administration of public health and/or human service programs. Knowledge of program monitoring and policy analysis. Skill in communicating effectively orally and in writing. Skill in establishing effective and constructive working relationships. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Public Health Program Coordinator position are: Graduation with a Bachelor’s degree from an accredited college or university, plus four (4) years of experience in a field related to public health/human services programming, public health/human services planning, or public health/human services program management. Related experience may substitute for education up to a maximum substitution of four (4) years. Graduation with a Master's degree from an accredited college or university may substitute for one (1) year of the required work experience. Do you meet these minimum qualifications? Yes No * This position requires a criminal background check. By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Check. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Due to working in high risk areas, applicants applying for this position must comply with the departments immunization policy as a condition of employment. Can you meet this requirement? Yes, I will comply to the vaccinations required by the APH department No, I cannot meet this requirement * Describe three key issues that affect the community in the areas of early childhood and/or maternal and infant health. (Open Ended Question) * Describe any experience you have working to address key early childhood and/or maternal and infant health issues through community/systems level planning or programmatic work. Describe your role in the work. (Open Ended Question) * Based on what you know about the position, why do you believe you would be a good fit for this position? Describe the top three skills you would bring to the position. (Open Ended Question) * In the prior twelve months have you been employed by, owned any interest in, or been an officer or board member, for any business entity, including a non-profit organization, that is transacting any business with the City of Austin, including a recipient of any contracts, grants, or any funds of any kind from the City of Austin? Yes No Don't know If you answered yes to the previous question, please explain below. (Open Ended Question) Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Monterey County Human Resources
Salinas, California, United States
Position Description Final Filling Date: 5/26/2024 Exam #: 24/60K03/04SA The District Attorney's Office is responsible for attending court and conducting all local criminal prosecutions. The District Attorney is a State Constitutional Officer when prosecuting crimes defined under State Law. Additionally, the Office provides legal advice to all law enforcement agencies and provides training programs for their personnel; thus, increasing the probability of successful prosecutions. The mission of the Office is to promote justice, ensure that the rights of victims are upheld by treating them with dignity, respect and compassion, and aggressively and fairly prosecute those who violate the law. The Monterey County District Attorneys' Office is accepting applications to fill a full time Victim/Witness Assistance Program Coordinator position. The District Attorney's Victim/Witness Assistance Program Coordinator supervises the day-to-day operations of the Victims Unit, and assists in the coordination, implementation and monitoring of programs for victims and witnesses of violent crime. Victim/Witness Assistance Program Coordinator functions within legislative mandates to provide qualifying victims and witnesses of crime with financial assistance and emotional support for losses resulting from the occurrence of a crime. In addition, the position works to sensitize criminal justice system personnel and the community to the needs of victims and witnesses of crime. The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis. Contingent upon Board of Supervisors approval, the Victim/Witness Assistance Program Coordinator classification will receive a salary increase of approximately 8.83 % on July 1, 2024. Examples of Duties Provides technical guidance to staff in the area of victim/witness assistance and applicable laws and regulations. Oversees the work of subordinate staff to ensure day-to-day operations are performed effectively and efficiently, including the timely processing of a large volume of subpoenas. Assists in selection of new staff and volunteers; monitors, reviews, evaluates and supervises the work of staff; assists in the development of and maintains on-going, in-service training for staff and volunteers. Assists in the planning, organization, coordination and delivery of services provided to victims and witnesses of crime through subordinate staff. Assists with grant preparation; monitors grant funds received from the Office of Criminal Justice Planning. Provides crisis intervention and assistance services for victims and witnesses under severe emotional stress. Reviews and approves all claims submitted by the advocates on behalf of witnesses; reviews all program applications for crime victims prepared by victim advocates for submission to the Victim of Crime Program; supervises claims processing for victims of violent crimes. Recommends, drafts and (upon approval) implements policies and procedures for the program; analyzes and monitors compliance with existing and proposed legislation, regulations, policies and procedures; ensures legislative mandates are achieved. To view the complete classification description, please visit the County of Monterey website: Victim/Witness Assistance Program Coordinator THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills and abilities: Working Knowledge of: The principles and techniques of interviewing and referral counseling. The laws, regulations, policies and typical processes and procedures related to the Victim/Witness Assistance Program. Legal terminology and documents used to provide assistance to victims and witnesses of crime. The organization and functions of the criminal justice system and a District Attorney’s Office. Some Knowledge of: The principles and techniques of supervision and training. The application of data processing to office operations. Grant proposal preparation. Skill and Ability to: Plan, prioritize, coordinate and evaluate the work of staff; train, counsel and advise staff. Resolve complaints and problems that arise in the course of the day-to-day activities of the Unit and recognize and refer more complex, politically sensitive complaints and problems to Victim Witness/Assistance Program Manager. Read, explain and apply laws, regulations and policies pertinent to victim service programs. Input, access and analyze data using a computer; draw logical conclusions, select alternatives and recommend an effective course of action. Communicate effectively, both orally and in writing. Prepare reports, correspondence; assist in developing brochures and training materials. Provide excellent and courteous customer service. Provide support and victim assistance in the more complex and sensitive cases and make appropriate referrals to community assistance resources. Establish and maintain effective working relationships across a wide range of clients, County and Criminal Justice System staff, and other parties. Desirable Qualifications: • Ability to speak, read and write in Spanish. Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is: Education: Coursework leading to a Bachelor’s degree in public administration, social services, business administration, education or a related field. AND Experience: Three years of experience performing duties equivalent to those of a Victim Assistance Advocate for the County of Monterey. Additional Information CONDITIONS OF EMPLOYMENT The required conditions of employment include, but are not limited to the following: Successfully complete a background investigation, which includes a fingerprint and DMV check. Possess a valid California Class C driver license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority. Must obtain Advanced Victim Assistance Advocate Certificate within 6 months of placement in position, pursuant to Penal Code Section 13835.10. Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency; travel out of County to attend meetings. BENEFITS: The County of Monterey offers an excellent benefits package. Please visit our website to view the F Unit Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. Application and Selection Procedures Apply On-Line at https://www.governmentjobs.com/careers/montereycounty , by Sunday, May 26, 2024, 11:59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting: County of Monterey Attn: Stephanie Ahumada, Associate Personnel Analyst 168 W. Alisal Street, 3rd Floor Salinas, CA 93901 Phone: (831) 755-5238 Fax: (831) 757-5792 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Stephanie Ahumada, Human Resources Analyst, at (831) 755-5238, or ahumadas@countyofmonterey.gov. http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: 5/26/2024 11:59 PM Pacific
Apr 27, 2024
Full Time
Position Description Final Filling Date: 5/26/2024 Exam #: 24/60K03/04SA The District Attorney's Office is responsible for attending court and conducting all local criminal prosecutions. The District Attorney is a State Constitutional Officer when prosecuting crimes defined under State Law. Additionally, the Office provides legal advice to all law enforcement agencies and provides training programs for their personnel; thus, increasing the probability of successful prosecutions. The mission of the Office is to promote justice, ensure that the rights of victims are upheld by treating them with dignity, respect and compassion, and aggressively and fairly prosecute those who violate the law. The Monterey County District Attorneys' Office is accepting applications to fill a full time Victim/Witness Assistance Program Coordinator position. The District Attorney's Victim/Witness Assistance Program Coordinator supervises the day-to-day operations of the Victims Unit, and assists in the coordination, implementation and monitoring of programs for victims and witnesses of violent crime. Victim/Witness Assistance Program Coordinator functions within legislative mandates to provide qualifying victims and witnesses of crime with financial assistance and emotional support for losses resulting from the occurrence of a crime. In addition, the position works to sensitize criminal justice system personnel and the community to the needs of victims and witnesses of crime. The Eligible List established by this recruitment process may be used County-wide to fill current and future vacancies on a regular full-time, part-time, or temporary basis. Contingent upon Board of Supervisors approval, the Victim/Witness Assistance Program Coordinator classification will receive a salary increase of approximately 8.83 % on July 1, 2024. Examples of Duties Provides technical guidance to staff in the area of victim/witness assistance and applicable laws and regulations. Oversees the work of subordinate staff to ensure day-to-day operations are performed effectively and efficiently, including the timely processing of a large volume of subpoenas. Assists in selection of new staff and volunteers; monitors, reviews, evaluates and supervises the work of staff; assists in the development of and maintains on-going, in-service training for staff and volunteers. Assists in the planning, organization, coordination and delivery of services provided to victims and witnesses of crime through subordinate staff. Assists with grant preparation; monitors grant funds received from the Office of Criminal Justice Planning. Provides crisis intervention and assistance services for victims and witnesses under severe emotional stress. Reviews and approves all claims submitted by the advocates on behalf of witnesses; reviews all program applications for crime victims prepared by victim advocates for submission to the Victim of Crime Program; supervises claims processing for victims of violent crimes. Recommends, drafts and (upon approval) implements policies and procedures for the program; analyzes and monitors compliance with existing and proposed legislation, regulations, policies and procedures; ensures legislative mandates are achieved. To view the complete classification description, please visit the County of Monterey website: Victim/Witness Assistance Program Coordinator THE SUCCESSFUL CANDIDATE Will have a proven track record demonstrating the following knowledge, skills and abilities: Working Knowledge of: The principles and techniques of interviewing and referral counseling. The laws, regulations, policies and typical processes and procedures related to the Victim/Witness Assistance Program. Legal terminology and documents used to provide assistance to victims and witnesses of crime. The organization and functions of the criminal justice system and a District Attorney’s Office. Some Knowledge of: The principles and techniques of supervision and training. The application of data processing to office operations. Grant proposal preparation. Skill and Ability to: Plan, prioritize, coordinate and evaluate the work of staff; train, counsel and advise staff. Resolve complaints and problems that arise in the course of the day-to-day activities of the Unit and recognize and refer more complex, politically sensitive complaints and problems to Victim Witness/Assistance Program Manager. Read, explain and apply laws, regulations and policies pertinent to victim service programs. Input, access and analyze data using a computer; draw logical conclusions, select alternatives and recommend an effective course of action. Communicate effectively, both orally and in writing. Prepare reports, correspondence; assist in developing brochures and training materials. Provide excellent and courteous customer service. Provide support and victim assistance in the more complex and sensitive cases and make appropriate referrals to community assistance resources. Establish and maintain effective working relationships across a wide range of clients, County and Criminal Justice System staff, and other parties. Desirable Qualifications: • Ability to speak, read and write in Spanish. Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment is qualifying. An example of a way these requirements might be acquired is: Education: Coursework leading to a Bachelor’s degree in public administration, social services, business administration, education or a related field. AND Experience: Three years of experience performing duties equivalent to those of a Victim Assistance Advocate for the County of Monterey. Additional Information CONDITIONS OF EMPLOYMENT The required conditions of employment include, but are not limited to the following: Successfully complete a background investigation, which includes a fingerprint and DMV check. Possess a valid California Class C driver license at the time of appointment and possess and maintain a satisfactory driving record or provide evidence of suitable transportation which is approved by the appointing authority. Must obtain Advanced Victim Assistance Advocate Certificate within 6 months of placement in position, pursuant to Penal Code Section 13835.10. Be available to work a flexible schedule, including evenings, weekends, holidays, and during times of disaster and/or emergency; travel out of County to attend meetings. BENEFITS: The County of Monterey offers an excellent benefits package. Please visit our website to view the F Unit Benefit Summary Sheet . This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing. NOTES: As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary. Application and Selection Procedures Apply On-Line at https://www.governmentjobs.com/careers/montereycounty , by Sunday, May 26, 2024, 11:59 PM(PST) or Hard copy applications may be obtained from and submitted during normal business hours, Monday - Friday, 8:00 AM - 5:00 PM by contacting: County of Monterey Attn: Stephanie Ahumada, Associate Personnel Analyst 168 W. Alisal Street, 3rd Floor Salinas, CA 93901 Phone: (831) 755-5238 Fax: (831) 757-5792 The selection process is tentative, and applicants will be notified if changes are made. To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include: A completed County of Monterey Employment Application Responses to the Supplemental Questions Applicants who fail to provide all required materials by the final filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Stephanie Ahumada, Human Resources Analyst, at (831) 755-5238, or ahumadas@countyofmonterey.gov. http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet Closing Date/Time: 5/26/2024 11:59 PM Pacific
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CLASSIFICATION TITLE: Student Services Professional II UNION CODE: R04 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE : Starting salary upon appointment is not expected to exceed $4,610 per month. CSU CLASSIFICATION SALARY RANGE: $4,610 - $6,556 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by May 15, 2024 ; however, the position will remain open until filled. POSITION PURPOSE: The Department of Campus Recreation & Wellbeing provides optimal service in a safe and fun environment for the CSUB community to achieve physical and mental well-being, personal development, and life-long learning through innovative, student-funded, student driven programs of fitness, sports, and wellness. Under the general supervision of the Campus Recreation & Wellbeing Directors, the Competitive Sports & Safety Coordinator oversees the comprehensive programming, student development, and safety management aspects for Intramural Sports program. Responsibilities include developing, implementing, and evaluating the Intramural Sports program, curating a diverse activities calendar, recruiting, and training staff, and collaborating with campus organizations for program enhancement. Additionally, the role entails supporting student staff through mentoring and training, addressing participant concerns, and conducting research for program innovation. Safety and risk management duties involve coordinating American Red Cross courses, maintaining emergency action plans, and ensuring equipment and facilities' safety. The Competitive Sports & Safety Programs Coordinator serves as a member of the Campus Recreation Leadership Team and provides direction to this group in the areas of Intramural Sports, Sport Clubs, and Safety Programs based on safe operating practices, current industry trends, NIRSA standards and positive service methods. DUTIES & RESPONSIBILITIES: Department Programming With oversight from the Director of Campus Recreation & Wellbeing, develop, implement, manage, and evaluate all aspects of a comprehensive Intramural Sports program including opportunities for men, women, skilled, beginning, competitive, and recreational players in an environment that stresses safety, fair play, sportsmanship, and cooperation. Develop annual calendar of intramural team sports, individual/dual sports, and special events using a pre-established template, stressing fun and participation in a wide range of traditional and non-traditional activities. Seek review and approval of calendar and offerings from Director. Recruit, hire, orient, train, develop, mentor, supervise, and evaluate student intramural sport staff, officials, and program managers. Following established policies and procedures, prepare and revise Intramural Sports handbook, playing rules, policies, and procedures. Oversee sport specific manager’s meetings, sports officials training clinics, league schedules, and sports official’s assignment. Work with Residence Life and the Office of Student Involvement and Leadership and other campus organizations to collaborate on Intramural Sports programming. Coordinate scheduling and preparation of Intramural Sports playing facilities. Create strategies and support systems for expanding the Sport Club program in coordination with the Office of Student Involvement and Leadership. Maintain and revise a Sport Club Handbook with policies and procedures consistent with CSUB Clubs & Organizations and other CSU institutions. Train and advise sport club officers on annual activity and operation policies and procedures. Demonstrate and teach established conflict and risk management skills to competitive sports staff. Develop informal recreation activities and opportunities to meet the needs of CSUB. Establish and execute an ongoing marketing and promotions campaign including all web-based outlets, program flyers, posters, brochures, event t-shirts, etc. Assist in the development and implementation of program policies and procedures consistent with CSU system and NIRSA guidelines. Serve as liaison to various campus offices/departments as they relate to assigned program areas. Student Development Conduct regular student staff meetings for information sharing, problem-solving, staff feedback, staff support, and mentoring. Assist and participate in the orientation, training, development, and recognition of the Campus Recreation & Wellbeing student staff. Work collaboratively with students, campus departments and the Campus Recreation & Wellbeing advisory committee in the development and implementation of sports activities and events, program/service assessment, and outreach to customers. Provide direct response to participant concerns and assist in conflict management and resolution regarding program issues (ejections, red cards, etc.). Conduct research to maintain progressive and innovative systems/services as they relate to recreation programming and student development. Safety and Risk Management Contribute to program area risk management by following department Emergency Action Plan as needed and ensuring all student staff are First Aid, CPR, and AED certified. Contribute to global risk management/safety response plan for the department. Responsible for coordinating instructors/courses and recording departmental American Red Cross certifications. Plan and instruct (if American Red Cross Instructor certification is obtained) American Red Cross courses for the campus community and beyond. Maintain department Emergency Action Plan and enforcement of risk management related policies and procedures. Participate in the planning and implementation of staff safety in-service training and preparedness evaluation. Ensure all program equipment and facilities are maintained in safe and proper operating condition. Assessment Collect, analyze, maintain, and disseminate information on program usage, policies, satisfaction, service, and safety. Participate in program area planning, goal setting, student learning outcomes and assessment. Prepare semester and annual reports for each program area. E. Fiscal Management (10%) Develop, prepare, and monitor line-item budget for assigned program areas based on program priorities and goals. Assist in research, evaluation, and purchase of all program equipment. Develop and maintain inventory system for all program equipment. Prepare semester and annual reports for each program area. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, kinesiology, recreation administration, physical education, sports management, or other job-related field and two (2) years of recent campus recreation or related experience. Specialized experience during which the applicant has acquired and successfully applied the appropriate knowledge and abilities may be substituted for the required education on a year-for-year basis. A master’s degree in a job-related field may be substituted for one (1) year of the professional experience. LICENSES - Current American Red Cross certification in CPR, AED, and First Aid (or ability to obtain within first 6 months of employment). SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. General knowledge of collegiate/community recreation environment with strong communication and presentation skills. Knowledge of standard practices in recreational sports. Ability to provide student group supervision and leadership. Ability to teach officiating skills to student staff. Ability to lead a team that provides customer service in a high-volume environment. Ability to show commitment to the highest standards of professionalism, integrity, excellence, and diversity. Ability to serve diverse campus populations. Strong public speaking ability. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data. Ability to advise students individually and in groups on routine matters where required. Ability to recognize multicultural, multisexed, and multi-aged value systems and work accordingly. Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations. with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: A Master’s degree in a directly related field. An understanding of the basic principles of student development and campus recreation programming. Experience in budgeting and fiscal management. Current NIRSA member. Demonstrated skill in developing effective working relationships within recreation staff and with other campus constituents. Previous experience developing, promoting, and managing successful student-directed, student-centered programs. American Red Cross Instructor certification in CPR, AED, and First Aid. Previous officiating experience. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited : The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017 GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 25, 2024
CLASSIFICATION TITLE: Student Services Professional II UNION CODE: R04 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE : Starting salary upon appointment is not expected to exceed $4,610 per month. CSU CLASSIFICATION SALARY RANGE: $4,610 - $6,556 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION , applications must be received by May 15, 2024 ; however, the position will remain open until filled. POSITION PURPOSE: The Department of Campus Recreation & Wellbeing provides optimal service in a safe and fun environment for the CSUB community to achieve physical and mental well-being, personal development, and life-long learning through innovative, student-funded, student driven programs of fitness, sports, and wellness. Under the general supervision of the Campus Recreation & Wellbeing Directors, the Competitive Sports & Safety Coordinator oversees the comprehensive programming, student development, and safety management aspects for Intramural Sports program. Responsibilities include developing, implementing, and evaluating the Intramural Sports program, curating a diverse activities calendar, recruiting, and training staff, and collaborating with campus organizations for program enhancement. Additionally, the role entails supporting student staff through mentoring and training, addressing participant concerns, and conducting research for program innovation. Safety and risk management duties involve coordinating American Red Cross courses, maintaining emergency action plans, and ensuring equipment and facilities' safety. The Competitive Sports & Safety Programs Coordinator serves as a member of the Campus Recreation Leadership Team and provides direction to this group in the areas of Intramural Sports, Sport Clubs, and Safety Programs based on safe operating practices, current industry trends, NIRSA standards and positive service methods. DUTIES & RESPONSIBILITIES: Department Programming With oversight from the Director of Campus Recreation & Wellbeing, develop, implement, manage, and evaluate all aspects of a comprehensive Intramural Sports program including opportunities for men, women, skilled, beginning, competitive, and recreational players in an environment that stresses safety, fair play, sportsmanship, and cooperation. Develop annual calendar of intramural team sports, individual/dual sports, and special events using a pre-established template, stressing fun and participation in a wide range of traditional and non-traditional activities. Seek review and approval of calendar and offerings from Director. Recruit, hire, orient, train, develop, mentor, supervise, and evaluate student intramural sport staff, officials, and program managers. Following established policies and procedures, prepare and revise Intramural Sports handbook, playing rules, policies, and procedures. Oversee sport specific manager’s meetings, sports officials training clinics, league schedules, and sports official’s assignment. Work with Residence Life and the Office of Student Involvement and Leadership and other campus organizations to collaborate on Intramural Sports programming. Coordinate scheduling and preparation of Intramural Sports playing facilities. Create strategies and support systems for expanding the Sport Club program in coordination with the Office of Student Involvement and Leadership. Maintain and revise a Sport Club Handbook with policies and procedures consistent with CSUB Clubs & Organizations and other CSU institutions. Train and advise sport club officers on annual activity and operation policies and procedures. Demonstrate and teach established conflict and risk management skills to competitive sports staff. Develop informal recreation activities and opportunities to meet the needs of CSUB. Establish and execute an ongoing marketing and promotions campaign including all web-based outlets, program flyers, posters, brochures, event t-shirts, etc. Assist in the development and implementation of program policies and procedures consistent with CSU system and NIRSA guidelines. Serve as liaison to various campus offices/departments as they relate to assigned program areas. Student Development Conduct regular student staff meetings for information sharing, problem-solving, staff feedback, staff support, and mentoring. Assist and participate in the orientation, training, development, and recognition of the Campus Recreation & Wellbeing student staff. Work collaboratively with students, campus departments and the Campus Recreation & Wellbeing advisory committee in the development and implementation of sports activities and events, program/service assessment, and outreach to customers. Provide direct response to participant concerns and assist in conflict management and resolution regarding program issues (ejections, red cards, etc.). Conduct research to maintain progressive and innovative systems/services as they relate to recreation programming and student development. Safety and Risk Management Contribute to program area risk management by following department Emergency Action Plan as needed and ensuring all student staff are First Aid, CPR, and AED certified. Contribute to global risk management/safety response plan for the department. Responsible for coordinating instructors/courses and recording departmental American Red Cross certifications. Plan and instruct (if American Red Cross Instructor certification is obtained) American Red Cross courses for the campus community and beyond. Maintain department Emergency Action Plan and enforcement of risk management related policies and procedures. Participate in the planning and implementation of staff safety in-service training and preparedness evaluation. Ensure all program equipment and facilities are maintained in safe and proper operating condition. Assessment Collect, analyze, maintain, and disseminate information on program usage, policies, satisfaction, service, and safety. Participate in program area planning, goal setting, student learning outcomes and assessment. Prepare semester and annual reports for each program area. E. Fiscal Management (10%) Develop, prepare, and monitor line-item budget for assigned program areas based on program priorities and goals. Assist in research, evaluation, and purchase of all program equipment. Develop and maintain inventory system for all program equipment. Prepare semester and annual reports for each program area. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration, kinesiology, recreation administration, physical education, sports management, or other job-related field and two (2) years of recent campus recreation or related experience. Specialized experience during which the applicant has acquired and successfully applied the appropriate knowledge and abilities may be substituted for the required education on a year-for-year basis. A master’s degree in a job-related field may be substituted for one (1) year of the professional experience. LICENSES - Current American Red Cross certification in CPR, AED, and First Aid (or ability to obtain within first 6 months of employment). SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. General knowledge of collegiate/community recreation environment with strong communication and presentation skills. Knowledge of standard practices in recreational sports. Ability to provide student group supervision and leadership. Ability to teach officiating skills to student staff. Ability to lead a team that provides customer service in a high-volume environment. Ability to show commitment to the highest standards of professionalism, integrity, excellence, and diversity. Ability to serve diverse campus populations. Strong public speaking ability. Ability to interpret and apply program rules and regulations. Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements. Ability to reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data. Ability to advise students individually and in groups on routine matters where required. Ability to recognize multicultural, multisexed, and multi-aged value systems and work accordingly. Ability to rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations. with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. PREFERRED QUALIFICATIONS: A Master’s degree in a directly related field. An understanding of the basic principles of student development and campus recreation programming. Experience in budgeting and fiscal management. Current NIRSA member. Demonstrated skill in developing effective working relationships within recreation staff and with other campus constituents. Previous experience developing, promoting, and managing successful student-directed, student-centered programs. American Red Cross Instructor certification in CPR, AED, and First Aid. Previous officiating experience. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Limited : The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017 GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Event Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Housing, Dining & Conference Services (HDCS) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,920.00 - $5,167.00 Per Month ($59,040.00 - $62,004.00 Annually) Salary is commensurate with experience. Position Summary Under the general lead of the Event Management Specialist, the Event Services Coordinator is responsible for developing & managing relationships with internal and external clients who utilize university facilities. The Event Service Coordinator will meet the logistical needs of clients through collaboration with all necessary cross-campus departments. The individual will assist in the planning, organizing and implementing of events within Event Services and functions in support of the overall mission and goals of SFSU. The Event Services Coordinator will anticipate problems and develop appropriate solutions by investigating, analyzing and solving operational issues and complaints. This role will also include managing and maintaining accurate inventory control with Facilities Services’, University Police, Enterprise Risk Management, and labor chargeable services. Position Information CUSTOMER & EVENT MANAGEMENT Develop and manage relationships with internal and external university clients who utilize San Francisco State University’s facilities. Develop and maintain excellent client relations while managing all details associated with each event. Liaison with vendors and minimize risk by ensuring appropriate liability insurance for all event-related matters. Primary point of contact for events and provide clients with updates as necessary for each event. Responsible for vendor management and client contract negotiations for events. Oversee event reservations, event planning, facilities coordination, technology management, insurance policy standards and documentation for all client events within Event Services. Communicate with various University entities including, but not limited to, University Police Department, Enterprise Risk Management, and Capital Planning, Design & Construction of upcoming events and clients' logistical needs, technical and supervisory support, AV needs, alcohol clearance approvals, State Fire Marshall special event application approvals and facilities support. Develop and implement procedures and solutions to improve the Event Services Associates program. Provide information to clients in relation to campus rates, policies and procedures of events, camps and conferences by the Conference & Event Services area. Ensure facility rules, regulations and policies are enforced at all times while on campus grounds. Conduct walkthrough of rental spaces with clients and campus stakeholders. ADMINISTRATIVE Identify and implement sustainable practices in all areas to include, but not limited to, event production, procurement, and use of various resources. Create tools to solicit feedback from clients and campus stakeholders and recommend service charges or enhancements based on feedback provided. Evaluate and review insurance policies; ensuring agreements for short-term rentals have proper documentation in relation to insurance, payment, and signed agreements. Create and prepare various agreements and revenue reports related to short-term rentals. Maintain and create electronic and paper records and files of each short-term rental agreements. Provide strategic event planning skills while producing and executing basic event plans, from concept through execution of each event. Track, monitor, and compile data of client bookings and maintaining close contact with clients and service partners to ensure a successful event. Coordinate with Enterprise Risk Management and Procurement to review and amend agreement verbiage to ensure rental agreements meet legal and liability standards. Ensure proper billing to clients is accurate and assist in the collection of past due invoices. MARKETING & SALES Assist with developing effective marketing strategies including re-branding and web presence to maximize revenue for the university. Assist with developing program proposals with revenue and cost analysis to plan revenue and business. Assist with developing a campus-wide training for event planning on campus. Assist with negotiating vendor partner rates for event services and equipment. LEADING & TRAINING Lead and coordinate student assistants, which includes, hire, train and feedback of the student workforce. Ensure training is compatible with policies and procedures set forth by SF State, Administration & Finance, and Student Affairs. Assist with training, evaluation and scheduling of student support. Support student staff payroll. Provide training to staff and community partners who use the Event Management System database. INVENTORY CONTROL Coordinate with the Facilities Services on the general maintenance and upkeep of facilities, audio visual equipment, and furniture inventories. Ensure that appropriate rates for furniture, equipment, and all chargeable services are maintained in Event Management System database. Other duties as assigned. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Four years’ experience in conference and event services, including logistics and execution. Four years’ experience leading staff. Overseeing customer service experience in a hospitality-related environment. Demonstrated ability to train and mentor staff. Ability to troubleshoot complex and varied client related problems in a fast paced environment. Thorough knowledge of Microsoft Office. Experience with EMS (Event Management System) or other event management software. Basic understanding of AV equipment in relation to event services. Demonstrated experience working with diverse populations. Experience working with a diverse community. Environmental/Physical/Special The incumbent will work in a shared environment within the residential housing community on the main SF State campus. S/he will be required to lift and carry equipment, tables, chairs, etc., for conference check-in and check-out, event set-ups, and other campus needs. Regular attendance and work week that sometimes needs to be flexible are required. This position may be required to work nights and/or weekends. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Oct 13 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Working Title Event Services Coordinator SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department Housing, Dining & Conference Services (HDCS) Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday; 8:00 AM - 5:00 PM Anticipated Hiring Range $4,920.00 - $5,167.00 Per Month ($59,040.00 - $62,004.00 Annually) Salary is commensurate with experience. Position Summary Under the general lead of the Event Management Specialist, the Event Services Coordinator is responsible for developing & managing relationships with internal and external clients who utilize university facilities. The Event Service Coordinator will meet the logistical needs of clients through collaboration with all necessary cross-campus departments. The individual will assist in the planning, organizing and implementing of events within Event Services and functions in support of the overall mission and goals of SFSU. The Event Services Coordinator will anticipate problems and develop appropriate solutions by investigating, analyzing and solving operational issues and complaints. This role will also include managing and maintaining accurate inventory control with Facilities Services’, University Police, Enterprise Risk Management, and labor chargeable services. Position Information CUSTOMER & EVENT MANAGEMENT Develop and manage relationships with internal and external university clients who utilize San Francisco State University’s facilities. Develop and maintain excellent client relations while managing all details associated with each event. Liaison with vendors and minimize risk by ensuring appropriate liability insurance for all event-related matters. Primary point of contact for events and provide clients with updates as necessary for each event. Responsible for vendor management and client contract negotiations for events. Oversee event reservations, event planning, facilities coordination, technology management, insurance policy standards and documentation for all client events within Event Services. Communicate with various University entities including, but not limited to, University Police Department, Enterprise Risk Management, and Capital Planning, Design & Construction of upcoming events and clients' logistical needs, technical and supervisory support, AV needs, alcohol clearance approvals, State Fire Marshall special event application approvals and facilities support. Develop and implement procedures and solutions to improve the Event Services Associates program. Provide information to clients in relation to campus rates, policies and procedures of events, camps and conferences by the Conference & Event Services area. Ensure facility rules, regulations and policies are enforced at all times while on campus grounds. Conduct walkthrough of rental spaces with clients and campus stakeholders. ADMINISTRATIVE Identify and implement sustainable practices in all areas to include, but not limited to, event production, procurement, and use of various resources. Create tools to solicit feedback from clients and campus stakeholders and recommend service charges or enhancements based on feedback provided. Evaluate and review insurance policies; ensuring agreements for short-term rentals have proper documentation in relation to insurance, payment, and signed agreements. Create and prepare various agreements and revenue reports related to short-term rentals. Maintain and create electronic and paper records and files of each short-term rental agreements. Provide strategic event planning skills while producing and executing basic event plans, from concept through execution of each event. Track, monitor, and compile data of client bookings and maintaining close contact with clients and service partners to ensure a successful event. Coordinate with Enterprise Risk Management and Procurement to review and amend agreement verbiage to ensure rental agreements meet legal and liability standards. Ensure proper billing to clients is accurate and assist in the collection of past due invoices. MARKETING & SALES Assist with developing effective marketing strategies including re-branding and web presence to maximize revenue for the university. Assist with developing program proposals with revenue and cost analysis to plan revenue and business. Assist with developing a campus-wide training for event planning on campus. Assist with negotiating vendor partner rates for event services and equipment. LEADING & TRAINING Lead and coordinate student assistants, which includes, hire, train and feedback of the student workforce. Ensure training is compatible with policies and procedures set forth by SF State, Administration & Finance, and Student Affairs. Assist with training, evaluation and scheduling of student support. Support student staff payroll. Provide training to staff and community partners who use the Event Management System database. INVENTORY CONTROL Coordinate with the Facilities Services on the general maintenance and upkeep of facilities, audio visual equipment, and furniture inventories. Ensure that appropriate rates for furniture, equipment, and all chargeable services are maintained in Event Management System database. Other duties as assigned. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. Preferred Qualifications Four years’ experience in conference and event services, including logistics and execution. Four years’ experience leading staff. Overseeing customer service experience in a hospitality-related environment. Demonstrated ability to train and mentor staff. Ability to troubleshoot complex and varied client related problems in a fast paced environment. Thorough knowledge of Microsoft Office. Experience with EMS (Event Management System) or other event management software. Basic understanding of AV equipment in relation to event services. Demonstrated experience working with diverse populations. Experience working with a diverse community. Environmental/Physical/Special The incumbent will work in a shared environment within the residential housing community on the main SF State campus. S/he will be required to lift and carry equipment, tables, chairs, etc., for conference check-in and check-out, event set-ups, and other campus needs. Regular attendance and work week that sometimes needs to be flexible are required. This position may be required to work nights and/or weekends. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. Employment Requirement CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr@campus.edu . CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: Oct 13 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Westminster, Colorado
Westminster, Colorado, United States
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The Pavement Management Coordinator position performs professional, administrative, and technical work in the administration, planning, and coordination of the Asphalt Pavement Program under the direction of the Assistant City Engineer. The position requires high initiative and the ability to work with limited direction. The incumbent is responsible for the monitoring, planning, development, and operation of the City’s computerized pavement management program; evaluating data; preparation of reports and presentations; and coordination of long-range planning activities within the department. Incumbent will also assist in the preparation of the Program’s budget, City Council staff reports and agenda memos, and participation in intergovernmental functions, while exercising independent judgment in planning work assignments and priorities, and in making technical and administrative determinations. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage, and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the Public Works and Utilities Department, which maintains and enhances the safety and well-being of the community by providing well-planned, cost-effective maintenance of the City’s extensive network of street infrastructure. The department continuously strives to meet the needs of the community by constantly focusing on customer service, efficient and effective utilization of resources, safety, innovation, and teamwork. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support and promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Supervises, directs, and assigns the work of direct reports Demonstrate thorough understanding and functionality of the RoadMatrix pavement management system Develop short-term and long-term pavement programs using the City’s pavement management system Prepare staff reports and agenda memos to City Council Demonstrate effective communication skills with the ability to present ideas clearly and concisely, verbally and in writing to employees, citizen groups, administrators, and Council members utilizing effective research and analytical techniques Use City-specific programs such as Access Westminster, Geographic Information System (GIS), JD Edwards for financial and human resources applications Provides recommendations for the Street Operations maintenance program Evaluate programs and services effectiveness and efficiency from an overall results-oriented perspective Demonstrate knowledge of municipal government services, organizations, budgeting, fiscal systems, and general political structure Demonstrate working knowledge of pavement and street-related infrastructure Demonstrate working knowledge of pavement management principles and procedures used in budgeting, planning, organizing, staffing, coordinating and supervising Demonstrate knowledge of the principles, practices, and procedures of public administration as applied to research report writing, analytical studies, and evaluation of programs Demonstrate knowledge of Public Works and Utilities operations, theories, principals, practices, and regulations, including water and wastewater treatment operations Analyze and evaluate complex sets of data and circumstances from an overall perspective and formulate and carry out effective plans, procedures, and programs Assimilate appropriate technologies and transfer their usages to areas within the City Demonstrate effective interpersonal skills by maintaining positive working relationships with administrative staff, department heads, employees, other governmental officials, citizens, and fellow professional associates Leadership/Supervisory - Every employee in this position is accountable to: Foster a participatory organizational climate that is open, positive, reinforcing, and supportive Encourage employees to be accountable for their work, and take ownership in what they do Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals, even when the decision may be unpopular to some Demonstrate collaboration and conflict resolution skills with other departments and employees Help employees to see the value of developing their skills, and assist them in eliminating barriers to their development; encourage employees to step outside of their comfort zone to develop their skills Provide meaningful, timely employee feedback and appraisals, and effectively address employee performance problems Effectively supervise, mentor, and motivate in a team environment JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities and Tasks 1. Support Assistant City Engineer with the coordination of the Engineering Division budget, Asphalt Pavement Program, and Five-Year Master Plan, including: Maintaining and analyzing the RoadMatrix pavement management system, including tabulation, condition assessment, projection of future infrastructure deterioration and rehabilitation types, five-year rehabilitation plans, cost estimating, and development of priorities for program level determination Reporting and making recommendations to the Division Manager, Department Head, City Council, and City Manager for consideration of implementation Assisting the Assistant City Engineer with the preparation of budget submissions from the Engineering Division for completeness and adherence with the Department’s and the City’s Strategic Plan Preparing, analyzing, and researching proposed and existing programs as they relate to the development of the Department’s budget and long-range planning Making recommendations and writing reports based on division/program budgets Analyzing Department policies, operating practices, and procedures, and making recommendations to extensive changes to program policies and procedures Managing special projects and coordinating specific programs Working closely with the Assistant City Engineer, and other City employees on special projects, committees, and citizen inquiries Represent Public Works and Utilities and the City of Westminster in working with other agencies and professional organizations on special projects and committees 2. Conducts research and prepares reports proposing or recommending solutions or action plans, including: Analyzing and reviewing reports to prioritize short- and long-range Program projects, and determine proper course of action Making recommendations for the biennial budget for the Engineering Division Developing specifications and guidelines for the Asphalt Pavement Program Forecasting annual expenditures, and preparing and conducting presentations on the Division’s biennial budget to the City Engineer and Public Works & Utilities Director Preparing, analyzing, and researching proposed and existing programs as they relate to the development of the Division’s budget and long-range planning Coordinating short- and long-range Program Projects with other divisions/departments or entities responsible for infrastructure or other municipal projects 3. Communicates successfully and develops and maintains effective relationships, including: Preparing effective written communications such as reports, memos, activity logs, etc. Demonstrating effective oral communication skills with the public, and other members of the department and City Dealing with other department members, City employees, and the public in a positive collaborative manner 4. Contract administration of multiple service and construction contracts including: Managing various consultants and contractors Developing specifications Writing Request for Proposal/Invitation for Bids (RFP/IFB) Coordination with the City’s Procurement Manager Development of award measures Project management Determine conformance to local, state, and federal specifications 5. Performs work safely, including: Operating City vehicle Maintaining safe driving record 6. Maintains regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Five (5) years of experience in the construction, maintenance, and repair of roadways Thorough knowledge of asphalt and concrete principles and practices applied in design, construction, and materials testing Valid driver’s license and maintenance of a safe driving record for continued employment Preferred : Bachelor’s degree or higher with course work in Civil Engineering, Construction Management, Public Administration, or related area of study Three (3) years of experience working in local government performing Public Works duties Certification in concrete design, placement, and testing, and in asphalt pavement design, construction, and testing Three (3) years of experience in the supervisory or lead capacity of a construction and maintenance crew Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered Physical Requirements Work can be physical in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Constantly sitting while driving to and from inspection sites; constantly walking and standing on uneven terrain to access inspection sites Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment Constantly using near and/or far acuity and hearing to safely perform duties and office tasks, and effectively communicate with staff and public Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasionally lifting, carrying up to 100 pounds from ground to waist twenty (20) feet to move manhole covers; occasionally pushing and/or pulling of up to 100 pounds twenty (20) feet to move supplies and other equipment WORKING CONDITIONS Work is performed both indoors and outdoors with constant exposure to extreme temperatures. Inspections are performed year-round with exposures to busy traffic and environmental hazards. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment Tape measures, distance measuring computer, survey equipment; calculator and personal computer; basic computer programs; Microsoft Word, Excel, Outlook, PowerPoint, and Publisher; Asset management system; telephone and two-way radio; asphalt and concrete materials testing equipment; pick and shovel, and light pick-up truck; other basic office equipment. PRE-EMPLOYMENT REQUIREMENTS Background check including employment references, criminal history, and driving record review Drug screen Physical Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program General leave that provides vacation, holidays, illness leave and administrative leave Education and Training Reimbursement, and Exempt Reimbursement Program For a more detailed overview of our Exempt and Administrative Officer benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 5/13/2024 8:30 AM Mountain
Apr 30, 2024
Full Time
POSITION PURPOSE / IMPORTANT APPLICATION INFORMATION The Pavement Management Coordinator position performs professional, administrative, and technical work in the administration, planning, and coordination of the Asphalt Pavement Program under the direction of the Assistant City Engineer. The position requires high initiative and the ability to work with limited direction. The incumbent is responsible for the monitoring, planning, development, and operation of the City’s computerized pavement management program; evaluating data; preparation of reports and presentations; and coordination of long-range planning activities within the department. Incumbent will also assist in the preparation of the Program’s budget, City Council staff reports and agenda memos, and participation in intergovernmental functions, while exercising independent judgment in planning work assignments and priorities, and in making technical and administrative determinations. The full salary range for this position is stated above. The starting range of pay is dependent on qualifications and experience of each individual candidate. The City of Westminster has a Multilingual Stipend Program to encourage, and reward benefited employees who are conversationally fluent in languages other than English. Benefited employees have the opportunity to test their language proficiency skills and qualify for a bi-weekly stipend that will vary based on the employee’s level of proficiency and usage. ORGANIZATIONAL COMPETENCIES AND CULTURAL VALUES/GENERAL COMPETENCIES The City's work culture encourages passionate, positive and enthusiastic employees who, along with our City Council and City Manager, are strong supporters of our mission: Westminster’s purpose is to provide core services and foster economic resilience to give our community the opportunity to thrive. Westminster is a city of beautiful, safe, well-maintained neighborhoods and destinations with a vibrant, diverse economy, rich and resilient environment and a strong sense of community belonging. Our core values are embodied in our SPIRIT (Service - Pride - Integrity - Responsibility - Innovation - Teamwork). This position supports the goals of the Public Works and Utilities Department, which maintains and enhances the safety and well-being of the community by providing well-planned, cost-effective maintenance of the City’s extensive network of street infrastructure. The department continuously strives to meet the needs of the community by constantly focusing on customer service, efficient and effective utilization of resources, safety, innovation, and teamwork. Every employee is accountable to: Demonstrate a high level of customer service; encourage others to focus on the customer; foster an environment where customer service is a priority Communicate with customers to ensure that, where possible, they are satisfied, and that their needs are being addressed; solicit and evaluate customer feedback Act as an ambassador by understanding and fostering the organization's mission and vision Exhibit pride in self, the department, the city, and the community; conduct self in a professional manner Demonstrate integrity and build trust through credibility, reliability, commitment, loyalty, and ethical behavior Address difficult or contentious issues in a constructive manner Support and promote change; demonstrate flexibility, and take calculated risks when appropriate Participate in personal growth opportunities, and attend trainings designed to enhance capacity to bring new skills and ideas to the job and the organization Work to continuously improve the efficiency and effectiveness of the service or product being delivered Demonstrate support for team efforts by accepting new roles and responsibilities, and helping others achieve objectives Value diversity; demonstrate an awareness of differences; demonstrate sensitivity, and adapt behaviors and communication to accommodate these differences GENERAL COMPETENCIES Citywide - Every employee in this position is accountable to: Establish effective interpersonal relationships through honest, open communication and follow-through on commitments Recognize personal strengths and weaknesses, and target areas for personal self-development Demonstrate initiative in performing job tasks Exhibit problem-solving skills leading to sound judgment and quality decisions Achieve goals, and handle assigned workload and new assignments effectively; demonstrate an ability to work independently Communicate effectively with individuals and groups using clear and concise verbal and written communications Demonstrate accountability for work, and take ownership in job performance Demonstrate concern for the accuracy and quality of work; take steps to correct mistakes and improve the overall product Job Specific - Every employee in this position must be able to: Supervises, directs, and assigns the work of direct reports Demonstrate thorough understanding and functionality of the RoadMatrix pavement management system Develop short-term and long-term pavement programs using the City’s pavement management system Prepare staff reports and agenda memos to City Council Demonstrate effective communication skills with the ability to present ideas clearly and concisely, verbally and in writing to employees, citizen groups, administrators, and Council members utilizing effective research and analytical techniques Use City-specific programs such as Access Westminster, Geographic Information System (GIS), JD Edwards for financial and human resources applications Provides recommendations for the Street Operations maintenance program Evaluate programs and services effectiveness and efficiency from an overall results-oriented perspective Demonstrate knowledge of municipal government services, organizations, budgeting, fiscal systems, and general political structure Demonstrate working knowledge of pavement and street-related infrastructure Demonstrate working knowledge of pavement management principles and procedures used in budgeting, planning, organizing, staffing, coordinating and supervising Demonstrate knowledge of the principles, practices, and procedures of public administration as applied to research report writing, analytical studies, and evaluation of programs Demonstrate knowledge of Public Works and Utilities operations, theories, principals, practices, and regulations, including water and wastewater treatment operations Analyze and evaluate complex sets of data and circumstances from an overall perspective and formulate and carry out effective plans, procedures, and programs Assimilate appropriate technologies and transfer their usages to areas within the City Demonstrate effective interpersonal skills by maintaining positive working relationships with administrative staff, department heads, employees, other governmental officials, citizens, and fellow professional associates Leadership/Supervisory - Every employee in this position is accountable to: Foster a participatory organizational climate that is open, positive, reinforcing, and supportive Encourage employees to be accountable for their work, and take ownership in what they do Demonstrate leadership and courage by making or supporting decisions that reflect the organizational mission and goals, even when the decision may be unpopular to some Demonstrate collaboration and conflict resolution skills with other departments and employees Help employees to see the value of developing their skills, and assist them in eliminating barriers to their development; encourage employees to step outside of their comfort zone to develop their skills Provide meaningful, timely employee feedback and appraisals, and effectively address employee performance problems Effectively supervise, mentor, and motivate in a team environment JOB SPECIFIC FUNCTIONS Essential Job Functions, Duties, Responsibilities and Tasks 1. Support Assistant City Engineer with the coordination of the Engineering Division budget, Asphalt Pavement Program, and Five-Year Master Plan, including: Maintaining and analyzing the RoadMatrix pavement management system, including tabulation, condition assessment, projection of future infrastructure deterioration and rehabilitation types, five-year rehabilitation plans, cost estimating, and development of priorities for program level determination Reporting and making recommendations to the Division Manager, Department Head, City Council, and City Manager for consideration of implementation Assisting the Assistant City Engineer with the preparation of budget submissions from the Engineering Division for completeness and adherence with the Department’s and the City’s Strategic Plan Preparing, analyzing, and researching proposed and existing programs as they relate to the development of the Department’s budget and long-range planning Making recommendations and writing reports based on division/program budgets Analyzing Department policies, operating practices, and procedures, and making recommendations to extensive changes to program policies and procedures Managing special projects and coordinating specific programs Working closely with the Assistant City Engineer, and other City employees on special projects, committees, and citizen inquiries Represent Public Works and Utilities and the City of Westminster in working with other agencies and professional organizations on special projects and committees 2. Conducts research and prepares reports proposing or recommending solutions or action plans, including: Analyzing and reviewing reports to prioritize short- and long-range Program projects, and determine proper course of action Making recommendations for the biennial budget for the Engineering Division Developing specifications and guidelines for the Asphalt Pavement Program Forecasting annual expenditures, and preparing and conducting presentations on the Division’s biennial budget to the City Engineer and Public Works & Utilities Director Preparing, analyzing, and researching proposed and existing programs as they relate to the development of the Division’s budget and long-range planning Coordinating short- and long-range Program Projects with other divisions/departments or entities responsible for infrastructure or other municipal projects 3. Communicates successfully and develops and maintains effective relationships, including: Preparing effective written communications such as reports, memos, activity logs, etc. Demonstrating effective oral communication skills with the public, and other members of the department and City Dealing with other department members, City employees, and the public in a positive collaborative manner 4. Contract administration of multiple service and construction contracts including: Managing various consultants and contractors Developing specifications Writing Request for Proposal/Invitation for Bids (RFP/IFB) Coordination with the City’s Procurement Manager Development of award measures Project management Determine conformance to local, state, and federal specifications 5. Performs work safely, including: Operating City vehicle Maintaining safe driving record 6. Maintains regular and punctual attendance Other Duties and Responsibilities Incumbent is accountable for all duties of this job, and other projects and responsibilities may be added at the City’s discretion. POSITION REQUIREMENTS/WORKING CONDITIONS/PRE-EMPLOYMENT REQUIREMENTS Education, Experience, Skills, Formal Training, Licenses, and Certifications Required : Five (5) years of experience in the construction, maintenance, and repair of roadways Thorough knowledge of asphalt and concrete principles and practices applied in design, construction, and materials testing Valid driver’s license and maintenance of a safe driving record for continued employment Preferred : Bachelor’s degree or higher with course work in Civil Engineering, Construction Management, Public Administration, or related area of study Three (3) years of experience working in local government performing Public Works duties Certification in concrete design, placement, and testing, and in asphalt pavement design, construction, and testing Three (3) years of experience in the supervisory or lead capacity of a construction and maintenance crew Any equivalent combination of education, training, and experience, which would provide the required knowledge and skills, may be considered Physical Requirements Work can be physical in nature and requires sufficient physical stamina and strength for: Constant sitting to perform daily tasks; occasional walking through a multilevel facility to retrieve information; frequent standing, sometimes for extended periods Constantly sitting while driving to and from inspection sites; constantly walking and standing on uneven terrain to access inspection sites Frequent squatting, reaching above shoulder, and twisting to file documents and lift supplies and material; occasional bending, kneeling, climbing, balancing, and reaching below shoulder to store documents, material, and supplies Constant light grasp, fine manipulation, and handling to perform daily duties; occasional firm grasp to safely use equipment Constantly using near and/or far acuity and hearing to safely perform duties and office tasks, and effectively communicate with staff and public Frequent lifting, carrying, pushing and/or pulling of up to ten (10) pounds to move material and supplies; occasionally lifting, carrying up to 100 pounds from ground to waist twenty (20) feet to move manhole covers; occasionally pushing and/or pulling of up to 100 pounds twenty (20) feet to move supplies and other equipment WORKING CONDITIONS Work is performed both indoors and outdoors with constant exposure to extreme temperatures. Inspections are performed year-round with exposures to busy traffic and environmental hazards. Must demonstrate the ability to meet the physical demands of the job, including the ability to retrieve information from various locations in the office when needed. Exposure to periods of high activity and high stress under demanding conditions. The position requires a great deal of communication with City employees, the public, and outside agencies. Required Materials and Equipment Tape measures, distance measuring computer, survey equipment; calculator and personal computer; basic computer programs; Microsoft Word, Excel, Outlook, PowerPoint, and Publisher; Asset management system; telephone and two-way radio; asphalt and concrete materials testing equipment; pick and shovel, and light pick-up truck; other basic office equipment. PRE-EMPLOYMENT REQUIREMENTS Background check including employment references, criminal history, and driving record review Drug screen Physical Must be legally entitled to work in the United States The City of Westminster offers a comprehensive benefit package including: Health and Dental Flexible Spending Pension/ Retirement Plans Term Life Insurance Long-term Disability Survivor Benefits Wellness Program General leave that provides vacation, holidays, illness leave and administrative leave Education and Training Reimbursement, and Exempt Reimbursement Program For a more detailed overview of our Exempt and Administrative Officer benefit package: Benefit Package The City of Westminster does not participate in the Social Security system.In lieu of social security contributions, the city contributes to a 401(a) defined contribution plan on your behalf. 401(a) Contribution Rates: Employee Mandatory Contribution: 11% of your base pay. Contributions are pre-tax and fully vested. Employer Contribution: 11.25%of your base pay. Employer Contribution Vesting Schedule Less than 3 years - 0% 3 years- 60% 4 years - 80% 5+ years - 100% The City of Westminster provides employees with innovative and practical ways to improve their commute through two key features, EcoPass and Commute Benefits powered by Commutrics. EcoPass provides unlimited trips on RTD's core transit services and Commute Rewards allows you to record your trips and get rewards based on your commute mode. Closing Date/Time: 5/13/2024 8:30 AM Mountain