Human Resources Analyst I/II

  • City of San Rafael, CA
  • 1400 Fifth Avenue, San Rafael, California
  • Jun 04, 2022
Administrative Analysis and Research Human Resources and Personnel

Job Description

THE CITY is focused on enhancing our community members' quality of life through well-designed services and a positive workplace culture. San Rafael is the economic and cultural heart of Marin Countyand its high quality of life is centered on its commercial districts, engaged neighborhoods, active lifestyleand natural environment. San Rafael (population 59,000) is a full-service city with a City Council/City Manager form of government with 12 departments, more than 400 employees, and an annual budget of $100 million. The City's vision is to be a vibrant economic and cultural center reflective of its diversity. The City Council is engaged and seeks to strengthen the urban and commercial areas as well as sustain the beautiful natural environment.

San Rafael's Organizational culture framework is an initiative called "Together San Rafael".City employees are our greatest asset, and we seek talented individuals with diverse backgrounds who are creative, curious, and excited about a challenge. We are a results-driven team focused on the needs of community members. The Together San Rafael initiative is focused on modernizing City services and increasing the engagement of employees. This initiative recognizes the interconnectedness of the customer and employee experience.

THE POSITION: Under the direction of the Human Resources Director or other higher level HR staff, the Human Resources Analyst I/II performs professional human resources administrative and analytical assignments in a variety of program areas, including: recruitment and selection, classification and compensation, benefit administration, employee development and training, leaves, workers' compensation, policy and procedure development; delivers human resources services to internal and external customers; and provides staff support in the administration and implementation of City Human Resources programs and policies, as assigned. Incumbents may be assigned to either a specific or a generalist assignment with responsibility for dealing with a wide array of analytical staff assignments. Incumbents are expected to be capable of performing a variety of Human Resources related management analysis techniques and procedures.

Human Resources Analyst I

$6,505 - $7,906/Monthly

This is the entry level class in the Human Resources Analyst series. Positions in this class typically have little or no directly related work experience and work under general supervision while learning job tasks.

Human Resources Analyst II

$7,154 - $8,696/Monthly

This is the full journey level class in the Human Resources Analyst series and is distinguished from the I level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:
  • Analyze, interpret, research and compile information for the revision and maintenance of the City's classification plan and allocation of positions; monitor and maintain allocation schedules and salary schedules.
  • Provide advice, interpretation and counsel to managers, supervisors and employees on Human Resources policies and procedures and assure compliance with governing Council policies, legislation, and Memoranda of Understanding (MOUs)
  • Supervise the design and implementation of recruitment activities to obtain qualified candidates, including the creation of recruitment timelines, advertisement sources and selection process including application review, supplemental questionnaire development, and test administration; receive, research and respond to candidate appeals.
  • Supervise the processing and maintenance of a comprehensive benefit plan including health, dental and life insurance, long term disability, flexible spending, and other benefits including protective leave; administer the City's open enrollment process.
  • Advise employees on matters related to employment, promotion, retirement, benefits, and classification and compensation.
  • Oversee payroll input and leave activities, ensuring appropriate usage of leave hours in accordance with MOU's and Personnel Rules and Regulations.
  • Prepare a variety of administrative and technical reports and correspondence including correspondence to Department Directors.
  • Provide technical support in the maintenance, implementation and use of the City's HRIS system and performance evaluation system; analyze and develop forms and procedures associated with computer applications; oversee the department's intranet and internet pages.
  • Participate in and lead special projects; participate in the selection of consultants and vendors; review and approve the work of consultants and vendors.
  • Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
  • Assist with the development and maintenance of City policies and procedures; represent the department to outside professional organizations; participate on cross functional teams.
  • Complete internal and external compensation and benefit studies.

MINIMUM QUALIFICATIONS

Human Resources Analyst I:

Knowledge of:
  • General principles and practices of human resources administration and organization management.
  • Practices, methods and procedures utilized in recruitment and selection.
  • Pertinent federal, state, and local laws, codes and regulations.
  • Elementary statistics.
  • Modern office equipment and procedures including use of a variety of software applications.
  • English usage, spelling, grammar and punctuation.

Ability to:
  • Learn to perform a wide variety of human resources activities, ensuring compliance with City policies and procedures, local, state and federal laws and regulations.
  • On a continuous basis, know and understand all aspects of the job. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures.
  • Collect, compile, analyze and summarize written and statistical information and data.
  • Prepare clear and concise technical and administrative reports.
  • Analyze situations carefully and adopt effective courses of action.
  • Use a personal computer and a variety of software applications.
  • Plan and organize workload.
  • Establish and maintain effective working relationships with those contacted in the course of work.

Experience and Training Experience:

A Bachelor's degree from an accredited college or university in human resources, business administration, public administration, social sciences or a related field.

Human Resources Analyst II:

In addition to requirements for the Human Resources Analyst I:

Knowledge of:
  • Principles and practices of recruitment, selection, classification, salary and benefit administration, EEO and employee relations within a public agency.
  • Advanced methods of statistical research and presentation.
  • Principles and practices of project management.
  • Principles and practices of supervision, training and performance evaluations. Ability to:
  • Independently perform professional analytical work in support of human resources programs.
  • Identify, research and respond to questions from other City departments, outside agencies and the public.
  • Prepare and present technical reports.
  • Interpret and explain human resources programs and policies.
  • Collect, compile and analyze data and develop logical conclusions and sound recommendations.
  • Respond appropriately to difficult and sensitive matters.
  • Supervise, train and evaluate assigned staff.

Experience and Education Experience:

Two years of responsible experience performing duties similar to that of a Human Resources Analyst I with the City of San Rafael and lead or supervisory experience.

Bachelor's degree from an accredited college or university in human resources, business administration, public administration, social sciences or a related field.

Job PDF:

HR-Analyst-I-II_7-2021 (1).pdf

Ideal Candidate

The ideal candidate is a strategic thinker with strong people skills and someone who has a collaborative approach to the day to day operations of a Human Resources office. The Human Resources Analyst may assist the department in areas of classificationand compensation, recruitment, workers' compensation and leaves, to name a few.The department is seeking a candidate who is willing to support the mission and the goals of the City and have a passion for:
  • Public service and inspiring different generations to achieve their full potential.
  • Embracingchange, diversity and inclusion.
  • Applying technology to streamline systemsand processes


Benefits

The City of San Rafael offersa competitive benefits program including:
  • Retirement:The City is a part of the Marin County Employee Retirement Association (MCERA) plan, which offers reciprocity between agencies in CalPERS (this is part of the 37 Act County System);
    • Classic Employees - 2% @ at 55 formula, highest 3-yearaveragecompensation;
    • PEPRA employees - hired after 1/1/13 or with 6-month break in service are eligible for a 2% at 62 formula, highest 3-year average compensation.
  • Health Insurance:Full flex cafeteria plan allowance which can be applied to a CalPERS health plan: Employee Only - $827.60; Employee+1 - $1,655.20; Employee+ Family - $1,824.23; Cash-in-lieu - $300/month
  • Life and Long-Term Disability Insurance
  • Dental Insurance:Fully paid premiums
  • Vision Insurance:Fully paid "employee only" premium
  • Deferred Comp:Employee participation optional. City contributes 1% of pensionable compensation + 1.06% of base pay on behalf of employee
  • Annual Leave:Vacation - 10 days (1-3 years of service with incremental increases after year 3); Sick leave accrued at 7.50hoursper month; 11 paid holidays & 2 floating holidays
  • Bilingual Pay:$200 per month
  • And more.....


Recruitment Contact

Contact phone:

(415)485-3391

Contact email:

sylvia.gonzalez@cityofsanrafael.org


Closing Date/Time: Until filled or until 999 applicants

Job Address

1400 Fifth Avenue, San Rafael, California 94901 United States View Map