Workforce & Economic Development Coordinator

  • Orange County, CA
  • Orange County, California
  • Jun 04, 2022
Full Time Community and Economic Development Public Health
  • Salary: $58,323.20 - $77,979.20 Annually USD

Job Description


Workforce & Economic Development Coordinator
(Grant Support Coordinator | Workforce Business Services Coordinator)

(STAFF SPECIALIST)

SALARY INFORMATION

Salary may be negotiable within the range listed above, based on position requirements and successful candidate's qualifications, subject to appropriate authorization.

OPEN TO THE PUBLIC
This recruitment is being held to establish an open eligible list to fill current and future Staff Specialist vacancies within OC Community Resources/OC Community Services. The eligible list established may also be used to fill similar and/or lower-level classifications throughout the County of Orange.

DEADLINE TO APPLY
This recruitment will remain open on a continuous basis for a minimum of five (5) business days, until the needs of the County are met. Qualified applicants are encouraged to apply immediately, as the deadline to apply for the first round of consideration is
Wednesday, March 23, 2022.

Orange County Community Services (OCCS) Workforce & Economic Development Division
The OCCS Workforce & Economic Development Division serves as the administrative support to the Orange County Workforce Development Board (OCWDB) and is primarily responsible for administering workforce development grants, programs, and activities of the Workforce Innovation and Opportunity Act (WIOA) in Orange County. The WIOA assists individuals who are employed, unemployed and underemployed, to increase their self-sufficiency and/or improve their ability to meet the demands of Orange County businesses and employers. Through WIOA, the OCCS Workforce & Economic Development Division seeks to meet the needs of businesses and employers by offering programs and services that focus on recruiting, training, and retraining valued employees.

OCCS Workforce & Economic Development Division is also responsible for developing the county's Comprehensive Economic Development Strategy (CEDS) and providing business solutions and engagement services. CEDS is a five-year plan for lowering unemployment, reducing poverty, and sustainable growth in our communities through strategic planning for economic development county-wide.

For more information on OC Community Resources click here.
For more information on the County of Orange click here.

THE OPPORTUNITIES
The Grant Support Coordinator will have technical experience under the Workforce Innovation and Opportunity Act (WIOA) and other non-WIOA workforce development programs, in countywide grants management, and assisting special workforce programs/initiatives. All positions within this recruitment will assist with the development, implementation, and/or monitoring of workforce development programs and help ensure program compliance with all legislation, policies and procedures, and regulations. Incumbents will be responsible for assisting in managing budgets, reviewing invoices, coordinating service delivery, and monitoring various grants and contracts while complying with the requirements as set forth by the administration of Federal funding. The Grant Support Coordinator shall provide input into program and policy decision-making, developing and implementing procedures, managing programs, assisting the efforts of staff who are not direct reports, including outside contractors, and assisting in ensuring the achievement of program objectives.

Additional duties may include, but are not limited to, the following:
  • Provide assistance for contracted workforce services including program and policy development, case file and data management, and performance and policy development to ensure compliance and best practice through formula and discretionary grants
  • Support WIOA board committees in activities including agenda development and creating reports
  • Assist in the promotion of the Orange County Regional Leadership Council and its provider activities throughout the region through organizational websites, social media networks, committees and boards, and community network platforms
  • Assist in writing grants, preparing relevant funding proposals, and drafting project proposals
  • Assist with Request for Proposal (RFP) processes
  • Connect industry to emerging workforce work experience activities; connect qualified job seekers to employers, and participation in industry workforce network groups
  • Assist in the collaboration with industry and workforce training partners to improve access and evaluation of qualified candidates
  • Establish and maintain strong relationships with business, government, and educational institution leaders
  • Attend and represent organization in meetings, lectures, seminars, and presentations related to program development and related areas of responsibility at the local, state, regional and federal levels as needed
  • Assist in the development and maintenance of policies and procedures for implementing WIOA and/or special initiatives programs, grants, and services
  • Assist in the planning of strategic activities and direct workforce program functions internally and through partner meetings on an ongoing basis
  • Assist in establishing clear and measurable goals for WIOA and/or special initiative efforts, both collectively and by departmental function
  • Assist in the training of Service Providers as federal, state, or local policy changes or as deemed necessary
  • Assist in the development of plans to increase area-wide visibility for WIOA and/or special initiative programs and services, including measurable goals to be reviewed on a regular basis
  • Assist in review of performance data with contracted service provider staff to determine improvement and create strategy to accomplish stated goals
  • Provide technical assistance to WIOA and/or Special Initiatives Service Provider on federal regulations and the requirements of subrecipient agreements through site visits, audits, and other mechanisms applicable to subrecipient monitoring

The Workforce Business Services Coordinator assists the Business Solutions & Local Planning Unit and serves as support for local businesses through the Orange County Workforce Development Board (OCWDB) and the OCCS Workforce & Economic Development Division. This position is responsible for assisting in the promotion of the activities of the OCWDB and the OCCS Workforce & Economic Development Division to the business community, economic development organizations, educators, and the general-public. The Workforce Business Services Coordinator assists in developing working relationships with employers, educators, economic developers, local elected officials, and representatives from other community-based organizations.

Additional duties may include, but are not limited to, the following:
  • Assist in the implementation of industry sector strategies through the OCWDB, OCCS Workforce & Economic Development Division and the Workforce Innovation and Opportunity Act (WIOA) Orange County Region objectives
  • Establish professional relationships with businesses and industries from prioritized industry sectors
  • Confer with local business/industry management and training personnel individually and/or in groups to address business needs, and gain knowledge of workplace requirements in industry sectors
  • Communicate regularly with new and established employers to develop ongoing visitation programs that work collaboratively with AJCC Business Services staff and other community partners
  • Assist in the development of comprehensive economic development strategies as a part of a team to address sector needs and regional planning
  • Assist in the implementation of certification programs, outreach, partnership development and business expansion strategies through the OCWDB
  • Assist in the coordination of employer relations activities on behalf of the Orange County WIOA program and participants
  • Assist in the education of employers on the services available through WIOA and the Orange County America Job Centers of California (AJCC)
  • Ensure proper reporting of employer relation activities through designated reporting systems
  • Perform job profiles, assess employee skills, and suggest training programs to address employment gaps and barriers
  • Assist in the coordination and development of training programs with Orange County AJCC business services staff, technical colleges, universities, labor (trade) organizations and training providers
  • Provide technical assistance and oversight of all Orange County Rapid Response and Lay-Off Aversion activities, to include performing inventory, acquiring and assembling Rapid Response and Lay-Off Aversion materials for employer and participant engagement, assisting with assembling Rapid Response and Lay-Off Aversion Team members, scheduling Rapid Response and Lay-Off Aversion meetings, prepare agendas, and compile and share reports on workers affected by layoffs
  • Assist in the monitoring of active contracts and complete applicable reports
  • Assist in the promotion of (OJT) On-the-Job Training program to employers throughout the Orange County Workforce Area and provide training and technical assistance to AJCC and contractors on OJT program. Provide technical assistance and oversight of the Orange County AJCC and contracted Service Providers on business services and outreach provided through AJCC sites
  • Assist in research and provide Labor Market Information (LMI) to employers, state agencies, community colleges, chambers of commerce and Orange County AJCC
  • Assist in writing grants and technical proposals


DESIRABLE QUALIFICATIONS & CORE COMPETENCIES
The ideal candidate will possess one (1)+ or more years of work experience in a role supporting Grant Management and/or Workforce Business Services for public/community programs.

In addition, the ideal candidate will also demonstrate knowledge and/or experience in the following core competencies:

Technical Knowledge l Technical Experience
  • Demonstrating strong organization and project management skills
  • Assist in conducting research, critically analyzing data and presenting complex data or ideas to a variety of audiences
  • Assist in trainings and presentations to a variety of audiences
  • Demonstrating experience assisting with writing Agenda Staff Reports (ASRs) and other relevant documents and high-level reports
  • Demonstrating proficiency in Microsoft Suite and Adobe Pro DC
  • Understanding of community services best practices and principles
  • Understanding of quality improvement principles
  • Interpreting public health statutes, regulations, policies and Division goals
  • Understanding of grant processes and required documentation
Leadership Skills
  • Developing and implementing short and long-range project goals and objectives
  • Analyzing situations accurately, develops reasonable alternatives and takes effective action
  • Using creativity and innovation in achieving business objectives
Relationship Building | Interpersonal Skills
  • Representing the County in an effective and professional manner
  • Establishing and maintains effective working relationships with the public, other departments and agencies, boards and commissions, public officials, community groups and others contacted in the course of work
  • Identifying creative approaches to working with the community, internal partners and other stakeholders to meet program's objectives
Communication Skills
  • Preparing and presenting clear and concise correspondences, complex reports and recommendations
  • Dealing effectively with various levels of the Division
  • Ensuring timely, appropriate communication with stakeholders
  • Demonstrating ability to promote information sharing across the Division and encourage integration of service delivery
  • Generating consensus when addressing diverse viewpoints and champions planned change strategies
  • Conveying confidential and/or sensitive in nature information with tact
  • Communicating effectively both verbally and in writing
Problem Solving | Decision Making
  • Demonstrating ability to integrate changing laws and regulations making key decisions related to implementation of requirements
  • Demonstrating understanding of time-sensitive problem resolution
  • Organizing work; coordinating multiple priorities/projects to meet deadlines
MINIMUM QUALIFICATIONS
Please click here to view the minimum qualifications for Staff Specialist .

RECRUITMENT PROCESS
Application Screening | (Refer/Non-Refer)
Applications and supplemental responses will be screened for qualifications that are highly desirable and most needed to successfully perform the duties of this job. Only those applicants that meet the qualifications as listed in the job bulletin will be referred to the next step.

Online Exam | Multiple Choice | (Weighted 100%)
An online exam consisting of job-related questions will be administered. Candidates who pass this test will be placed on the eligible list. This is a standardized test and there are no study guides available.

Based on the Department's needs, the selection procedures above may be modified. Candidates will be notified of any changes in the selection procedures.

Eligible List
Once the assessment has been completed, HRS will establish an eligible list of candidates. Candidates placed on the eligible list may be referred to selection interview to be considered for present and future vacancies.

Veterans Employment Preference
The County is committed to providing a mechanism to give preferential consideration in the employment process to veterans and their eligible spouses and will provide eligible participants the opportunity to receive interviews in the selection process for employment and paid internship openings. Please click here to review the policy.

ADDITIONAL INFORMATION
Please see below for important information regarding COVID 19 related requirements
The COVID-19 pandemic continues to evolve and laws, regulations, and policies regarding COVID-19 are subject to change. The County of Orange is required to comply with any State or County Public Health Orders which may apply as follows:
  • Workers who provide services in certain Medical or High-Risk Settings, may be required to provide proof of full vaccination from COVID-19 or to wear a mask and undergo weekly COVID-19 testing .
  • Workers who provide services in certain Health Care Facilities or correctional facility or detention center where health care is provided, may be required to provide proof of vaccination . (Workers may be exempt from this requirement based on religious beliefs or a qualifying medical reason; however, if exempted worker will be required to mask and undergo weekly COVID-10 testing.)
The position for which you are applying may be required to adhere to any applicable State or County Order. You will receive notification of any requirement as it applies to a position.

EMAIL NOTIFICATION
Email is the primary form of notification during the recruitment process. Please ensure your correct email address is included in our application and use only one email account.

NOTE: User accounts are established for one person only and should not be shared with another person. Multiple applications with multiple users may jeopardize your status in the recruitment process for any positions for which you apply.

Candidates will be notified regarding their status as the recruitment proceeds via email through the GovernmentJobs.com site. Please check your email folders, including spam/junk folders, and/or accept emails ending with "governmentjobs.com" and "ocgov.com." If your email address should change, please update your profile at www.governmentjobs.com .

FREQUENTLY ASKED QUESTIONS:
Click here for additional Frequently Asked Questions.

For specific information pertaining to this recruitment, contact Vanessa Rosas at 714.480.2867 or by email at Vanessa.Rosas@occr.ocgov.com.
EEO INFORMATION

Orange County, as an equal employment opportunity employer,
encourages applicants from diverse backgrounds to apply.



Closing Date/Time: Continuous

Job Address

Orange County, California United States View Map