Records Supervisor & Evidence/Property Technician (Administrative Analyst/Specialist, Exempt II) - Division of Campus Safety (513370)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • Jun 04, 2022
Full Time Administrative Analysis and Research Clerical and Administrative Support Engineering Public Safety Records Management

Job Description


Working Title

Records Supervisor & Evidence/Property Technician (Administrative Analyst/Specialist, Exempt II) - Division of Campus Safety

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


Division of Campus Safety

Appointment Type


Time Base

Full-time (FTE 1.0)

Work Schedule

Monday to Friday, 8AM - 5PM

Anticipated Hiring Range

$4,637 to $6,000 per month ($55,644 - $72,000 annually)

Salary is commensurate with experience.

Position Summary

Reporting to the Services Division Lieutenant, the Records Supervisor and Evidence/Property Technician will receive, record, classify and store various types of property that have been recovered, found or turned in as evidence; maintain files and records regarding property in custody and its disposition; release property to be returned to rightful owners; maintain chain of custody records, evidence, property and possibly testify in court concerning the chain of custody records; oversee purging and destruction of weapons, illicit drugs, and miscellaneous materials. Evidence technicians will help survey the scene of a crime or incident, write reports; and index, catalog and label evidence.

The incumbent also provides essential law enforcement records supervision to ensure compliance with Department of Justice (DOJ) regulations. Incumbent is responsible for coordinating proper entry of police records into Records Information Management System (RIMS). Incumbent interpret policies and procedures related to California Law Enforcement Teletype (CLETS) and coordinates implementation of updates and changes in policies. Incumbent coordinates statistical reporting to Department of Justice (DOJ) and establishes procedures for consistent reporting to all State and Federal agencies. Incumbent coordinates DOJ and National Crime Information Center (NCIC) records audits and implement all recommended changes. Work involves coordinating and compiling all information and relevant legislated updates for continuous CLERY compliance and maintaining crime statistics consistent with RIMS entry and police reports.

This position requires independent performance of specialized administrative and analytical duties, provides project leadership, and is accountable for own work results which are reviewed for soundness of judgment and in accordance with State & Federal laws and department procedures.

Position Information

  • Receive property from the department evidence lockers and personnel.
  • Record property and evidence into the Records & Information Management System (RIMS) and update in a timely manner.
  • Classify, package and store property that has been recovered, found or turned in as evidence.
  • Store property in designated locations.
  • Release property to criminal justice personnel, owner or authorized organization.
  • Manage and maintain property and evidence storage in orderly fashion.
  • Route property upon case adjudication or other authorization.
  • Audit and inventory property in custody. Perform property purging and disposal in compliance with the California Evidence Code and its statute of limitations as well as POST Guidelines.
  • Prepare and complete statistical and informational reports on Property and Evidence, and Bicycle Impound.
  • Make recommendations for improvement of Property and Evidence and Lost and Found procedures.
  • Update and revise all property and evidence and lost and found department General Orders as needed.
  • Oversee purging and destruction of weapons, illicit drugs, and miscellaneous materials.
  • Participate in a designated training program for new police officers and employees.

  • Survey the scene of a crime or incident.
  • Gather and document the physical evidence at crime scenes or incidents. After hours' response may be required.
  • Process fingerprints, to include dusting for fingerprints, packaging, completing proper documentation and transporting latent fingerprints for processing.
  • Take photographs of crime scenes as necessary

  • Participate in, and assist in various department tabling events.
  • Provide livescan and ink card fingerprinting assistance and/or training to staff and students assigned to provide fingerprint services.
  • Provide assistance with the Citizens Academy.

  • Utilize dispatch and law enforcement systems and databases (both computerized and manual) to maintain department files and reports.
  • Enter, record, research and retrieve records information.
  • Update department warrant and due diligence information.
  • File police reports and prepare arrest folders by maintaining criminal history files and preparing packets for prosecutors.
  • Compile and send reports to appropriate agencies and ensure records and files are maintained in accordance with applicable laws and regulations.
  • Provide related clerical and/or administrative support to the department related to records and retention.

Other duties as assigned

Minimum Qualifications

Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational management.

Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.

Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.

Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.

Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus

Preferred Qualifications
  • Minimum of one year experience with RIMS Law Enforcement Records Management System and knowledge of CLETS police computer system.
  • Knowledge of DOJ statistical reporting procedures and requirements.
  • Ability to accurately interpret written policies, follow oral and written instructions, and transfer information.
  • Ability to provide clear and concise verbal directions quickly and accurately.
  • Ability to present and summarize information in a variety of written formats, using clear and concise language.
  • Ability to establish and maintain effective working relationships, interact with all members of the campus community and general
  • public, and maintain composure in highly stressful situations or when dealing with difficult individuals.
  • Ability to maintain the confidentiality of sensitive information.
  • Ability to read and interpret a variety of laws, rules and regulations.
  • Working knowledge of police department radio codes and equipment. Ability to use applicable automated and computerized public safety systems and databases.
  • Ability to plan and schedule unit work and provide lead work direction to others.
  • Ability to independently make effective decisions and judgments in emergency situations.
  • Ability to analyze operational issues and recommend procedural changes.
  • Ability to establish and maintain cooperative working relationships with campus community, public and applicable law enforcement agencies.
  • Ability to convey clear, concise communications and directions and conduct training for staff and the campus community.
  • Ability to write reports and draft operating procedures.
  • Ability to collaborate with multiple entities to plan and accomplish objectives, and coordinate ongoing multiple, large and complex projects from conception to completion.
  • Knowledge of community policing programs, public safety procedures and emergency response planning.
  • Experience working in higher education.


Must be able to work in a police environment, and potentially under stressful conditions during emergency incident(s), or training evolutions. Must be able to competently interact and network with a culturally and ethnically diverse population of students, faculty and staff. Must respond to campus emergencies and may be required to work evenings, holidays, weekends or emergency hours. Must pass fingerprinting and background investigation.

Pre-Employment Requirements

This position requires the successful completion of a POST background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.


Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Employment Requirement

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information


Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Closing Date/Time: Open until filled

Job Address

San Francisco, California 94132 United States View Map