Administrative Coordinator - Center for Engineering, Science and Mathematics Education (513321)

  • California Polytechnic State University
  • San Luis Obispo, California
  • Jun 04, 2022
Full Time Clerical and Administrative Support Education and Training Engineering Sciences and Laboratory

Job Description


Job Summary

The person in this position works under the general direction of the CESAME Director. They will support the general mission of CESAME including both stateside and Corporation grants. Supporting CESAME includes the completion of a full range of clerical and administrative support functions, supervising student assistants and support staff, supporting faculty interested in P-12 STEM educational grants, management of multiple CESAME budgets, maintenance of webpages, coordination of the Math Science Teacher Initiative (MSTI), management of the College of Science and Mathematics Cotchett Endowment for Excellence in Science and Mathematics Teacher Education. To accomplish these tasks, this person will work with other CESAME staff and student assistants, the CSM Budget Analyst, and the staff from multiple departments (SOE, LS, MATH, STAT, PHYS, CHEM, BIO, CENG, CPE, CSC, AGC); they will work with and support faculty from across campus (approximately 12 on weekly basis and 48 one to three times per quarter), and local teachers (approximately 125/year).

Department Summary

The University Center for Engineering, Science and Mathematics Education (CESAME) was created to improve Science, Technology, Engineering, and Mathematics (STEM) education, teacher education teacher professional development, and the workforce pipeline in California. CESAME is responsible for several cross-disciplinary campus initiatives that impact STEM education, STEM teacher recruitment, and teacher development across the university and the state. To reach its goals, CESAME partners with Student Academic Affairs, colleges, many departments from across campus, as well as the Chancellor's Office, local school districts, business partners, government agencies, and foundations. In addition, CESAME cultivates collaborations among students, staff and faculty from across campus, community college faculty, and local teachers from preschool through high school (P-12).

Key Qualifications
  • Excellent computer skills and proficiency with a variety of computer applications including word processing, spreadsheets, databases, online systems, internet, presentation software, as well as online calendaring and email.
  • Ability to interpret, communicate and apply procedures, policies, and information. Ability to recognize and address deviations from applicable policies and communicate findings to appropriate personnel. Willingness to research policies when questions arise.
  • Ability to communicate in a positive, effective, and dependable manner, both orally and in writing, with faculty, staff, students, the CSU Chancellor's Office, business partners, staff in government agencies, K-12 teachers, and community members.
  • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
  • Possess a service-oriented work ethic with good independent judgment and the ability to cultivate and maintain a positive and productive working atmosphere.

Education and Experience

High school diploma or its equivalent. Type 45 wpm. Five (5) years of general office support experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience.)

Salary and Benefits:

Anticipated Hiring Range: $43,200 - $56,400 annually

Classification Range: $41,280 - $67,668 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.

Supplemental Information

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

Closing Date/Time: Open until filled

Job Address

San Luis Obispo, California 93405 United States View Map