Description: Position Summary
Reporting to the University Controller, the Associate Controller has the opportunity to make significant positive impacts to SDSU and its students. The Associate Controller is responsible for the effective oversight and management of Student Account Services, the SDSUcard office, Financial Systems Management, and Analysis, and Tax unit. These areas have regular direct interaction with students and others on campus. This position provides coordination and acts as a liaison between these areas and campus departments and vendors who provide services within these departments. This position must have excellent communication skills and will present to large groups on a regular basis. This position collaborates with many groups on campus as it relates to policies, procedures, and special projects. This position will also provide oversight as needed to Accounts Payable, Accounting Services, and Financial Reporting. Other duties include interpretation and application of fiscal policies and procedures in accordance with federal, state, CSU system, and university regulations and policy.
The Associate Controller works with the University Controller to manage the integration of the university finance system (Oracle) with financial operations and actively analyzes financial information through the use of queries, spreadsheets, databases, and other reporting tools for management oversight in conjunction with the Budget and Finance Department and other university organizations. The Associate Controller works collaboratively with internal and external constituents to provide maximum efficiency and customer service.
The Associate Controller assists the University Controller in maintaining the integrity and accuracy of the financial accounting system; assists in the preparation of required reports including submissions to the CSU Financial Information Record Management System (FIRMS), State Controller's Office (SCO), external auditors, and internal university units; formulates procedures and operating policies; reviews systems, procedures, and controls for efficient use of University resources; interfaces with various state and federal agencies on fiscal operations and financial reports; is responsible for certain ad hoc reporting and other functions as assigned by the University Controller, the Associate Vice President for Financial Operations or the Vice President of Business and Financial Affairs and performs other related duties as assigned.
The Associate Controller is responsible for the analysis, review, recording, and reconciliation of all transactional activity processed by Student Account Services that feeds in from the sub-ledger modules and ultimately resides in the General Ledger. Utilizing the highest degree of accuracy, analysis and reconciliations are performed on a monthly basis. In addition, the Associate Controller is involved in the Legal Year-End Close of the accounting records and reporting to the Chancellor's Office and the State of California.
The Associate Controller is also responsible for the applications/systems utilized by Student Account Services and the rest of the campus to process/access financial transactions such as student and third-party payments, campus invoices, financial aid disbursements, fee reconciliation, etc. This position also ensures that the data provided is accurate, secure, and timely and that these systems and procedures comply with campus, CSU, and Federal regulations.
In conjunction with the Controller, the Associate Controller is responsible to recruit and retain a diverse staff of well-qualified and high-performing professionals; consult with and advise University management, faculty and staff on financial issues; recommend alternatives in creating and implementing University-wide financial policies and procedures; establish and monitor appropriate procedures and systems to assure necessary controls on all financial transactions ensuring an appropriate internal control environment for the University; responsible for accounting policy and procedure in accordance with the legal basis of accounting, assist in the annual closing of the accounting records; assist in the completion of the annual audit and publication of the audited financial statements consistent with governmental accounting standards ensuring that the University accounting records and other reporting documents reflect a true and accurate financial record; develop and maintain strong collegial contacts throughout the University and with national professional organizations; understand how various stakeholders throughout the University value and use services provided by the University Controller's Office.
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This is a full-time (1.0 time-base) benefits-eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. Education and Experience
- Bachelor's degree in accounting, finance, or a related field
- Minimum ten years of progressively responsible experience in the finance area
- Experience providing lead direction or supervision of others
Compensation and Benefits
- Current CPA license
- Master's degree in accounting, finance, or a related field
- Experience with tax compliance in higher education
- Experience managing the operations of Student Accounts, Accounts Receivable, Cashiering, Accounts Payable, Accounting Services, and Financial Reporting
- Ability to research and analyze complex finance and accounting data
- Experience with business process design and improvement
- Experience with detailed written and oral communication, including presenting complex topics to large groups
- Experience collaborating with diverse groups on complex projects
- Proficiency in Microsoft Office suite including Excel and Word
San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes:
SDSU COVID-19 Vaccine Policy
- Extensive Leave benefits: 14 paid holidays, 24 vacation days, and 12 sick days per year;
- Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits;
- An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and
- California State University system fee reduction program (fee waiver) for the employee or their qualified dependent.
In accordance with the California State University systemwide policy, the COVID-19 vaccine will be required for all students, faculty, and staff in order to access campus. An individual is considered fully vaccinated two weeks after their second dose of a two-shot vaccine or two weeks after the first dose of a single-shot vaccine.
The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to complete regular COVID-19 testing. Supplemental Information
Initial review of the required application materials, including cover letters and resumes, will begin on May 18, 2022. To receive full consideration, apply by May 17, 2022. The position will remain open until filled.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
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SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.
Applicants with disabilities and applicants who require assistance completing an application may contact Casie Martinez at firstname.lastname@example.org
Closing Date/Time: Open until filled