Associate Director of Administration (Administrator II) (514391)

  • San Diego State University
  • San Diego, California
  • May 17, 2022
Full Time Administration and Management

Job Description


Position Summary

SDSU Facilities Services is a customer service-based organization providing facility maintenance activities through a transparent and deliberate process. It is responsible for the operation, maintenance, repair, renovation, remodel and alteration activities in support of the academic and research mission of the university. Facilities Services employs over 220 employees (full time and students) and supports approximately eight million square feet of buildings (including residence halls and parking structures) and 280 acres of improved and unimproved land with an operating budget of approximately twenty million dollars.

Reporting to the Executive Director of Facilities Services, the Associate Director, Facilities Services Administration, provides oversight, leadership and strategic direction for Facilities Services customer and business services including but not limited to: customer service, budget, human resources, planning, process improvement, procurement, work management, data/technology utilization and communications. The Associate Director will be a member of the Facilities Services Senior Management Team and works closely with various managers and other constituents across campus. A key focus of this position is maintaining a healthy culture of teamwork, transparency, and accountability.

This position is assigned a wide range of operational responsibilities overseeing departmental fiscal matters including but not limited to planning, analysis, forecasting and management of all department resources. Primary areas of responsibility include fiscal management of all revenue sources, i.e., university operating (General) fund, revenue and trust funds, enterprise funds, and cost recovery funding.

The Associate Director will serve as the primary department human resource contact, providing expertise and guidance with regard to payroll, travel, relocation, new hire orientation, on-boarding, on- going employee functional training to ensure the staff is prepared to perform at the highest level utilizing the systems, policies, and procedures specific to SDSU's Facilities Services department as well as CSU, SDSU, BFA and other regulatory agencies.

For more information regarding the Facilities Services department, click here.

This is a full-time (1.0 time-base) benefits-eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on-campus at SDSU in San Diego.

Education and Experience
  • Bachelor's degree in a relevant field or combination of education and experience.
  • Five years of experience in areas of talent management, employee relations, or human resources, customer service and business operations, ideally within higher education.

Specialized Skills
  • A high degree of interest in and commitment to higher education.
  • Proven ability to work across a complex organization and interact and partner with various levels of management, staff, faculty, and outside constituents.
  • Proven experience in leadership, management, and engagement of talent in a changing and complex environment.
  • Strong ability to handle sensitive and confidential matters with discretion; ability to use independent judgment and manage and impart information to a range of clientele.
  • Strong and sophisticated oral and written communication skills along with exceptional interpersonal skills.
  • Proven ability to solve a wide range of problems and develop practical and thorough solutions. Proven ability to provide exceptional customer service to ensure that all constituents, both internal and external, have their needs met in an efficient and timely manner. Experience managing complex paperwork processes.
  • Demonstrated ability to make complex decisions, problem-solve and practice hands-on management.
  • Proven ability to develop and disseminate new or existing policies to all constituents.
  • Proficient in Microsoft Word and Excel.

Preferred Qualifications
  • Master's Degree
  • Experience with Oracle, CMMS, Smartsheets, Adaptive, and PeopleSoft
  • Experience working in a facilities management environment in higher education

Compensation and Benefits

San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes:
  • Extensive Leave benefits: 14 paid holidays, 24 vacation days, and 12 sick days per year;
  • Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits;
  • An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and
  • California State University system fee reduction program (fee waiver) for the employee or their qualified dependent

SDSU COVID-19 Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on June 1, 2022. To receive full consideration, apply by May 31, 2022. The position will remain open until filled.

All management and executive employees shall be required to provide a written statement to the appropriate administrator of any and all outside employment. Employees shall also provide a written statement of outside employment if a written request by an administrator is made.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Rachael Stalmann at or 619-594-0473.

Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map