Digital Repository Assistant (Library Services Specialist III) (514215)

  • San Diego State University
  • San Diego, California
  • May 18, 2022
Full Time Information Technology and Communication Services Library Services Public Health

Job Description


Position Summary

The Digital Collections department is responsible for creating and providing access to digital content and resources. Digital objects and metadata are created, managed, and stored in databases, and are made available online for research. The unit consists of one faculty lead, one staff metadata specialist, one repository specialist, and some student and part-time, temporary staff as needed.

Under the general supervision of the Head of Digital Collections, the incumbent provides support for and assists with the population and maintenance of the Library's digital repository. The incumbent monitors the repository software troubleshoots and resolves issues and/or liaises with the vendor to correct issues. This individual assists with the design and maintenance of the web interface to the software, working with the staff in Information Technology. The position supports the Metadata Specialist by researching the appropriate metadata fields with the goal of standardization throughout the varied collections. The incumbent also creates collections within the software and assists in preparing assets for ingestion. This individual may be asked to assist with promotion and outreach for the repository and is the primary liaison with Montezuma Publishing and the library vendor ProQuest.

For information about the University Library, click here.

This is a full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Incumbents at this level perform more complex or specialized technical and paraprofessional library duties to support daily library operations and/or programs. They typically possess a broader knowledge of library functions within their functional area and/or have in-depth knowledge in their specialty area. Incumbents must possess a solid foundation in overall library policies, practices, and procedures and must be able to use this knowledge in exercising judgment and initiative. Because of their functional expertise, incumbents often are responsible for overseeing daily operations of a library unit, including providing lead work direction to other library and clerical staff, as well as student workers. Additionally, they may assist in supporting the unit's budgetary and/or other administrative activities.

These qualifications for entry to Position Skill Level III normally would be obtained through the completion of high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education

Specialized Skills Required

  • Demonstrated experience with library technology such as content management systems, institutional repositories, digital asset management systems or other data management systems

  • Experience using MODS or similar metadata standards

  • Previous experience creating and/or editing metadata records in an institutional repository, library catalog or similar system

  • Experience and confidence with a variety of software packages including Adobe Creative Suite, Microsoft Office and in particular Excel, Google Workspace and a variety of application software packages

  • Demonstrated ability to complete detail oriented tasks

  • Ability to work independently with minimal supervision and self-prioritize

  • Demonstrated ability to work collegially across diverse departments and constituencies including community groups and be service-oriented in working with patrons and other library staff, including the ability to establish and maintain effective working relationships within and outside the library

  • Ability to work with the public and assist patrons with basic inquiries and direct them appropriately in locating and using library materials and inform them of applicable library policies and procedures

  • Excellent communication skills both verbal and written

Preferred Qualifications

  • Degree in a field such as, but not limited to library science, computer science, data science or demonstrated relatable experience

  • Previous experience training users on software and procedures

  • Demonstrated ability to produce accurate and effective written instructions

  • Experience with Drupal

  • Knowledge of open access, copyright and intellectual property issues

  • Knowledge of new forms of publication, creative activities and research output

  • Recent relevant experience working in an academic library

  • Familiarity with XML

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,704 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,528 - $6,505 per month.

SDSU Vaccine Policy

In accordance with the California State University system-wide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward, a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on June 1, 2022. To receive full consideration, apply by May 31, 2022. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Noemi Bravo-Rojas at

Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map