Production Coordinator (Administrative Support Coordinator 12 Mo) (510023)

  • San Diego State University
  • San Diego, California
  • May 18, 2022
Full Time Administration and Management Clerical and Administrative Support Public Health

Job Description


Position Summary

The School of Music and Dance at San Diego State University is comprised of 14 full-time music faculty, 4 full-time dance faculty, 33 part-time music faculty, 6 part-time dance faculty, 14 music studio instructional faculty, 11 staff members, and 7 graduate teaching assistants.

The School is unique among other departments and schools at San Diego State University because of the wide range of music curricula offered (2 undergraduate degrees with 7 specializations, 2 master's degrees with 7 specializations and 4 minors, as well as the Performer's Certificate and the Artist Diploma). Dance offers BFA and BA degrees and a minor. The office staff serves approximately 300 undergraduate music majors, 30 graduate music majors, and 85 undergraduate dance majors and minors. The School sponsors approximately 250 concerts and events throughout the year as part of the curriculum and for the community at large.

Under general supervision of the Director of the School of Music and Dance, the Production Coordinator (Administrative Support Coordinator I) provides event production coordination and promotion for approximately 250 events, concerts, and production-related activities each year and is a programming and logistics resource for College-wide performing arts events both on and off-campus.

The Production Coordinator recruits, trains, and oversees student event staff for the School of Music and Dance, serving as the primary event resource as needed (including working evenings and weekends as needed-schedule will be adjusted as needed to accommodate evening and weekend events).

The Production Coordinator provides professional, responsive customer service to an array of students, faculty, staff, alumni, and community partners. The Production Coordinator works closely with the School Director, faculty, undergraduate, and graduate students in the school, staff within and beyond the school, and the public to provide prompt, accurate, and consistent informational and logistical support for all events, concerts, and productions. There is daily contact with individuals in the community requesting information regarding concerts or events, performers, and use of the school's facilities.

For more information regarding the School of Music and Dance. click here.

This is a full-time (1.0 time-base) benefits-eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on-campus at SDSU in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/ vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications

  • Demonstrable high-level organization and communication skills and the critically important ability to follow through, facilitating projects and events to completion.

  • Experience working in performing arts production environments.

  • Experience working in higher education or public sector setting.

  • Experience managing and maintaining various calendars.

  • Experience updating websites and social media.

  • Experience with flyer or newsletter layout and design and copywriting.

  • Experience in event or production coordination.

  • Two to four years of related experience.

  • Must have demonstrable initiative and maturity in the workplace.

  • Ability to remain calm in stressful situations.

  • Strong problem-solving skills.

  • Must be patient and understanding to assist students, staff, faculty and the general public.

  • Exemplary customer service skills and ability to project a polished professional image

Specialized Skills

General understanding of musical, dance, and other performance-oriented event logistics, production, and management.

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,440 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,276 - $5,148 per month.

SDSU COVID-19 Vaccine Policy

In accordance with the California State University systemwide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward, a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on February 7, 2022. To receive full consideration, apply by February 6, 2022. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Noemi Bravo-Rojas at

Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map