Library Administration Office Coordinator (Administrative Support Coordinator I) (513906)

  • San Diego State University
  • San Diego, California
  • May 19, 2022
Full Time Administration and Management Clerical and Administrative Support Library Services

Job Description


Position Summary

The library's administration is responsible for administering the policies and procedures of the University and the CSU as they affect library operations, and establishing local policies that enable the Library to provide the highest quality services possible to its users. It is the principal office of the Library, housing the dean and other administrators. In addition, staff members in this office provide various types of support to library management: clerical, development, fiscal, human resources, communication and facilities. The library's budget is approximately $11 million and employs 80 faculty and staff as well as approximately 100 student assistants.

The incumbent is the primary administrative office coordinator and is responsible for providing all services necessary for the dean's administration office reception area during normal business hours, Monday through Friday from 8:00 a.m. - 4:30 p.m. Some primary functions of the reception area include: ensuring that visitors and phone calls are handled effectively, scheduling library meeting rooms, checking out keys needed by library staff, ordering all supplies for the administrative office, and ensuring that administrative office staff have general clerical support.

The person in this position is responsible for the coordination of travel for library faculty and staff including the defensive driving program. The incumbent provides administrative support in the areas of human resources, financial operations/transactions, procurement and student assistant payroll to the Library administrative analyst/ specialists and the Director of Financial Operations and Human Resources.

The incumbent also serves as the backup for the dean/associate dean's assistant, providing support when the deans' assistant is absent or during peak times of activity. The position participates in the coordination of on and off campus events, receptions, gatherings and hosted activities including dean sponsored, donor or other high profile library events.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

For information about the University Library Administration Office, click here.

Full-time, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications
  • The ability to read and write in Spanish
  • Experience in administrative support for executive level managers
  • Experience in an academic setting
  • Experience with a scheduling software program
  • Event coordination

Specialized Skills
  • A minimum of one year of professional experience with Microsoft Office applications, especially Word, Excel and PowerPoint
  • A minimum of one year of professional experience with Google Products, especially Mail, Docs.
  • Experience working in an environment where a high degree of confidentiality is required
  • Experience providing and modeling excellent customer service
  • Attention to detail

Compensation and Benefits

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Starting salary upon appointment is not expected to exceed $3,400 per month.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,276 - $5,148 per month.

SDSU Vaccine Policy

In accordance with the California State University system wide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on May 30, 2022. To receive full consideration, apply by May 29, 2022. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Noemi Bravo-Rojas at

Closing Date/Time: Open until filled

Job Address

San Diego, California 92182 United States View Map