Director, University Housing and Commercial Services - Administrator II (514766)

  • Cal State University (CSU) East Bay
  • Hayward, California
  • May 26, 2022
Full Time Administration and Management Housing

Job Description

Description:

Salary and Benefits

The salary range will be from $125,000 - $135,000 per year.

This position is a Management Personnel Plan (MPP) position in the CSU, and serves at the pleasure of the President.

The CSU enjoys a generous benefits program with employer paid life insurance ($100,000), as well as health, dental, and vision insurance with the monthly premium largely paid by the CSU. Additionally, we offer a broad range of other benefits which includes dependent and health care reimbursement accounts, tuition fee waiver, 401k, 457 and 403(b) plans.

The CSU belongs to the CalPERS retirement plan in which medical and dental insurance continues in qualified retirement.

The CSU has 14 paid holidays and the position earns 24 days of vacation and 12 days of sick leave per year.

For more information on the benefits program, please visit http://www.csueastbay.edu/af/departments/hr/benefits/index.html

About Cal State East Bay

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). With an enrollment over 15,800 students, Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About the Position

Performs duties under the supervision of the Associate Vice President for Student Affairs and Auxiliary Services, and works independently to lead University Housing, Residence Life, Dining & Commercial Services. Ensures high level of service for the residential community which is currently comprised of 4 residential areas that house approximately 1,600 residents. Provides oversight for the housing operations, residence life, dining, and commercial services departments. Provides direct supervision for professional staff members and indirect supervision of additional professional staff members and student assistants. Participates in and makes recommendations on the following: recruitment, selection, training, crisis management, administrative duties, communication with families/guardians, and other related activities. Incumbent has specific responsibilities for serving as liaison to Facilities Development and Operations, providing oversight for Commercial Services and overseeing department budget management and reconciliation. The incumbent, in consultation with the Office of Human Resources, will perform personnel related tasks, conduct department assessment needs and develop department organization and planning. Participates in the rotation of 24 hour on-call emergency response and preparedness as needed.

Responsibilities

Programmatic Direction and Strategic Planning for University Housing & Residence Life
  • Provides leadership, guidance and support to department staff to ensure a full complement of services and activities for the campus community (students, faculty and staff members).
  • Conducts research of other university programs to ensure the formulation of appropriate business practices; the legal implications of California Landlord/Tenant laws, Title V updates and Fair Housing implications; and the latest housing trends like triple rooms and/or occupancy retention programs.
  • Works collaboratively with the Associate Directors to establish short and long-term goals and objectives for the Housing Operation and Residential Life areas.
  • Develops systems to maintain high levels of satisfaction from residential students based on the ACUHO-I best practices and CAS standards.
  • Collaborates with other campus areas/departments (Admissions, Facilities Management, Student Finances, Academic Affairs, HR, etc.) to ensure a well-rounded University Housing program.
  • Oversees research and investigation of new and relevant organizational models and tools for the University Housing and Residence Life department.
  • Works with Facilities to develop a long range master plan as well as take the lead for any new construction projects.

Staff Supervision
  • Provides direct and indirect supervision for full-time professional staff members and student staff members.
  • Plans work, trains, advises, sets expectations, determines what results have been accomplished, and evaluates resulting work product of department professional staff.
  • Ensures compliance with collective bargaining agreements including progressive discipline process.
  • Completes annual performance reviews for professional staff members.
  • Oversees absence management for staff members and ensures timely approval of monthly department student payroll.
  • Ensures implementation and scheduling of department two-week orientation for all newly hired direct reports.
  • This role serves in 24/7 manager on-call rotation with other Housing managers and may need to step into professional on-call depending on absences and vacancies.

Department Budget Management and Reconciliation
  • Proposes, finalizes and sets annual rent rates.
  • Supervises monthly earned-income reports for the Chancellor's Office.
  • Supervises the reconciliation of collections to General Ledger.
  • Oversees maintenance of up-to-date records of encumbrances and expenditures for various funds including the Housing operating fund; Maintenance & Repair fund; and Housing Reserves.
  • Develops and applies appropriate fiscal controls including internal auditing of Housing payments. Provides information to University and state auditors as requested.
  • Prepares cost-benefit analysis of special programs or projects.
  • Works with the Associate Director for Housing Operations in the development of Conference rates, the compilation of statistical reports, and the administration of contracts and licenses for conference groups.
  • Coordinates financial aspects of emergency response and recovery as part of Division emergency response.

Administer Contracts and Third-Party Agreements
  • Reviews, negotiates and administers University Food Service Provider contract including setting annual rates for all campus dining venues. Works with Food Service Committee to gather information on the quality of food and service in the dining facilities. Ascertains the quality of food products served to residents through independent investigation.
  • Oversees preparation of the Annual Student Housing License Agreement for on-campus residential facilities in compliance with CSU boilerplate guidelines. Submits to CSU General Counsel for review when appropriate.
  • Reviews service level agreement with Facilities Management to ensure effective and timely service to residential population.
  • Reviews annual housing agreement with campus departments, including Intercollegiate Athletics, Renaissance Scholars and University Extension.

University Commercial Services
  • Oversees University Facility Rentals program including use of state-operated facilities for non-instructional use.
  • Oversees University Dining program including residential, retail and catering programs.
  • Oversees University Commercial Services including vending and commercial permits.

Resident Occupancy Projection and Management
  • Strategizes to ensure maximum occupancy for residential facilities.
  • Projects future occupancy demand and coordinates appropriate response including triple rooms and off-campus apartment complex master leases.
  • Supervises the preparation of monthly occupancy reports for internal use and for the Chancellor's Office.

Personnel Oversight for Department
  • Ensures on-going department staff development throughout the year.
  • Establish professional development plans for direct reports.
  • Provides training support for department recruitment and work with Human Resources to ensure compliance with recruitment policies and procedures. The incumbent will also ensure that all required recruitment paperwork is submitted to Human Resources.

Other Duties and Support Functions
  • Serves as emergency back-up for other functional areas as needed (Res Life, Operations, Event Management, etc.).
  • Intervenes and interfaces with students and parents when issues become escalated.
  • Reviews status of job tasks and responsibilities with supervisor and/or designee on a regular basis. Prepares and updates position calendar and procedures.
  • Assists in documenting department policies and procedures and trains department staff in their implementation.
  • Assists with all aspects of transition, opening and closing periods as needed.
  • Responds to routine requests for information.
  • Refers specific questions and/or problems to appropriate university and department personnel.
  • Provides students and landlords with accurate and thorough information related to off campus housing as needed.
  • Serves on University committees as appropriate.
  • Participates on Housing departmental task forces and committees as designated.
  • Performs other duties as assigned

Required Qualifications
  • Proficient in excel spreadsheets.
  • Ability to serve in a 24/7 on call rotation duty.
  • Knowledge of the principals and practices of governmental budgeting processes to support different funding types.
  • Budgeting experience, ability to manage a budget.
  • Ability to lead a diverse workforce.
  • Ability to develop and set goals based on overarching University vision, mission, values, and goals.
  • Ability to assess and report out on program performance.
  • Ability to work independently as a self-motivated highly productive professional.
  • Ability to manage and direct during times of crisis.
  • Ability to communicate effectively with others in presenting ideas and concepts both written and orally.
  • Ability to present in front of large groups.
  • Ability to learn new processes quickly, assume responsibility and initiative, prioritize emerging issues and handle concurrent multiple deadlines/tasks.
  • Ability to handle sensitive information and maintain confidentiality.

Minimum Qualifications
  • A Bachelor's degree.
  • Three to five years progressive responsibility in student service environment.
  • Three years of supervising professional staff.

Preferred Skills and Knowledge
  • Masters or terminal degree of higher education, business administration or public administration.
  • Experience with residential curriculum buildout and implementation.
  • Experience with residential life programming.
  • Experience with managing and directing housing operations.
  • Experience managing and directing dining operations.
  • Experience using Oracle/PeopleSoft systems for financial and budget management, including query skills.
  • Knowledge of CSU mandates for Self Operating departments with debt service.
  • Knowledge of CFS standard chart fields used in FIRMS.

Condition(s) of Employment

Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position.

All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department.

EEO Statement

As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body.

Other Information

All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website at http://www.csueastbay.edu/smokeandtobaccofree/

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available at: http://www.csueastbay.edu/upd/safety-and-security-reports.html

At CSUEB, the following nine competencies have been identified as valued leadership qualities: Communication, Cooperation, Delegation, Empathy, Feedback, Innovation, Leadership Presence, Passion and Strategic Ability. While we may not expect our managers to exhibit all of these competencies, we do expect them to aspire to develop them. As part of the annual evaluation review process, the Director, University Housing and Commercial Services will be evaluated on each.

This position has been identified to have significant responsibility for student and campus activities, and will be required to function as a Campus Security Authority (CSA) under the Clery Act. In accordance with CSU Executive Order 1107, Implementation of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the incumbent will be responsible for reporting allegations of Clery Act crimes to the University Police Department and/or the University Clery Director.

Responsibilities of the CSA include:
  • Report all alleged Clery Act Crimes in a timely manner
  • Report any alleged Clery Act Crimes that are reported to the incumbent using the online CSA Reporting Form
  • Complete annual training requirement

Sponsorship

Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer.

Mandated Reporter

The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment.

CSU Vaccination Policy

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat. com/policy/9779821/latest/ and questions may be sent to hr@csueastbay.edu.

Closing Date/Time: Open until filled

Job Address

Hayward, California 94542 United States View Map