Deputy Director, Administrative Services

  • San Bernardino, California
  • Jun 03, 2022
Full Time Administration and Management Other
  • Salary: $104,728.00 - $142,521.60 Annually USD

Job Description

The Job


APPLY ASAP - Applications R eviewed Daily
Filing Deadline: Applications will be accepted until filled
Apply by 5:00 PM on Friday, June 10, 2022, to be considered for 1st Round Interviews

4.0% Effective July 30, 2022

The Human Services, Administrative Services Division is seeking a Deputy Director to oversee and direct the activities of multiple units within the division, which include Finance, Budget, Facilities Management, Contract Administration, Emergency Services, and Research, Outcomes & Quality Support.

The incumbent will have executive level management and oversight of the Administrative Support Division, which includes responsibility for a ssisting the Deputy Executive Officer in planning, organizing, and directing the support activities for departments within the Human Services Agency; directing, preparing, and administering the HS public assistance departments/division budgets, and ensuring proper utilization of funds according to applicable laws and regulations; i nteracting and collaborating with stakeholder department heads and external agencies; an alyzing vacancy and year-end estimate data, preparing forecasting reports, and recommending corrective actions as needed; supervising subordinate management and supervisory staff; initiating, reviewing and approving personnel actions; evaluating effectiveness and productivity of each unit and implementing improvements based upon goals and objectives; and m aintaining quality service by enforcing high customer service standards.

For more detailed information, refer to the Deputy Director, Administrative Services job description.

Conditions of Employment

Pre-Employment Process: Prior to appointment, a pplicants must successfully pass a background check, including fingerprinting, verification of employment history and education, credit check, and physical exam/drug test. Travel: Travel throughout the County may be required. Employees may be required to make provision for transportation and use personal vehicles (mileage reimbursement at current IRS rate is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation.

This excellent opportunity for career growth, also offers a lucrative compensation and benefits package that includes bi-annual step increases of 2.5% up to max step, and the benefits listed below:

As an alternative to the traditional benefits package, you may also be eligible to elect the Modified Benefit Option (MBO) that provides an increased base rate of pay (4% above the base rate of pay) with modified benefits. For more detailed information on the MBO for Exempt Group, refer to the MBO - Exempt (Non-Elected) BbOU - Benefits Summary Guide .

*Depends upon selected benefit options **Salary increases contingent upon assessed values for prior fiscal year.

Minimum Requirements

Education : A Bachelor's degree in Public/Business Administration, Finance/Accounting, Economics, Behavioral/Social Sciences, or other closely related field.

Qualifying degrees must be completed at a college or university accredited by an accrediting association recognized by the United States Department of Education. In addition, degrees completed outside of the U.S. must be accompanied by an evaluation report from a reputable credential evaluation service indicating equivalency to degrees or coursework completed at a college or university accredited by an accrediting association recognized by the United States Department of Education.
Experience - Applicants must meet one of the options listed below
Option 1: Three (3) years of increasingly responsible professional-level administrative experience with primary responsibility for performing budgetary oversight AND conducting complex organizational and financial analysis of programs and/or business operations. Qualifying experience is typically equivalent to the San Bernardino County Administrative Analyst III classification or higher.

Note: Professional-level experience is defined as experience gained in occupations that require specialized knowledge usually acquired through principal work experience. Clerical or technical experience is not considered qualifying.

Option 2: Three (3) years of management or second-level supervisory experience in a government human services program, which includes professional-level administrative responsibility for interpreting/enforcing relevant laws, rules and regulations; responsibility for program planning and development; program operations; budget/fiscal administration; and financial analysis of programs/business operations and contract/grant compliance. Qualifying experience must also include full-scope responsibility for managing subordinate supervisors ( i.e., hiring, firing, counseling, disciplinary actions, assigning work, completing work performance evaluations, developing work schedules and approving time off ). Qualifying experience is typically equivalent to the San Bernardino County Administrative Manager classification or higher.

Desired Qualifications

The ideal candidate will:
  • Possess at least five (5) years of highly responsible management experience with strong analytical skills with the ability to adopt a global-view, while facilitating multiple department programs.
  • Possess demonstrated experience performing financial analysis of multi-million dollar budgets, overseeing business operations, and monitoring contract/grant compliance within a human services program.
  • Demonstrate strong leadership skills in managing change.
  • Be a highly flexible professional able to develop tools and solutions to meet the needs of the organization.

Selection Process

Application Procedure : To receive consideration for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire. Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire.

Priority Application Review Date: Priority consideration will be given to applications received by 5:00 p.m. on Friday, June 10, 2022. Applications reviewed daily; apply asap as this recruitment may close at anytime once a sufficient number of qualified applications are received.

Selection Process: The selection process will consist of a competitive evaluation of qualifications based on the application and responses to the supplemental questions. The most highly qualified candidates will be referred to the appointing authority for further consideration. Candidates advancing in the selection process will receive further information/instructions via email only.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records.

If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by computer or browser used to submit the application.

EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points.

Please click HERE for important Applicant Information and the County Employment Process .
Closing Date/Time: Continuous

Job Address

San Bernardino, California United States View Map