Administrative Assistant

  • Oklahoma State Department of Health
  • Tillman, Oklahoma
  • Jun 16, 2022
Full Time Clerical and Administrative Support
  • Salary: Up to $38,181.00 based on education and experience USD

Job Description

Introduction





The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. We value respect, collaboration, and service.
OSDH is seeking a full time Administrative Assistant providing support to the Tillman County Health Department with the Oklahoma State Department of Health. This is a state employee position PIN 34002602 governed by the Civil Service Rules, in state government located in Fredrick, Oklahoma. OSDH offers a comprehensive Benefits packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents. For more information about the benefit allowance, follow this link Plan Year 2022. The annual salary for this position us up to $38,181.00 based on education and experience.
Position Summary:
Provide Administrative support to Regional Director and Administrative Programs Officer, as well as for program areas and support functions. Assist with administrative functions of financial, program, clinical and facility management. Work closely with Coordinating Nurse in implementation and evaluation of public health programs and clinic schedules provided by the County Health Department. Ensure compliance with OSDH policies and procedures.
Position Responsibilities /Essential Functions:
The functions within this job family will vary by level and organization, but may include the following:
•Trains other staff
•Assigns projects to staff as needed; develops and places in operation special procedures.
•Initiates correspondence requiring knowledge of agency or program procedures and policies.
•Develops and maintains confidential or complex files.
•Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
•Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
•May supervise subordinate staff.
•Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
•Coordinates activities with internal and external customers.
•May establish educational and/or training programs.
•Interviews callers, arranges appointments, and handles office details.
•Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.
•Other duties as assigned.
Other Duties:
•Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
•Works effectively in team environment, participating and assisting their peers.
Valued Knowledge, Skills and Abilities:
Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions.
Physical Demands and Work Environment:
Work is typically performed in an office setting with a climate-controlled settings and exposure to moderate noise level. While performing the duties of the job, employee is required to talk, stand, walk, and reach with hands and arms. This position requires long period of sitting and daily use of computer and phone.

MINIMUM QUALIFICATIONS

Education and Experience requirements at this level consist of four years of technical clerical office work or an equivalent combination of education and experience.

NOTES

REQUIREMENTS:
If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of interview.

All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.

FOR ADDITIONAL INFORMATION ABOUT WORKING AT THE OKLAHOMA STATE DEPARTMENT OF HEALTH CLICK HERE

Please read instructions carefully and include all required documents when you submit your application.

No additional information will be accepted after the application has been submitted.



Closing Date/Time: 8/7/2022 11:59:00 PM

Remote-eligible (Remote work is a type of flexible working arrangement that allows an employee to work from remote location)

No

Job Address

Tillman, Oklahoma United States View Map