Assistant Director, Business Systems (515624)

  • California State University (CSU) Chancellor's Office
  • Long Beach, California
  • Jun 17, 2022
Full Time Accounting and Finance Clerical and Administrative Support

Job Description

Description:

Chancellor's Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Business Systems. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year.

Salary

Commensurate with qualifications and experience.

Classification

Administrator II

Position Information

The California State University, Office of the Chancellor, is seeking an Assistant Director, Business Systems to collaborate with accounting and financial services personnel across all CSU campuses and coordinate the development of the PeopleSoft Common Financial System (CFS) and implementation of other business systems like Concur (Single Instance version) and Oracle ARCS where applicable. This position will work closely with the Common Management Systems (CMS - IT) application development team to coordinate this effort. This position will also serve as the CSU functional resource to provide strategic leadership and accountability over the evaluation, development, and implementation of systemwide business systems. Responsibilities include but not limited to implementation of new modules or modifications to existing modules in CFS, as well as the integration of other financial management tools.

This position will also assist with the analysis of business systems information and compare features from these systems and provide an informed and educated recommendation(s) to develop the best solution(s) to meet CSU needs and requirements. Upon agreement, strategic project priorities will need to be set and monitored.

Additional responsibilities assigned as required.

Responsibilities

Under the general direction of the Director, Management and Accounting Practices Office (MAPO), the Assistant Director, Business Systems will:

-Project manage the rollout of new or enhanced CFS modifications, and/or new CFS modules.

-Project manage the rollout of the Single Instance of Concur to other campuses.

-Lead focus groups and design sessions for current and future business systems.

-Assist in the maintenance of user guides for existing and new systems.

-Review PeopleSoft/CFS functionalities and communicate those unused functions where there may be systemwide benefits. Campuses may then choose to implement.

-Compare CFS features to third party tools to meet systemwide business needs when needed.

-Assist in the evaluation and implementation of third-party integration to CFS.

-Assist in the prioritization of financial system projects.

-In collaboration with CMS, develop and deliver CFS trainings to CSU campuses and CO.

-Participate on the CFS enhancement committee.

-Other assignments as determined by director.

Qualifications

This position requires:

-Bachelor's degree from a four-year college or university with a degree in business or appropriate field required.

-Minimum of 5 years, prefer 7 years of experience in managing financial business systems required. Experience in public sector and/or higher education practices.

-Strong functional business experience in PeopleSoft financial system modules required.

-Extensive experience with project management and facilitation required. Ability to lead and create consensus amongst large groups with diverse opinions and personalities to successfully complete and meet project deadlines.

-Experience with major system project implementations.

-Ability to synthesize information and provide management with clear perspectives to facilitate decision-making. Independently analyze and resolve issues effectively, as well as apply innovative and creative solutions to problems

-Strong leadership and Project Management skills.

-Ability to effectively communicate clearly in English, both written and orally including the ability to present information to senior management.

-Must be able to manage projects simultaneously.

-Must be able to lead focus groups and design sessions for system development.

Preferred Qualifications

-In-depth business knowledge of CSU Common Financial System (CFS).

-Experience with other finance related systems like Concur and Oracle ARCS.

-Knowledge and understanding of higher education financial process.

-Elevated level of computer proficiency with the Microsoft Suite of applications, SharePoint and database applications.

-Sound research, investigative, analytical, and critical thinking skills with attention to detail.

-Exceptional interpersonal and customer service skills.

-Effective organizational and time management skills to follow through on assignments.

-Prior experience training users on multiple financial modules.

-Prior experience writing business process guides and training documents.

Application Period

Priority consideration will be given to candidates who apply by July 18, 2022. Applications will be accepted until the job posting is removed.

How To Apply

Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States.

COVID19 Vaccination Requirement

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/

Mandated Reporter Per CANRA

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

Background

The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.

Closing Date/Time: Open until filled

Remote-eligible (Remote work is a type of flexible working arrangement that allows an employee to work from remote location)

No

Job Address

Long Beach, California 90802 United States View Map