Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW Make a difference in your community. Become a part of the Kitsap County team! Do what you love while serving the citizens where you live. The mission of Kitsap Recovery Center is to promote healthy lifestyles and communities through superior, responsive, cost-effective chemical dependency treatment services leading to improved quality of life for those involved in or affected by chemical dependency. Kitsap Recovery Center (KRC), located in Port Orchard, provides both inpatient and outpatient substance abuse treatment services. KRC is state-approved and utilizes the American Society of Addiction Medicine (ASAM) treatment criteria. We have an exciting opportunity for a TREATMENT ASSISTANT to join our team. The incumbent is responsible for support work in the field of alcohol and drug recovery services and works primarily in detoxification services. Duties include assisting in maintenance of case histories, files, logs, records and reports; enforcing all rules and regulations governing patients and resident guests housed in the facility, maintaining security; admitting and releasing clients from facility in accordance with established standards and assisting in the provision of intensive inpatient program treatment services. Act as a lead worker, when needed, on weekend and night shifts. Per the Washington State Governor's emergency proclamation, employee's of the Kitsap Recovery Center are required to be fully vaccinated. Any offer of employment is on a conditional basis pending proof of vaccination. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: One year of responsible support work experience including six months experience or training in an alcohol or drug related field; OR Any equivalent combination of education and experience, which provides the applicant the knowledge, skills and ability to perform the work. PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS: Experience in an inpatient/live-in alcohol or drug treatment facility. Driving Requirements The successful incumbent must meet the driving requirements of this position and submit a copy a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment. The successful incumbent must obtain a valid Washington State Driver’s License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as: Category 1: Driver operates County-owned vehicle. Criminal Conviction Standards: The successful incumbent will or may have unsupervised access to children under 18 years of age, a vulnerable adult, or a vulnerable person, or access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which may include fingerprinting. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions Required Licenses, Certificates, Examinations/Tests and Other Requirements (Exclude if none required) The incumbent is responsible for obtaining and maintaining all the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must: Pass a criminal background check through law enforcement agencies. Submit official transcripts from an accredited college or university if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Declare availability to work rotating shifts, nights and/or weekends and overtime as needed. Provide references that demonstrate reliability, a good attendance record and a positive work ethic/attitude. Declare understanding of and willingness to comply with the requirement that there be no misuse of alcohol or drugs while employed as a Treatment Assistant. Submit a copy of their State employment driving record to verify their eligibility to drive for Kitsap County. At time of appointment, the successful candidate must: (Evidence of ability to obtain these by appointment may be required at any time in the selection process.) Possess a valid Washington State Driver's License. Be able to fulfill all traveling requirements of this position and meet the qualifications and guidelines of the Fleet Risk Control Policies in the operation of a motor vehicle on County business. Within 30 days after employment the successful candidate must: Complete Bloodborne/Airborne Pathogens training and receive Hepatitis B vaccine or sign a waiver. Complete a Tuberculosis Test (and yearly thereafter). Obtain a current First Aid and CPR certification. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Positions in this class typically require: Work performed primarily at the Recovery Center, which is a 24-hour facility. The incumbents to be able to work a rotating schedule that may include various shifts, nights, weekends and irregular days and hours. Occasionally to split or cover an additional shift. Exposure to physical hazards when working with hostile patients with a potential for violence. Adequate vision when providing authorized prescription medication, conducting security inspections, observing patients, and manually preparing log entries. Extended standing, sitting and walking through the work area. ESSENTIAL EMPLOYEES: Employees in this department are considered 'essential employees' and are expected to report to duty on time and remain at work until the end of the schedule shift even if an inclement weather event or emergency is declared. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Essential Job Functions: Admit and release patients from detoxification program in compliance with proper procedures. Assure admission and discharge procedures are followed. Monitor activities led by outside guests and speakers and intervene when necessary. Provide treatment services in detoxification and intensive inpatient programs. Enforce all rules and regulations of the facility; maintain safety of patients and facility; make regular security checks on rooms and facilities; respond to emergencies. Maintain patient information confidentiality and demonstrate respect for patient's right to privacy. Provide guidance, encouragement and support to patients in their treatment program. Maintain logs and records on patient behavior, security checks, prescriptions provided to and taken by patients, etc. Provide phone support for crisis calls from the public and bed management/admission requests from health care facilities, such as St. Michael's Hospital, and other referral sources, such as family. Observe urinalysis collection. Other Job Duties: May assist the physician (or other health care provider) in documenting patient medical/nursing problems and providing support in the delivery of patient care; ensures prescription orders and other ordered health care referrals are implemented and that individualized patient self-care treatment plans are met. Perform other duties as required including assistance with food service to patients and resident guests, housekeeping and laundry duties as needed. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months. Work hours include nights, weekends, rotating shifts and work over 40 hours in a workweek as necessary. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Mar 08, 2024
Full Time
OVERVIEW Make a difference in your community. Become a part of the Kitsap County team! Do what you love while serving the citizens where you live. The mission of Kitsap Recovery Center is to promote healthy lifestyles and communities through superior, responsive, cost-effective chemical dependency treatment services leading to improved quality of life for those involved in or affected by chemical dependency. Kitsap Recovery Center (KRC), located in Port Orchard, provides both inpatient and outpatient substance abuse treatment services. KRC is state-approved and utilizes the American Society of Addiction Medicine (ASAM) treatment criteria. We have an exciting opportunity for a TREATMENT ASSISTANT to join our team. The incumbent is responsible for support work in the field of alcohol and drug recovery services and works primarily in detoxification services. Duties include assisting in maintenance of case histories, files, logs, records and reports; enforcing all rules and regulations governing patients and resident guests housed in the facility, maintaining security; admitting and releasing clients from facility in accordance with established standards and assisting in the provision of intensive inpatient program treatment services. Act as a lead worker, when needed, on weekend and night shifts. Per the Washington State Governor's emergency proclamation, employee's of the Kitsap Recovery Center are required to be fully vaccinated. Any offer of employment is on a conditional basis pending proof of vaccination. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: One year of responsible support work experience including six months experience or training in an alcohol or drug related field; OR Any equivalent combination of education and experience, which provides the applicant the knowledge, skills and ability to perform the work. PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS: Experience in an inpatient/live-in alcohol or drug treatment facility. Driving Requirements The successful incumbent must meet the driving requirements of this position and submit a copy a current driving record/abstract (from state of residency) to review for eligibility to drive for Kitsap County prior to employment. The successful incumbent must obtain a valid Washington State Driver’s License prior to hire and maintain a satisfactory driving record as outlined in the Kitsap County Vehicle Use Policy. This position is categorized as: Category 1: Driver operates County-owned vehicle. Criminal Conviction Standards: The successful incumbent will or may have unsupervised access to children under 18 years of age, a vulnerable adult, or a vulnerable person, or access to a secured/confidential facility or computer system(s). As a result, Kitsap County will be conducting an extensive criminal background check by law enforcement agencies, which may include fingerprinting. Please review the following list of disqualifying crimes and negative actions to determine if you meet our standard for this position: https://www.dshs.wa.gov/ffa/disqualifying-list-crimes-and-negative-actions Required Licenses, Certificates, Examinations/Tests and Other Requirements (Exclude if none required) The incumbent is responsible for obtaining and maintaining all the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must: Pass a criminal background check through law enforcement agencies. Submit official transcripts from an accredited college or university if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. Declare availability to work rotating shifts, nights and/or weekends and overtime as needed. Provide references that demonstrate reliability, a good attendance record and a positive work ethic/attitude. Declare understanding of and willingness to comply with the requirement that there be no misuse of alcohol or drugs while employed as a Treatment Assistant. Submit a copy of their State employment driving record to verify their eligibility to drive for Kitsap County. At time of appointment, the successful candidate must: (Evidence of ability to obtain these by appointment may be required at any time in the selection process.) Possess a valid Washington State Driver's License. Be able to fulfill all traveling requirements of this position and meet the qualifications and guidelines of the Fleet Risk Control Policies in the operation of a motor vehicle on County business. Within 30 days after employment the successful candidate must: Complete Bloodborne/Airborne Pathogens training and receive Hepatitis B vaccine or sign a waiver. Complete a Tuberculosis Test (and yearly thereafter). Obtain a current First Aid and CPR certification. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Positions in this class typically require: Work performed primarily at the Recovery Center, which is a 24-hour facility. The incumbents to be able to work a rotating schedule that may include various shifts, nights, weekends and irregular days and hours. Occasionally to split or cover an additional shift. Exposure to physical hazards when working with hostile patients with a potential for violence. Adequate vision when providing authorized prescription medication, conducting security inspections, observing patients, and manually preparing log entries. Extended standing, sitting and walking through the work area. ESSENTIAL EMPLOYEES: Employees in this department are considered 'essential employees' and are expected to report to duty on time and remain at work until the end of the schedule shift even if an inclement weather event or emergency is declared. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Essential Job Functions: Admit and release patients from detoxification program in compliance with proper procedures. Assure admission and discharge procedures are followed. Monitor activities led by outside guests and speakers and intervene when necessary. Provide treatment services in detoxification and intensive inpatient programs. Enforce all rules and regulations of the facility; maintain safety of patients and facility; make regular security checks on rooms and facilities; respond to emergencies. Maintain patient information confidentiality and demonstrate respect for patient's right to privacy. Provide guidance, encouragement and support to patients in their treatment program. Maintain logs and records on patient behavior, security checks, prescriptions provided to and taken by patients, etc. Provide phone support for crisis calls from the public and bed management/admission requests from health care facilities, such as St. Michael's Hospital, and other referral sources, such as family. Observe urinalysis collection. Other Job Duties: May assist the physician (or other health care provider) in documenting patient medical/nursing problems and providing support in the delivery of patient care; ensures prescription orders and other ordered health care referrals are implemented and that individualized patient self-care treatment plans are met. Perform other duties as required including assistance with food service to patients and resident guests, housekeeping and laundry duties as needed. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position and may be used to fill future openings for up to six (6) months. Work hours include nights, weekends, rotating shifts and work over 40 hours in a workweek as necessary. Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx
Kitsap County, WA
Port Orchard, Washington, United States
OVERVIEW Make a difference in your community. Become a part of the Kitsap County team! Do what you love while serving the citizens where you live. The Board of Commissioners is the governing body of Kitsap County. There are three members of the Board and each represents one of three geographical districts. Commissioners work to ensure the delivery of services and programs essential to the continued prosperity of Kitsap County and its citizens. The department is seeking an Office Support Assistant with a professional demeanor who will greet the residents of Kitsap County and assist with administrative duties in the Board of County Commissioners office. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: High School Diploma or GED; AND At least one (1) year of experience of general office and/or customer services experience, in-person and by telephone, with the public. PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS: Word processing and data entry experience. Experience with records management. Public agency experience (government, school or military). Experience working in an office that provided direct support for executives or elected officials. Experience using SharePoint, Workday, ILinx, and Zoom. Minutes or note-taking experience. Required Licenses, Certificates, Examinations/Tests and Other Requirements The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must: Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Work is performed primarily in an office environment. Positions in this class typically require: Walking, bending, stooping and twisting. Reaching above and/or below shoulders. Handling/grasping documents for equipment. Sitting and/or standing for short or extended periods of time. Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person, on the telephone, or using other electronic media. Hearing audible signals, traffic, equipment, warnings. Vision sufficient to drive a vehicle during daylight and nighttime hours, read source materials, plans and drawings, to read computer and similar screens and see detail or color. Repetitive motions for computer/tool/equipment use. Requires exertion of force of 50 pounds occasionally, 10 pounds frequently, and/or 5 pounds continuously to lift/carry/move objects, files/documents, and field equipment necessary to conduct inspections. Ability to work in an open office environment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Serve as department liaison with public and vendors. Receive, screen and direct calls, reply to inquiries and provide information explaining procedures according to knowledge and available resources or refer the customer to the appropriate source. Provide a high level of customer service in various tasks related to support of the assigned office. Provide full range of general administrative support by entering records, preparing and completing a variety of correspondence and documents both written and electronic. Process incoming and outgoing mail. Supply ordering and maintaining inventory. Assist with Commissioners weekly meeting minutes as needed. Updating and distributing contact lists. Scheduling and maintaining display boards in the Admin. Bldg. and Courthouse. Provide clerical support to assist Clerk of the Board, Office Assistant III, County Administrator, Commissioners and Volunteer Services Coordinator including document preparation and distribution, meeting coordination, and updating databases. Create and maintain office and Commissioner files and filing systems. Store, delete and purge records in accordance with established procedures and retention schedules and assist with public disclosure request. Receive, process and respond to all Liquor Control Board applications for liquor and marijuana licenses for unincorporated Kitsap County, coordinating among other County departments and the State. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are in person (no telework available), Monday - Friday, 8 a.m. - 4:30 p.m. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx Closing Date/Time: 4/29/2024 11:59 PM Pacific
Apr 24, 2024
Full Time
OVERVIEW Make a difference in your community. Become a part of the Kitsap County team! Do what you love while serving the citizens where you live. The Board of Commissioners is the governing body of Kitsap County. There are three members of the Board and each represents one of three geographical districts. Commissioners work to ensure the delivery of services and programs essential to the continued prosperity of Kitsap County and its citizens. The department is seeking an Office Support Assistant with a professional demeanor who will greet the residents of Kitsap County and assist with administrative duties in the Board of County Commissioners office. QUALIFICATIONS FOR PERFORMANCE OF THE ESSENTIAL FUNCTIONS REQUIRED EDUCATION AND EXPERIENCE: High School Diploma or GED; AND At least one (1) year of experience of general office and/or customer services experience, in-person and by telephone, with the public. PREFERRED EDUCATION, EXPERIENCE, OR QUALIFICATIONS: Word processing and data entry experience. Experience with records management. Public agency experience (government, school or military). Experience working in an office that provided direct support for executives or elected officials. Experience using SharePoint, Workday, ILinx, and Zoom. Minutes or note-taking experience. Required Licenses, Certificates, Examinations/Tests and Other Requirements The incumbent is responsible for obtaining and maintaining all of the following required licenses, certifications and other requirements. Prior to employment, the successful candidate must: Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications. Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting. PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Kitsap County provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.) Work is performed primarily in an office environment. Positions in this class typically require: Walking, bending, stooping and twisting. Reaching above and/or below shoulders. Handling/grasping documents for equipment. Sitting and/or standing for short or extended periods of time. Clear speaking and adequate hearing sufficient to communicate effectively and respond appropriately in-person, on the telephone, or using other electronic media. Hearing audible signals, traffic, equipment, warnings. Vision sufficient to drive a vehicle during daylight and nighttime hours, read source materials, plans and drawings, to read computer and similar screens and see detail or color. Repetitive motions for computer/tool/equipment use. Requires exertion of force of 50 pounds occasionally, 10 pounds frequently, and/or 5 pounds continuously to lift/carry/move objects, files/documents, and field equipment necessary to conduct inspections. Ability to work in an open office environment. ILLUSTRATIVE EXAMPLE OF DUTIES In this role, you will have the opportunity to: Serve as department liaison with public and vendors. Receive, screen and direct calls, reply to inquiries and provide information explaining procedures according to knowledge and available resources or refer the customer to the appropriate source. Provide a high level of customer service in various tasks related to support of the assigned office. Provide full range of general administrative support by entering records, preparing and completing a variety of correspondence and documents both written and electronic. Process incoming and outgoing mail. Supply ordering and maintaining inventory. Assist with Commissioners weekly meeting minutes as needed. Updating and distributing contact lists. Scheduling and maintaining display boards in the Admin. Bldg. and Courthouse. Provide clerical support to assist Clerk of the Board, Office Assistant III, County Administrator, Commissioners and Volunteer Services Coordinator including document preparation and distribution, meeting coordination, and updating databases. Create and maintain office and Commissioner files and filing systems. Store, delete and purge records in accordance with established procedures and retention schedules and assist with public disclosure request. Receive, process and respond to all Liquor Control Board applications for liquor and marijuana licenses for unincorporated Kitsap County, coordinating among other County departments and the State. OTHER POSITION RELATED INFORMATION Who May Apply : This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills. This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA) This position is non-represented and covered under the Kitsap County Personnel Manual. Internal applicants should be aware that a change in union status or bargaining unit may impact your benefits and accruals. Please contact Human Resources if you have questions. Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office. This recruitment is being used to fill an existing open position, and may be used to fill future openings for up to six (6) months. Work hours for this position are in person (no telework available), Monday - Friday, 8 a.m. - 4:30 p.m. At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees. County Paid Benefits Include: Medical - Kaiser Permanente (HMO) or Aetna (PPO) Dental -Delta Dental or Willamette Vision - VSP Flexible Spending Accounts (FSA) Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL) Disability - Short-term disability & Long-term disability Voya Voluntary Insurance Transportation incentives Employee Assistance Program Travel Assistance Program Wellness program https://spf.kitsapgov.com/hr/Pages/Wellness.aspx Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide . *Voluntary benefit options also available at the employee's expense Retirement: Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security. Deferred Compensation (IRS Plan 457b): tax-deferred savings program Holidays 11 paid holidays and 2 additional floating holiday per year Vacation Leave New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows: Upon completion of 3 years: 15 days per year (10.00 hours per month) Upon completion of 5 years: 20 days per year (13.33 hours per month) Upon completion of 10 years: 25 days per year (16.67 hours per month) Sick Leave All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next. ***Part-time employees benefit contributions and leave accruals will beprorated*** Current County Employees If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status. NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx Closing Date/Time: 4/29/2024 11:59 PM Pacific
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CLASSIFICATION TITLE: Administrative Support Assistant I UNION CODE: R07 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $3,505 - $3,700 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,338 - $4,097 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. POSITION PURPOSE: Under the direct supervision from the Dean, School of Natural Sciences, Mathematics & Engineering and with daily direction from the Nursing Department Chair, the Administrative Support Assistant (ASA) will serve as the front office receptionist and provide up to moderate complexity administrative and general clerical support to the Department of Nursing, assistance to the Chair, and work collaboratively with the Natural Sciences, Mathematics, and Engineering Dean's Office. DUTIES & RESPONSIBILITIES: Comprehensive Records System Maintenance Maintain comprehensive records system for program accreditation and general office activities. Compile and organize agenda binders. Enter and maintain data in the clinical contract database and filing system. Update and distribute the clinical site rotation schedule. Input and maintain student records in the database. Assist with the Clinical Placement system. General Office Activities Schedule appointments, conference rooms, meetings and special events. Process mail, answer phones and emails. Maintain student, staff and faculty files and documents. Take department meeting minutes. Maintain web pages. Department Supply Maintenance Maintain supplies needed to ensure department is fully operational. Purchase office supplies. Obtain quotes and complete requisitions for equipment. Budget Support Assistance Assist with basic processing, reconciling, and preparing reports of operating expenses. Assist with completing travel authorizations and travel claim. Assist with processing expenditures. Assist with determining appropriate funding sources. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and one (1) year of recent (within five years) experience in an office environment. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Ability to perform clerical assignments up to moderate complexity, with relatively short work cycles. Ability to complete assignments with limited use of discretion, judgment, and innovation. Ability to understand standard office procedures. Ability to operate standard office equipment. Ability to perform basic mathematical calculations. Ability to identify and solve standard problems and refer more complex problems to appropriate staff. Ability to respond to routine inquiries. Demonstrated customer service experience requiring a level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Fundamental communication skills; ability to effectively communicate standard information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply standard policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Basic computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Basic knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: Experience in higher education, specifically within a Nursing Department or other accredited program. Extensive experience with Outlook, PeopleSoft, and Microsoft Office. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Apr 16 2024 Pacific Daylight Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time:
Apr 17, 2024
CLASSIFICATION TITLE: Administrative Support Assistant I UNION CODE: R07 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $3,505 - $3,700 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,338 - $4,097 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants. POSITION PURPOSE: Under the direct supervision from the Dean, School of Natural Sciences, Mathematics & Engineering and with daily direction from the Nursing Department Chair, the Administrative Support Assistant (ASA) will serve as the front office receptionist and provide up to moderate complexity administrative and general clerical support to the Department of Nursing, assistance to the Chair, and work collaboratively with the Natural Sciences, Mathematics, and Engineering Dean's Office. DUTIES & RESPONSIBILITIES: Comprehensive Records System Maintenance Maintain comprehensive records system for program accreditation and general office activities. Compile and organize agenda binders. Enter and maintain data in the clinical contract database and filing system. Update and distribute the clinical site rotation schedule. Input and maintain student records in the database. Assist with the Clinical Placement system. General Office Activities Schedule appointments, conference rooms, meetings and special events. Process mail, answer phones and emails. Maintain student, staff and faculty files and documents. Take department meeting minutes. Maintain web pages. Department Supply Maintenance Maintain supplies needed to ensure department is fully operational. Purchase office supplies. Obtain quotes and complete requisitions for equipment. Budget Support Assistance Assist with basic processing, reconciling, and preparing reports of operating expenses. Assist with completing travel authorizations and travel claim. Assist with processing expenditures. Assist with determining appropriate funding sources. REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - High school diploma or GED and one (1) year of recent (within five years) experience in an office environment. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Ability to perform clerical assignments up to moderate complexity, with relatively short work cycles. Ability to complete assignments with limited use of discretion, judgment, and innovation. Ability to understand standard office procedures. Ability to operate standard office equipment. Ability to perform basic mathematical calculations. Ability to identify and solve standard problems and refer more complex problems to appropriate staff. Ability to respond to routine inquiries. Demonstrated customer service experience requiring a level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Fundamental communication skills; ability to effectively communicate standard information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply standard policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Basic computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Basic knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: Experience in higher education, specifically within a Nursing Department or other accredited program. Extensive experience with Outlook, PeopleSoft, and Microsoft Office. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: SEDENTARY WORK - involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds. SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Apr 16 2024 Pacific Daylight Time Applications close: Apr 30 2024 Pacific Daylight Time Closing Date/Time:
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: Administrative Support Assistant II Classification Title: ASA II Posting Details Priority Application Deadline: Tuesday, April 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Assistant is the first point of contact, providing receptionist assistance for students and faculty for the English Department and Writing Programs Offices. The ASA provides clerical support to the staff, chair and faculty, and coordinates small and large department projects. The incumbent also assists with department record keeping. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,505 per month - $3,622 per month CSU Classification Salary Range : $3,505 per month - $5,159 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00 AM - 5:00 PM Department Information We are a dynamic and inclusive English Department dedicated to fostering a love for language, literature, and critical thinking. Our team of dedicated educators and scholars create a vibrant learning environment where students are encouraged to explore diverse literary worlds, express themselves creatively, and develop essential communication skills. Our mission is to provide students with a comprehensive and interdisciplinary education in English language, literature, and communication. We strive to cultivate critical thinking, effective communication skills, cultural awareness, and a lifelong love for learning among our students. Through our rigorous academic programs and engaging teaching methods, we aim to prepare individuals who can excel in diverse careers and contribute meaningfully to society. https://www.csus.edu/college/arts-letters/english/ Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; and ability to learn office technology systems; an ability to perform basic mathematic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Demonstrated commitment to building and maintaining a respectful and professional work environment. Experience providing high level of customer service. Strong interpersonal skills with the ability to work effectively with others from diverse backgrounds. Excellent verbal and written communication skills with the ability to provide information clearly and concisely. Strong organizational and prioritization skills with the ability to complete projects and meet deadlines while also managing frequent interruptions. Experience using and troubleshooting standard office support technology systems and software packages i.e. computer, Microsoft Office Suite (Word, Excel, Outlook). Ability to perform clerical tasks of a routine nature. Ability to work in a team and collaborative environment. Ability to maintain confidential information and data. Preferred Qualifications Experience with Sacramento State computer software systems (e.g. CMS, Cognos/Data Warehouse, SacSend, OnBase, Adobe Sign). Ability to interpret and comply with institutional policies and practices. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 20, 2024
Working Title: Administrative Support Assistant II Classification Title: ASA II Posting Details Priority Application Deadline: Tuesday, April 2nd @ 11:55pm PST (Posting will remain open until filled) Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary The Administrative Support Assistant is the first point of contact, providing receptionist assistance for students and faculty for the English Department and Writing Programs Offices. The ASA provides clerical support to the staff, chair and faculty, and coordinates small and large department projects. The incumbent also assists with department record keeping. FLSA : Non-Exempt (Eligible for overtime compensation) Anticipated Hiring Range : $3,505 per month - $3,622 per month CSU Classification Salary Range : $3,505 per month - $5,159 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Work Hours : Monday - Friday 8:00 AM - 5:00 PM Department Information We are a dynamic and inclusive English Department dedicated to fostering a love for language, literature, and critical thinking. Our team of dedicated educators and scholars create a vibrant learning environment where students are encouraged to explore diverse literary worlds, express themselves creatively, and develop essential communication skills. Our mission is to provide students with a comprehensive and interdisciplinary education in English language, literature, and communication. We strive to cultivate critical thinking, effective communication skills, cultural awareness, and a lifelong love for learning among our students. Through our rigorous academic programs and engaging teaching methods, we aim to prepare individuals who can excel in diverse careers and contribute meaningfully to society. https://www.csus.edu/college/arts-letters/english/ Minimum Qualifications Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; and ability to learn office technology systems; an ability to perform basic mathematic calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications Demonstrated ability to maintain a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Demonstrated commitment to building and maintaining a respectful and professional work environment. Experience providing high level of customer service. Strong interpersonal skills with the ability to work effectively with others from diverse backgrounds. Excellent verbal and written communication skills with the ability to provide information clearly and concisely. Strong organizational and prioritization skills with the ability to complete projects and meet deadlines while also managing frequent interruptions. Experience using and troubleshooting standard office support technology systems and software packages i.e. computer, Microsoft Office Suite (Word, Excel, Outlook). Ability to perform clerical tasks of a routine nature. Ability to work in a team and collaborative environment. Ability to maintain confidential information and data. Preferred Qualifications Experience with Sacramento State computer software systems (e.g. CMS, Cognos/Data Warehouse, SacSend, OnBase, Adobe Sign). Ability to interpret and comply with institutional policies and practices. Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Mar 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 536354; 3/12/2024 ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II Criminal Justice Salary Range: $3,505 - $5,159/Monthly (Budgeted Hiring Salary Range: $3,505 - $5,159/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m. or Monday - Friday, 9:00 a.m. to 6:00 p.m.; temporary appointment expires on or before one-year from date of hire, may be extended, may become permanent; non-exempt classification. Essential Functions : Under the general supervision of the Administrative Support Coordinator, the incumbent serves as the main receptionist for the School of Criminal Justice and Criminalistics. The incumbent works with students, faculty, and staff on a daily basis and with other offices as needed. Duties include providing clerical/administrative services in support of the day to day management functions; and assisting students with general registration, completing forms and degree requirement deadlines. The incumbent will distribute incoming mail; deliver on-campus mail; update and verify information related to enrollment, process key requests, quarterly textbook requests; answer, screen, and refer all calls to appropriate personnel; maintain all student related files; office supply inventory and act as primary contact for equipment repairs; provides routine information such as departmental office hours in addition to other Schools, Departments and Centers within the College of Health and Human Services. Screens and answers all telephone call and direct callers to the appropriate person or persons; makes appointments as required; refers telephone calls and visitors to appropriate school faculty/staff members within the school and alerts the Administrative Support Coordinator of any conflicts; makes arrangements for committee meetings when requested by the Chair and/or Administrative Support Coordinator II; assists in maintaining inventory of materials, office supplies and equipment, and replenishes the supplies as necessary. Processes purchase requisitions through the Administrative Support Coordinator II for approval with chair; and processes all copying/duplicating requests. Required Qualifications & Experience : Equivalent to two years of general office experience, which included providing work direction or acting as a lead to lower level staff. The incumbent must be computer literate and able to use standard word processing such as Word, Excel, PowerPoint and Outlook. The incumbent must possess good organizational skills; excellent written and oral communication skills; and an understanding of standard office procedures. The incumbent must have the ability to plan, organize, and prioritize work; operate standard office equipment; respond to routine inquiries and explain standard policies and procedures; perform basic arithmetic calculations; multi-task and complete assignments in a timely fashion; and to work under pressure and handle a heavy workload. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 13, 2024
Job No: 536354; 3/12/2024 ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II Criminal Justice Salary Range: $3,505 - $5,159/Monthly (Budgeted Hiring Salary Range: $3,505 - $5,159/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m. or Monday - Friday, 9:00 a.m. to 6:00 p.m.; temporary appointment expires on or before one-year from date of hire, may be extended, may become permanent; non-exempt classification. Essential Functions : Under the general supervision of the Administrative Support Coordinator, the incumbent serves as the main receptionist for the School of Criminal Justice and Criminalistics. The incumbent works with students, faculty, and staff on a daily basis and with other offices as needed. Duties include providing clerical/administrative services in support of the day to day management functions; and assisting students with general registration, completing forms and degree requirement deadlines. The incumbent will distribute incoming mail; deliver on-campus mail; update and verify information related to enrollment, process key requests, quarterly textbook requests; answer, screen, and refer all calls to appropriate personnel; maintain all student related files; office supply inventory and act as primary contact for equipment repairs; provides routine information such as departmental office hours in addition to other Schools, Departments and Centers within the College of Health and Human Services. Screens and answers all telephone call and direct callers to the appropriate person or persons; makes appointments as required; refers telephone calls and visitors to appropriate school faculty/staff members within the school and alerts the Administrative Support Coordinator of any conflicts; makes arrangements for committee meetings when requested by the Chair and/or Administrative Support Coordinator II; assists in maintaining inventory of materials, office supplies and equipment, and replenishes the supplies as necessary. Processes purchase requisitions through the Administrative Support Coordinator II for approval with chair; and processes all copying/duplicating requests. Required Qualifications & Experience : Equivalent to two years of general office experience, which included providing work direction or acting as a lead to lower level staff. The incumbent must be computer literate and able to use standard word processing such as Word, Excel, PowerPoint and Outlook. The incumbent must possess good organizational skills; excellent written and oral communication skills; and an understanding of standard office procedures. The incumbent must have the ability to plan, organize, and prioritize work; operate standard office equipment; respond to routine inquiries and explain standard policies and procedures; perform basic arithmetic calculations; multi-task and complete assignments in a timely fashion; and to work under pressure and handle a heavy workload. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job #536773; 3/6/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Political Science Salary Range: $3505 - $5159/Monthly - Budgeted Hiring Salary Range $3505 - $3919/Monthly Work Schedule : Full-Time, Monday - Thursday 9:00 a.m. to 6:00 p.m., Friday, 8:00 a.m. to 5:00 p.m. non-exempt classification. Essential Functions : Under the general supervision of the Department Chair, the Administrative Support Assistant will provide general office, clerical, and secretarial support for students, faculty, and staff. The full range of work activities includes: maintaining files and records; assisting undergraduate and graduate students by responding to requests for information and applications for the undergraduate and graduate programs; scheduling and arranging appointments; processing of documents and records; gathering data; obtaining and keeping track of office hours and the Department office hours chart; book orders, office space, keys, and paychecks for department employees; and preparing standard reports. The incumbent will hold primary responsibility for coordinating the departmental MA and MP A programs; answering student questions and preparing associated paperwork; assisting with graduation checks; and maintaining permit lists for restricted courses. In addition, the incumbent will assist the Department Coordinator in the performance of general departmental administrative duties when the Department Coordinator may be involved in peak-load projects and needs assistance. Required Qualifications & Experience : Two years of general office experience, including providing work direction or acting as a lead. Incumbent must possess general working knowledge of applicable university infrastructure, policies, and procedures and thorough knowledge of: office methods, procedures, and practices; support technology and systems including Microsoft Office; maintenance of PC based databases; and English grammar, punctuation, and spelling with excellent oral and written communication skills. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; recognize multicultural value systems and work accordingly; use computer technology to access data, maintain records, generate reports and communicate with others; and interact in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds. Incumbent must be self-motivated and able to work independently. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job #536773; 3/6/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Political Science Salary Range: $3505 - $5159/Monthly - Budgeted Hiring Salary Range $3505 - $3919/Monthly Work Schedule : Full-Time, Monday - Thursday 9:00 a.m. to 6:00 p.m., Friday, 8:00 a.m. to 5:00 p.m. non-exempt classification. Essential Functions : Under the general supervision of the Department Chair, the Administrative Support Assistant will provide general office, clerical, and secretarial support for students, faculty, and staff. The full range of work activities includes: maintaining files and records; assisting undergraduate and graduate students by responding to requests for information and applications for the undergraduate and graduate programs; scheduling and arranging appointments; processing of documents and records; gathering data; obtaining and keeping track of office hours and the Department office hours chart; book orders, office space, keys, and paychecks for department employees; and preparing standard reports. The incumbent will hold primary responsibility for coordinating the departmental MA and MP A programs; answering student questions and preparing associated paperwork; assisting with graduation checks; and maintaining permit lists for restricted courses. In addition, the incumbent will assist the Department Coordinator in the performance of general departmental administrative duties when the Department Coordinator may be involved in peak-load projects and needs assistance. Required Qualifications & Experience : Two years of general office experience, including providing work direction or acting as a lead. Incumbent must possess general working knowledge of applicable university infrastructure, policies, and procedures and thorough knowledge of: office methods, procedures, and practices; support technology and systems including Microsoft Office; maintenance of PC based databases; and English grammar, punctuation, and spelling with excellent oral and written communication skills. Ability to: learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; recognize multicultural value systems and work accordingly; use computer technology to access data, maintain records, generate reports and communicate with others; and interact in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds. Incumbent must be self-motivated and able to work independently. Demonstrated interest and ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 515449; 3/6/2024 ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II Sociology Salary Range: $3,505 - $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, 9:00 a.m. to 6:00 p.m.; temporary appointment expires on or before one year from date of hire; may be extended; may become permanent; non-exempt classification. Essential Functions : Under the general direction of the department chair, the incumbent is responsible for tracking, monitoring, and coordinating the department’s annual graduate admissions process, including working closely with the Admissions office and the graduate director. Creates, prepares and maintains all graduate applicant files. Communicates with applicants regarding application status and answers prospective student queries regarding deadlines, forms, financial assistance, international programs, and referral to appropriate departments and offices. Tracks the progress of current graduate students, including processing of course substitutions, petitions, and entering permits. The incumbent is responsible for keeping informed of changes to the curricular requirements for the MA program in Sociology and changes to the submission of graduate student thesis and formation of thesis committees. Maintains the graduate hallway boards and the webpages related to the graduate programs; and keeps graduate students informed of departmental events, graduate course offerings, thesis workshops, deadlines, and policies. The incumbent also assists the Department Chair with the Graduate and Professional Recruitment Fair and compiling data related to the graduate programs. The incumbent also provides back-up support with answering phones, copying, and assisting at the front counter. Will respond to student queries regarding current academic status by supplying appropriate information or referral. This includes becoming familiar with university policies regarding academic renewals, reinstatements, late add and drops, petitions, and appeals. The incumbent also works closely with a variety of student offices and/or departments, such as Registrar’s Office and Advisement offices, with regards to student records and program requirements, such as grade changes and enrollment issues. The incumbent independently organizes and performs a variety of administrative duties to assure effective daily operations of the department. Work often involves front-line contacts with a wide range of campus and community individuals requiring active problem solving and effective interpersonal skills. Incumbent must have the ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. The incumbent will provide direction to faculty, students, and prospective applicants regarding department, college, and university policies and procedures. The incumbent maintains the electronic and hardcopies of the department’s course syllabi files; handles the textbook adoption process; including ordering desk copies and submitting textbook orders to the University Bookstore. Submits classroom requests for departmental special events; processes key requests forms for faculty, staff, and students; and solicits and posts faculty office hours prior to each term. Required Qualifications & Experience : Equivalent to two years of general office experience, which included providing work direction or acting as a lead. The incumbent must possess general working knowledge of applicable university infrastructure, policies, and procedures and thorough knowledge of office methods, procedures, and practices; support technology and systems including Microsoft Office; maintenance of PC based databases; and English grammar, punctuation, and spelling with excellent oral and written communication skills. The incumbent must have the ability to learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; recognize multicultural value systems and work accordingly; use computer technology to access data, maintain records, generate reports and communicate with others; and interact in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds; and be self-motivated and able to work independently. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 515449; 3/6/2024 ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II Sociology Salary Range: $3,505 - $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, 9:00 a.m. to 6:00 p.m.; temporary appointment expires on or before one year from date of hire; may be extended; may become permanent; non-exempt classification. Essential Functions : Under the general direction of the department chair, the incumbent is responsible for tracking, monitoring, and coordinating the department’s annual graduate admissions process, including working closely with the Admissions office and the graduate director. Creates, prepares and maintains all graduate applicant files. Communicates with applicants regarding application status and answers prospective student queries regarding deadlines, forms, financial assistance, international programs, and referral to appropriate departments and offices. Tracks the progress of current graduate students, including processing of course substitutions, petitions, and entering permits. The incumbent is responsible for keeping informed of changes to the curricular requirements for the MA program in Sociology and changes to the submission of graduate student thesis and formation of thesis committees. Maintains the graduate hallway boards and the webpages related to the graduate programs; and keeps graduate students informed of departmental events, graduate course offerings, thesis workshops, deadlines, and policies. The incumbent also assists the Department Chair with the Graduate and Professional Recruitment Fair and compiling data related to the graduate programs. The incumbent also provides back-up support with answering phones, copying, and assisting at the front counter. Will respond to student queries regarding current academic status by supplying appropriate information or referral. This includes becoming familiar with university policies regarding academic renewals, reinstatements, late add and drops, petitions, and appeals. The incumbent also works closely with a variety of student offices and/or departments, such as Registrar’s Office and Advisement offices, with regards to student records and program requirements, such as grade changes and enrollment issues. The incumbent independently organizes and performs a variety of administrative duties to assure effective daily operations of the department. Work often involves front-line contacts with a wide range of campus and community individuals requiring active problem solving and effective interpersonal skills. Incumbent must have the ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. The incumbent will provide direction to faculty, students, and prospective applicants regarding department, college, and university policies and procedures. The incumbent maintains the electronic and hardcopies of the department’s course syllabi files; handles the textbook adoption process; including ordering desk copies and submitting textbook orders to the University Bookstore. Submits classroom requests for departmental special events; processes key requests forms for faculty, staff, and students; and solicits and posts faculty office hours prior to each term. Required Qualifications & Experience : Equivalent to two years of general office experience, which included providing work direction or acting as a lead. The incumbent must possess general working knowledge of applicable university infrastructure, policies, and procedures and thorough knowledge of office methods, procedures, and practices; support technology and systems including Microsoft Office; maintenance of PC based databases; and English grammar, punctuation, and spelling with excellent oral and written communication skills. The incumbent must have the ability to learn, interpret independently, and apply a variety of complex policies and procedures; identify deviations from applicable policies; recognize multicultural value systems and work accordingly; use computer technology to access data, maintain records, generate reports and communicate with others; and interact in a supportive manner with varying levels of staff, students, and members of the general public from diverse backgrounds; and be self-motivated and able to work independently. The incumbent must have a demonstrated interest and/or ability to work in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the California State University. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 20, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 06 2024 Pacific Standard Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 536967; 3/12/2024 FRONT OFFICE AND IT ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II College of Natural and Social Sciences/Dean’s Office Salary Range : $3505 - $5159/Monthly (Budgeted Hiring Salary Range $3505 - $3919/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Resource Manager, the Front Office and IT Administrative Support Assistant serves as the front office receptionist for the College of Natural and Social Sciences (NSS) Dean's Office. The incumbent will: provide general office, clerical, and secretarial support by responding to inquiries from students, faculty, staff, administrators, and guests by phone, email, or in-person and directing to the appropriate Dean's Office area as needed; schedule appointments for NSS employees needing Information Technology Consultant (ITC) support; open and close IT troubleshoot tickets; oversee and maintain NSS conference room calendars; coordinate and schedule computer refreshes; file and log ITC loan agreements and property survey forms; assist college and departments with facility work orders; maintain and monitor key control requests; organize office, event, and technology supplies for the Dean's Office, including ensuring that event supplies are ordered and/or available when needed; review attendance for staff and students in the NSS Dean's Office; assist in hiring and supervising student assistants for the NSS Dean's Office; and assist with college events. Required Qualifications & Experience : Equivalent to two years of full-time general office experience which includes providing ongoing work coordination and/or lead responsibility with notable accountability for the work results of support staff or the unit administrative functions. Incumbent must have: experience to be fully functional in all technical aspects of work assignments; thorough knowledge of office systems (e.g., GET) and the ability to use a broader range of technology, systems and packages (e.g., Microsoft Office) to independently handle multiple work unit priorities and projects, and to independently apply multiple policies and procedures where specific guidelines may not exist; draft and compose correspondence and standard reports; handle a broad range of interpersonal contacts effectively and efficiently, including those at a higher level and those sensitive in nature; troubleshoot office administration problems and respond to all inquiries and requests related to the work area; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; strong problem solving skills and communication skills in oral and written English; the ability to accomplish tasks under pressure to meet deadlines. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 13, 2024
Job No: 536967; 3/12/2024 FRONT OFFICE AND IT ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II College of Natural and Social Sciences/Dean’s Office Salary Range : $3505 - $5159/Monthly (Budgeted Hiring Salary Range $3505 - $3919/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Resource Manager, the Front Office and IT Administrative Support Assistant serves as the front office receptionist for the College of Natural and Social Sciences (NSS) Dean's Office. The incumbent will: provide general office, clerical, and secretarial support by responding to inquiries from students, faculty, staff, administrators, and guests by phone, email, or in-person and directing to the appropriate Dean's Office area as needed; schedule appointments for NSS employees needing Information Technology Consultant (ITC) support; open and close IT troubleshoot tickets; oversee and maintain NSS conference room calendars; coordinate and schedule computer refreshes; file and log ITC loan agreements and property survey forms; assist college and departments with facility work orders; maintain and monitor key control requests; organize office, event, and technology supplies for the Dean's Office, including ensuring that event supplies are ordered and/or available when needed; review attendance for staff and students in the NSS Dean's Office; assist in hiring and supervising student assistants for the NSS Dean's Office; and assist with college events. Required Qualifications & Experience : Equivalent to two years of full-time general office experience which includes providing ongoing work coordination and/or lead responsibility with notable accountability for the work results of support staff or the unit administrative functions. Incumbent must have: experience to be fully functional in all technical aspects of work assignments; thorough knowledge of office systems (e.g., GET) and the ability to use a broader range of technology, systems and packages (e.g., Microsoft Office) to independently handle multiple work unit priorities and projects, and to independently apply multiple policies and procedures where specific guidelines may not exist; draft and compose correspondence and standard reports; handle a broad range of interpersonal contacts effectively and efficiently, including those at a higher level and those sensitive in nature; troubleshoot office administration problems and respond to all inquiries and requests related to the work area; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; strong problem solving skills and communication skills in oral and written English; the ability to accomplish tasks under pressure to meet deadlines. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on March 26, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State Polytechnic University Pomona
3801 West Temple Avenue, Pomona, CA 91768, USA
Tenure Track Faculty Position Computer Science Department College of Science California State Polytechnic University, Pomona invites applications for two tenure track faculty positions in the Department of Computer Science. Cal Poly Pomona is one of three polytechnic universities in the 23-campus California State University system and among 12 such institutions nationwide. Since its founding in 1938, Cal Poly Pomona students participate in an integrative experiential learning education that is inclusive, relevant, and values diverse perspectives and experiences. With a variety of degree programs in the arts, humanities, sciences, engineering, and professional disciplines, the university is well known for its learn-by-doing approach and Teacher Scholar Model . The university is noted for its scenic and historic 1,400-acre campus, which was once the winter ranch of cereal magnate W.K. Kellogg. We acknowledge that Cal Poly Pomona resides on the territorial and homelands of the Tongva and Tataavium people who are the traditional land caretakers of Tovaangar. The university’s nearly 30,000 students are taught and mentored by the campus’s more than 1,400 faculty as part of 54 baccalaureate and 29 master’s degree programs, 11 credential and certificate programs, and a doctorate in educational leadership. Highly regarded among its peer institutions, Cal Poly Pomona is No. 3 in the U.S. News and World Report rankings of top public regional universities in the west and was named the No. 28 best value college in the nation by Money Magazine. Cal Poly Pomona, a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, stands as a national leader in promoting social mobility , and was placed among the 25 top institutions in the country in awarding bachelor’s degrees to minoritized students by Diverse Issues in Higher Education . The Cal Poly Pomona campus is located less than 30 miles east of downtown Los Angeles at the intersection of Los Angeles, Orange, Riverside and San Bernardino counties. It is within an hour’s drive of beaches, mountains and deserts. For additional information about the university, please visit www.cpp.edu , and for more about faculty life, please see YourLife@CPP. Student Population . California residents comprise the majority (96%) of applicants to undergraduate programs at Cal Poly Pomona, and 41% of new students were transfers in Fall 2022. 57% of Cal Poly Pomona students are first generation, 70% receive financial aid, and 44% qualify as Pell-eligible. The university enrolls a diverse student body that identifies as 53% Latinx, 22% Asian, 14% White, 3% Black, 2% International, 4% two or more races, 3% unknown and less than 1% Native Hawaiian or Native Pacific Islander and less than 1% Native American Indigenous. Thirty-nine percent of the student body were STEM majors with the top enrolled programs including psychology, mechanical engineering, civil engineering, biology and computer science. Inclusive Excellence and Student Success . We aspire to be the model inclusive polytechnic university in the nation. We have a strong commitment to inclusive excellence and to educational experiences that leverage the diverse perspectives and experiences needed to succeed and thrive in a diverse society. *As a part of the application for faculty positions, all candidates must submit a Student Success Statement that demonstrates their commitment and record of contributions to diversity and equity through their teaching, scholarship, or service by speaking to at least two of the inclusive excellence criteria below. Candidates should explain how they have engaged in the criteria below in their pedagogy, scholarship, and/or service, as well as the level to which these efforts have been consistently incorporated into their work. Inclusive Excellence Criteria: Incorporates the contributions and struggles of historic ethnic minority groups or other disadvantaged communities into their teaching, scholarly work, and/or service contributions; Adopts teaching strategies that support the learning and success of students from diverse student populations; Mentors and engages diverse student populations in discovery, scholarship, and creative activities; Engages students in problem-based projects and learning that address the needs of diverse communities; Possesses knowledge of challenges and barriers for underrepresented students and faculty within the discipline and uses it to inform their work in specific ways; Mentors and assists diverse student populations interested in pursuing graduate education; Engages in community-responsive action research or service with diverse student populations and communities; Has experience in or demonstrates a commitment to adopting experiential learning activities and pedagogy with diverse student populations and communities; and Has expertise in or demonstrated commitment to teaching, scholarship and/or service that contributes to access, diversity, and equal opportunity in higher education. College of Science The College’s mission is to educate, mentor, and inspire students through scientific inquiry and hands-on learning. It offers 15 undergraduate degree programs and six Master’s degrees across seven academic departments that include: Biological Sciences, Chemistry & Biochemistry, Computer Science, Geological Sciences, Kinesiology & Health Promotion, Mathematics & Statistics, and Physics & Astronomy. Our Center for Excellence in Math and Science Teaching (CEMaST) supports K-16 education locally and nationally to increase STEM success and participation for all. The College of Science has approximately 150 full-time faculty, 40 staff, and 4,500 active majors. Our commitment to the teacher-scholar model results in our college being the largest recipient of extramural grant funding on campus. We encourage a broad range of applicants who are committed to enhancing a culturally diverse community of faculty, staff, and students dedicated to an inclusive campus environment. Department The Computer Science Department at Cal Poly Pomona has a strong ABET accredited B.S. program, as well as a high-quality M.S. program, with 16 tenured/tenure-track faculty and 21 part-time lecturers. We embody the principle of an engaged teacher-scholar model which emphasizes the learning by doing philosophy. We are an inclusive group of faculty from diverse backgrounds teaching a very diverse group of students (36% URM). Faculty members share a strong commitment to collegiality, collaboration, dedicated teaching and innovative scholarship, active participation in the shared governance of the department, and robust intellectual engagement with each other and the students. Our teaching and research are supported by several computing laboratories, some dedicated to instruction, and others focusing on research. Our lab spaces (with Linux and Windows environments) provide open and inviting lab spaces for our students, to interact with each other and feel part of a peer learning community. More information about our department and instructional programs is available at http://www.cpp.edu/~cs/ . Minimum requirements include: Ph.D. in Computer Science or a closely related area from an accredited university. (Degree must be conferred by the start date of the position.) Demonstrated commitment to inclusivity and equity. Evidence should be provided in a Student Success Statement that responds to the prompt above - “Inclusive Excellence and Student Success” and addresses at least two of the inclusive excellence criteria listed (please indicate the criteria numbers in your Statement). Demonstrated potential to establish an active research program with undergraduate and/or master’s students. Demonstrated potential for excellent teaching of a broad range of undergraduate courses and graduate courses in Computer Science. Preferred Qualifications include: Preference will be given to candidate in any of the areas of Software Engineering, Games, Artificial Intelligence and Operating Systems. Candidates in other major computer science areas will also be considered and are thus highly encouraged to apply. University teaching experience, including teaching assistant experience. Ability to develop/establish an active and sustainable research program based on their specialties. Experience of conducting scholarly research activities with undergraduate and/or graduate students. Conditions of Employment: The person offered this position is required to pass a background check. Application Process: A completed application will consist of: Cover letter in which you summarize your interest in the position, relevant teaching, research and student success experience, and how you meet the minimum qualifications mentioned above (up to 2 pages, single-spaced); A Student Success Statement (up to 2 pages, single-spaced) that responds to the prompt above - “Inclusive Excellence and Student Success” and addresses at least two of the inclusive excellence criteria listed (please indicate the criteria numbers in your Statement). Curriculum Vitae; Teaching Philosophy Statement (up to 2 pages); Research Statement that includes proposed research plan and details how undergraduate and graduate students will be involved (up to 4 pages); List of Cal Poly Pomona graduate and undergraduate courses the applicant prefers to teach; Unofficial transcripts (undergraduate and graduate, official transcripts will be required of finalists); Names, titles, addresses, emails and telephone numbers of three references who can speak to the applicant’s potential for success in this position; Semi-Finalists for the position will be required to provide three letters of reference (on letterhead, signed and dated within the past two years and uploaded to PageUp by the recommender). Finalists for the position will: be required to provide official transcripts for highest degree before the on-campus interview; be required to provide three letters of reference dated within the past two years; Final candidates being interviewed are expected to make a scholarly presentation to faculty and students, and a teaching demonstration in a class (topics shall be suggested by the search committee). The positions are open until filled. First consideration will be given to completed applications received no later than Oct. 16, 2023. Early response is encouraged. Please direct inquiries to cs@cpp.edu. Applications accepted only via PageUp -online application portal-for University hires. Salary range for 9-month, Academic Year Appointment: $95,000 - $98,000 Equal Opportunity Employer California State Polytechnic University, Pomona is an Equal Opportunity Employer. The university seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing. Cal Poly Pomona subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. The university hires only individuals lawfully authorized to work in the United States. As required by the Clery Disclosure Act, the university prepares a public annual security report. Advertised: Aug 13 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 07, 2024
Tenure Track Faculty Position Computer Science Department College of Science California State Polytechnic University, Pomona invites applications for two tenure track faculty positions in the Department of Computer Science. Cal Poly Pomona is one of three polytechnic universities in the 23-campus California State University system and among 12 such institutions nationwide. Since its founding in 1938, Cal Poly Pomona students participate in an integrative experiential learning education that is inclusive, relevant, and values diverse perspectives and experiences. With a variety of degree programs in the arts, humanities, sciences, engineering, and professional disciplines, the university is well known for its learn-by-doing approach and Teacher Scholar Model . The university is noted for its scenic and historic 1,400-acre campus, which was once the winter ranch of cereal magnate W.K. Kellogg. We acknowledge that Cal Poly Pomona resides on the territorial and homelands of the Tongva and Tataavium people who are the traditional land caretakers of Tovaangar. The university’s nearly 30,000 students are taught and mentored by the campus’s more than 1,400 faculty as part of 54 baccalaureate and 29 master’s degree programs, 11 credential and certificate programs, and a doctorate in educational leadership. Highly regarded among its peer institutions, Cal Poly Pomona is No. 3 in the U.S. News and World Report rankings of top public regional universities in the west and was named the No. 28 best value college in the nation by Money Magazine. Cal Poly Pomona, a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, stands as a national leader in promoting social mobility , and was placed among the 25 top institutions in the country in awarding bachelor’s degrees to minoritized students by Diverse Issues in Higher Education . The Cal Poly Pomona campus is located less than 30 miles east of downtown Los Angeles at the intersection of Los Angeles, Orange, Riverside and San Bernardino counties. It is within an hour’s drive of beaches, mountains and deserts. For additional information about the university, please visit www.cpp.edu , and for more about faculty life, please see YourLife@CPP. Student Population . California residents comprise the majority (96%) of applicants to undergraduate programs at Cal Poly Pomona, and 41% of new students were transfers in Fall 2022. 57% of Cal Poly Pomona students are first generation, 70% receive financial aid, and 44% qualify as Pell-eligible. The university enrolls a diverse student body that identifies as 53% Latinx, 22% Asian, 14% White, 3% Black, 2% International, 4% two or more races, 3% unknown and less than 1% Native Hawaiian or Native Pacific Islander and less than 1% Native American Indigenous. Thirty-nine percent of the student body were STEM majors with the top enrolled programs including psychology, mechanical engineering, civil engineering, biology and computer science. Inclusive Excellence and Student Success . We aspire to be the model inclusive polytechnic university in the nation. We have a strong commitment to inclusive excellence and to educational experiences that leverage the diverse perspectives and experiences needed to succeed and thrive in a diverse society. *As a part of the application for faculty positions, all candidates must submit a Student Success Statement that demonstrates their commitment and record of contributions to diversity and equity through their teaching, scholarship, or service by speaking to at least two of the inclusive excellence criteria below. Candidates should explain how they have engaged in the criteria below in their pedagogy, scholarship, and/or service, as well as the level to which these efforts have been consistently incorporated into their work. Inclusive Excellence Criteria: Incorporates the contributions and struggles of historic ethnic minority groups or other disadvantaged communities into their teaching, scholarly work, and/or service contributions; Adopts teaching strategies that support the learning and success of students from diverse student populations; Mentors and engages diverse student populations in discovery, scholarship, and creative activities; Engages students in problem-based projects and learning that address the needs of diverse communities; Possesses knowledge of challenges and barriers for underrepresented students and faculty within the discipline and uses it to inform their work in specific ways; Mentors and assists diverse student populations interested in pursuing graduate education; Engages in community-responsive action research or service with diverse student populations and communities; Has experience in or demonstrates a commitment to adopting experiential learning activities and pedagogy with diverse student populations and communities; and Has expertise in or demonstrated commitment to teaching, scholarship and/or service that contributes to access, diversity, and equal opportunity in higher education. College of Science The College’s mission is to educate, mentor, and inspire students through scientific inquiry and hands-on learning. It offers 15 undergraduate degree programs and six Master’s degrees across seven academic departments that include: Biological Sciences, Chemistry & Biochemistry, Computer Science, Geological Sciences, Kinesiology & Health Promotion, Mathematics & Statistics, and Physics & Astronomy. Our Center for Excellence in Math and Science Teaching (CEMaST) supports K-16 education locally and nationally to increase STEM success and participation for all. The College of Science has approximately 150 full-time faculty, 40 staff, and 4,500 active majors. Our commitment to the teacher-scholar model results in our college being the largest recipient of extramural grant funding on campus. We encourage a broad range of applicants who are committed to enhancing a culturally diverse community of faculty, staff, and students dedicated to an inclusive campus environment. Department The Computer Science Department at Cal Poly Pomona has a strong ABET accredited B.S. program, as well as a high-quality M.S. program, with 16 tenured/tenure-track faculty and 21 part-time lecturers. We embody the principle of an engaged teacher-scholar model which emphasizes the learning by doing philosophy. We are an inclusive group of faculty from diverse backgrounds teaching a very diverse group of students (36% URM). Faculty members share a strong commitment to collegiality, collaboration, dedicated teaching and innovative scholarship, active participation in the shared governance of the department, and robust intellectual engagement with each other and the students. Our teaching and research are supported by several computing laboratories, some dedicated to instruction, and others focusing on research. Our lab spaces (with Linux and Windows environments) provide open and inviting lab spaces for our students, to interact with each other and feel part of a peer learning community. More information about our department and instructional programs is available at http://www.cpp.edu/~cs/ . Minimum requirements include: Ph.D. in Computer Science or a closely related area from an accredited university. (Degree must be conferred by the start date of the position.) Demonstrated commitment to inclusivity and equity. Evidence should be provided in a Student Success Statement that responds to the prompt above - “Inclusive Excellence and Student Success” and addresses at least two of the inclusive excellence criteria listed (please indicate the criteria numbers in your Statement). Demonstrated potential to establish an active research program with undergraduate and/or master’s students. Demonstrated potential for excellent teaching of a broad range of undergraduate courses and graduate courses in Computer Science. Preferred Qualifications include: Preference will be given to candidate in any of the areas of Software Engineering, Games, Artificial Intelligence and Operating Systems. Candidates in other major computer science areas will also be considered and are thus highly encouraged to apply. University teaching experience, including teaching assistant experience. Ability to develop/establish an active and sustainable research program based on their specialties. Experience of conducting scholarly research activities with undergraduate and/or graduate students. Conditions of Employment: The person offered this position is required to pass a background check. Application Process: A completed application will consist of: Cover letter in which you summarize your interest in the position, relevant teaching, research and student success experience, and how you meet the minimum qualifications mentioned above (up to 2 pages, single-spaced); A Student Success Statement (up to 2 pages, single-spaced) that responds to the prompt above - “Inclusive Excellence and Student Success” and addresses at least two of the inclusive excellence criteria listed (please indicate the criteria numbers in your Statement). Curriculum Vitae; Teaching Philosophy Statement (up to 2 pages); Research Statement that includes proposed research plan and details how undergraduate and graduate students will be involved (up to 4 pages); List of Cal Poly Pomona graduate and undergraduate courses the applicant prefers to teach; Unofficial transcripts (undergraduate and graduate, official transcripts will be required of finalists); Names, titles, addresses, emails and telephone numbers of three references who can speak to the applicant’s potential for success in this position; Semi-Finalists for the position will be required to provide three letters of reference (on letterhead, signed and dated within the past two years and uploaded to PageUp by the recommender). Finalists for the position will: be required to provide official transcripts for highest degree before the on-campus interview; be required to provide three letters of reference dated within the past two years; Final candidates being interviewed are expected to make a scholarly presentation to faculty and students, and a teaching demonstration in a class (topics shall be suggested by the search committee). The positions are open until filled. First consideration will be given to completed applications received no later than Oct. 16, 2023. Early response is encouraged. Please direct inquiries to cs@cpp.edu. Applications accepted only via PageUp -online application portal-for University hires. Salary range for 9-month, Academic Year Appointment: $95,000 - $98,000 Equal Opportunity Employer California State Polytechnic University, Pomona is an Equal Opportunity Employer. The university seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing. Cal Poly Pomona subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. The university hires only individuals lawfully authorized to work in the United States. As required by the Clery Disclosure Act, the university prepares a public annual security report. Advertised: Aug 13 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 535922; 2/08/2024 ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II History Salary Range : $3,505 - $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, hours to be arranged.; non-exempt classification. Essential Functions : Under the general supervision of the Department Chair the Administrative Support Assistant will provide general office and clerical support for students, faculty, and staff. The full range of work activities includes: maintaining files and records; processing standard and electronic mail received at the department office; staffing the department's front desk during regular business hours; answering phone calls to the department office; photocopying and collating course material for faculty and department as needed; assessing office supply inventory needs; using and maintaining office support technology packages including Microsoft Office package software and GET (PeopleSoft); assisting undergraduate and graduate students by responding to requests for information for the undergraduate and graduate programs; scheduling and arranging appointments including reminders; keeping track of faculty office hours; processing of documents and records; information gathering and analysis; and preparing various reports as assigned by the administrative support coordinator or department chair. In addition to these general duties, the incumbent will: maintain electronic and hardcopies of the department's course syllabi files and help faculty, if necessary, with the textbook adoption process; process room requests for departmental special events, facilities requests, and key requests for faculty and staff affiliated with the department; solicit and post faculty office hours for each academic term; assist the department coordinator in identifying available rooms when faculty request classroom changes or space for special class events; create and maintain student files; answer prospective student queries regarding deadlines, forms, financial assistance, international programs; refer students to appropriate departments and offices; enter permits for all students on GET and help with late adds and drops, petitions, reinstatements, academic renewals and appeals; maintain the hallway bulletin boards and webpages (website) and other platforms related to the History Department; inform students of departmental events, course offerings, workshops, deadlines, and policies; assist with departmental newsletters; assist the Department Chair with compiling data related to the graduate and the undergraduate program; answer the phones at the History Department; assist students and faculty at the front counter of the History Department; respond to student queries regarding current academic status by supplying appropriate information or refer them to responsible persons; generate and maintain graduate program files; assist the department coordinator with the processing of faculty travel forms; and work closely with a variety of student offices and/or departments, such as the Registrar's Office and the Advisement offices with regard to student records and program requirements, such as grade changes and enrollment issues. Required Qualifications & Experience : Two years of full-time general office experience, which included providing work direction or acting as a lead. Knowledge of MS Office; experience with website editing; and experience with use of electronic and voice mail in a professional office setting. Incumbent must have a thorough knowledge of office methods, procedures, and practices; thorough knowledge of English, grammar, punctuation, and spelling; and excellent oral and written communication skills. Incumbent must be self-motivated with the ability to: work independently; learn, interpret and apply a variety of complex policies and procedures; identify deviations from applicable policies; use computer technology to access data, maintain records, generate reports and communicate with others; interact in a supportive manner with varying levels of faculty, staff, students, and members of the general public. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience with academic program support. Knowledge of University academic and fiscal policies. Familiarity with GET (PeopleSoft), Drupal, and Adobe (including AdobeSign and editing functions in Adobe Acrobat). Familiarity with room-scheduling software (Ad Astra). General working knowledge of university infrastructure, policies and procedures. Closing Date : Review of applications will begin on February 22, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
Mar 07, 2024
Job No: 535922; 2/08/2024 ADMINISTRATIVE SUPPORT ASSISTANT Administrative Support Assistant II History Salary Range : $3,505 - $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, hours to be arranged.; non-exempt classification. Essential Functions : Under the general supervision of the Department Chair the Administrative Support Assistant will provide general office and clerical support for students, faculty, and staff. The full range of work activities includes: maintaining files and records; processing standard and electronic mail received at the department office; staffing the department's front desk during regular business hours; answering phone calls to the department office; photocopying and collating course material for faculty and department as needed; assessing office supply inventory needs; using and maintaining office support technology packages including Microsoft Office package software and GET (PeopleSoft); assisting undergraduate and graduate students by responding to requests for information for the undergraduate and graduate programs; scheduling and arranging appointments including reminders; keeping track of faculty office hours; processing of documents and records; information gathering and analysis; and preparing various reports as assigned by the administrative support coordinator or department chair. In addition to these general duties, the incumbent will: maintain electronic and hardcopies of the department's course syllabi files and help faculty, if necessary, with the textbook adoption process; process room requests for departmental special events, facilities requests, and key requests for faculty and staff affiliated with the department; solicit and post faculty office hours for each academic term; assist the department coordinator in identifying available rooms when faculty request classroom changes or space for special class events; create and maintain student files; answer prospective student queries regarding deadlines, forms, financial assistance, international programs; refer students to appropriate departments and offices; enter permits for all students on GET and help with late adds and drops, petitions, reinstatements, academic renewals and appeals; maintain the hallway bulletin boards and webpages (website) and other platforms related to the History Department; inform students of departmental events, course offerings, workshops, deadlines, and policies; assist with departmental newsletters; assist the Department Chair with compiling data related to the graduate and the undergraduate program; answer the phones at the History Department; assist students and faculty at the front counter of the History Department; respond to student queries regarding current academic status by supplying appropriate information or refer them to responsible persons; generate and maintain graduate program files; assist the department coordinator with the processing of faculty travel forms; and work closely with a variety of student offices and/or departments, such as the Registrar's Office and the Advisement offices with regard to student records and program requirements, such as grade changes and enrollment issues. Required Qualifications & Experience : Two years of full-time general office experience, which included providing work direction or acting as a lead. Knowledge of MS Office; experience with website editing; and experience with use of electronic and voice mail in a professional office setting. Incumbent must have a thorough knowledge of office methods, procedures, and practices; thorough knowledge of English, grammar, punctuation, and spelling; and excellent oral and written communication skills. Incumbent must be self-motivated with the ability to: work independently; learn, interpret and apply a variety of complex policies and procedures; identify deviations from applicable policies; use computer technology to access data, maintain records, generate reports and communicate with others; interact in a supportive manner with varying levels of faculty, staff, students, and members of the general public. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience with academic program support. Knowledge of University academic and fiscal policies. Familiarity with GET (PeopleSoft), Drupal, and Adobe (including AdobeSign and editing functions in Adobe Acrobat). Familiarity with room-scheduling software (Ad Astra). General working knowledge of university infrastructure, policies and procedures. Closing Date : Review of applications will begin on February 22, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Feb 08 2024 Pacific Standard Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion and being an employer of choice. You will also have the opportunity to realize your own goals be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under the general supervision of the Associate Vice President of Enrollment Services, the Administrative Support Assistant provides office support to the department and performs regular administrative and clerical duties, including preparing memos, meeting handouts, scheduling conference rooms, and creating electronic historical files. The incumbent works closely with the Sr. Administrative Operations Analyst, ensuring deadlines are met, and clerical support is provided where needed. Maintains the supplies for the Office of Admissions, University Registrar, ES Technology, ES Strategic Communications, and operations; accepts and distributes incoming mail; makes the daily deposit according to secure campus procedures; and is responsible for distributing pay warrants. May assist other divisions of Enrollment Services with clerical work such as phone backup, mailing letters, creating files, and scanning during peak periods. Creates various departmental memos, tuition waiver requests, meeting handouts, and other documents to support the day-to-day tasks of the Operations staff, Director, and Associate Directors. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/2vw8jj40l5qarzt1nmol7ewb3wdb70vx Qualifications Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis. Knowledge, Skills, & Abilities Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices. Ability and specialized skills to organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems. Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software. Ability to: Computer literate (database, electronic mail, word-processing, and spreadsheet applications in a PC Windows environment); possess working knowledge of computers and student information systems; demonstrates a willingness to assist students, the general public, and fellow employees as needed to ensure smooth office operations and functionality preferred. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: Administrative Support Assistant / 1032 / 2 The anticipated HIRING RANGE: $3505 per month. The salary range for this classification is: $3505 - $5159 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position. General Information Applications received through April 25, 2024 will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Apr 25 2024 Pacific Daylight Time Closing Date/Time:
Apr 13, 2024
CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion and being an employer of choice. You will also have the opportunity to realize your own goals be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun . Major Duties Under the general supervision of the Associate Vice President of Enrollment Services, the Administrative Support Assistant provides office support to the department and performs regular administrative and clerical duties, including preparing memos, meeting handouts, scheduling conference rooms, and creating electronic historical files. The incumbent works closely with the Sr. Administrative Operations Analyst, ensuring deadlines are met, and clerical support is provided where needed. Maintains the supplies for the Office of Admissions, University Registrar, ES Technology, ES Strategic Communications, and operations; accepts and distributes incoming mail; makes the daily deposit according to secure campus procedures; and is responsible for distributing pay warrants. May assist other divisions of Enrollment Services with clerical work such as phone backup, mailing letters, creating files, and scanning during peak periods. Creates various departmental memos, tuition waiver requests, meeting handouts, and other documents to support the day-to-day tasks of the Operations staff, Director, and Associate Directors. Performs other duties as assigned. *NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/2vw8jj40l5qarzt1nmol7ewb3wdb70vx Qualifications Equivalent to three (3) years of full-time, general office clerical work that has provided the applicant with the knowledge and abilities listed. Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis. Knowledge, Skills, & Abilities Thorough knowledge of correct English grammar, spelling, and punctuation; and office methods and basic filing systems procedures and practices. Ability and specialized skills to organize, coordinate, and prioritize multiple tasks; learn, identify, and independently interpret and apply a variety of complex policies and procedures; review and resolve routine clerical problems. Ability to work in a busy environment with frequent interruptions; communicate effectively both orally and in writing; prepare and draft memoranda and correspondence; keep moderately complex records and files; establish and maintain cooperative working relationships; operate standard office equipment, and software. Ability to: Computer literate (database, electronic mail, word-processing, and spreadsheet applications in a PC Windows environment); possess working knowledge of computers and student information systems; demonstrates a willingness to assist students, the general public, and fellow employees as needed to ensure smooth office operations and functionality preferred. Pay, Benefits, & Work Schedule The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more. Classification: Administrative Support Assistant / 1032 / 2 The anticipated HIRING RANGE: $3505 per month. The salary range for this classification is: $3505 - $5159 per month. HOURS: Full Time; 40 hours per week; Monday through Friday. This is a Regular position with a one-year probationary period. The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position. General Information Applications received through April 25, 2024 will be considered in the initial review and review of applications will continue until position is filled. This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Apr 25 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 536929; 3/26/2024 ADMINISTRATIVE SUPPORT ASSISTANT II College of Natural and Social Sciences/Geological Sciences Salary Range : $3505 - $5159/Monthly (Budgeted Hiring Salary Range $3505 - $3919/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Department Chair, the Administrative Support Assistant will provide general office clerical and secretarial support for students, faculty, and staff. The incumbent will: maintain files and records assist undergraduate and graduate students by responding to requests for information and applications for the undergraduate and graduate programs; answer general questions from incoming phone calls/emails and provide students with permits to restricted courses; schedule and arrange appointments; send faculty and lecturers field trip reminders; process field trip paperwork; collect departmental syllabi; maintain department faculty and lecturers assigned time requests; maintain S-factor claim forms; keep track of office hours; request book orders; schedule office space; request keys; distribute student opinion surveys to faculty and lecturers; maintain the department bulletin boards, newsletters, and flyers; and pick up delivered items, materials, and documents from other departments on campus. In addition, the incumbent will assist the department coordinator in performing general departmental administrative duties such as, maintaining the department website, assist in organizing department events, and other peak-load projects. Required Qualifications & Experience : Equivalent to two years of general office experience, which includes providing ongoing work direction. The incumbent must have a thorough knowledge of: office methods, procedures and practices; support technology and systems, including Microsoft Office; maintenance of PC based databases; and English grammar, punctation and spelling. Must possess excellent oral and written communication skills. The incumbent must demonstrate skills for using computer technology to access data, maintain records, generate reports, and communicate with others. The incumbent must demonstrate appropriate professional skills in interacting in a supportive manner with varying levels of staff, students, and members of the public from diverse backgrounds. The incumbent must be self-motivated, with the ability to independently handle multiple priorities and projects and work effectively and sensitively with a broad range of people. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on April 9, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Mar 27, 2024
Job No: 536929; 3/26/2024 ADMINISTRATIVE SUPPORT ASSISTANT II College of Natural and Social Sciences/Geological Sciences Salary Range : $3505 - $5159/Monthly (Budgeted Hiring Salary Range $3505 - $3919/Monthly) Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : Under the general supervision of the Department Chair, the Administrative Support Assistant will provide general office clerical and secretarial support for students, faculty, and staff. The incumbent will: maintain files and records assist undergraduate and graduate students by responding to requests for information and applications for the undergraduate and graduate programs; answer general questions from incoming phone calls/emails and provide students with permits to restricted courses; schedule and arrange appointments; send faculty and lecturers field trip reminders; process field trip paperwork; collect departmental syllabi; maintain department faculty and lecturers assigned time requests; maintain S-factor claim forms; keep track of office hours; request book orders; schedule office space; request keys; distribute student opinion surveys to faculty and lecturers; maintain the department bulletin boards, newsletters, and flyers; and pick up delivered items, materials, and documents from other departments on campus. In addition, the incumbent will assist the department coordinator in performing general departmental administrative duties such as, maintaining the department website, assist in organizing department events, and other peak-load projects. Required Qualifications & Experience : Equivalent to two years of general office experience, which includes providing ongoing work direction. The incumbent must have a thorough knowledge of: office methods, procedures and practices; support technology and systems, including Microsoft Office; maintenance of PC based databases; and English grammar, punctation and spelling. Must possess excellent oral and written communication skills. The incumbent must demonstrate skills for using computer technology to access data, maintain records, generate reports, and communicate with others. The incumbent must demonstrate appropriate professional skills in interacting in a supportive manner with varying levels of staff, students, and members of the public from diverse backgrounds. The incumbent must be self-motivated, with the ability to independently handle multiple priorities and projects and work effectively and sensitively with a broad range of people. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Closing Date : Review of applications will begin on April 9, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Mar 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) LA
5151 State University Drive, Los Angeles, CA 90032, USA
Job No: 537669; 4/04/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Rongxiang Xu College of Health and Human Services - Public Health Salary Range : $3,505- $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : The incumbent is responsible for providing clerical and other administrative support for a variety of Department functions, including answering phones; keeping track of and filing Department materials and data; assisting with scheduling; responding to student needs; and assisting with travel and other expenditure issues relating to faculty. The incumbent will provide: administrative support for the faculty coordinator of the Department's internship program; assistance in the planning for the Department LED CSU Health Policy Conference; and back-up clerical support to the department's Administrative Support Coordinator with, copying, and assisting at the front office. The incumbent will provide direction to faculty, students, and prospective applicants regarding department, college, and university policies and procedures. The incumbent will respond to student queries regarding current academic status by supplying appropriate information or referral. This includes becoming familiar with university policies regarding academic renewals, reinstatements, late add and drops, petitions, and appeals. The incumbent also works closely with a variety of student offices and/or departments, such as Registrar's Office and Advisement offices, with regards to student records and program requirements, such as grade changes and enrollment issues. The incumbent independently organizes and performs a variety of administrative duties to assure effective daily operations of the department. Work often involves front-line contacts with a wide range of campus and community individuals requiring active problem solving and effective interpersonal skills The incumbent maintains the electronic and hardcopies of the department's course syllabi files; handles the textbook adoption process; including ordering desk copies and submitting textbook orders to the University Bookstore. Submits classroom requests for departmental special events; processes key requests forms for faculty and, staff; and solicits and posts faculty office hours prior to each term. Incumbent will also be required to assist in creation and publication of Department newsletter directed to students and faculty. Required Qualifications & Experience : Equivalent to two years of general office experience. Thorough knowledge of office methods, procedures and practices; technology and systems. Good organizational and interpersonal skills. Ability to project professionalism in serving faculty, students and organizations within and outside of the university. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in higher education and working with college aged students. Familiarity with computer programs used at Cal State LA, such as GET/SA, Canvas, SharePoint, and PeopleSoft. Bilingual English/Spanish. Enjoy working as a team member. Ability to use standard office equipment. Closing Date : Review of applications will begin on April 18, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 05, 2024
Job No: 537669; 4/04/2024 ADMINISTRATIVE SUPPORT ASSISTANT II Rongxiang Xu College of Health and Human Services - Public Health Salary Range : $3,505- $5,159/Monthly Work Schedule : Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. Essential Functions : The incumbent is responsible for providing clerical and other administrative support for a variety of Department functions, including answering phones; keeping track of and filing Department materials and data; assisting with scheduling; responding to student needs; and assisting with travel and other expenditure issues relating to faculty. The incumbent will provide: administrative support for the faculty coordinator of the Department's internship program; assistance in the planning for the Department LED CSU Health Policy Conference; and back-up clerical support to the department's Administrative Support Coordinator with, copying, and assisting at the front office. The incumbent will provide direction to faculty, students, and prospective applicants regarding department, college, and university policies and procedures. The incumbent will respond to student queries regarding current academic status by supplying appropriate information or referral. This includes becoming familiar with university policies regarding academic renewals, reinstatements, late add and drops, petitions, and appeals. The incumbent also works closely with a variety of student offices and/or departments, such as Registrar's Office and Advisement offices, with regards to student records and program requirements, such as grade changes and enrollment issues. The incumbent independently organizes and performs a variety of administrative duties to assure effective daily operations of the department. Work often involves front-line contacts with a wide range of campus and community individuals requiring active problem solving and effective interpersonal skills The incumbent maintains the electronic and hardcopies of the department's course syllabi files; handles the textbook adoption process; including ordering desk copies and submitting textbook orders to the University Bookstore. Submits classroom requests for departmental special events; processes key requests forms for faculty and, staff; and solicits and posts faculty office hours prior to each term. Incumbent will also be required to assist in creation and publication of Department newsletter directed to students and faculty. Required Qualifications & Experience : Equivalent to two years of general office experience. Thorough knowledge of office methods, procedures and practices; technology and systems. Good organizational and interpersonal skills. Ability to project professionalism in serving faculty, students and organizations within and outside of the university. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Desired Qualifications : Experience working in higher education and working with college aged students. Familiarity with computer programs used at Cal State LA, such as GET/SA, Canvas, SharePoint, and PeopleSoft. Bilingual English/Spanish. Enjoy working as a team member. Ability to use standard office equipment. Closing Date : Review of applications will begin on April 18, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. In addition to meeting fully its obligations under federal and state law, California State University, Los Angeles is committed to creating a community in which a diverse population can live and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual. To that end, all qualified individuals will receive equal consideration without regard to economic status, race, ethnicity, color, religion, disability, national origin or cultural background, political views, sex or sexual orientation, gender, or other personal characteristics or beliefs. Candidates must demonstrate ability and/or interest in working in a multicultural/multiethnic environment. Certain positions require fingerprinting. The University actively encourages qualified minorities, women and persons with a disability to apply. Upon request, reasonable accommodation will be provided to individuals with protected disabilities to (a) complete the employment process and (b) perform essential job functions when this does not cause an undue hardship. We are an Equal Opportunity/Title IX Employer. To obtain employment information for the impaired call: TDD Line (323) 343-3670 24-hour Dial-A-Job Line (323) 343-3678 Advertised: Apr 04 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, April 26, 2024. Please review the position description listed above for full scope of responsibilities and qualifications. Position Purpose Reporting to the Director, Northwest Information Center (NWIC), with additional lead work direction from the Administrative Support Coordinator and Researchers, the NWIC Document Processor and Administrative Assistant performs general office, clerical and secretarial support in support of the NWIC. Working under direct supervision with detailed instructions, the incumbent processes newly submitted historical resource reports and/or records into the NWIC’s bibliographic and GIS database; assists in general office duties; and assists historical resources consultants conducting research at the NWIC. Key Qualifications This position requires completion of a high school program or its equivalent and some experience in an office environment. A Bachelor of Arts degree or equivalent education and experience, and/or an internship at NWIC or 4 months records search training strongly preferred. Working knowledge of English grammar, spelling, and punctuation required. Beginning proficiency with computers and Microsoft Office and Google Suite and the ability to use standard office equipment, word processing and related computer software packages required. Knowledge of Adobe programs or Esri geographic information system program and familiarity with USGS topographic maps strongly preferred. Salary and Benefits Salary for this position is anticipated to be in the range of $20.22 to $21.23 an hour. This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 13, 2024
Application Process This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, April 26, 2024. Please review the position description listed above for full scope of responsibilities and qualifications. Position Purpose Reporting to the Director, Northwest Information Center (NWIC), with additional lead work direction from the Administrative Support Coordinator and Researchers, the NWIC Document Processor and Administrative Assistant performs general office, clerical and secretarial support in support of the NWIC. Working under direct supervision with detailed instructions, the incumbent processes newly submitted historical resource reports and/or records into the NWIC’s bibliographic and GIS database; assists in general office duties; and assists historical resources consultants conducting research at the NWIC. Key Qualifications This position requires completion of a high school program or its equivalent and some experience in an office environment. A Bachelor of Arts degree or equivalent education and experience, and/or an internship at NWIC or 4 months records search training strongly preferred. Working knowledge of English grammar, spelling, and punctuation required. Beginning proficiency with computers and Microsoft Office and Google Suite and the ability to use standard office equipment, word processing and related computer software packages required. Knowledge of Adobe programs or Esri geographic information system program and familiarity with USGS topographic maps strongly preferred. Salary and Benefits Salary for this position is anticipated to be in the range of $20.22 to $21.23 an hour. This is a part time, temporary, non-exempt position. Reappointment to this position is dependent upon the individual's performance as well as administrative and budgetary considerations. The university reserves the right to terminate this appointment earlier than the scheduled expiration date. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Apr 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of LIvermore
Livermore, California, United States
Description The City of Livermore is currently accepting applications for a Legal Assistant in the City Attorney's Office. For complete job information, please refer to the job announcement. This position will remain open until filled. The first application review is March 8, 2024. Interested applicants are encouraged to apply now! DEFINITION Under general supervision, provides specialized paraprofessional and technical support to the legal and risk management divisions of the City Attorney's Office; and performs other duties as assigned. DISTINGUISHING CHARACTERISTICS This paraprofessional classification with specialized legal support responsibility in the City Attorney’s Office requires specialized knowledge of legal policies, procedures, and functions. All responsibilities and duties must be performed in a confidential and tactful manner.This job classification is designated “Confidential” and may have access to information related to the administration of employee-employer relations. SUPERVISION RECEIVED General supervision is provided by the Law Office Supervisor. Direction on projects/assignments may be provided by professional staff members in the City Attorney’s Office. SUPERVISION EXERCISED May provide assignments and direction to temporary employees, volunteers, and consultants. Examples of Important and Essential Functions Legal/Litigation Support Functions Performs a wide variety of complex and confidential legal support tasks and other duties for attorneys and the Risk Management division in the City Attorney’s Office, including drafting of general pleadings, discovery, memoranda, correspondence, reports, contracts, and other legal documents; prepares basic and complex court documents requiring knowledge of legal procedures, format, and terminology, in accordance with federal, state, and local rules; files legal papers with the proper court; performs legal research under the supervision of an attorney; identifies and verifies legal citations; organizes documents and files in preparation for hearings and trials; provides assistance with locating references in the law library; maintains law library; processes liability and workers compensation claims and litigation against the City; and provides information on claims and litigation to the Risk Manager, attorneys, department staff, third-party administrators, and outside attorneys. Administrative Functions Establishes and maintains accurate, up-to-date files; reviews and processes City contracts; responds to both internal and external inquiries; prepares and submits reports, such as required state and federal reports; provides information related to the work of the office to the public, law firms, courts, and various city, county, state, and other public and private agencies and entities; uses personal computer to perform word processing, spreadsheet and specialized functions with a high level of proficiency in computer software programs, including Microsoft Office; compiles statistical data and spreadsheet reports; builds and maintains positive working relationships with co-workers, other City employees, and the general public; monitors monthly expenditures and maintains specific financial records; assists in the development and monitoring of office budget; and may complete projects in support of employee relations activities; receives and processes mail; schedules meetings; and other duties as assigned. Job Related and Essential Qualifications Demonstrated Knowledge of : Basic legal concepts, principles, terminology and procedures, legal research capabilities, legal documents, court rules, forms and procedures required in a law office; processes, procedures, and the format for legal documents; pertinent local, state, and federal laws, ordinances, rules, and regulations including the Ralph M. Brown Act; principles and practices of records management systems; basic accounting principles and practices; functions of notary public; modern office practices and procedures; personal computer operating systems and software applications; proper English usage; spelling, grammar and punctuation and demonstrated proficiency; operation and applications of modern office equipment; and alphabetical, numerical and chronological filing. Demonstrated Skill to : Work under the pressure of deadlines; maintain confidentiality; perform technical administrative support work involving independent judgment and interpretation of policies and procedures; use critical thinking skills to write logically and fluently; read, write, comprehend, and interpret complex business, medical, and legal documents; collect, compile, and present a variety of data; communicate effectively both orally and in writing; effectively prioritize work assignments and multi-task to ensure assignments are completed in a timely manner; transcribe from electronic dictating equipment; accurately proofread a variety of documents, including contracts and memoranda to identify and correct grammatical and contextual errors; follow and implement instruction; use critical thinking skills toward achieving a goal when step-by-step instructions are not provided; communicate effectively, verbally and in writing;; understand and follow oral and written instructions; utilize personal computers and computer software to perform word processing, spreadsheet, and specialized functions; meet the City’s keyboarding standard (45 net wpm); respond to internal and external customers in a professional, creative, and cooperative manner; establish and maintain effective working relationships with those contacted in the course of work; and exemplify an enthusiastic, resourceful, and effective customer service attitude. Ability to : Effectively apply the required knowledge and skills in the daily performance of assigned duties; develop solutions, within established guidelines, using initiative, tact, and good judgment; remain flexible and adapt to changing conditions; and read, comprehend, and interpret City and departmental policies, procedures, laws, ordinances, and regulations. Experience, Education, and Training Guidelines: Any combination of experience, education and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be: Experience : One year of increasingly responsible legal support experience, involving preparing and filing documents with the court. Education : Equivalent to graduation from high school, supplemented by business or legal courses. License : May require the possession of a valid California driver's license and a satisfactory driving record as determined by the City. Certification : Paralegal certificate from an American Bar Association approved program and California Notary Public certification are highly desirable. Other Requirements : Willingness and ability to work scheduled and emergency overtime; attend meetings, workshops and seminars during work and non-work hours as assigned. Special Requirements : Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse over the telephone and in person; operate a computer keyboard, calculator, and other office equipment; bend, stoop, stretch and reach; strength to safely lift and maneuver up to 30 pounds. Retitled to Legal Assistant from Legal Secretary: 3/2004 Additional Information Non-Exempt. CITY OF LIVERMORE BENEFITS SUMMARY Confidential - Unrepresented The benefits listed are provided to employees of the Confidential group. For a more detailed summary of benefits for all employee groups, click here .Any errors or omissions do not constitute either an expressed or implied contract.Updated: 11/2023 MOU TERM N/A SCHEDULED INCREASES 7/5/2021 2.5% 7/4/2022 4% 7/3/2023 3.0% 7/1/2024 2.5% CAFETERIA PLAN (Medical/Dental/Vision) $1,950/month towards medical, dental, vision, additional & supplemental life insurance; unused balance paid in cash to employee BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) $150,000EEcoverage, ER paid $1,000 dependent coverage, ER paid EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings). LONG TERM DISABILITY (LTD) ER paid 60% of base monthly earnings to $6,000/month max. (180 day waiting period) LONG TERM CARE INSURANCE Long Term Care Facility and 100% Home Care to $8,000/month with 90-day elimination period; 6 year duration (optional - EE paid) PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340. Classic PERS Misc Member - 2% at 60 Member Rate = 7% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit New PERS Misc Member - 2% at 62 Member Rate = 7.5%EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben Military Service Credit MEDICARE ( Hired after 3/31/1986) EE paid 1.45% ER paid 1.45% RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account. VACATION ACCRUAL Years of ServiceTotal Accrual Per Year 180.6 hrs 2-5120.12 hrs 6-10135.98 hrs 11-15160.94 hrs 16-19180.18 hrs 20+192.4 hrs Pro-rated for part-time EE. Maximum accrual: 350 hours HOLIDAYS 12 observed holidays SICK LEAVE ACCRUAL 96.2 hrs/year for FT 72.02 hrs/year for ¾-time 48.1 hrs/year for ½-time Unlimited accrual SICK LEAVE USAGE FAMILY SICK LEAVE - Immediate Family Illness:½ Annual Sick Leave Accrual. PARENTAL LEAVE - 4 regularly scheduled workdays for non-birthing parent tobecome a parent byadoption, foster care placement, or birth of a child. BEREAVEMENT LEAVE (non-immediate family) - 3 regularly scheduled workdaysmax to be used for sister-in-law and brother-in-law. BEREAVEMENT LEAVE 3 regularly scheduled workdays max for immediate family. PERSONALLEAVE 16 hrs/yr Pro-rated for part-time EE. PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City rules and regulations. Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act DEFERRED COMPENSATION 457(b) ER contribution of $185 per pay period with minimum contribution of $75 per pay period by employee. 2024 Maximum Normal = $23,000 Age 50+ = $7,500 Catchup Limits = $46,000 Section 125 PLAN (No ER contribution) 2023 Maximums DependentCare*: Up to $5,000/year;*See IRS Pub #503 Unreimbursed Medical: Up to $3,200/year Pre-tax Health Care Premiums FSA's for Dependent Care Unreimbursed Medical Expenses Other options offered by plan administrator SUPERVISORY DIFFERENTIAL PAY Min of 10% above base salary of non-mgmt subordinate, 7.5% above mgmt subordinate ACTING PAY & SPECIAL PROJECTS PAY Acting Pay If work min of 5 consecutive calendar days, paid @ lowest step of higher class with at least a 5% differential. If assignment > 12 months, optional incr. of up to 7% or max of the range, whichever is less. Special Project Pay If work min of 30 calendar days, 5% - 7% differential. If full supervisory, additional % to reflect 2.5% over highest compensated subordinate.If assignment > 12 months, optional increase of up to 7%. BILINGUAL PAY $50/pay period.Must be certified by DH, approved by City Manager, and used on the job. CELL PHONE ALLOWANCE (If authorized) - See Administrative Regulation #36 for details Standard = $40/month Enhanced = $90/month for exempt only OT COMP & COMP TIME OFF OT for > 40 hrs/week @1 ½ x reg pay or Comp Time in lieu of OT for FLSA nonexempt. TUITION REIMBURSEMENT 75% reimbursement fortuition & books For undergraduate studies, $4,000 FY max; $16,000 lifetime maximum For graduate studies, $5,000 FY max; $10,000 lifetime maximum LICENSES & CERTIFICATIONS 100% reimbursement for required licenses, certifications, and professional memberships HEALTH CLUB REIMBURSEMENT $100.00/month max for monthly dues EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member.Unlimited telephonic consultations. FLSA WORK PERIOD 168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight.If an EE is not on this work week schedule, something must be in writing documenting EE's work week. PAY PERIODS 26 pay periods per year Benefits listed are for regular full-time employees. Benefits are prorated for part-time employees. ER = Employer EE = Employee FT = Full-time PT = Part-time Closing Date/Time: Continuous
Mar 07, 2024
Full Time
Description The City of Livermore is currently accepting applications for a Legal Assistant in the City Attorney's Office. For complete job information, please refer to the job announcement. This position will remain open until filled. The first application review is March 8, 2024. Interested applicants are encouraged to apply now! DEFINITION Under general supervision, provides specialized paraprofessional and technical support to the legal and risk management divisions of the City Attorney's Office; and performs other duties as assigned. DISTINGUISHING CHARACTERISTICS This paraprofessional classification with specialized legal support responsibility in the City Attorney’s Office requires specialized knowledge of legal policies, procedures, and functions. All responsibilities and duties must be performed in a confidential and tactful manner.This job classification is designated “Confidential” and may have access to information related to the administration of employee-employer relations. SUPERVISION RECEIVED General supervision is provided by the Law Office Supervisor. Direction on projects/assignments may be provided by professional staff members in the City Attorney’s Office. SUPERVISION EXERCISED May provide assignments and direction to temporary employees, volunteers, and consultants. Examples of Important and Essential Functions Legal/Litigation Support Functions Performs a wide variety of complex and confidential legal support tasks and other duties for attorneys and the Risk Management division in the City Attorney’s Office, including drafting of general pleadings, discovery, memoranda, correspondence, reports, contracts, and other legal documents; prepares basic and complex court documents requiring knowledge of legal procedures, format, and terminology, in accordance with federal, state, and local rules; files legal papers with the proper court; performs legal research under the supervision of an attorney; identifies and verifies legal citations; organizes documents and files in preparation for hearings and trials; provides assistance with locating references in the law library; maintains law library; processes liability and workers compensation claims and litigation against the City; and provides information on claims and litigation to the Risk Manager, attorneys, department staff, third-party administrators, and outside attorneys. Administrative Functions Establishes and maintains accurate, up-to-date files; reviews and processes City contracts; responds to both internal and external inquiries; prepares and submits reports, such as required state and federal reports; provides information related to the work of the office to the public, law firms, courts, and various city, county, state, and other public and private agencies and entities; uses personal computer to perform word processing, spreadsheet and specialized functions with a high level of proficiency in computer software programs, including Microsoft Office; compiles statistical data and spreadsheet reports; builds and maintains positive working relationships with co-workers, other City employees, and the general public; monitors monthly expenditures and maintains specific financial records; assists in the development and monitoring of office budget; and may complete projects in support of employee relations activities; receives and processes mail; schedules meetings; and other duties as assigned. Job Related and Essential Qualifications Demonstrated Knowledge of : Basic legal concepts, principles, terminology and procedures, legal research capabilities, legal documents, court rules, forms and procedures required in a law office; processes, procedures, and the format for legal documents; pertinent local, state, and federal laws, ordinances, rules, and regulations including the Ralph M. Brown Act; principles and practices of records management systems; basic accounting principles and practices; functions of notary public; modern office practices and procedures; personal computer operating systems and software applications; proper English usage; spelling, grammar and punctuation and demonstrated proficiency; operation and applications of modern office equipment; and alphabetical, numerical and chronological filing. Demonstrated Skill to : Work under the pressure of deadlines; maintain confidentiality; perform technical administrative support work involving independent judgment and interpretation of policies and procedures; use critical thinking skills to write logically and fluently; read, write, comprehend, and interpret complex business, medical, and legal documents; collect, compile, and present a variety of data; communicate effectively both orally and in writing; effectively prioritize work assignments and multi-task to ensure assignments are completed in a timely manner; transcribe from electronic dictating equipment; accurately proofread a variety of documents, including contracts and memoranda to identify and correct grammatical and contextual errors; follow and implement instruction; use critical thinking skills toward achieving a goal when step-by-step instructions are not provided; communicate effectively, verbally and in writing;; understand and follow oral and written instructions; utilize personal computers and computer software to perform word processing, spreadsheet, and specialized functions; meet the City’s keyboarding standard (45 net wpm); respond to internal and external customers in a professional, creative, and cooperative manner; establish and maintain effective working relationships with those contacted in the course of work; and exemplify an enthusiastic, resourceful, and effective customer service attitude. Ability to : Effectively apply the required knowledge and skills in the daily performance of assigned duties; develop solutions, within established guidelines, using initiative, tact, and good judgment; remain flexible and adapt to changing conditions; and read, comprehend, and interpret City and departmental policies, procedures, laws, ordinances, and regulations. Experience, Education, and Training Guidelines: Any combination of experience, education and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be: Experience : One year of increasingly responsible legal support experience, involving preparing and filing documents with the court. Education : Equivalent to graduation from high school, supplemented by business or legal courses. License : May require the possession of a valid California driver's license and a satisfactory driving record as determined by the City. Certification : Paralegal certificate from an American Bar Association approved program and California Notary Public certification are highly desirable. Other Requirements : Willingness and ability to work scheduled and emergency overtime; attend meetings, workshops and seminars during work and non-work hours as assigned. Special Requirements : Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse over the telephone and in person; operate a computer keyboard, calculator, and other office equipment; bend, stoop, stretch and reach; strength to safely lift and maneuver up to 30 pounds. Retitled to Legal Assistant from Legal Secretary: 3/2004 Additional Information Non-Exempt. CITY OF LIVERMORE BENEFITS SUMMARY Confidential - Unrepresented The benefits listed are provided to employees of the Confidential group. For a more detailed summary of benefits for all employee groups, click here .Any errors or omissions do not constitute either an expressed or implied contract.Updated: 11/2023 MOU TERM N/A SCHEDULED INCREASES 7/5/2021 2.5% 7/4/2022 4% 7/3/2023 3.0% 7/1/2024 2.5% CAFETERIA PLAN (Medical/Dental/Vision) $1,950/month towards medical, dental, vision, additional & supplemental life insurance; unused balance paid in cash to employee BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) $150,000EEcoverage, ER paid $1,000 dependent coverage, ER paid EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings). LONG TERM DISABILITY (LTD) ER paid 60% of base monthly earnings to $6,000/month max. (180 day waiting period) LONG TERM CARE INSURANCE Long Term Care Facility and 100% Home Care to $8,000/month with 90-day elimination period; 6 year duration (optional - EE paid) PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340. Classic PERS Misc Member - 2% at 60 Member Rate = 7% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit New PERS Misc Member - 2% at 62 Member Rate = 7.5%EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben Military Service Credit MEDICARE ( Hired after 3/31/1986) EE paid 1.45% ER paid 1.45% RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account. VACATION ACCRUAL Years of ServiceTotal Accrual Per Year 180.6 hrs 2-5120.12 hrs 6-10135.98 hrs 11-15160.94 hrs 16-19180.18 hrs 20+192.4 hrs Pro-rated for part-time EE. Maximum accrual: 350 hours HOLIDAYS 12 observed holidays SICK LEAVE ACCRUAL 96.2 hrs/year for FT 72.02 hrs/year for ¾-time 48.1 hrs/year for ½-time Unlimited accrual SICK LEAVE USAGE FAMILY SICK LEAVE - Immediate Family Illness:½ Annual Sick Leave Accrual. PARENTAL LEAVE - 4 regularly scheduled workdays for non-birthing parent tobecome a parent byadoption, foster care placement, or birth of a child. BEREAVEMENT LEAVE (non-immediate family) - 3 regularly scheduled workdaysmax to be used for sister-in-law and brother-in-law. BEREAVEMENT LEAVE 3 regularly scheduled workdays max for immediate family. PERSONALLEAVE 16 hrs/yr Pro-rated for part-time EE. PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City rules and regulations. Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act DEFERRED COMPENSATION 457(b) ER contribution of $185 per pay period with minimum contribution of $75 per pay period by employee. 2024 Maximum Normal = $23,000 Age 50+ = $7,500 Catchup Limits = $46,000 Section 125 PLAN (No ER contribution) 2023 Maximums DependentCare*: Up to $5,000/year;*See IRS Pub #503 Unreimbursed Medical: Up to $3,200/year Pre-tax Health Care Premiums FSA's for Dependent Care Unreimbursed Medical Expenses Other options offered by plan administrator SUPERVISORY DIFFERENTIAL PAY Min of 10% above base salary of non-mgmt subordinate, 7.5% above mgmt subordinate ACTING PAY & SPECIAL PROJECTS PAY Acting Pay If work min of 5 consecutive calendar days, paid @ lowest step of higher class with at least a 5% differential. If assignment > 12 months, optional incr. of up to 7% or max of the range, whichever is less. Special Project Pay If work min of 30 calendar days, 5% - 7% differential. If full supervisory, additional % to reflect 2.5% over highest compensated subordinate.If assignment > 12 months, optional increase of up to 7%. BILINGUAL PAY $50/pay period.Must be certified by DH, approved by City Manager, and used on the job. CELL PHONE ALLOWANCE (If authorized) - See Administrative Regulation #36 for details Standard = $40/month Enhanced = $90/month for exempt only OT COMP & COMP TIME OFF OT for > 40 hrs/week @1 ½ x reg pay or Comp Time in lieu of OT for FLSA nonexempt. TUITION REIMBURSEMENT 75% reimbursement fortuition & books For undergraduate studies, $4,000 FY max; $16,000 lifetime maximum For graduate studies, $5,000 FY max; $10,000 lifetime maximum LICENSES & CERTIFICATIONS 100% reimbursement for required licenses, certifications, and professional memberships HEALTH CLUB REIMBURSEMENT $100.00/month max for monthly dues EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member.Unlimited telephonic consultations. FLSA WORK PERIOD 168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight.If an EE is not on this work week schedule, something must be in writing documenting EE's work week. PAY PERIODS 26 pay periods per year Benefits listed are for regular full-time employees. Benefits are prorated for part-time employees. ER = Employer EE = Employee FT = Full-time PT = Part-time Closing Date/Time: Continuous
CITY OF OAKLAND, CA
Oakland, California, United States
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. The City of Oakland is currently recruiting to fill six (6) Head Start/Early Head Start Assistant Instructor vacancies within the Human Services Department. Under direction in the Human Services Department, the Head Start/Early Head Start Assistant Instructor position assists with instructing children enrolled in Head Start/State Preschool/Early Head Start Programs; assists with introducing parents to early childhood development concepts; observes during developmental assessments and may document observations; assists in organizing and setting up educational and play materials for classrooms; and performs related duties as assigned. The Head Start/Early Head Start Assistant Instructor is an entry-level classification in the Head Start/Early Head Start Instructor series. The incumbent is responsible for assisting assigned teacher(s) with conducting developmentally appropriate activities for children in the Head Start/State Preschool/Early Head Start Programs. This classification can be distinguished from the Head Start/Early Head Start Instructor, which is a fully functional journey-level teacher position. It is further distinguished from the Head Start/Early Head Start Substitute Associate Instructor position, which is also an entry-level position that provides oversight and instruction in the classroom. The incumbent receives general supervision from the Early Childhood Center Director and may receive lead direction from Head Start/Early Head Start Instructors. This is a public contact position. Although no current vacancies require a specific language, bilingual skills are highly desirable, and the eligible list may be used to fill future vacancies that may require bilingual skills. **Required at the time of application: Copy of College Transcripts. Applications without the required documents will be considered incomplete. Please be sure to scan and attach the required documents to your online application. The eligibility list established from this recruitment may be used to fill other vacancies that occur within the City including full-time and permanent part-time positions, if applicable. This recruitment may close without notice once a sufficient number of applications have been received. * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Examples of Duties Duties may include but are not limited to the following : Assist with instructing children in basic infant/toddler/preschool education concepts. Assist with organizing and setting up developmentally appropriate educational and play materials for the classroom. Assist with conducting fire, disaster and safety drills in the classroom; inspect facility for safety standards and maintenance needs. Assist with organizing and scheduling daily activities at the center classroom. Prepare snacks and serve meals. Assist with conducting outreach and recruiting children and families for enrollment in the Head Start/State Preschool/Early Head Start Program. Observe, visually supervise and monitor children, and take action as needed during activities to ensure their health and safety at all times. Observe children for unusual behavior or illness and notify Head Start/Early Head Start Instructor or Early Childhood Center Director. Provide support during parent conferences. Maintain a clean and organized indoor and outdoor environment, including the food service area. Assist with maintaining routine records for daily attendance and progress of children in the classroom. Partner with parents to adhere to individualized educational programs (IEPs) for their children. Support the parent education, planning, and goal setting for parents. Promote parent/child bonding and nurturing parent/child relationships through modeling developmentally and culturally appropriate interactions and communications. Administer Pediatric First Aid and Cardiopulmonary Resuscitation (CPR), as needed. Minimum Requirements for Application Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable. Education: Six (6) units of Early Childhood Education (ECE) or Child Development (CD) from an accredited college or university. ADDITIONAL REQUIREMENT FOR EARLY HEAD START PROGRAM ASSISTANT INSTRUCTORS : Education must include three (3) units of Infant/Toddler coursework. Experience: None required. Experience in a licensed child care center or comparable group child care program is highly desirable. Copy of college transcript(s) is required and must be attached. Applications submitted without the required documents will be considered incomplete. Please be sure to scan and attach the required documents to your on-line application. LICENSE OR CERTIFICATE Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Must obtain a State of California Child Development Assistant Teacher Permit within six (6) months of employment. Must demonstrate proof of application for Assistant Teacher Permit from the State of California upon hire. Failure to obtain relevant teaching permit within six (6) months will be grounds for removal. Must obtain Pediatric First Aid and CPR certifications within one year of employment and maintain throughout tenure of employment. OTHER REQUIREMENTS Depending on nature of assignment, candidates who receive offers of employment will be required to submit fingerprints, undergo a criminal record clearance, and have a physical examination including a TB screening. Proficiency in a foreign language may be required. KNOWLEDGE AND ABILITIES: Knowledge of: Basic concepts of infant, toddler, preschool, and early childhood development, growth and behavior. Motor skills and development fundamentals. Principles and practices of teaching in an early childhood setting. Classroom safety related to care and oversight of infant/toddler/preschool children. Safe work practices. Modern office equipment. Personal computer and software applications. Ability to: Assist with leading learning activities for children and parents. Assist with maintaining records. Support the screening and assessment of children. Assist with implementing developmentally appropriate activities for children. Learn and follow Head Start/Early Head Start and California State Licensing rules and regulations. Communicate effectively with children and parents. Follow oral and written directions. Work as part of a team in a culturally diverse environment. Carry out routine tasks in conjunction with assigned staff to meet established deadlines pursuant to performance standards and departmental policies and procedures. Stand, walk, squat, kneel, bend, twist, reach above shoulder level and below waist level, push and pull, and lift up to 50 lbs. while monitoring children. Grasp and manipulate items such as writing utensils. Sit on the floor while working with infants, toddlers and children. Carry and bottle feed infants/toddlers. Walk from a parked car to a home site and climb up flights of stairs as necessary. Administer CPR and Pediatric First Aid. Establish and maintain effective working relationships with those contacted in the performance of required duties. Supplemental Information The Selection Process Stage I: The first stage in the selection process will consist of a review of each applicant's employment application, transcripts, and supplemental questionnaire for minimum qualifications (weighted pass/fail). Be sure to scan and attach a copy of your college transcripts to your online application. Applications submitted without all required materials will not be given further consideration. Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant's score (before residency, seniority and/or veteran points, if applicable) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III. Stage III: The third stage may consist of a oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at www.governmentjobs.com/careers/oaklandca If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. Date of Examination: Tentatively Scheduled for mid-August, 2022 The City of Oakland is an EEO/ADA Employer. The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements
Apr 21, 2024
Full Time
The Position The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. The City of Oakland is currently recruiting to fill six (6) Head Start/Early Head Start Assistant Instructor vacancies within the Human Services Department. Under direction in the Human Services Department, the Head Start/Early Head Start Assistant Instructor position assists with instructing children enrolled in Head Start/State Preschool/Early Head Start Programs; assists with introducing parents to early childhood development concepts; observes during developmental assessments and may document observations; assists in organizing and setting up educational and play materials for classrooms; and performs related duties as assigned. The Head Start/Early Head Start Assistant Instructor is an entry-level classification in the Head Start/Early Head Start Instructor series. The incumbent is responsible for assisting assigned teacher(s) with conducting developmentally appropriate activities for children in the Head Start/State Preschool/Early Head Start Programs. This classification can be distinguished from the Head Start/Early Head Start Instructor, which is a fully functional journey-level teacher position. It is further distinguished from the Head Start/Early Head Start Substitute Associate Instructor position, which is also an entry-level position that provides oversight and instruction in the classroom. The incumbent receives general supervision from the Early Childhood Center Director and may receive lead direction from Head Start/Early Head Start Instructors. This is a public contact position. Although no current vacancies require a specific language, bilingual skills are highly desirable, and the eligible list may be used to fill future vacancies that may require bilingual skills. **Required at the time of application: Copy of College Transcripts. Applications without the required documents will be considered incomplete. Please be sure to scan and attach the required documents to your online application. The eligibility list established from this recruitment may be used to fill other vacancies that occur within the City including full-time and permanent part-time positions, if applicable. This recruitment may close without notice once a sufficient number of applications have been received. * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Examples of Duties Duties may include but are not limited to the following : Assist with instructing children in basic infant/toddler/preschool education concepts. Assist with organizing and setting up developmentally appropriate educational and play materials for the classroom. Assist with conducting fire, disaster and safety drills in the classroom; inspect facility for safety standards and maintenance needs. Assist with organizing and scheduling daily activities at the center classroom. Prepare snacks and serve meals. Assist with conducting outreach and recruiting children and families for enrollment in the Head Start/State Preschool/Early Head Start Program. Observe, visually supervise and monitor children, and take action as needed during activities to ensure their health and safety at all times. Observe children for unusual behavior or illness and notify Head Start/Early Head Start Instructor or Early Childhood Center Director. Provide support during parent conferences. Maintain a clean and organized indoor and outdoor environment, including the food service area. Assist with maintaining routine records for daily attendance and progress of children in the classroom. Partner with parents to adhere to individualized educational programs (IEPs) for their children. Support the parent education, planning, and goal setting for parents. Promote parent/child bonding and nurturing parent/child relationships through modeling developmentally and culturally appropriate interactions and communications. Administer Pediatric First Aid and Cardiopulmonary Resuscitation (CPR), as needed. Minimum Requirements for Application Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable. Education: Six (6) units of Early Childhood Education (ECE) or Child Development (CD) from an accredited college or university. ADDITIONAL REQUIREMENT FOR EARLY HEAD START PROGRAM ASSISTANT INSTRUCTORS : Education must include three (3) units of Infant/Toddler coursework. Experience: None required. Experience in a licensed child care center or comparable group child care program is highly desirable. Copy of college transcript(s) is required and must be attached. Applications submitted without the required documents will be considered incomplete. Please be sure to scan and attach the required documents to your on-line application. LICENSE OR CERTIFICATE Individuals who are appointed to this position will be required to maintain a valid California Driver's License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Must obtain a State of California Child Development Assistant Teacher Permit within six (6) months of employment. Must demonstrate proof of application for Assistant Teacher Permit from the State of California upon hire. Failure to obtain relevant teaching permit within six (6) months will be grounds for removal. Must obtain Pediatric First Aid and CPR certifications within one year of employment and maintain throughout tenure of employment. OTHER REQUIREMENTS Depending on nature of assignment, candidates who receive offers of employment will be required to submit fingerprints, undergo a criminal record clearance, and have a physical examination including a TB screening. Proficiency in a foreign language may be required. KNOWLEDGE AND ABILITIES: Knowledge of: Basic concepts of infant, toddler, preschool, and early childhood development, growth and behavior. Motor skills and development fundamentals. Principles and practices of teaching in an early childhood setting. Classroom safety related to care and oversight of infant/toddler/preschool children. Safe work practices. Modern office equipment. Personal computer and software applications. Ability to: Assist with leading learning activities for children and parents. Assist with maintaining records. Support the screening and assessment of children. Assist with implementing developmentally appropriate activities for children. Learn and follow Head Start/Early Head Start and California State Licensing rules and regulations. Communicate effectively with children and parents. Follow oral and written directions. Work as part of a team in a culturally diverse environment. Carry out routine tasks in conjunction with assigned staff to meet established deadlines pursuant to performance standards and departmental policies and procedures. Stand, walk, squat, kneel, bend, twist, reach above shoulder level and below waist level, push and pull, and lift up to 50 lbs. while monitoring children. Grasp and manipulate items such as writing utensils. Sit on the floor while working with infants, toddlers and children. Carry and bottle feed infants/toddlers. Walk from a parked car to a home site and climb up flights of stairs as necessary. Administer CPR and Pediatric First Aid. Establish and maintain effective working relationships with those contacted in the performance of required duties. Supplemental Information The Selection Process Stage I: The first stage in the selection process will consist of a review of each applicant's employment application, transcripts, and supplemental questionnaire for minimum qualifications (weighted pass/fail). Be sure to scan and attach a copy of your college transcripts to your online application. Applications submitted without all required materials will not be given further consideration. Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant's score (before residency, seniority and/or veteran points, if applicable) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III. Stage III: The third stage may consist of a oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at www.governmentjobs.com/careers/oaklandca If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. Date of Examination: Tentatively Scheduled for mid-August, 2022 The City of Oakland is an EEO/ADA Employer. The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements
CITY OF OAKLAND, CA
Oakland, California, United States
The Position ***Continuous Recruitment*** Recruitment may close at any time Interested candidates are encouraged to apply immediately The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. The City of Oakland is currently recruiting to fill five (5) Assistant Engineer I (Office) vacancies within the Department of Transportation and the Oakland Public Works Department. The ideal candidate will work in a dynamic environment performing technical and non-technical reviews of building structures for compliance with state laws and local regulations, as well as possess basic knowledge of civil/structural engineering principles; excellent written and verbal communication skills; and works well in both a team and individual setting. Oakland is experiencing an emerging urban renaissance of great significance. The appeal of living, working, and recreating in Oakland continues to draw new residents and a wider range of employers. Oakland is poised to experience continued growth and a corresponding upward demand for City services. Your work in this position will have an immediate impact on the City operations. Under immediate supervision in the Oakland Public Works Department (OPW), the Planning and Building Department (PBD) or the Department of Transportation (DOT), an Assistant Engineer I (Office) performs routine civil engineering work; plans and designs street, storm, sewer, traffic systems, and other public works projects ; may act as resident engineer on small construction projects; reviews engineering reports, drawings and calculations for buildings structures and public infrastructure while performing plan check; may receive technical direction from Assistant Engineer II; and performs related duties as assigned. This is an entry level classification in the professional engineering series . Incumbents typically have a bachelor's degree in Civil Engineering and limited related work experience . Assignments are generally limited in scope and are performed within an established procedural framework . Incumbents have working knowledge of various aspects of civil engineering in the planning and design of street, storm, sewer, and traffic systems and building codes . Assistant Engineer Is are responsible for routine office or field projects and are expected to direct them to completion . This classification can be distinguished from Assistant Engineer II in that the latter performs the full range of engineering duties, may act as resident engineer for medium to small sized construction projects, and requires an Engineer-in-Training certificate . An Assistant Engineer I may be assigned to work in the following areas: design, construction, engineering/land use, and plan check . The incumbent receives immediate supervision from a Civil Engineer, Supervising Civil Engineer, Transportation Engineer, Supervising Transportation Engineer, Senior Transportation Planner or Transportation Planner III. The eligibility list established from this recruitment may be used to fill other vacancies that occur within the City including full-time and permanent part-time positions, if applicable. Flexible Staffing: This classification has been designated for flexible staffing. Incumbents in the Assistant Engineer I classification may be eligible to advance without formal examination to the Assistant Engineer II classification in accordance with established City flexible staffing policies and procedures. This recruitment may close without notice once a sufficient number of applications have been received. * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Examples of Duties Duties may include, but are not limited to the following: Perform routine design duties of a limited nature on a wide variety of public works projects including street, storm, sewer, and traffic systems as well as review of building structures for compliance with state laws and local regulations . Participate in the preparation and review of plans and specifications; prepare quantity and cost estimates . Assist resident engineer on large public works construction projects or may act as resident engineer on small construction projects . Prepare routine technical and non-technical reports and correspondence; prepare daily progress and final reports when assigned to field duties . Participate in the preparation and review of conditions of approval for private subdivision mapping and other related projects . Drive a vehicle to work site; may be required to walk uneven surfaces, climb ladders or crawl into closed areas to perform site inspections, take measurements or other field duties ; protective wear such as hard hat and boots may be required . Operate a computer to perform computer aided design and may sit or stand for periods of time depending on assignment. Minimum Requirements for Application Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable. Education: A Bachelor's degree in Civil Engineering from a college or university accredited by the Accreditation Board of Engineering and Technology OR A degree in civil engineering from a non-accredited college and possession of an Engineer-in-Training (EIT) certificate . Experience : None required . License or Certificate / Other Requirements: Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver’s License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. FLEXIBLE STAFFING Incumbents in the Assistant Engineer I classification are eligible to promote to the Assistant Engineer II classification in accordance with established City policy related to flexible staffing. KNOWLEDGE AND ABILITIES Knowledge of : Civil engineering principles and practices and their application to municipal public works and design of building structures . Design principles, strength of materials and stress analysis required in planning public works construction projects and their applications to building structures . Construction principles including survey , inspection, and engineering methods and materials; surveying methods and techniques . Principle and practices of designing and drafting, including the use of computer aided design. Computer systems and software applications . Ability to : Prepare accurate plans, specifications, cost estimates and engineering reports; to make accurate engineering computations; analyze and evaluate design drawings and specifications . Learn and apply established principles and practices of municipal civil engineering and building codes and regulations . Write clear , concise, and accurate technical and non-technical reports , correspondence, and memoranda . Communicate effectively and establish and maintain effective working relationships with those contacted in the performance of required duties. Utilize computer systems and software applications. Establish and maintain effective working relationships with those contacted in the performance of required duties. Supplemental Information The Selection Process Stage I: The first stage in the selection process will consist of a review of each applicant's employment application, copy of the Engineer-in-Training (EIT) certificate and/or the unofficial college transcripts from an accredited college or university , and supplemental questionnaire for minimum qualifications (weighted pass/fail). Be sure to scan and attach a copy of your Engineer-in-Training (EIT) certificate and/or your unofficial college transcripts from an accredited college or university to your online application. Applications submitted without all required materials will not be given further consideration. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency, seniority and/or veteran points, if applicable) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III. Stage III: The third stage may consist of an oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also work stations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Due to current events and pandemic-related safety concerns, City facilities may be closed to the public. Our online application system is provided by GovernmentJobs . If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday . You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alanna Butler at abutler@oaklandca.gov . Date of Examination: TBD The City of Oakland is an EEO/ADA Employer. The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: Continuous
Apr 21, 2024
Full Time
The Position ***Continuous Recruitment*** Recruitment may close at any time Interested candidates are encouraged to apply immediately The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. The City of Oakland is currently recruiting to fill five (5) Assistant Engineer I (Office) vacancies within the Department of Transportation and the Oakland Public Works Department. The ideal candidate will work in a dynamic environment performing technical and non-technical reviews of building structures for compliance with state laws and local regulations, as well as possess basic knowledge of civil/structural engineering principles; excellent written and verbal communication skills; and works well in both a team and individual setting. Oakland is experiencing an emerging urban renaissance of great significance. The appeal of living, working, and recreating in Oakland continues to draw new residents and a wider range of employers. Oakland is poised to experience continued growth and a corresponding upward demand for City services. Your work in this position will have an immediate impact on the City operations. Under immediate supervision in the Oakland Public Works Department (OPW), the Planning and Building Department (PBD) or the Department of Transportation (DOT), an Assistant Engineer I (Office) performs routine civil engineering work; plans and designs street, storm, sewer, traffic systems, and other public works projects ; may act as resident engineer on small construction projects; reviews engineering reports, drawings and calculations for buildings structures and public infrastructure while performing plan check; may receive technical direction from Assistant Engineer II; and performs related duties as assigned. This is an entry level classification in the professional engineering series . Incumbents typically have a bachelor's degree in Civil Engineering and limited related work experience . Assignments are generally limited in scope and are performed within an established procedural framework . Incumbents have working knowledge of various aspects of civil engineering in the planning and design of street, storm, sewer, and traffic systems and building codes . Assistant Engineer Is are responsible for routine office or field projects and are expected to direct them to completion . This classification can be distinguished from Assistant Engineer II in that the latter performs the full range of engineering duties, may act as resident engineer for medium to small sized construction projects, and requires an Engineer-in-Training certificate . An Assistant Engineer I may be assigned to work in the following areas: design, construction, engineering/land use, and plan check . The incumbent receives immediate supervision from a Civil Engineer, Supervising Civil Engineer, Transportation Engineer, Supervising Transportation Engineer, Senior Transportation Planner or Transportation Planner III. The eligibility list established from this recruitment may be used to fill other vacancies that occur within the City including full-time and permanent part-time positions, if applicable. Flexible Staffing: This classification has been designated for flexible staffing. Incumbents in the Assistant Engineer I classification may be eligible to advance without formal examination to the Assistant Engineer II classification in accordance with established City flexible staffing policies and procedures. This recruitment may close without notice once a sufficient number of applications have been received. * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Examples of Duties Duties may include, but are not limited to the following: Perform routine design duties of a limited nature on a wide variety of public works projects including street, storm, sewer, and traffic systems as well as review of building structures for compliance with state laws and local regulations . Participate in the preparation and review of plans and specifications; prepare quantity and cost estimates . Assist resident engineer on large public works construction projects or may act as resident engineer on small construction projects . Prepare routine technical and non-technical reports and correspondence; prepare daily progress and final reports when assigned to field duties . Participate in the preparation and review of conditions of approval for private subdivision mapping and other related projects . Drive a vehicle to work site; may be required to walk uneven surfaces, climb ladders or crawl into closed areas to perform site inspections, take measurements or other field duties ; protective wear such as hard hat and boots may be required . Operate a computer to perform computer aided design and may sit or stand for periods of time depending on assignment. Minimum Requirements for Application Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable. Education: A Bachelor's degree in Civil Engineering from a college or university accredited by the Accreditation Board of Engineering and Technology OR A degree in civil engineering from a non-accredited college and possession of an Engineer-in-Training (EIT) certificate . Experience : None required . License or Certificate / Other Requirements: Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver’s License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. FLEXIBLE STAFFING Incumbents in the Assistant Engineer I classification are eligible to promote to the Assistant Engineer II classification in accordance with established City policy related to flexible staffing. KNOWLEDGE AND ABILITIES Knowledge of : Civil engineering principles and practices and their application to municipal public works and design of building structures . Design principles, strength of materials and stress analysis required in planning public works construction projects and their applications to building structures . Construction principles including survey , inspection, and engineering methods and materials; surveying methods and techniques . Principle and practices of designing and drafting, including the use of computer aided design. Computer systems and software applications . Ability to : Prepare accurate plans, specifications, cost estimates and engineering reports; to make accurate engineering computations; analyze and evaluate design drawings and specifications . Learn and apply established principles and practices of municipal civil engineering and building codes and regulations . Write clear , concise, and accurate technical and non-technical reports , correspondence, and memoranda . Communicate effectively and establish and maintain effective working relationships with those contacted in the performance of required duties. Utilize computer systems and software applications. Establish and maintain effective working relationships with those contacted in the performance of required duties. Supplemental Information The Selection Process Stage I: The first stage in the selection process will consist of a review of each applicant's employment application, copy of the Engineer-in-Training (EIT) certificate and/or the unofficial college transcripts from an accredited college or university , and supplemental questionnaire for minimum qualifications (weighted pass/fail). Be sure to scan and attach a copy of your Engineer-in-Training (EIT) certificate and/or your unofficial college transcripts from an accredited college or university to your online application. Applications submitted without all required materials will not be given further consideration. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency, seniority and/or veteran points, if applicable) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III. Stage III: The third stage may consist of an oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also work stations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Due to current events and pandemic-related safety concerns, City facilities may be closed to the public. Our online application system is provided by GovernmentJobs . If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday . You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alanna Butler at abutler@oaklandca.gov . Date of Examination: TBD The City of Oakland is an EEO/ADA Employer. The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: Continuous
CITY OF OAKLAND, CA
Oakland, California, United States
The Position ***Continuous Recruitment*** Recruitment may close at any time Interested candidates are encouraged to apply immediately The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. The City of Oakland is currently recruiting to fill fifteen (15) Assistant Engineer II (Office) vacancies within the Oakland Public Works Department, the Planning and Building Department and the Department of Transportation . The ideal candidate will work in a dynamic environment performing extensive technical and non-technical reviews of building structures for compliance with state laws and local regulations as well as possess basic knowledge of civil/structural engineering principles; excellent written and verbal communication skills; and works well in both a team and individual setting. Under general supervision in the Oakland Public Works Department (OPW), the Planning and Building Department (PBD) or the Department of Transportation (DOT) , performs civil engineering work; plans and designs street, storm, sewer, traffic systems, and other public works projects; acts as resident engineer on medium to small size public works projects; reviews engineering reports, drawings, and calculations for buildings, structures, streets, sewers, and other similar facilities to ensure compliance with codes, regulations, and ordinances; may perform plan check; may provide technical direction to Assistant Engineer I and assigned personnel; and performs related duties as assigned. This is a first working level in the professional engineering series and incumbents possess an Engineer-in-Training certificate. Incumbents have a good working knowledge of various aspects of civil engineering including land development, planning, design, construction, and maintenance of a wide variety of civil engineering projects, as well as building design standards and regulations. This classification can be distinguished from a Civil Engineer in that the latter requires the registration as a Civil Engineer, can perform as Engineer-in-Charge, is responsible for large and complex construction projects, and provides lead and technical direction. Assistant Engineer IIs may be assigned to work in the areas: design, construction, engineering/land use, and plan check. The incumbent receives general supervision from a Civil Engineer, Supervising Civil Engineer, Transportation Engineer, Supervising Transportation Engineer, Senior Transportation Planner or Transportation Planner III and may provide technical direction to Assistant Engineer I and assigned personnel. This is a public contact position. Although no current vacancies require a specific language, bilingual skills are highly desirable, and the eligible list may be used to fill future vacancies that may require bilingual skills. The eligibility list established from this recruitment may be used to fill other vacancies that occur within the City including full-time and permanent part-time positions, if applicable. Flexible Staffing: This classification has been designated for flexible staffing. Incumbents in the Assistant Engineer I classification may be eligible to advance without formal examination to the Assistant Engineer II classification in accordance with established City flexible staffing policies and procedures. This recruitment may close without notice once a sufficient number of applications have been received. * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Examples of Duties Duties may include, but are not limited to the following: Perform a broad range of design activities in preparing plans, specifications, and cost estimates; assist in the development of design procedures; interpret the application of design criteria; check plans, calculations, and specifications for accuracy of design and completeness, and for conformance to applicable codes, regulations, and ordinances. May assist Civil Engineer on large and complex Public Works construction projects or act as resident engineer on medium to small size projects; coordinate capital improvements projects with contractors, utility companies, other agencies, and the general public; interpret and plot survey data; performs some field inspection; administer construction contracts; prepare daily progress and final reports when assigned to field duties. Interpret and enforce codes, regulations, and ordinances in the performance of plan check activities; calculate building valuation; review and approves routine subdivision and land development proposals for compliance with engineering standards; coordinate plan review process with other departments and agencies; process applications for street/path vacations, encroachments, and easements. Prepare routine engineering reports, correspondence, agreements and Council resolutions; assist in preparing legal property descriptions; provide technical information, including code assistance to staff, design professionals, contractors, property owners, and the public; review and approve minor construction plans and related documents for compliance with state and local building codes and regulations; investigate routine complaints regarding existing conditions of buildings and public works facilities. Drive a vehicle to work site; may be required to walk uneven surfaces, climb ladders or crawl into closed areas to perform site inspections, take measurements or other field duties; protective wear such as hard hat and boots may be required. Operate a computer to perform computer aided design duties and may sit or stand for periods of time depending on assignment. Minimum Requirements for Application Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable. Education: A Bachelor's degree in Civil Engineering from a college or university. A Master's degree in a civil engineering related discipline may be substituted for one (1) year of experience. Experience: Two (2) years of civil engineering experience. License or Certificate / Other Requirements: Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver’s License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Possession of a valid Engineer-in-Training (EIT) certificate. FLEXIBLE STAFFING Incumbents in the Assistant Engineer I classification are eligible to promote to the Assistant Engineer II classification in accordance with established City policy related to flexible staffing. KNOWLEDGE AND ABILITIES Knowledge of: Civil engineering principles and practices and their application to building structures and municipal public works. Municipal public works design and construction of street, highways, bridges, and other public works facilities and transportation projects; strength of materials and stress analysis. Construction methods and materials, including survey and inspection; building construction practices and cost estimating. Contract administration. Principles and practices of designing and drafting, including the use of computer aided design. Building Codes, California Streets and Highways Code, and related codes and regulations. Computer systems and software applications. Ability to: Apply established principles and practices of civil engineering. Prepare accurate plans, specifications, cost estimates and engineering reports, utilize plot survey data, and make accurate engineering computations and drawings; interpret and plot survey data. Write clear, concise reports, correspondence, and memoranda; prepare agreements and compile accurate records. Analyze and evaluate design drawings and specifications; identify code deficiencies. Provide technical direction and training to other staff. Communicate effectively and establish and maintain effective working relationships with those contacted in the performance of required duties. Utilize computer systems and software applications . Establish and maintain effective working relationships with those contacted in the performance of required duties. Supplemental Information The Selection Process Stage I: The first stage in the selection process will consist of a review of each applicant's employment application, copy of Engineer-in-Training (EIT) certificate, and supplemental questionnaire for minimum qualifications (weighted pass/fail). Be sure to scan and attach a copy of your Engineer-in-Training (EIT) certificate to your online application. Applications submitted without all required materials will not be given further consideration. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency, seniority and/or veteran points, if applicable) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III. Stage III: The third stage may consist of an oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also work stations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Work stations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Due to current events and pandemic-related safety concerns, City facilities may be closed to the public. Our online application system is provided by GovernmentJobs . If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday . You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alanna Butler at abutler@oaklandca.gov . Date of Examination: TBD The City of Oakland is an EEO/ADA Employer. The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: Continuous
Apr 21, 2024
Full Time
The Position ***Continuous Recruitment*** Recruitment may close at any time Interested candidates are encouraged to apply immediately The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants to one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees. The City of Oakland is currently recruiting to fill fifteen (15) Assistant Engineer II (Office) vacancies within the Oakland Public Works Department, the Planning and Building Department and the Department of Transportation . The ideal candidate will work in a dynamic environment performing extensive technical and non-technical reviews of building structures for compliance with state laws and local regulations as well as possess basic knowledge of civil/structural engineering principles; excellent written and verbal communication skills; and works well in both a team and individual setting. Under general supervision in the Oakland Public Works Department (OPW), the Planning and Building Department (PBD) or the Department of Transportation (DOT) , performs civil engineering work; plans and designs street, storm, sewer, traffic systems, and other public works projects; acts as resident engineer on medium to small size public works projects; reviews engineering reports, drawings, and calculations for buildings, structures, streets, sewers, and other similar facilities to ensure compliance with codes, regulations, and ordinances; may perform plan check; may provide technical direction to Assistant Engineer I and assigned personnel; and performs related duties as assigned. This is a first working level in the professional engineering series and incumbents possess an Engineer-in-Training certificate. Incumbents have a good working knowledge of various aspects of civil engineering including land development, planning, design, construction, and maintenance of a wide variety of civil engineering projects, as well as building design standards and regulations. This classification can be distinguished from a Civil Engineer in that the latter requires the registration as a Civil Engineer, can perform as Engineer-in-Charge, is responsible for large and complex construction projects, and provides lead and technical direction. Assistant Engineer IIs may be assigned to work in the areas: design, construction, engineering/land use, and plan check. The incumbent receives general supervision from a Civil Engineer, Supervising Civil Engineer, Transportation Engineer, Supervising Transportation Engineer, Senior Transportation Planner or Transportation Planner III and may provide technical direction to Assistant Engineer I and assigned personnel. This is a public contact position. Although no current vacancies require a specific language, bilingual skills are highly desirable, and the eligible list may be used to fill future vacancies that may require bilingual skills. The eligibility list established from this recruitment may be used to fill other vacancies that occur within the City including full-time and permanent part-time positions, if applicable. Flexible Staffing: This classification has been designated for flexible staffing. Incumbents in the Assistant Engineer I classification may be eligible to advance without formal examination to the Assistant Engineer II classification in accordance with established City flexible staffing policies and procedures. This recruitment may close without notice once a sufficient number of applications have been received. * Click on the link below to see a video on what it's like to work for the City of Oakland! Working for the City of Oakland Examples of Duties Duties may include, but are not limited to the following: Perform a broad range of design activities in preparing plans, specifications, and cost estimates; assist in the development of design procedures; interpret the application of design criteria; check plans, calculations, and specifications for accuracy of design and completeness, and for conformance to applicable codes, regulations, and ordinances. May assist Civil Engineer on large and complex Public Works construction projects or act as resident engineer on medium to small size projects; coordinate capital improvements projects with contractors, utility companies, other agencies, and the general public; interpret and plot survey data; performs some field inspection; administer construction contracts; prepare daily progress and final reports when assigned to field duties. Interpret and enforce codes, regulations, and ordinances in the performance of plan check activities; calculate building valuation; review and approves routine subdivision and land development proposals for compliance with engineering standards; coordinate plan review process with other departments and agencies; process applications for street/path vacations, encroachments, and easements. Prepare routine engineering reports, correspondence, agreements and Council resolutions; assist in preparing legal property descriptions; provide technical information, including code assistance to staff, design professionals, contractors, property owners, and the public; review and approve minor construction plans and related documents for compliance with state and local building codes and regulations; investigate routine complaints regarding existing conditions of buildings and public works facilities. Drive a vehicle to work site; may be required to walk uneven surfaces, climb ladders or crawl into closed areas to perform site inspections, take measurements or other field duties; protective wear such as hard hat and boots may be required. Operate a computer to perform computer aided design duties and may sit or stand for periods of time depending on assignment. Minimum Requirements for Application Any combination of education and experience that is equivalent to the following minimum qualifications may be acceptable. Education: A Bachelor's degree in Civil Engineering from a college or university. A Master's degree in a civil engineering related discipline may be substituted for one (1) year of experience. Experience: Two (2) years of civil engineering experience. License or Certificate / Other Requirements: Successful incumbents in this position are expected to operate automotive vehicles in the performance of assigned duties. Due to the nature of the assignment and the hours worked, public transportation may not be a cost effective or efficient method for traveling to the various locations required. Individuals who are appointed to this position will be required to maintain a valid California Driver’s License throughout the tenure of employment OR demonstrate the ability to travel to various locations in a timely manner as required in the performance of duties. Possession of a valid Engineer-in-Training (EIT) certificate. FLEXIBLE STAFFING Incumbents in the Assistant Engineer I classification are eligible to promote to the Assistant Engineer II classification in accordance with established City policy related to flexible staffing. KNOWLEDGE AND ABILITIES Knowledge of: Civil engineering principles and practices and their application to building structures and municipal public works. Municipal public works design and construction of street, highways, bridges, and other public works facilities and transportation projects; strength of materials and stress analysis. Construction methods and materials, including survey and inspection; building construction practices and cost estimating. Contract administration. Principles and practices of designing and drafting, including the use of computer aided design. Building Codes, California Streets and Highways Code, and related codes and regulations. Computer systems and software applications. Ability to: Apply established principles and practices of civil engineering. Prepare accurate plans, specifications, cost estimates and engineering reports, utilize plot survey data, and make accurate engineering computations and drawings; interpret and plot survey data. Write clear, concise reports, correspondence, and memoranda; prepare agreements and compile accurate records. Analyze and evaluate design drawings and specifications; identify code deficiencies. Provide technical direction and training to other staff. Communicate effectively and establish and maintain effective working relationships with those contacted in the performance of required duties. Utilize computer systems and software applications . Establish and maintain effective working relationships with those contacted in the performance of required duties. Supplemental Information The Selection Process Stage I: The first stage in the selection process will consist of a review of each applicant's employment application, copy of Engineer-in-Training (EIT) certificate, and supplemental questionnaire for minimum qualifications (weighted pass/fail). Be sure to scan and attach a copy of your Engineer-in-Training (EIT) certificate to your online application. Applications submitted without all required materials will not be given further consideration. Candidates who demonstrate that they meet the minimum qualification requirements are then invited to participate in an assessment process (or testing) to measure their knowledge, skills, and abilities in job-related areas. Candidates who do not demonstrate that they meet the minimum qualification requirements will have an opportunity to request a final review. Candidates must request a final review within 5 business days of being notified that they did not meet the minimum qualifications. In the final review, candidates may clarify information already provided on their application. No additional work history, education, or certifications will be accepted. Any decisions made during this review process will be final. Stage II: The second stage will consist of subject matter experts evaluating and rating the completed supplemental questionnaires. Applicant responses to the supplemental questions must demonstrate the knowledge, skills and abilities listed in the qualifications section of this announcement. The evaluation of supplemental questions may be weighted 100% of an applicant score (before residency, seniority and/or veteran points, if applicable) and may determine rank on the eligible list. If a sufficient number of quality application packets are received, the supplemental screening may be followed by a third stage and the most qualified applicants will be invited to the next stage. Meeting the minimum qualifications does not guarantee advancement to Stage III. Stage III: The third stage may consist of an oral examination that may be preceded by a brief written exercise (weighted 100%) that will test the knowledge, skills and abilities listed in the qualifications section. The ranked eligible list may be developed directly from the supplemental screening OR the results of Stage III. Candidates must earn a scale score of 70 in this examination process to be placed on the eligible list for employment consideration. This is a continuous recruitment; additional names of successful candidates may be added to the eligible list periodically; candidates’ names will be merged onto the existing eligible list and referred to hiring departments according to rank. Candidates who are on an active eligible list may not re-apply for the duration of the eligible list. Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list. The City of Oakland reserves the right to modify the selection process and date of examination as necessary to conform to administrative or business necessity. The information contained in this announcement is subject to change and does not constitute either an expressed or implied contract. How to Apply Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user on the system. APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at: http://agency.governmentjobs.com/oaklandca/default.cfm . If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also work stations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Work stations are available during regular business hours (normally 9:00 a.m. to 5:00 p.m.). Due to current events and pandemic-related safety concerns, City facilities may be closed to the public. Our online application system is provided by GovernmentJobs . If you have problems while applying online, please contact GovernmentJobs Live Applicant Support at (855) 524-5627 between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday . You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) 238-3112 for information; however, we are unable to provide technical support for the online application system. For recruitment-specific questions, please contact Alanna Butler at abutler@oaklandca.gov . Date of Examination: TBD The City of Oakland is an EEO/ADA Employer. The City complies with all Federal, State and local laws mandating Equal Employment Opportunities. All qualified applicants will be considered in accordance with applicable laws prohibiting discrimination on the basis of race, color, religion, national origin, ancestry, sex, gender, age, veteran status, disability, marital status, gender identity, or sexual orientation. The City of Oakland is committed to the wellbeing of its employees and offers comprehensive health and wellness services along with an array of other benefits for most positions. Benefits may include*: • CalPERS Medical • Dental • Vision • Medical Waiver Plan - Cash-In-Lieu • Flexible Spending Accounts • Commuter Benefits • Group & Supplemental Life Insurance • Employee Assistance Program (EAP) • Guaranteed Ride Home (GRH) • Pension Benefits • Deferred Compensation * Specific benefits may vary depending on the assignedspecific bargaining unit. Information regarding most benefits can be reviewed here: Employee Benefits Information Current MOUs may be reviewed here: City of Oakland Labor Agreements Closing Date/Time: Continuous
Sonoma County, CA
Santa Rosa, California, United States
Position Information Grow your administrative career and make a positive impact working with the County of Sonoma! Multiple Office Assistant II positions available! Starting salary up to $30.17/hour ($62,968/year) plus a competitive total compensation package* and an additional $1.15/hour for basic bilingual assignments and $1.50/hour for fluent bilingual assignments**! IMPORTANT DATES Tentative Date(s) for the Written Examination: Tuesday, May 21, 2024 and Wednesday, May 22, 2024 Join Us as an Office Assistant II: If you possess a drive for exemplary customer service, data-entry, excellent interpersonal skills, and effective communication abilities, along with the talent to thrive under pressure and be assertive in challenging situations, we encourage you to apply now. As an Office Assistant II (OA II) with the County of Sonoma, you will have an opportunity to: Assist clients and members of the public Help to prepare and maintain program and client files Enter and retrieve data from a variety of systems Update computer system files Compile information to create data processing and production related reports Maintain and process a variety of records and transactions Use a variety of computer systems and apply procedures and regulations while doing so Perform various office and clerical related tasks As an ideal candidate to join the team, you will bring your: Ability to utilize a variety of software programs, including but not limited to, Excel, Outlook, PowerPoint, etc. Experience handling inquiries from the public, both in person and over the phone Adeptness at performing office support activities (filing, data input, record maintenance, mail handling, reception, etc.) Experience performing fast and accurate data-entry Ability to interpret rules and procedures Strong desire to serve this community This recruitment is currently being conducted to fill: Three full-time fluent bilingual (English/Spanish) positions in the Human Services Department Three full-time monolingual (English) positions in the Human Services Department One full-time basic bilingual (English/Spanish) position in the Department of Health Services Two intermittent extra-help basic bilingual (English/Spanish) positions in the Department of Health Services What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Bilingual Premium Pay* - An additional $1.15/$1.50/hour on top of the hourly pay rate for basic/fluent bilingual positions Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $500 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits Directory . **Bilingual positions require English and Spanish skills at either the basic (conversational) or fluent (reading, writing, and conversational) level. Applicants who wish to be considered for a bilingual position must indicate their level of skill in the required supplemental questionnaire. An examination will be conducted prior to employment in a bilingual position to confirm the level of skill in this area. Bilingual premium pay is $1.15/hour for basic and $1.50/hour for fluent. EXTRA-HELP EMPLOYMENT Extra-help employees relieve or augment permanent staff. Intermittent, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most regular employee benefits such as long-term disability insurance coverage; accrual of vacation; participation in the County retirement program; or eligibility to take promotional examinations. Intermittent, extra-help employees are limited in their employment to a maximum of 1,380 hours within any twelve-month consecutive period. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage. This recruitment is being conducted to fill multiple full-time and extra-help English and Bilingual (English/Spanish) Office Assistant II positions in the Department of Health Services and the Human Services Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education & Experience: Any combination of training and experience which would likely provide the required knowledge and abilities. Normally, one year experience as an Office Assistant I with the County or one year of work experience in an office environment will provide this opportunity. Special Skill Assignment: Some positions may require the ability to type at a corrected speed of 45 words per minute. All positions require considerable ability to operate a personal computer and multiple software. Some positions may require the ability to communicate in a language other than English. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Working knowledge of: modern office practices, methods and procedures, general goals and purposes of county and departmental programs, services, and operations; clerical and department work practices, procedures, programs, services, policies and regulations; the purpose and processing of a diversity of materials; English grammar, vocabulary, spelling, punctuation and composition; basic arithmetic, ratios, and percentages; office equipment such as personal computers, typewriters, adding machines, calculators, alpha readers, electronic data processing terminals, printers, copiers, binders, collators, and microfilm equipment; the use of electronic information equipment and specific systems as used within the department; and the use of modern office equipment. Ability to : read English at a level necessary to understand procedures, manuals, policies and guidelines; write English at a level necessary to prepare correspondence and record incoming information; speak English at a level necessary to communicate information clearly; answer a variety of questions related to department programs, services and operations; exercise sound judgment when initiating processes, actions, and alternatives within established procedures and regulations; understand and carry out written and oral instructions; prepare and maintain accurate reports and records; establish and maintain harmonious work relationships with employees and the public; communicate effectively verbally and in writing with individuals from diverse socio-economic and cultural backgrounds; enter data accurately into automated systems; maintain confidentiality of restricted information; use discretion in organizing work and carrying out assignments with minimum supervision; use electronic information equipment and specific systems as used within the department; and operate modern office equipment. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examinations: 1. An Application & Supplemental Questionnaire Appraisal Examination (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge and abilities, which relate to this position to ensure satisfaction of the minimum qualifications for this position. 2. A multiple-choice, written examination (weight 100%), will be conducted to further evaluate each candidate's qualifications as they relate to the position. The written examination will measure the core knowledge, skills, and abilities for this position such as: Filing Applying Information & Reading Comprehension Written Communication Skills Basic Arithmetic Interpersonal Skills & Customer Service Applicants must attain a minimum passing score of at least 70% on the written examination to be placed on the employment list. The minimum passing score may be an adjusted score based on such factors as difficulty of the examination for this group of candidates, natural breaks in the scores achieved by this group of candidates, number of candidates, anticipated vacancies, and past practice. IMPORTANT DATE Tentative Date(s) for the Written Examination: Tuesday, May 21, 2024 and Wednesday, May 22, 2024 ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: SZ HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 5/6/2024 11:59 PM Pacific
Apr 18, 2024
Full Time
Position Information Grow your administrative career and make a positive impact working with the County of Sonoma! Multiple Office Assistant II positions available! Starting salary up to $30.17/hour ($62,968/year) plus a competitive total compensation package* and an additional $1.15/hour for basic bilingual assignments and $1.50/hour for fluent bilingual assignments**! IMPORTANT DATES Tentative Date(s) for the Written Examination: Tuesday, May 21, 2024 and Wednesday, May 22, 2024 Join Us as an Office Assistant II: If you possess a drive for exemplary customer service, data-entry, excellent interpersonal skills, and effective communication abilities, along with the talent to thrive under pressure and be assertive in challenging situations, we encourage you to apply now. As an Office Assistant II (OA II) with the County of Sonoma, you will have an opportunity to: Assist clients and members of the public Help to prepare and maintain program and client files Enter and retrieve data from a variety of systems Update computer system files Compile information to create data processing and production related reports Maintain and process a variety of records and transactions Use a variety of computer systems and apply procedures and regulations while doing so Perform various office and clerical related tasks As an ideal candidate to join the team, you will bring your: Ability to utilize a variety of software programs, including but not limited to, Excel, Outlook, PowerPoint, etc. Experience handling inquiries from the public, both in person and over the phone Adeptness at performing office support activities (filing, data input, record maintenance, mail handling, reception, etc.) Experience performing fast and accurate data-entry Ability to interpret rules and procedures Strong desire to serve this community This recruitment is currently being conducted to fill: Three full-time fluent bilingual (English/Spanish) positions in the Human Services Department Three full-time monolingual (English) positions in the Human Services Department One full-time basic bilingual (English/Spanish) position in the Department of Health Services Two intermittent extra-help basic bilingual (English/Spanish) positions in the Department of Health Services What We Offer Working at the County of Sonoma offers expansive opportunities for growth and development, the ability to be a part of a challenging and rewarding work environment, and the satisfaction of knowing you're working to better our communities. You can also look forward to flexible work arrangements and excellent benefits* including: Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range Bilingual Premium Pay* - An additional $1.15/$1.50/hour on top of the hourly pay rate for basic/fluent bilingual positions Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options Staff Development/Wellness Pay - Annual benefit allowances of up to $500 and ongoing education/training opportunities Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits Retirement - A pension fully integrated with Social Security Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment Student Loan Debt Relief - County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education *Salary is negotiable within the established range. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found in the Service Employees International Union Local 1021 Memorandum Of Understanding (SEIU MOU) and our Employee Benefits Directory . **Bilingual positions require English and Spanish skills at either the basic (conversational) or fluent (reading, writing, and conversational) level. Applicants who wish to be considered for a bilingual position must indicate their level of skill in the required supplemental questionnaire. An examination will be conducted prior to employment in a bilingual position to confirm the level of skill in this area. Bilingual premium pay is $1.15/hour for basic and $1.50/hour for fluent. EXTRA-HELP EMPLOYMENT Extra-help employees relieve or augment permanent staff. Intermittent, extra-help employees are not in the classified civil service and do not have property rights to permanently allocated positions. In addition, they do not receive most regular employee benefits such as long-term disability insurance coverage; accrual of vacation; participation in the County retirement program; or eligibility to take promotional examinations. Intermittent, extra-help employees are limited in their employment to a maximum of 1,380 hours within any twelve-month consecutive period. Extra-help employees who meet the eligibility requirements may qualify for a County contribution toward medical coverage. This recruitment is being conducted to fill multiple full-time and extra-help English and Bilingual (English/Spanish) Office Assistant II positions in the Department of Health Services and the Human Services Department. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Minimum Qualifications Education & Experience: Any combination of training and experience which would likely provide the required knowledge and abilities. Normally, one year experience as an Office Assistant I with the County or one year of work experience in an office environment will provide this opportunity. Special Skill Assignment: Some positions may require the ability to type at a corrected speed of 45 words per minute. All positions require considerable ability to operate a personal computer and multiple software. Some positions may require the ability to communicate in a language other than English. License: Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position. Knowledge, Skills, and Abilities Working knowledge of: modern office practices, methods and procedures, general goals and purposes of county and departmental programs, services, and operations; clerical and department work practices, procedures, programs, services, policies and regulations; the purpose and processing of a diversity of materials; English grammar, vocabulary, spelling, punctuation and composition; basic arithmetic, ratios, and percentages; office equipment such as personal computers, typewriters, adding machines, calculators, alpha readers, electronic data processing terminals, printers, copiers, binders, collators, and microfilm equipment; the use of electronic information equipment and specific systems as used within the department; and the use of modern office equipment. Ability to : read English at a level necessary to understand procedures, manuals, policies and guidelines; write English at a level necessary to prepare correspondence and record incoming information; speak English at a level necessary to communicate information clearly; answer a variety of questions related to department programs, services and operations; exercise sound judgment when initiating processes, actions, and alternatives within established procedures and regulations; understand and carry out written and oral instructions; prepare and maintain accurate reports and records; establish and maintain harmonious work relationships with employees and the public; communicate effectively verbally and in writing with individuals from diverse socio-economic and cultural backgrounds; enter data accurately into automated systems; maintain confidentiality of restricted information; use discretion in organizing work and carrying out assignments with minimum supervision; use electronic information equipment and specific systems as used within the department; and operate modern office equipment. Selection Procedure & Some Helpful Tips When Applying Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process. You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions. You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately. Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification. Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process. APPLICATION SUBMISSIONS REQUIRE THE SUPPLEMENTAL QUESTIONNAIRE BE COMPLETED. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored. The selection procedure will consist of the following examinations: 1. An Application & Supplemental Questionnaire Appraisal Examination (pass/not pass) will be conducted to evaluate each applicant's combination of educational coursework, training, experience, knowledge and abilities, which relate to this position to ensure satisfaction of the minimum qualifications for this position. 2. A multiple-choice, written examination (weight 100%), will be conducted to further evaluate each candidate's qualifications as they relate to the position. The written examination will measure the core knowledge, skills, and abilities for this position such as: Filing Applying Information & Reading Comprehension Written Communication Skills Basic Arithmetic Interpersonal Skills & Customer Service Applicants must attain a minimum passing score of at least 70% on the written examination to be placed on the employment list. The minimum passing score may be an adjusted score based on such factors as difficulty of the examination for this group of candidates, natural breaks in the scores achieved by this group of candidates, number of candidates, anticipated vacancies, and past practice. IMPORTANT DATE Tentative Date(s) for the Written Examination: Tuesday, May 21, 2024 and Wednesday, May 22, 2024 ADDITIONAL INFORMATION A background investigation is required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to applicants. Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position. HOW TO APPLY Applications are accepted online at www.yourpath2sonomacounty.org . Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job bulletin must be RECEIVED by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted. The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need. HR Analyst: SZ HR Technician: RR IMPORTANT NOTE: Benefits described herein do not apply to Extra Help positions. COUNTY OF SONOMA BENEFITS: GENERAL* These are some of the excellent benefits the County offers: Paid Time Off : Competitive vacation and sick leave accruals; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment. Health Plan : Choice of five health plans (a PPO, EPO, HMO, and two deductible HMOs) with a County contribution toward the premium (the contribution amount varies by bargaining unit. For specific details, please refer to the applicable MOU). A County contribution to a Health Reimbursement Arrangement is available for some bargaining units. Retirement : Fully integrated with Social Security.For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired . IRS 457 Plan : Pre-tax employee contribution up to the IRS annual maximum. Retiree Medical : County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits. Student Loan Debt Relief : County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education. Plus excellent dental, vision, disability, life insurance, professional development, and more. For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331.Additional details about benefit and compensation packages can be found in the MOUs located at https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources/divisions-and-units/employee-relations/labor-agreements-and-salary-resolution . For specific information about health and welfare benefits including plan options, coverage, and premium amounts go to https://sonomacounty.ca.gov/administrative-support-and-fiscal-services/human-resources or, contact the Human Resources' Risk Management-Benefits Office at benefits@sonoma-county.org or (707) 565-2900. *IMPORTANT NOTES: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: 5/6/2024 11:59 PM Pacific
CLARK COUNTY, NV
Clark County - Las Vegas, Nevada, United States
ABOUT THE POSITION The Eighth Judicial District Court is seeking qualified candidates to apply for part-time positions throughout the department. A Part-Time Clerical Assistant p rovides a variety of routine to difficult office support to various areas of the Court, which may include typing, word processing, receptionist duties, record keeping and filing. A Part-Time Financial Assistant p rovides a variety of routine to difficult fiscal, financial, payroll, and accounting office support. The following are part-time hourly positions with starting salary dependent upon the hiring department: Clerical Assistant (Salary Range: $12.00 per hour to $16.00 per hour) Legal Clerical Assistant (Salary Range: $12.00/hour to $18.00 per hour) Financial Assistant (Salary Range: $13.00 per hour to $18.00 per hour) Note: Part-time employment will not lead to permanent employment. Part-time hourly employees are used to fill positions normally less than twenty (20) hours per week. Part-time employees do not receive benefits. This recruitment will establish a list to fill current and/or future part-time vacancies that may occur in the next six (6) months. THIS RECRUITMENT IS LIMITED TO THE FIRST 300 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED. MINIMUM REQUIREMENTS Education and Experience: Equivalent to graduation from high school and six (6) months full-time general clerical or related experience. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Licensing and Certification: Must possess a valid Nevada Class C driver's license at time of appointment. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. Working Conditions: Work shifts may include day, swing shift, and weekends (Including Holidays). EXAMPLES OF DUTIES Types correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions. Proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling. Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus; may perform production computer information entry. Prepares and updates a variety of reports and records which may require the use of arithmetic calculations and consolidating materials from several sources. Acts as receptionist and receives and screens visitors and telephone calls and takes messages; provides factual information regarding County or departmental activities and functions which may require the explanation of rules, policies and/or procedures; may receive, receipt and balance monies. Maintains records and processes forms, such as work orders, purchase requisitions and others specific to the organizational unit; may make arithmetic or standard statistical calculations. Establishes and maintains office files; researches and compiles information from such files; purges files as required. Reviews computer-produced and typed reports for accuracy, research exceptions and makes corrections as required. Operates standard office equipment, including word processors, computers, facsimile equipment and central telephones; may operate microfilm, radio telephone and other departmental-specific equipment after training. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Compiles materials for meetings, prepare agendas and attend such meetings to take summary notes as required. May train and direct the work of temporary staff for special projects or programs. Performs such office support activities as opening and distributing mail, processing outgoing mail, making travel arrangements and preparing purchase requisitions. May be required to operate a motor vehicle to various locations throughout the County. KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Business arithmetic; correct business English, including spelling, grammar and punctuation; techniques for dealing with the public, in person and over the telephone; basic computer applications related to the work; basic office practices and procedures; basic record keeping practices. Skill in: Making accurate arithmetic calculations; understanding and following oral and written directions; establishing and maintaining effective working relationships with those contacted in the course of the work; speaking English effectively to communicate in person or over the telephone. PHYSICAL DEMANDS Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Specified positions may be required to lift or move heavy materials and/or drive a motor vehicle. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. PART-TIME AND TEMPORARY EMPLOYEES DO NOT RECEIVE BENEFITS. Closing Date/Time: 4/30/2024 5:01 PM Pacific
Apr 17, 2024
Part Time
ABOUT THE POSITION The Eighth Judicial District Court is seeking qualified candidates to apply for part-time positions throughout the department. A Part-Time Clerical Assistant p rovides a variety of routine to difficult office support to various areas of the Court, which may include typing, word processing, receptionist duties, record keeping and filing. A Part-Time Financial Assistant p rovides a variety of routine to difficult fiscal, financial, payroll, and accounting office support. The following are part-time hourly positions with starting salary dependent upon the hiring department: Clerical Assistant (Salary Range: $12.00 per hour to $16.00 per hour) Legal Clerical Assistant (Salary Range: $12.00/hour to $18.00 per hour) Financial Assistant (Salary Range: $13.00 per hour to $18.00 per hour) Note: Part-time employment will not lead to permanent employment. Part-time hourly employees are used to fill positions normally less than twenty (20) hours per week. Part-time employees do not receive benefits. This recruitment will establish a list to fill current and/or future part-time vacancies that may occur in the next six (6) months. THIS RECRUITMENT IS LIMITED TO THE FIRST 300 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED. MINIMUM REQUIREMENTS Education and Experience: Equivalent to graduation from high school and six (6) months full-time general clerical or related experience. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application. Licensing and Certification: Must possess a valid Nevada Class C driver's license at time of appointment. Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted. Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination. Working Conditions: Work shifts may include day, swing shift, and weekends (Including Holidays). EXAMPLES OF DUTIES Types correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions. Proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling. Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus; may perform production computer information entry. Prepares and updates a variety of reports and records which may require the use of arithmetic calculations and consolidating materials from several sources. Acts as receptionist and receives and screens visitors and telephone calls and takes messages; provides factual information regarding County or departmental activities and functions which may require the explanation of rules, policies and/or procedures; may receive, receipt and balance monies. Maintains records and processes forms, such as work orders, purchase requisitions and others specific to the organizational unit; may make arithmetic or standard statistical calculations. Establishes and maintains office files; researches and compiles information from such files; purges files as required. Reviews computer-produced and typed reports for accuracy, research exceptions and makes corrections as required. Operates standard office equipment, including word processors, computers, facsimile equipment and central telephones; may operate microfilm, radio telephone and other departmental-specific equipment after training. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Compiles materials for meetings, prepare agendas and attend such meetings to take summary notes as required. May train and direct the work of temporary staff for special projects or programs. Performs such office support activities as opening and distributing mail, processing outgoing mail, making travel arrangements and preparing purchase requisitions. May be required to operate a motor vehicle to various locations throughout the County. KNOWLEDGE, SKILLS & ABILITIES Knowledge of: Business arithmetic; correct business English, including spelling, grammar and punctuation; techniques for dealing with the public, in person and over the telephone; basic computer applications related to the work; basic office practices and procedures; basic record keeping practices. Skill in: Making accurate arithmetic calculations; understanding and following oral and written directions; establishing and maintaining effective working relationships with those contacted in the course of the work; speaking English effectively to communicate in person or over the telephone. PHYSICAL DEMANDS Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Specified positions may be required to lift or move heavy materials and/or drive a motor vehicle. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation. PART-TIME AND TEMPORARY EMPLOYEES DO NOT RECEIVE BENEFITS. Closing Date/Time: 4/30/2024 5:01 PM Pacific