Associate Campus Planner (Administrative Analyst/Specialist - Exempt II) - Capital Planning Design and Construction (517417)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • Jun 21, 2022
Full Time Accounting and Finance Administrative Analysis and Research Clerical and Administrative Support Construction and Skilled Trades Planning and Development

Job Description


Working Title

Associate Campus Planner

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


Capital Planning Design and Construction

Appointment Type

This is a one year probationary position.

Time Base

Full-Time (1.0)

Work Schedule

Monday - Friday 8:00am - 5:00pm

Anticipated Hiring Range

$6,084.00 - $6,500.00 Per Month ($73,008.00 - $78,000.00 Annually)

Salary is commensurate with experience.

Position Summary

This position reports to the Director of Capital Planning & Special Projects (DCPSP) within Capital Planning Design, and Construction. Under the general supervision of the DCPSP, the incumbent leads planning, programming, and preliminary studies that substantiate campus requests for capital funding and set project parameters prior to schematic design. This responsibility will include organizing and leading campus meetings with all stakeholds, implementing an organizational system for filiing as it pertains to state audits, developing documentation and procedures for documentation, etc. The incumbent takes on a lead role in the development of the campus master plan and implementation of the master plan. The incumbent will also oversee the planning and development of several on campus and state required reporting including but not limited to capital outlay planning, the five-year capital improvement plan, feasibility studies, and space management. This position will lead strategic communications with a variety of internal and external entities including Colleges and Departments - faculty, staff and administrators, CSU Office of the Chancellor's staff and administrators, as well as Federal, State and local agencies, and a variety of vendors and contractors.

Position Information

Serve as key department representative for planning on campus:
  • Under the general direction of the DCPSP, lead the development and implementation of campus design guidelines, standards and procedures.
  • Partner with the Sustainability department by implementing transportation elements of the Climate Action Plan.
  • Be a strategic partner to Housing and Residential Life on campus to prepare scope descriptions for additional housing based on the campus master plan and long-range plans to keep existing housing updated.
  • On a project by project basis, lead efforts for campus moves and furniture reconfigurations while coordinating with vendors and campus facilities staff to ensure a smooth transition.

Provide technical and planning support for project teams:
  • Implement all SUAM and CSU planning rules and regulations pertaining to space entitlements and project reporting within each project, as directed.
  • Independently collect, analyze and present campus data regarding existing building conditions, as-built documents, campus utilities, site restrictions (easements, etc.) and previously completed projects to various on and off campus entities.

Serve as primary department liaison to the chancellor’s office:
  • Independently provide effective and timely communications and updates to the office of the chancellor.
  • Create and Maintain vital yearly and quarterly submittals and compliance reporting to ensure campus operations remain seamless. These include but are not limited to Capital Outlay Plan, Master Plan, Space utilization study, administration of CEQA, tax compliance reporting, Cash Flow development and upkeep, Parking and ADA audits.
  • Provide project advocacy materials and communication in accordance to the project goals.

Serve as department liaison to local, state and federal agencies:
  • Lead and coordinate planning efforts with local agencies and maintaining through and effective communication in those efforts.
  • Compile and execute permits such as DPW, MTA, PUC etc.
  • Draft memorandums of understanding (MOU) between the campus and local, state, and federal agencies on an as needed basis

Serve as department liaison to local community:
  • Update and maintain university communications to local community groups about ongoing projects and projects in planning.

Other duties as assigned

Minimum Qualifications

• Assess, formulate, and evaluate the impact of recommended or implemented policies or programs from a strategic and operational perspective.

• Regularly participate in planning and development activities and, as required, exercise independent determinations of methods to meet programmatic or administrative goals. This includes exerting influence over key objectives and longer term goals of the university department, with high visibility and broad impact bearing on both the department and the full campus community;

• Exercise independent determination of the best approaches to ensure project success within

organizational priorities.

• Use appreciable judgment in the development of policies and procedures related to issues frequently not covered by existing policies and procedures;

• Use appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues.

• Work is reviewed against overall goals and objectives, with full accountability for results.

• Ability to work with representatives from public and private entities and handle potentially sensitive situations.

• Demonstrated consultative skills in working with internal and external constituent groups.

• Ability to effectively present ideas and concepts in written or presentation format and use

consultative and facilitation skills to gain consensus.

Preferred Qualifications

• Associate or Bachelor’s degree and/or equivalent training in administration, architecture, engineering, planning or another related field.

• Five (5) years of education, training, and experience commensurate with the requirements of this position.

• Ability to understand basic building plans and simple construction drawings.

• Knowledge of campus and capital planning principles and practices specific to the California State University

• Working knowledge of computer assisted drafting software (such as AutoCAD, Vectorworks,

SketchUp, Revit)

• Working knowledge of Adobe Creative Suite Software (Photoshop, Illustrator, InDesign, etc.)


- Ability to work in an open office environment

- Ability to work on a construction site

- Work schedules for this position may vary in order to accommodate the operational needs of the University

- May assist in training and supervision of student assistants.

- Potentially some limited work related to travel to other CSU campuses

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.


Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Employment Requirement

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to .

CSUEU Position

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information


Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.
Closing Date/Time: Open until filled

Job Address

San Francisco, California 94132 United States View Map