Admin Specialist Sr (JN22-47GS)

  • Town of Collierville
  • 500 Poplar View Parkway, Collierville, Tennessee
  • Jun 23, 2022
Full Time Clerical and Administrative Support Entry-Level
  • Salary: $37,440-$40,309 USD
  • Phone: 19014572296
  • Apply By: Sep 21, 2022

Summary

The Town of Collierville is hiring for an Administrative Specialist, Sr. to join our team! If you are looking for an exciting opportunity to make a difference in your community, look no further!

About The Town

The Town of Collierville has all the amenities and services of a large metropolitan area successfully blended with historic charm and character. Through many years of visionary planning, Collierville has grown to be known as one of the most desirable communities in the nation to live, work, and learn. Because of this, we are very careful in selecting exceptional individuals to become part of our team.

Job Description

The role of an Administrative Specialist, Sr. performs specialized administrative work, coordinates administrative activities, and process information/documentation relating to an assigned department/division.  Expected Duties include but are not limited to: monitors status of projects/workflow and troubleshoots problem situations; works to independently resolve problems and initiates appropriate action/response; oversees processing of a variety of documentation associated with department/division operations within designated timeframes and per established procedures; logs, tracks, or maintains records regarding department activities; compiles data for further processing or for use in preparation of department reports. Provides administrative/secretarial support for management and/or staff of assigned department/division. Serves as liaison between the assigned department and other departments/divisions, staff members, Town officials, the public, community leaders, outside agencies, the media, or other individuals or organizations; conveys information among division/department personnel.  Performs customer service functions in person, by telephone, and by mail.  Provides information/assistance regarding department/division services, procedures, fees, or other issues; responds to routine questions or complaints.  Enters budget data and adjustments into financial accounting software and reconciles differences, reviews data and information for accuracy and makes corrections when necessary. Maintains accurate records for all transactions affecting budget preparation. Obtains quotes, issues purchase orders through procurement software, and expedites orders. Is responsible for processing and/or reviewing payroll for accuracy, maintains employee database regarding overtime. Maintain office supplies inventory. Makes travel arrangements for staff. Plans, organizes, and coordinates special department events.

Job Requirements

Here is what you need to be considered for the position of Administrative Specialist, Sr.:

  • High school diploma or GED; supplemented by three (3) years previous experience and/or training involving office administration, secretarial work, basic bookkeeping, customer service, record management, data entry, personal computer operations, and experience in area of assignment; typing speed at an acceptable level to the Department; OR
  • Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
  • MS Word & Excel Proficiency
  • Requires a valid motor vehicle operator’s license.

Special Instructions

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

Additional Information

If this sounds like the perfect job for you, please download our general application from our website www.colliervilletn.gov, or you can also visit Town Hall and submit a physical application in the Human Resources Department. Please note that you must submit an official Town of Collierville application to be considered for this position.  A resume will not be accepted in lieu of an application.

Remote-eligible (Remote work is a type of flexible working arrangement that allows an employee to work from remote location)

No

Job Address

500 Poplar View Parkway, Collierville, Tennessee United States View Map