Administrative Support Coordinator I - Criminal Justice (515821)

  • CSU, Sacramento
  • Sacramento, California
  • Jun 29, 2022
Full Time Administration and Management Clerical and Administrative Support Criminology and Forensics

Job Description

Description:

Working Title: Administrative Support Coordinator I

Classification Title: Administrative Support Coordinator I

Posting Details

Priority Application Deadline (Posting will remain open until filled): Tuesday, July 12, 2022 at 11:55 p.m.

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Administrative Support Coordinator I (ASC I) provides staff and program support for the Division of Criminal Justice's undergraduate and graduate programs. The incumbent works directly with the Department Administrative Support Coordinator II (ASCII) providing assistance to the Chair, ASCII, program coordinators, faculty, SSP III and other staff, students, and general public. The incumbent serves as back-up to the Department staff and ensures front counter and telephone coverage during normal business hours. As needed, the incumbent will be expected to provide lead work direction for student assistant(s).

The incumbent is expected to work under pressure with frequent interruptions while prioritizing assignments in order to meet deadlines. They are expected to deal cordially and professionally with visitors to the department office from a variety of racial, ethnic, and socioeconomic backgrounds. The incumbent must maintain confidentiality of materials and information received within the office.

FLSA: Non E xempt (eligible for overtime compensation under FLSA). This position is benefits-eligible.

CSU Classification Salary Range: $3276 - $5148 per month

Hiring Range: $3276 - $3743 per month

Salary Grade/Range: 1

Recruitment Type: Regular (probationary)

Time Base: Full-Time

Pay Plan: 12 month

Work Hours: M-F 8:00 - 5:00 This is an on-site position.

Department Information

The mission of the Division of Criminal Justice is to prepare the leaders of tomorrow's criminal justice community to make positive decisions.

Through a multi-disciplinary curriculum and a faculty with diverse expertise, experiences and perspectives, students are exposed to the theories, applications and ethics related to crime and justice.

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basis arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

Experience:
  1. Successful experience performing clerical and/or administrative support duties in an office environment.

General Knowledge/Skills/Abilities:
  1. Thorough knowledge of English grammar, punctuation and spelling.
  2. Thorough knowledge of office systems and ability to use a broader range of technology, systems and packages.
  3. Ability to independently plan and organize multiple work unit priorities and projects, and take related initiatives.
  4. Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
  5. Working knowledge of budget policies and procedures.
  6. Ability to perform business math, such as calculate ratios and percentages, track financial data, and make simple projections.
  7. Ability to draft and compose correspondence and standard reports.
  8. Ability to effectively handle a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.
  9. Attention to detail and outstanding organization and problem-solving skills administrative support position skill level.
  10. Ability to create/design and disseminate event materials (flyers, mailings, programs, newsletters, etc).
  11. Ability to support multiple programs within the division, including the graduate program.
  12. Ability to create and manage zoom/webinar and related information technology meeting platforms.
  13. Ability to manage or assist in division social media communication networks, including website updates.
  14. Ability to perform assigned task
  15. Ability to maintain confidentiality and identify sensitive information.

Conditions of Employment:
  • Ability to pass a background check.


Preferred Qualifications

17. Experience working in an institution of higher education.

18. Knowledge of University CASCADE web design program and graphics.

19. Knowledge of applicable university, policies, and procedures

20. Thorough knowledge and use of University system software to include CMS, PeopleSoft: HR/Student Administration; Procurement Card (ProCard), Procurement- all modules, Visitor Parking, and ASTRA.

21. Experience with planning and executing events.

22. Experience with processing of supplemental/student applications, updates to advising databases, and updates to advising materials.

23. Experience in answering questions regarding major requirements and referring students to appropriate resources for more complicated or in-depth questions.

24. Experience in staff work orientation and training.

Required Licenses/Certifications

N/A

Other documents needed to Apply

Resume

Cover letter

Diversity statement:

Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting.

Failure to upload these documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California's capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm-to-Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State's 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: " As California's capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. " As the regional hub of higher education, Sac State is dedicated to student success, diversity, equity and inclusion, community engagement, philanthropy, and campus safety.

As evidenced by the values embedded in our Hornet Honor Code, Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification

Selected candidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency (i.e. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Conflict of Interest:

The duties of this position include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, an on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.


Closing Date/Time: Open until filled

Remote-eligible (Remote work is a type of flexible working arrangement that allows an employee to work from remote location)

No

Job Address

Sacramento, California 95819 United States View Map