The County of San Mateo Planning and Building Department is currently accepting applications for Building Permit Coordinator
. The Building Permit Coordinator leads a team of building permit technicians and ensures the consistent, accurate, and timely processing of permits for residential, institutional, and commercial projects throughout unincorporated San Mateo County.
Under general supervision, the Building Permit Coordinator tracks building permit applications, recommends solutions to problems identified during the plan check process, coordinates with other divisions, departments, and agencies to ensure timely responses to building permit referrals; processes building permit applications for new construction or building modifications within unincorporated San Mateo County; receives plans; calculates fees; routes plans for professional review; and confers with applicants regarding County procedures and plan requirements. DISTINGUISHING CHARACTERISTICS
This position requires experience beyond the journey-level Building Permit Technician II and the advanced level Building Permit Technician III. The distinguishing characteristics are that the Permit Coordinator is expected to be proactive in ensuring appropriate coverage at the counter for in-person and virtual appointments, reporting and resolving problems at the counter, tracking building permit applications, and resolving problems during the plan check process. Working closely with the Building Permit Supervisor, the Building Permit Coordinator serves in a Lead capacity for the building permit team.
Examples Of Duties Duties may include, but are not limited to, the following:
- Provide lead direction for public counter functions.
- Ensure appropriate staffing at the counter.
- Resolve or report problems at the counter to immediate supervisor and/or Division managers.
- Monitor building permit applications to ensure Department processing targets and State-mandated processing times are met.
- Promptly identify and take appropriate action to resolve problem applications.
- Recommend solutions to identified problems and initiate and/or participate in efforts to improve service delivery.
- Work with Department IT and ISD staff and technical consultants to develop and maintain online dashboards and reports to monitor permit status and workload and provide accurate data on unit performance.
- Collaborate with other divisions, departments, and agencies to ensure timely responses to building permit referrals.
- Work as a Permit Technician at the counter when needed.
- Read and review building plans and specifications for completeness and conformance with permit requirements.
- Check the addresses and parcel numbers for any previous work or departmental actions regarding the property.
- Verify that the required Public Works, Environmental Health, Water, Sewer and other applicable permits have been obtained.
- Determine the types of inspections and review required for the constructions proposed; verify the contractors' and subcontractor's Worker's Compensation coverage, construction bonds and licenses.
- Route sets of plans to various County departments for review and sign off.
- Track building plans and ensure their return in a timely manner.
- Meet with and provides information to applicants and others regarding application policies and procedures, how to correct deficiencies in original applications, and the process for re-submittal.
- Assign street addresses to new sites, including reviewing the parcel map, and determining the appropriate number of addresses needed for a particular parcel.
- Facilitate meetings between staff, outside agencies, and applicants when needed.
- Review requests from applicants and others for priority permit processing (e.g. emergency permits) and make recommendations to supervisors and/or division managers.
Qualifications Knowledge of:
- Uniform Building Code.
- Various construction types and building permitting and inspections permit processes and requirements.
- Applicable planning, fire, zoning and related laws and regulations.
- Office practices and procedures, including operation of PCs, common Microsoft programs, and standard office equipment.
Education and Experience:
- Learn and use online permitting (Accela) and online collaboration (Bluebeam) software programs for processing, reviewing, routing, and consolidating comments on permit applications.
- Establish and maintain effective working relationships with internal and external staff and applicants.
- Communicate effectively verbally and in writing.
- Read and interpret building plans, related construction documents and various maps.
- Calculate square footage, fees and penalties.
- Interpret, explain and apply policies,code compliance, laws and procedures.
- Perform detailed technical and specialized permit support work.
- Organize and prioritize work and follow up assignments.
- Organize and maintain accurate files and records.
Any combination of education and experience in technical environment within the building, architectural, or engineering fields that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Four years of experience in reviewing building plans and processing building permits and inspection reports. College level courses or trade school classes may substitute for up to two years of work experience. License/Certification:
Must possess and have ability to maintain a current International Code Council Permit Technician Certification, or obtain certification within one year of appointment.
Application/Examination Open and Promotional. Anyone may apply.
Current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help, or temporary position prior to the final filing date will receive five points added to their final passing score on this examination.
Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire.
The examination process will consist of an application screening (weight: Pass/Fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification . All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.
IMPORTANT : Applications for this position will only be accepted online.
If you are currently on the County's website, you may click the "Apply"
button. If you are not on the County's website, please go to https://jobs.smcgov.org/
to apply. Online applications must
be received by the Human Resources Department before midnight on the final filing date. This is a continuous recruitment which may close at any time. The final filing date will be posted 5 days in advance in the San Mateo County Human Resources Department.
Apply immediately. This recruitment is open on a continuous basis and selections may be made at any time within the process.
TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: Continuous
The County of San Mateo may require that all employees provide proof of COVID-19 vaccine or comply with weekly COVID-19 testing. Employees hired into specified health care facilities and other high-risk settings where there is potential for frequent COVID-19 exposure to staff and highly vulnerable patients are required to provide proof of COVID-19 vaccination. For more specific information, please refer to the County's COVID-19 Vaccine and Testing Policy.At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day.
County of San Mateo is proud to be an Equal Opportunity Employer.HR Analyst: Sedrick Dixon (062822) (Building Permit Coordinator J056)