Election Materials Proofreader (Chinese) (Filipino) (Spanish) (Extra-Help Seasonal)

  • County of San Mateo, CA
  • Redwood City, California
  • Jun 29, 2022
Full Time Clerical and Administrative Support Municipal or County Clerk Other Political or Public Affairs
  • Salary: See Position Description USD

Job Description

PEOPLE FIRST - Conduct fair, accurate, and transparent elections to increase public participation and confidence.

The San Mateo County Registration & Elections Division is seeking full-time seasonal extra-help Election Materials Proofreaders to assist in the upcoming November 8, 2022 Statewide General Election. This is an excellent nonpartisan opportunity to be involved in the election process!

We are currently seeking dedicated and hard-working individuals for the position of Proofreader. Proofreaders will be hired into one of three areas:
  • Chinese Proofreading
  • Filipino Proofreading
  • Spanish Proofreading

All Proofreaders will be responsible for proofreading and/or translating election materials leading up to established election deadlines. Proofreaders will review, edit, and proofread documents for accuracy, context, readability, and syntax. Proofreaders will work on-site at the Registration & Elections Division at 40 Tower Road in San Mateo, CA.

Examples of projects and materials needing to be proofread include, but are not limited to:
  • Sample Ballot & Voter Information Pamphlet
  • Official Ballot
  • Remote Accessible Vote by Mail
  • Website content
  • Legal documents
  • Letters, flyers, and other notices to voters
  • Video scripts

The Proofreader is classified as an Office Specialist. The hourly wage for the Election Materials Proofreader - Office Specialist position is starting at $26.77.

NOTE: This is an extra-help, at-will assignment, paid on an hourly basis. Some extra help positions are eligible for benefits under the Affordable Care Act. Extra help employees are not guaranteed permanent status at the end of the assignment.

San Mateo County has implemented best-practice guidelines in response to the COVID-19 pandemic to ensure safety of the public and staff. Such measures include, but are not limited to, enforcing social distancing, and providing staff with personal protective equipment, such as gloves, hand sanitizer, face masks, and sneeze guards.

Successful candidates for the Proofreader positions will have a Bachelor's degree and at least six-months experience proofreading documents and/or translating in Chinese, Filipino, and/or Spanish. A background in proofreading, editing, journalism, translating, or another related field is preferred with technical skills that include bilingual skills in English and Chinese, Filipino, and/or Spanish. Competency in the Microsoft Office Suite (SharePoint, Excel, Outlook, Teams, and Word) and competency in Adobe PDF are necessary for success.

IDEAL CANDIDATES for the Proofreader positions will have the following:

  • Bachelor's degree or higher in proofreading, editing, journalism, translating, literature, or another related field.
  • Technical writing certificate or other related certification.

Work Experience:
  • At least one-year of experience proofreading documents and/or translating in Chinese, Filipino, or Spanish.
  • Professional background in proofreading, editing, journalism, translating, creative or technical writing, or another related field.

Technical Skills:
  • Competency in additional Microsoft Office Suite applications: OneNote and PowerPoint.
  • Familiarity with Microsoft SharePoint and Adobe InDesign.

Critical Skills for all Election Materials Proofreader - Office Specialist positions include the ability to prioritize work, coordinate several activities simultaneously, organize and maintain accurate files and records, type at least 50 words per minute, and understand and carry out oral and written directions.

Office hours are 8:00 am to 4:30 pm, Monday through Friday. These positions WILL require weekend and evening work assignments. The selected individuals MUST be available for the entire employment period until the completion of their assignment for the November 8, 2022 Statewide General Election.

The Elections Division is an exciting, fast-paced environment, especially as elections approach. This is an excellent opportunity to work with a group of dynamic, well-organized, and highly efficient individuals committed to the democratic process. More information about the organization is available on the Elections Division website www.smcacre.org.
Anyone may apply. To apply you must complete the San Mateo County Application Form.

Based on the information in the Application a screening committee from the Elections Office will select those applicants whose education, experience, training and knowledge most closely match the needs of the department. The selected applicants will be invited to an interview, which will include a proofreading examination given before or after the interview.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply Online" button. If you are not on the County's website, please go to http://jobs.smcgov.org/ to apply.

Please Note: This recruitment will remain open until the positions are filled. Apply immediately. You do not want to miss out on this opportunity to contribute to the democratic process!

Interview Dates: Interviews will begin on July 19, 2022.
Interviews will be conducted by video conference via Microsoft Teams.

The County of San Mateo may require that all employees provide proof of COVID-19 vaccine or comply with weekly COVID-19 testing. Employees hired into specified health care facilities and other high-risk settings where there is potential for frequent COVID-19 exposure to staff and highly vulnerable patients are required to provide proof of COVID-19 vaccination. For more specific information, please refer to the County's COVID-19 Vaccine and Testing Policy.

At the County of San Mateo, we welcome and celebrate the diversity of our employees, and strive to create a workplace where they feel valued every day.

The County of San Mateo is proud to be an Equal Employment Opportunity Employer.

Analyst: Chet Overstreet (062822) (Election Materials Proofreader - Office Specialist - E337)

Job Address

Redwood City, California United States View Map