Department Assistant

  • City of Newport Beach, CA
  • Newport Beach, California
  • Jun 30, 2022
Full Time Clerical and Administrative Support
  • Salary: $4,262.11 - $5,992.24 Monthly USD

Job Description


Come join our team as a Department Assistant. Check out this video to see what it is like working for the City of Newport Beach!

Selection Components:
  • Application Evaluation: Applications will be accepted on a continuous basis with the first date of July 6, 2022. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. Candidates are encouraged to apply immediately as this recruitment may close at any time.
  • Online Skills Testing: The most qualified applicants will be invited to take an online clerical exam tentatively scheduled for July 7 , 2022.
  • Virtual Interview: Top scoring applicants will be invited to a virtual interview tentatively scheduled for the week of July 11, 2022. Passing applicants will be placed on an eligibility list that may be used to fill future vacancies.

Essential Duties
Please review the Department Assistant job specification for a more detailed description of essential duties.
Please review the Department Assistant job specification for a more detailed description of specific qualifications.
Experience & Education and License/Certificate

A combination of experience and education that would likely provide the required knowledge and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Three or more years of increasingly responsible secretarial and clerical experience.

Education: Equivalent to completion of high school, supplemented by coursework or training in word processing and spreadsheet software programs, and work planning and management.

License/Certificate : Due to the performance of some field duties which require the operation of a personal or City vehicle, a valid and appropriate California driver's license and an acceptable driving record are required.

May be required to obtain CPR, First Aid, and/or AED (Automated external defibrillator) certifications within six months of hire.

Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the Newport Beach Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.

Disaster Service Worker: In accordance with Government Code Section 3100, City of Newport Beach employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.


This position is represented by the Newport Beach City Employees Association (CEA). Total employee contributions towards retirement and benefits are 18.67%. Please review below for a list of compensation and benefits.

Compensation and Benefits
Retirement: California Public Employee Retirement System (CalPERS) plan, which offers reciprocity between agencies.  Classic tier II employees, who have been in the CalPERS system and are new to the City of Newport Beach, will receive a 2% @ 60 formula. Employees new to the City and CalPERS, and do not belong to a reciprocal agency of CalPERS, will receive the tier III formula of 2% @ 62.  Employees are required to contribute 13% of pensionable income towards their retirement benefit. Deductions are made on a pre-tax basis. Pension contribution limitations set by PEPRA are currently $161,969 for new members and $305,000 for classic members.
Cafeteria Plan:  Choose from CalPERS PPO and HMO medical plans, MetLife dental PPO and HMO plans and MetLife vision PPO. $1,725 monthly cafeteria allowance to purchase medical, dental and vision insurance plus an additional $149 monthly contribution if participating in a medical plan.  If electing medical coverage and spend less than the City contribution, there shall be no cash back provided.  If waiving the City's medical insurance plan after demonstrating proof of alternate group medical insurance coverage, an opt-out allowance of $500 per month is provided.
Flex Leave:  This is a combination of sick and vacation leave which is earned at a rate of 6.00 hours per pay period (156 hours per year), with a maximum of 10.00 hours per pay period (260 hours per year) based on years of full-time City service.
Holidays: Equivalent to 12 paid holidays per year which includes one floating holiday.
Life Insurance: City paid policy up to $50,000 in coverage based on annual salary.  Supplemental life insurance is available at the employee's expense and payroll deductions are made on a post-tax basis. Maximum supplemental life insurance coverage is $500,000. 
Disability Insurance:  Up to 66.67% of covered wages up to a maximum benefit of $1,846 weekly for short-term disability after a 30-calendar day waiting period and $15,000 monthly for long-term disability after 180 calendar day waiting period.  
LIUNA Supplemental Retirement: Employees contribute 3.22% of salary for this benefit through a pre-tax payroll deduction. Participation is mandatory.
Retiree Medical Benefit:  Employees are required to contribute 1% of salary for this benefit through pre-tax payroll deduction.  Vesting occurs after five years of full-time service, and City paid contributions based on age and years of service begin. Account funds may be used after separation from the City for reimbursement of eligible medical expenses.
Flexible Spending Account: Optional. Maximum pre-tax election per calendar year for medical is $2,750 and $5,000 per household for dependent care.
Section 457 Deferred Compensation Plan with Roth option: Optional participation. No City matching.
Employee Assistance Program: City-paid benefit which provides confidential counseling on work and life issues. 
Medicare:   Federal mandate requires all employees hired or rehired by any government agency on or after April 1, 1986 to participate in Medicare. The City matches the employee's Medicare contribution, which is 1.45% of salary. Enrollment and deduction amounts are subject to change based on negotiated terms and additional laws.

For more information, please visit the links below:
  • CEA Memorandum of Understanding
  • CEA Benefits Summary  


Remote-eligible (Remote work is a type of flexible working arrangement that allows an employee to work from remote location)


Job Address

Newport Beach, California United States View Map