Department Coordinator (Administrative Support Coordinator II) (515552)

  • San Diego State University
  • San Diego, California
  • Jun 30, 2022
Full Time Administration and Management Clerical and Administrative Support

Job Description

Description:

Position Summary

The Department of Civil, Construction, and Environmental Engineering is one of four departments in the College of Engineering. The primary objective of the department is to prepare students for a career in Civil, Construction and Environmental Engineering. The department has 18 full-time faculty including the Department Chair. There are currently 31 part-lime, adjunct and affiliated faculty members and two department staff positions.

The Department Coordinator is responsible for the support, operation, and continuity within the department. Duties include assisting the chair with all department matters, handling routine correspondence, maintaining files and records, and assuring that the department meets all administrative deadlines. The Department Coordinator monitors all departmental budgets, prepares and/or receives all departmental reports, and serves as the primary consultant to the department chair on all administrative procedures. The Department Coordinator also oversees the reception area, office inventory, student assistants, accounts payable, procurement, and the schedule of classes and classroom reservations.

For information about the Civil, Construction, and Environmental Engineering department, click here.

Full-time, benefits eligible, permanent (probationary) position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

This position is physically located at the SDSU Main Campus in San Diego.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Specialized Skills
  • Ability to communicate professionally with diverse groups of people and resolve complaints using tact and diplomacy.
  • Experience with Oracle Financials, PeopleSoft or similar systems.
  • Demonstrated ability to quickly learn policy, procedures, and administrative functions.
  • Ability to take initiative and demonstrate sound judgment.

Preferred Qualifications
  • Bachelor's degree.
  • Prior experience in a community college or university setting is strongly preferred.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $3,650 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,440 - $5,639 per month.

SDSU Vaccine Policy

In accordance with the California State University system wide policy, students, faculty, and staff must be fully vaccinated against COVID-19 or provide a valid medical or religious exemption in order to access campus. Individuals are considered fully vaccinated for five months after their final dose of a two-dose COVID-19 vaccine or for two months after receiving the only dose of a single-dose vaccine. Afterward a COVID-19 booster is required to continue to be considered fully vaccinated.

The individual hired into this role will be required to submit their completed vaccination documentation to the university's secure online health portal prior to beginning work. Individuals with an approved medical or religious exemption on file with the university will be required to participate in SDSU's COVID-19 testing program.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on July 14, 2022. To receive full consideration, apply by July 13, 2022. The position will remain open until filled.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Applicants with disabilities and applicants who require assistance completing an application may contact Priscilla Santos at pnsantos@sdsu.edu.

Closing Date/Time: Open until filled

Remote-eligible (Remote work is a type of flexible working arrangement that allows an employee to work from remote location)

No

Job Address

San Diego, California 92182 United States View Map