Buyer II (Buyer II) - Procurement & Support Services (516716)

  • Cal State University (CSU) San Francisco
  • San Francisco, California
  • Jul 15, 2022
Full Time Purchasing and Warehouse

Job Description


Working Title

Buyer II

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.


Procurement & Support Services

Time Base

Full-Time (1.0)

Work Schedule

Monday through Friday; from 8:00am-5:00pm

Anticipated Hiring Range

$3,656 to $4,878 per month ($43,872 to $58,536 annually)

Salary is commensurate with experience.

Position Summary

The Buyer II performs procurement functions for the University, which may include, but is not limited to: purchasing supplies, services/construction, and equipment based on price analysis, competitive proposals or public bids, developed or existing contracts, service agreements and/or leases, all in accordance with the regulations and procedures established by the California State University. Incumbent must possess skills to effectively work with requestors in developing specifications which are cost effective and not unduly


Position Information

Purchasing of Commodities
  • Process incoming requisitions for assigned categories or campus units; review for consistency, completeness and policy compliance.
  • Expedite and troubleshoot purchase documentation; convert and dispatch purchase orders.
  • Work with vendors and campus users to resolve questions.
  • Expedite shipments and delivery of services; work with Accounts Payable to resolve invoice discrepancies.
  • Analyze procurement patterns for potential standardization and economies of scale and identify opportunities to negotiate or competitively procure cost saving alternatives.
  • Responsible for all purchases on P Card for the Department.

Public Works & Maintenance
  • Technical and administrative support of procurement functions; assistance with the preparation and issuance of public bids and contracts.
  • Perform other duties and provide assistance with respect to the general activity of the SF State Procurement Department.
  • Review contractual documents submitted by vendors for compliance with CSU requirements and craft appropriate revisions.
  • Assist with all aspects of public works and maintenance agreements in the public works Department.

Property Office Support
  • Liaison with Property Office on the sale and distribution of commodity items sold on Public surplus auction site.
  • Cross train how to use the asset management system in Property Office.

Other Duties as Assigned

Minimum Qualifications
  • Equivalent to two years of purchasing experience demonstrating the acquisition of skills and training commensurate with the requirements stated herein.
  • Equivalent to an undergraduate degree in purchasing, marketing, accounting, business or other appropriate field. Additional experience which has demonstrated the applicant has acquired and successfully applied the knowledge and abilities shown herein may be substituted on a year-for-year basis.
  • Thorough knowledge/understanding of: the principles, practices and procedures of procurement, including administration of formal competitive bid cycles; the complete procurement cycle from requisition initiation through payment and closeout;
  • General knowledge/working understanding of: contract development procedures and practice; the application of technology in the procurement process;

  • Excellent typing skills and office automation skills; Proficiency in standard business software, e.g. Word, Excel, Outlook, PowerPoint, Adobe Professional etc.;
  • Excellent analytical and written skills;
  • Demonstrated ability to draw upon varied resources to write a clear and concise statement of work or specification in support of a competitive procurement;
  • Excellent oral communication skills, both for internal communication with staff as well as effective external interaction with the campus and vendor community.
  • Must be able to independently apply sound judgment to determine objectives and establish priorities, as the Buyer II's decisions will have impact upon the legal and monetary position of the University. Within this role, decisions will frequently be made under time sensitive constraints.

Preferred Qualifications

  • Familiarity with procurement and contract development in a regulated public sector environment, esp. State of

    California or California State University; experience with procurement and contract development in a higher

    education environment; experience using CFS; CPM, CPPO or CPPB certification.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.


Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

Employment Requirement

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Additional Information


Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Closing Date/Time: Open until filled

Job Address

San Francisco, California 94132 United States View Map