Principal Contract Specialist

  • BART
  • Oakland, California
  • Jul 26, 2022
Full Time Planning and Development Purchasing and Warehouse

Job Description

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits and employment stability. BART is looking for people who like to be challenged, work in a fast paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Conditions of Employment

All San Francisco Bay Area Rapid Transit District (BART) employees are required to be fully vaccinated against COVID-19 as a condition of employment. You will be required to show proof of your completed COVID-19 vaccination prior to receiving a final offer, unless you receive a COVID-19 Vaccination reasonable accommodation due to a medical condition or a religious exemption due to an approved sincerely held religious belief that prohibits you from receiving a vaccine. BART will review requests for a reasonable accommodation or religious exemption on a case-by-case basis. Documentation may be required. For questions, please contact BART Human Resources, Leave Management at HRDP@bart.gov .

Department

Contracts Management

Pay and Benefits

BART offers comprehensive compensation and benefits programs. Benefits include CalPERS pension; excellent medical (effective January 1, 2022 current employee cost $157.35 monthly for most plans), vision, and dental coverage; supplemental insurances; paid holidays and vacation; as well as two investment programs, one of which is entirely funded by BART. BART does not participate in Social Security. Complimentary BART passes for employee and qualifying dependents.

Pay Rate

$123,791.68 - $160,929.18 (AFSCME Pay Band-G)

Initial salary offer will be between $125,746.94/annually - $138,958.43/annually (commensurate with experience and education)

Posted Date

July 25, 2022

Closing Date

Open Until Filled

First round of application screenings will be targeted for the week of August 15, 2022

Reports To

Manager of Contract Administration

Days Off

Saturday and Sunday

Who May Apply

All current BART employees and qualified individuals who are not yet BART employees.

Current Assignment

The Ideal candidate is expected to work independently with assigned District staff and consultants in developing and implementing special complex projects including:

(1) Design-Build projects under the California State Design-Build statute

(2) Technically complex capital-intensive Design-Bid-Build contracts including Security Sensitive Information (SSI) contracts

(3) Public Works projects requiring engineering degree and knowledge to analyze

(4) Competitively Negotiated Procurement of Electronic Equipment and special Rail Transit Equipment pursuant to the California State statute, and other complex projects as assigned

(5) Ability to evaluate Construction and Procurement change orders and to ensure legitimacy, fair and reasonableness. To provide technically and economically sound Changer Order evaluation reports.

(6) Complex Request for Proposals (RFPs) for Architectural and Engineering (A&E) Services and specialized Professional and Technical Services.

The ideal candidate shall also demonstrate proficiency in the following skill set in addition to the minimum qualifications:

Ability to analyze procurement problems accurately, develop recommendations and take appropriate actions to resolve them. Ability to effectively collaborate, guide and advise project managers, project engineers and sponsors regarding the appropriate procurement methods. Ability to effectively manage communications by building trustworthy partnerships as well as nurture collaborative relationships with project sponsors while maintaining project momentum and progress. Ability to develop standard contract documents for specialized procurement processes. Ability to use initiative and sound judgment within established procedures and guidelines. Understanding of alternate project delivery methods such as Construction Management at Risk, Public Private Partnerships. Construction Management as a credential is highly desired.

Preferred k nowledge of:
  • Principles and practices of public agency contracting
  • Principles and guidelines of the California Public Contract Code
  • Principles of Federal Transit Administration (FTA) procurement guidelines including the FTA Best Practices Procurement Manual


Essential Job Functions

1. Plans, prioritizes, assigns, supervises, reviews and participates in the work of staff responsible for contract administration.

2. Establishes schedules and methods for providing contract administration services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly.

3. Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures; makes recommendations for changes and improvements to existing standards and procedures.

4. Recommends and assists in the implementation of goals and objectives; implements approved policies and procedures.

5. Meets with TSD, maintenance & engineering, and other District departments staff regarding plans, specifications, requests for proposals and contract parameters for large scale or major engineering construction and procurement contracts.

6. Provides oversight for ongoing contracts; initiates and processes change orders; coordinates protest and claims dispute resolution; prepares status reports; monitors project schedule and funding.

7. Administers on-going contracts, change orders, disputes and close-outs; prepares status reports; and monitors annual funding.

8. Oversees contractor procurement functions including document preparation, pre-bids meetings and site visits; coordinates bid openings.

9. Participates in the selection of assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures.

10. Participates in the preparation and administration of the contract administration division budget; submits budget recommendations; monitors expenditures.

11. Prepares a variety of analytical and statistical reports on operations and activities.

12. Maintains business relationships with service providers to facilitate new and continuing contracts and agreements.

13. Attends and participates in professional group meetings; stays abreast of new trends, legislation and innovations in the field of contract administration.

Minimum Qualifications

Education:

Possession of a Bachelor’s degree in public administration, business administration, economics, engineering or a related field from an accredited college or university.

Experience:

Four (4) years of (full-time equivalent) verifiable professional contract administration experience which must have included at least one (1) year of administrative or lead supervisory experience .

Substitution:

Additional professional experience as outlined above may be substituted for the education on a year-for year basis. A college degree is preferred

Selection Process

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations)

The selection process for this position will be in accordance with the applicable collective bargaining agreement.

Application Process

External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688.

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Applications must be complete by the closing date and time listed on the job announcement.

Equal Employment Opportunity

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.

Other Information

Please note that any job announcement may be canceled at any time.

Please be prepared to present documentation in support of any required licenses, degrees, or certifications upon request.

Note

When you have successfully applied for this position you will receive an auto reply e-mail acknowledging that your application was received for this position. Please retain a copy of the e-mail for your records. If you receive an auto reply that does not specifically reference this position, please email Employment Help at employment@bart.gov for assistance.

To verify submission of your application, click on the 'My Career Tools' link at the top of the 'Careers Home Page' after submitting your application to view the list of applications you have submitted (including application date and status). If you have further questions, please email the Employment Help at employment@bart.gov , between the hours of 8:15am - 5:00pm, Monday- Friday.

Job Address

Oakland, California United States View Map