CITY OF FRESNO, CA
Fresno, California, United States
Position Description The City of Fresno is recruiting an Assistant Director who will oversee the Transportation Project Management Division of the Capital Projects Department. The Assistant Director for Transportation Project Management is responsible for the daily operations of the division and works directly with division managers and their staff, along with engineering and project management staff, client departments and contractors. The Transportation Project Management Division provides project management and consultant oversight for the City's capital program. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to Capital Projects and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. This is an unclassified position in which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule Compensation and Benefits (Unit 2 Classification) The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California and the nation. The City does not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Health Insurance: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. Flexible Spending Account Program: IRS 125 Plan for health and dependent care expenses. Auto Allowance: May be granted by the City Manager consistent with Administrative Order 2-2. Deferred Compensation: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Health Reimbursement Arrangement account. Annual Leave: Accrue 15.5 hours of annual leave per month with a limited cash out provision. Supplemental Sick: 40 hours per fiscal year. 80 hours lifetime maximum. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Additional information regarding the City of Fresno is available at www.fresno.gov. The Requirements Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Regional Planning, Engineering, Project Management, Architecture, Construction Management, or degree field(s) as deemed acceptable by the Director of Personnel Services and the appointing authority. AND Five (5) years of directly related management experience as deemed acceptable by the Director of Personnel Services and the appointing authority. OR Nine (9) years of directly related experience including five (5) years at a management level. Directly related experience could include 9 years of experience in engineering, construction, or project management. Various functions such as project management, construction management, contract management, design, and other related duties would be applicable. Possession, at time of appointment and continued maintenance, of a valid California Driver License is required. Valid registration as a Professional Engineer by the State of California or equivalent at time of application is desired. Additional Requirements The Ideal Candidate Fresno is seeking an experienced, engaged and strong leader who will assist in the implementation of the long-range vision for the Capital Projects Department. Entrepreneurial-minded individuals with a capacity for independent, innovative solution-oriented thinking would do well in this position, as would someone with demonstrated knowledge and experience in leading capital projects with a thorough understanding of grant funding requirements and reporting. The ideal candidate will have a record of straightforward and open communication and the ability to lead diverse, result oriented project management teams. The ideal candidate will have a strong background and knowledge of the transportation engineering industry and common industry standards; ideally with a Professional Civil Engineer license. A combination of technical field experience and design/project management experience is ideal. The Assistant Director of Transportation Project Management will have the skills and experience to lead the Division of project managers and Professional Engineers; the incumbent also needs to have a strong moral compass and integrity. The Assistant Director will often be engaged in negotiations with consultants and third-party stakeholders. It is important for the Assistant Director to be trustworthy and capable of representing the department Director and serving as designee with contract documents. The ideal candidate will also have strong communication skills and take a proactive approach to resolving issues and communicating with the department Director, Council offices, City Manager's Office, client departments, and/or the community. Lastly, the ideal candidate will help establish a culture within the department of always trying to improve in process and efficiency and who embodies a public servant leadership style is critical. An appreciation of diversity and the strength it brings to the workplace is essential. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. Please upload to your online profile a letter of interest, resume, five references and verification of degree and/or transcript. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Only a limited number of candidates will be chosen to move forward to the interview stage. Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov or Stephanie.Rendon@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 INSTRUCTIONS TO ATTACH DOCUMENTS- etc.. Transcripts/Degree/Cover Letters/Reference 1. Scan, save and upload your certificate to your personal drive. 2. Log back into your online profile on the City of Fresno Website @ www.fresno.gov/jobs 3. Under "Career Tools", click on Cover letters and Attachments. 4. Click on +Add attachments. 5. For "Attachment Type", choose Certificate. 6. For "Attachment Purpose", enter the name of the certificate 7. Click on Add attachment. 8. Click on Save and Return Additional Information The Department: The Capital Projects Department is responsible for the design and construction of the City's Capital Projects. Our mission is to develop capital projects that deliver value to our stakeholders by providing innovative solutions that meet their needs. We deliver public infrastructure projects in a timely and cost-effective manner for a variety of City departments and for a wide variety of projects such as parks, public safety facilities, sewer and water facilities, public buildings, roadways, and pedestrian/bicycle projects. We strive to achieve this by leveraging our expertise in project management, engineering, and construction to deliver high-quality projects on time and within budget. Our goal is to build long-term relationships with our clients by providing exceptional service and exceeding their expectations. Our department is organized into five divisions: * Capital Administration - The Capital Administration Division provides support for the entire department by providing several key support functions. * Design Services - In-house design and project management teams focused on project delivery for transportation, utility, parks, fire and police projects. * Transportation Project Management- Project management teams focused on project delivery for transportation projects. * Utilities and On-Site Project Management - Project management teams focused on project delivery for utility, parks, fire and police projects. * Construction Management - Oversees the construction of City capital projects. The Division: The Transportation Project Management Division is one of five divisions within the Capital Projects Department. The Transportation Project Management Division has 22 full-time positions. The Division performs Project Management and Consultant Oversight on: Roadway Projects, Grade Separation Projects, Complete Streets Project and Active Transportation & Trail Projects. Our Organization: The City of Fresno is the fifth-largest city in the state of California and is a full-service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. Our Community: As the only California city located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. We welcome applicants of any race, gender, religion, ancestry, or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno website. Closing Date/Time: 12/26/2024
Jul 14, 2024
Full Time
Position Description The City of Fresno is recruiting an Assistant Director who will oversee the Transportation Project Management Division of the Capital Projects Department. The Assistant Director for Transportation Project Management is responsible for the daily operations of the division and works directly with division managers and their staff, along with engineering and project management staff, client departments and contractors. The Transportation Project Management Division provides project management and consultant oversight for the City's capital program. Incumbents will exercise considerable judgment and discretion in the administration and direction of the department and its operations. In addition, the Assistant Director acts as technical advisor to the Director and City Manager and attends meetings of the City Council, boards, commissions, and committees relevant to Capital Projects and related services. The Assistant Director participates in the preparation and administration of the Department's annual operating and capital budgets and is expected to coordinate activities with other departments within the City of Fresno, as well as division sections and outside agencies. This is an unclassified position in which the incumbent serves at the will of the Department Director. Pay,Benefits, & Work Schedule Compensation and Benefits (Unit 2 Classification) The City of Fresno offers an attractive and competitive salary and benefits package. The salary for the Assistant Director is $115,056 up to $192,888. The employee benefits package, as noted below, is subject to change and includes: Retirement: Fresno City Retirement System; reciprocity with other public California systems. The City's pension funds are among the best-funded public systems in California and the nation. The City does not participate in Social Security. DROP (Deferred Retirement Option Program): an optional, voluntary program that allows an employee to deposit retirement benefits in a special savings account within the Retirement System while continuing to work for the City of Fresno for up to 10 years. Participation minimum is age 50 and vested. Benefits includes ownership of accumulated funds, compound interest earnings, and alternative distribution options. Health Insurance: The City contributes toward monthly premiums for PPO medical, dental and vision for employee and dependents. Flexible Spending Account Program: IRS 125 Plan for health and dependent care expenses. Auto Allowance: May be granted by the City Manager consistent with Administrative Order 2-2. Deferred Compensation: Voluntary 457 plan with Fidelity Investments to increase your retirement savings. City contributes up to $75 per month. Management Leave: 80 hours (pro-rated) per fiscal year with an annual cash out provision. Supplemental Management Leave: Up to 32 hours at the discretion of the City Manager. This leave may be placed in a retiree Health Reimbursement Arrangement account. Annual Leave: Accrue 15.5 hours of annual leave per month with a limited cash out provision. Supplemental Sick: 40 hours per fiscal year. 80 hours lifetime maximum. Holidays: Ten (10) City-observed holidays annually, plus birthday and two (2) personal days per year. Life Insurance: Equal to annual salary; premium paid by City. Long-Term Disability: City pays premium for 66.66% of monthly salary up to $7,500 per month after 30 days. Additional information regarding the City of Fresno is available at www.fresno.gov. The Requirements Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Public Administration, Regional Planning, Engineering, Project Management, Architecture, Construction Management, or degree field(s) as deemed acceptable by the Director of Personnel Services and the appointing authority. AND Five (5) years of directly related management experience as deemed acceptable by the Director of Personnel Services and the appointing authority. OR Nine (9) years of directly related experience including five (5) years at a management level. Directly related experience could include 9 years of experience in engineering, construction, or project management. Various functions such as project management, construction management, contract management, design, and other related duties would be applicable. Possession, at time of appointment and continued maintenance, of a valid California Driver License is required. Valid registration as a Professional Engineer by the State of California or equivalent at time of application is desired. Additional Requirements The Ideal Candidate Fresno is seeking an experienced, engaged and strong leader who will assist in the implementation of the long-range vision for the Capital Projects Department. Entrepreneurial-minded individuals with a capacity for independent, innovative solution-oriented thinking would do well in this position, as would someone with demonstrated knowledge and experience in leading capital projects with a thorough understanding of grant funding requirements and reporting. The ideal candidate will have a record of straightforward and open communication and the ability to lead diverse, result oriented project management teams. The ideal candidate will have a strong background and knowledge of the transportation engineering industry and common industry standards; ideally with a Professional Civil Engineer license. A combination of technical field experience and design/project management experience is ideal. The Assistant Director of Transportation Project Management will have the skills and experience to lead the Division of project managers and Professional Engineers; the incumbent also needs to have a strong moral compass and integrity. The Assistant Director will often be engaged in negotiations with consultants and third-party stakeholders. It is important for the Assistant Director to be trustworthy and capable of representing the department Director and serving as designee with contract documents. The ideal candidate will also have strong communication skills and take a proactive approach to resolving issues and communicating with the department Director, Council offices, City Manager's Office, client departments, and/or the community. Lastly, the ideal candidate will help establish a culture within the department of always trying to improve in process and efficiency and who embodies a public servant leadership style is critical. An appreciation of diversity and the strength it brings to the workplace is essential. How To Apply Interested and qualified applicants must submit an official City of Fresno application on-line at www.fresno.gov/jobs. Please upload to your online profile a letter of interest, resume, five references and verification of degree and/or transcript. For information on how to complete an on-line application, please view "Instruction Guide" on the City's website, Personnel Services Career Opportunities page, or call (559) 621-6950 for assistance. Only a limited number of candidates will be chosen to move forward to the interview stage. Inquiries should be directed to: Leshea Tarver, Senior Human Resources Analyst (559) 621-6950 Leshea.Tarver@fresno.gov or Stephanie.Rendon@fresno.gov 2600 Fresno Street Fresno, California 93721-3614 INSTRUCTIONS TO ATTACH DOCUMENTS- etc.. Transcripts/Degree/Cover Letters/Reference 1. Scan, save and upload your certificate to your personal drive. 2. Log back into your online profile on the City of Fresno Website @ www.fresno.gov/jobs 3. Under "Career Tools", click on Cover letters and Attachments. 4. Click on +Add attachments. 5. For "Attachment Type", choose Certificate. 6. For "Attachment Purpose", enter the name of the certificate 7. Click on Add attachment. 8. Click on Save and Return Additional Information The Department: The Capital Projects Department is responsible for the design and construction of the City's Capital Projects. Our mission is to develop capital projects that deliver value to our stakeholders by providing innovative solutions that meet their needs. We deliver public infrastructure projects in a timely and cost-effective manner for a variety of City departments and for a wide variety of projects such as parks, public safety facilities, sewer and water facilities, public buildings, roadways, and pedestrian/bicycle projects. We strive to achieve this by leveraging our expertise in project management, engineering, and construction to deliver high-quality projects on time and within budget. Our goal is to build long-term relationships with our clients by providing exceptional service and exceeding their expectations. Our department is organized into five divisions: * Capital Administration - The Capital Administration Division provides support for the entire department by providing several key support functions. * Design Services - In-house design and project management teams focused on project delivery for transportation, utility, parks, fire and police projects. * Transportation Project Management- Project management teams focused on project delivery for transportation projects. * Utilities and On-Site Project Management - Project management teams focused on project delivery for utility, parks, fire and police projects. * Construction Management - Oversees the construction of City capital projects. The Division: The Transportation Project Management Division is one of five divisions within the Capital Projects Department. The Transportation Project Management Division has 22 full-time positions. The Division performs Project Management and Consultant Oversight on: Roadway Projects, Grade Separation Projects, Complete Streets Project and Active Transportation & Trail Projects. Our Organization: The City of Fresno is the fifth-largest city in the state of California and is a full-service charter city that operates under a "strong mayor" form of government. The Mayor is elected at large and does not serve on the Council but has veto power over certain actions taken by the City Council. The City Manager, who is appointed by the Mayor, is responsible for appointing all other department heads in the City. There are seven Council Members. The Council appoints the City Attorney and the City Clerk. Our Community: As the only California city located amongst three National Parks, residents and visitors enjoy Fresno's proximity to Yosemite, Kings Canyon, and Sequoia National Parks. With approximately 300 days of sunshine each year, the Mediterranean climate allows for year-round recreational activities, including sailing, snow and water skiing, fishing, backpacking, and golfing. Living in Fresno has the benefit of urban amenities and the unique charm of a suburban atmosphere. Housing prices are typically lower than California's other major metropolitan areas. There are four large school districts in Fresno, including Fresno Unified, Central Unified, Sanger Unified, Clovis Unified, and a variety of private educational institutions. The city is also home to colleges and universities, most notably California State University, Fresno as well as Fresno City College and Fresno Pacific University. Residents enjoy various social, cultural, and athletic activities in an affordable community environment. Equal Opportunity Employer The City of Fresno is an Equal Opportunity Employer. We welcome applicants of any race, gender, religion, ancestry, or disability. For more information, please refer to our Career Opportunities web page on the City of Fresno website. Closing Date/Time: 12/26/2024
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director of Systemwide Data for Financial Planning and Analysis . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $10,834 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director of Systemwide Data for Financial Planning and Analysis to be responsible for overseeing, managing and gathering relevant data from across the California State University (CSU) System and generating reports and dashboards. This position will create and deliver actionable data-driven insight and analysis and work closely with stakeholders to help senior leaders, the Board of Trustees, and other key stakeholders understand financial performance and aid in their decision-making. This role requires strong familiarity with CSU financial, human resources, and student data, as well as the ability to analyze dependencies and relationships between these data sets. The incumbent will collaborate with functional and technical subject matter experts across many departments to join related data, analyze CSU trends in new ways, provide consistent metrics between business units, and identify areas for potential improvement in data analysis. Responsibilities Under the general direction of the Director, Management and Accounting Practices , the Assistant Director of Systemwide Data for Financial Planning and Analysis will: -Serve as the subject matter expert at the Chancellor’s Office for data integration and management across all budgeting and financial systems, including but not limited to Questica, Oracle, and Axiom. -Establish and enforce data standards, policies, and procedures to ensure data integrity, consistency, and interoperability between software systems. -Oversee and validate the accuracy, completeness, and timeliness of budget and financial data for analysis and transparency reporting for the CSU, implementing quality control measures and facilitating the resolution of data discrepancies. -Research and perform data management and quality control audits to advise corrective measures where necessary to ensure accuracy and validity of data prior to distribution. -Develop and maintain departmental standards for branding and data distribution to internal and external constituents. -Identify opportunities for process improvements, automation, and system enhancements to streamline budgeting operations and enable decision-making. -Design and build technical processes to standardize processes and tools, automate production of regularly scheduled requests to increase efficiency and capacity of the data team. Build, develop and maintain data models, reporting systems, data automation systems, dashboards and performance metrics that support key business decisions. -Support the design and implementation of data integration strategies to gather and consolidate systemwide data from various sources, including financial, human resources, student information systems, and other relevant data repositories. -Create reports/queries and run processes to extract information using the appropriate system (e.g. PeopleSoft, AWS) and program language, (e.g., SQL, R, Python, SAS). -Develop and maintain data models, multidimensional reports, dashboards, and visualizations to support financial planning, budgeting, and fiscal analysis, forecasting, and strategic decision-support activities across the CSU System. -Analyze complex data and large datasets to identify trends, patterns, areas for potential improvement, cost optimization, and strategic resource allocation. -Lead systemwide projects using advanced data modeling and analysis techniques to discover insights that will guide strategic decisions and uncover optimization opportunities. -Collaborate with functional and technical subject matter experts across information technology, human resources, institutional research, financial services, and budget to understand data dependencies and relationships between financial, human resources, student, and operational data. -Works as the primary liaison with the Business Intelligence/Data Operations team. -Partner with stakeholders to identify needs, purpose of the request, gather requirements, determine deliverables and timeline to meet business needs. -Ensure consistent application of standardized metrics, data definitions, and calculation methodologies across business units, departments, and universities to ensure data comparability and enable meaningful cross-functional and cross-institutional analyses. -Leverage data-driven insights and analyses to provide actionable recommendations to support strategic decision-making and resource allocation. -Develop and deliver data-driven presentations, reports, and visualizations to effectively communicate complex data findings, analyses, and recommendations to diverse stakeholders, including executive leadership, functional teams, and technical personnel. -Design and facilitate training programs that allow CSU employees to effectively utilize the cost dashboards. -Ensure data integrity, security, and compliance with relevant policies and regulations. -Stay current with emerging data analytics technologies and best practices. -Perform other duties as assigned. Qualifications This position requires: -Bachelor's degree in a relevant field such as data analytics, business administration, or a related discipline; Advanced degree preferred. -A minimum of five years of experience working in the CSU System and knowledge of the CSU operations is required. -Five to eight years of experience in advanced data analysis, with demonstrated experience conducting statistical analysis, data extraction, aggregation, and analysis and the ability to identify and translate business requirements into functional specifications. Experience working with large databases and analyzing significantly complex datasets. -Must have experience leading or managing projects, facilitating group discussions, and working in a fast-paced, demanding environment. -Experience with the CSU and CSU data systems (PIMS, CIRS, PeopleSoft, AWS, APDB). -Advanced analytical, mathematical, statistical, and organizational skills. -Excellent written and verbal communication skills. Excellent problem-solving skills, including the ability to work independently, determine the most effective approach to gathering and reporting needed information, and troubleshoot problems. -Demonstrated project and time management skills. Ability to work effectively in a fast-paced environment and manage multiple projects and shifting priorities. -Strong customer service orientation. Ability to work with individuals at all levels of the organization. -Proficiency with common business software such as the Microsoft Office suite, particularly Excel (advanced user). -Proficiency in statistical techniques and methods, including experience with one or more statistical software packages such as R, SAS, and/or SPSS. -Proficiency in the use of data visualization tools such as Tableau/QuickSight. -Must be self-motivated, with strong interpersonal skills to work effectively with a wide variety of stakeholders. -Must be systems savvy with the ability to easily adapt to a changing environment and priorities. -Must be able to perform proficiently and possess the ability to quickly learn and adapt to new system technologies. -Strong familiarity with CSU financial, human resources, and student data systems and reporting tools. -Strong communication and presentation skills. -Attention to detail and commitment to data accuracy and integrity. -Knowledge of data governance, data security, and compliance standards. Preferred Qualifications -Proficiency with one or more programming languages such as SQL. -Familiarity with Amazon Cloud infrastructure (S3, Athena, QuickSight). Application Period Priority consideration will be given to candidates who apply by July 17, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jul 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 04, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director of Systemwide Data for Financial Planning and Analysis . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $10,834 per month, commensurate with qualifications and experience. The salary range for this classification is $4,812 to $15,449 per month. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director of Systemwide Data for Financial Planning and Analysis to be responsible for overseeing, managing and gathering relevant data from across the California State University (CSU) System and generating reports and dashboards. This position will create and deliver actionable data-driven insight and analysis and work closely with stakeholders to help senior leaders, the Board of Trustees, and other key stakeholders understand financial performance and aid in their decision-making. This role requires strong familiarity with CSU financial, human resources, and student data, as well as the ability to analyze dependencies and relationships between these data sets. The incumbent will collaborate with functional and technical subject matter experts across many departments to join related data, analyze CSU trends in new ways, provide consistent metrics between business units, and identify areas for potential improvement in data analysis. Responsibilities Under the general direction of the Director, Management and Accounting Practices , the Assistant Director of Systemwide Data for Financial Planning and Analysis will: -Serve as the subject matter expert at the Chancellor’s Office for data integration and management across all budgeting and financial systems, including but not limited to Questica, Oracle, and Axiom. -Establish and enforce data standards, policies, and procedures to ensure data integrity, consistency, and interoperability between software systems. -Oversee and validate the accuracy, completeness, and timeliness of budget and financial data for analysis and transparency reporting for the CSU, implementing quality control measures and facilitating the resolution of data discrepancies. -Research and perform data management and quality control audits to advise corrective measures where necessary to ensure accuracy and validity of data prior to distribution. -Develop and maintain departmental standards for branding and data distribution to internal and external constituents. -Identify opportunities for process improvements, automation, and system enhancements to streamline budgeting operations and enable decision-making. -Design and build technical processes to standardize processes and tools, automate production of regularly scheduled requests to increase efficiency and capacity of the data team. Build, develop and maintain data models, reporting systems, data automation systems, dashboards and performance metrics that support key business decisions. -Support the design and implementation of data integration strategies to gather and consolidate systemwide data from various sources, including financial, human resources, student information systems, and other relevant data repositories. -Create reports/queries and run processes to extract information using the appropriate system (e.g. PeopleSoft, AWS) and program language, (e.g., SQL, R, Python, SAS). -Develop and maintain data models, multidimensional reports, dashboards, and visualizations to support financial planning, budgeting, and fiscal analysis, forecasting, and strategic decision-support activities across the CSU System. -Analyze complex data and large datasets to identify trends, patterns, areas for potential improvement, cost optimization, and strategic resource allocation. -Lead systemwide projects using advanced data modeling and analysis techniques to discover insights that will guide strategic decisions and uncover optimization opportunities. -Collaborate with functional and technical subject matter experts across information technology, human resources, institutional research, financial services, and budget to understand data dependencies and relationships between financial, human resources, student, and operational data. -Works as the primary liaison with the Business Intelligence/Data Operations team. -Partner with stakeholders to identify needs, purpose of the request, gather requirements, determine deliverables and timeline to meet business needs. -Ensure consistent application of standardized metrics, data definitions, and calculation methodologies across business units, departments, and universities to ensure data comparability and enable meaningful cross-functional and cross-institutional analyses. -Leverage data-driven insights and analyses to provide actionable recommendations to support strategic decision-making and resource allocation. -Develop and deliver data-driven presentations, reports, and visualizations to effectively communicate complex data findings, analyses, and recommendations to diverse stakeholders, including executive leadership, functional teams, and technical personnel. -Design and facilitate training programs that allow CSU employees to effectively utilize the cost dashboards. -Ensure data integrity, security, and compliance with relevant policies and regulations. -Stay current with emerging data analytics technologies and best practices. -Perform other duties as assigned. Qualifications This position requires: -Bachelor's degree in a relevant field such as data analytics, business administration, or a related discipline; Advanced degree preferred. -A minimum of five years of experience working in the CSU System and knowledge of the CSU operations is required. -Five to eight years of experience in advanced data analysis, with demonstrated experience conducting statistical analysis, data extraction, aggregation, and analysis and the ability to identify and translate business requirements into functional specifications. Experience working with large databases and analyzing significantly complex datasets. -Must have experience leading or managing projects, facilitating group discussions, and working in a fast-paced, demanding environment. -Experience with the CSU and CSU data systems (PIMS, CIRS, PeopleSoft, AWS, APDB). -Advanced analytical, mathematical, statistical, and organizational skills. -Excellent written and verbal communication skills. Excellent problem-solving skills, including the ability to work independently, determine the most effective approach to gathering and reporting needed information, and troubleshoot problems. -Demonstrated project and time management skills. Ability to work effectively in a fast-paced environment and manage multiple projects and shifting priorities. -Strong customer service orientation. Ability to work with individuals at all levels of the organization. -Proficiency with common business software such as the Microsoft Office suite, particularly Excel (advanced user). -Proficiency in statistical techniques and methods, including experience with one or more statistical software packages such as R, SAS, and/or SPSS. -Proficiency in the use of data visualization tools such as Tableau/QuickSight. -Must be self-motivated, with strong interpersonal skills to work effectively with a wide variety of stakeholders. -Must be systems savvy with the ability to easily adapt to a changing environment and priorities. -Must be able to perform proficiently and possess the ability to quickly learn and adapt to new system technologies. -Strong familiarity with CSU financial, human resources, and student data systems and reporting tools. -Strong communication and presentation skills. -Attention to detail and commitment to data accuracy and integrity. -Knowledge of data governance, data security, and compliance standards. Preferred Qualifications -Proficiency with one or more programming languages such as SQL. -Familiarity with Amazon Cloud infrastructure (S3, Athena, QuickSight). Application Period Priority consideration will be given to candidates who apply by July 17, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Jul 03 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under the general direction of the Senior Director, University Housing Services the Assistant Director of Strategies, Staffing & Systems Management is responsible for the development and management of residential management and locking database. This work includes analyzing the needs of the department and structures resources to manage workflow processes including but not limited to electronic system modules, electronic access systems, hiring, and onboarding. The position leads recruitment efforts including chairing search committees, managing searches, and assisting other search committees. The position also lead professional development efforts, training, policy development and documentation of policies, processes and protocols. Key Responsibilities Manages StarRez database system modules, reports, dashboards and Web Portal including but not limited to room inspection forms, reports, student employment applications, and other system database modules Manages S2 and Doormacaba locking database systems including but not limited to residential access upload, access permissions, access settings, etc. Designs resources including but not limited to user guides, digital walkthroughs, etc. to assist database users with utilization of StarRez and S2 and Doormacaba locking database systems Analyzes and evaluates efficiency of systems providing innovative solutions as fit Facilitates staff trainings necessary for efficient and effective database user experience Designs professional recruitment framework and resources for departmental recruitment processes Facilitates professional staff recruitment processes including but not limited: chairing search committees, application processes, candidate interview experience, selection meetings, etc. Guides the review, documentation and implementation of policies and procedures; coordinate submission of policies to the appropriate administrators for review and approval. Ensures policies are documented in a timely manner, accessible format, consistent, and compliant with university requirements; maintains a schedule for the routine review and revision of existing policies Leads coordination of department professional development and staff training Develops liaison relationships with other Student Affairs and University departments to coordinate efforts where appropriate. Develops and sustains cooperative working relationships in a diverse environment Knowledge, Skills & Abilities Excellent written and oral communication skills Ability to develop tactical plans, and prioritize and organize projects to meet deadlines Ability to perform complex tasks involving independent judgment, and ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations Ability to identify, develop, and coordinate plans for use of resources and to define procedures for ongoing administration and maintenance Experience in operations and systems analysis; ability to interpret and evaluate results to develop and/or recommend new or revised policies Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating challenges Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies Analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information Working knowledge of various software applications to include word processing, presentations, and spreadsheets and databases Ability to communicate with constituents in a professional and respectful manner Required Qualifications Bachelor’s Degree in Education, Business, Human Resources, Sociology or a related field Three years full time professional experience Project management experience Database experience Experience hiring and onboarding full time professional staff Policy development experience Experience working in an educational setting Preferred Qualifications Five years full time professional experience Experience coordinating department projects from development to implementation Experience working with housing database systems Experience working with locking database systems Experience coordinating search processes and chairing search committees Experience working in a higher education setting Experience facilitating staff training and development Experience creating and developing policies Compensation Classification: Administrator I Anticipated Hiring Range: $5,879/month - $6,694/month CSU Salary Range: $3,938/month - $11,703/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: April 16, 2024 through April 30, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Apr 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Under the general direction of the Senior Director, University Housing Services the Assistant Director of Strategies, Staffing & Systems Management is responsible for the development and management of residential management and locking database. This work includes analyzing the needs of the department and structures resources to manage workflow processes including but not limited to electronic system modules, electronic access systems, hiring, and onboarding. The position leads recruitment efforts including chairing search committees, managing searches, and assisting other search committees. The position also lead professional development efforts, training, policy development and documentation of policies, processes and protocols. Key Responsibilities Manages StarRez database system modules, reports, dashboards and Web Portal including but not limited to room inspection forms, reports, student employment applications, and other system database modules Manages S2 and Doormacaba locking database systems including but not limited to residential access upload, access permissions, access settings, etc. Designs resources including but not limited to user guides, digital walkthroughs, etc. to assist database users with utilization of StarRez and S2 and Doormacaba locking database systems Analyzes and evaluates efficiency of systems providing innovative solutions as fit Facilitates staff trainings necessary for efficient and effective database user experience Designs professional recruitment framework and resources for departmental recruitment processes Facilitates professional staff recruitment processes including but not limited: chairing search committees, application processes, candidate interview experience, selection meetings, etc. Guides the review, documentation and implementation of policies and procedures; coordinate submission of policies to the appropriate administrators for review and approval. Ensures policies are documented in a timely manner, accessible format, consistent, and compliant with university requirements; maintains a schedule for the routine review and revision of existing policies Leads coordination of department professional development and staff training Develops liaison relationships with other Student Affairs and University departments to coordinate efforts where appropriate. Develops and sustains cooperative working relationships in a diverse environment Knowledge, Skills & Abilities Excellent written and oral communication skills Ability to develop tactical plans, and prioritize and organize projects to meet deadlines Ability to perform complex tasks involving independent judgment, and ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations Ability to identify, develop, and coordinate plans for use of resources and to define procedures for ongoing administration and maintenance Experience in operations and systems analysis; ability to interpret and evaluate results to develop and/or recommend new or revised policies Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating challenges Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies Analytical, evaluative, and objective critical thinking skills and the ability to effectively summarize and present information Working knowledge of various software applications to include word processing, presentations, and spreadsheets and databases Ability to communicate with constituents in a professional and respectful manner Required Qualifications Bachelor’s Degree in Education, Business, Human Resources, Sociology or a related field Three years full time professional experience Project management experience Database experience Experience hiring and onboarding full time professional staff Policy development experience Experience working in an educational setting Preferred Qualifications Five years full time professional experience Experience coordinating department projects from development to implementation Experience working with housing database systems Experience working with locking database systems Experience coordinating search processes and chairing search committees Experience working in a higher education setting Experience facilitating staff training and development Experience creating and developing policies Compensation Classification: Administrator I Anticipated Hiring Range: $5,879/month - $6,694/month CSU Salary Range: $3,938/month - $11,703/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: April 16, 2024 through April 30, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Apr 16 2024 Pacific Daylight Time Applications close: Closing Date/Time:
SUMMARY PURPOSE OF POSITION Metrolink is seeking a highly skilled Assistant Director, Finance to join our Finance team. The Assistant Director, Finance will assist executive management in planning, directing, organizing, and coordinating the programs of a team within the Finance Department. TO APPLY : This is a continuous recruitment with the first review of applications beginning September 20, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receives general oversight from Director or Executive level management. Responsible for managing and monitoring work performance of a team or department. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities . Direct, manage, monitor, and evaluate work and activities of assigned staff. Participate in the development of policies and procedures to ensure compliance with established policies and procedures. Make recommendations for changes and improvements to existing standards and procedures. Serve as trusted business partner to the CFO and the SCRRA leadership team and support the strategic vision. Monitor, assess and address issues related to assigned function across the Authority. Review Agency financials, project plans, staffing plans, and assignments. Participate in the preparation and administration of assigned departmental budget; submit recommendations and monitor expenditures. Manage internal and external annual reporting to comply with various applicable business, contractual, grant, and legal requirements. Assist with the financial audit process. Control and manage accurate accounting practices, financial analyses, and reporting. Develop balance sheets and trial balance statements, and coordinate and conduct account closing processes. Coordinate financial processes with other SCRRA departments and external entities as required, such as coordinating with vendors to administer payroll process, coordinate withholding amounts, etc. Evaluate functionality of financial software and technology; and make recommendations to ensure best use of systems. Define, monitor, and publish key performance indicators (KPI) that provide meaningful dashboards to assist management in making prudent business decisions. Prepare analytical and statistical reports on assigned project operations and activities. Monitor and evaluate departmental staff performance to establish training needs ensuring objectives and expectations are met, along with compliance of policies and procedures. Participate in various cross-functional committees, task forces, and professional group meetings within the Authority to address general accounting activities. Provide overall management and supervision of assigned team or the department. Collaborate with SCRRA managers and departments to accomplish mutual organizational and departmental objectives. Facilitate collaboration and communication of departmental needs. Direct the preparation and processing of all Board items in relation to department goals and objectives, make public presentations, and prepare information as required for the Board and directed by executive level management, as needed. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Accounting, Finance or a related field. A minimum of (8) years of experience in accounting, auditing, finance, budget, or a related field, including experience in a public agency. A minimum of (5) years of experience supervising a team in a finance department in environment that uses grant funds and/or is an enterprise fund. A combination of training, with a minimum of an associate degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last (3) years. Preferred Qualifications Master’s degree in Business Administration or Public Administration preferred. Knowledge, Skills, and Abilities Knowledge of : Capital budgeting and project management tools and techniques. Generally Accepted Accounting Principles (GAAP), General Accounting Standards (GAS), Government Accounting Standards Board (GASB). Principles of management, supervision, training, and performance evaluation. Principles and practices and corresponding policies and procedures related to assigned function. SCRRA policies, rules, and procedures, in a public agency environment. Applicable federal, state, and local regulations. Skilled In : Judgment and discretion. Collaboration and consensus building. Use of Microsoft Office and database software. Use of Oracle or other financial software. Preparing and administering large program budgets. Preparing clear and concise administrative financial reports. Strong and effective leadership, team building, communication, and time management. Ability to : Develop and implement objectives, policies, procedures, work standards and internal controls. Perform complex analysis and prepare associated reports. Interact, communicate, and facilitate discussion with employees at all levels of the organization. Provide expert and sound advice on organization-wide issues. Effectively deliver sensitive and complex (or high level) information. Facilitate discussion and communicate company directives to a broad audience. SUPPLEMENTAL INFORMATION Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills, and ability in job related areas. Offers of employment maybe contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law.
Sep 07, 2024
Full Time
SUMMARY PURPOSE OF POSITION Metrolink is seeking a highly skilled Assistant Director, Finance to join our Finance team. The Assistant Director, Finance will assist executive management in planning, directing, organizing, and coordinating the programs of a team within the Finance Department. TO APPLY : This is a continuous recruitment with the first review of applications beginning September 20, 2024 . Interested applicants are encouraged to apply immediately. DISTINGUISHING CHARACTERISTICS This job description is not part of a job series. SUPERVISION EXERCISED AND RECEIVED Receives general oversight from Director or Executive level management. Responsible for managing and monitoring work performance of a team or department. ESSENTIAL DUTIES AND RESPONSIBILITIES The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities . Direct, manage, monitor, and evaluate work and activities of assigned staff. Participate in the development of policies and procedures to ensure compliance with established policies and procedures. Make recommendations for changes and improvements to existing standards and procedures. Serve as trusted business partner to the CFO and the SCRRA leadership team and support the strategic vision. Monitor, assess and address issues related to assigned function across the Authority. Review Agency financials, project plans, staffing plans, and assignments. Participate in the preparation and administration of assigned departmental budget; submit recommendations and monitor expenditures. Manage internal and external annual reporting to comply with various applicable business, contractual, grant, and legal requirements. Assist with the financial audit process. Control and manage accurate accounting practices, financial analyses, and reporting. Develop balance sheets and trial balance statements, and coordinate and conduct account closing processes. Coordinate financial processes with other SCRRA departments and external entities as required, such as coordinating with vendors to administer payroll process, coordinate withholding amounts, etc. Evaluate functionality of financial software and technology; and make recommendations to ensure best use of systems. Define, monitor, and publish key performance indicators (KPI) that provide meaningful dashboards to assist management in making prudent business decisions. Prepare analytical and statistical reports on assigned project operations and activities. Monitor and evaluate departmental staff performance to establish training needs ensuring objectives and expectations are met, along with compliance of policies and procedures. Participate in various cross-functional committees, task forces, and professional group meetings within the Authority to address general accounting activities. Provide overall management and supervision of assigned team or the department. Collaborate with SCRRA managers and departments to accomplish mutual organizational and departmental objectives. Facilitate collaboration and communication of departmental needs. Direct the preparation and processing of all Board items in relation to department goals and objectives, make public presentations, and prepare information as required for the Board and directed by executive level management, as needed. Perform other related duties as assigned. MINIMUM REQUIREMENTS TO PERFORM ESSENTIAL JOB FUNCTIONS Education and Experience Bachelor’s degree in Accounting, Finance or a related field. A minimum of (8) years of experience in accounting, auditing, finance, budget, or a related field, including experience in a public agency. A minimum of (5) years of experience supervising a team in a finance department in environment that uses grant funds and/or is an enterprise fund. A combination of training, with a minimum of an associate degree and/or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience. Valid Class C Driver’s license with a satisfactory driving record of no more than three moving violations and no DUI’s within the last (3) years. Preferred Qualifications Master’s degree in Business Administration or Public Administration preferred. Knowledge, Skills, and Abilities Knowledge of : Capital budgeting and project management tools and techniques. Generally Accepted Accounting Principles (GAAP), General Accounting Standards (GAS), Government Accounting Standards Board (GASB). Principles of management, supervision, training, and performance evaluation. Principles and practices and corresponding policies and procedures related to assigned function. SCRRA policies, rules, and procedures, in a public agency environment. Applicable federal, state, and local regulations. Skilled In : Judgment and discretion. Collaboration and consensus building. Use of Microsoft Office and database software. Use of Oracle or other financial software. Preparing and administering large program budgets. Preparing clear and concise administrative financial reports. Strong and effective leadership, team building, communication, and time management. Ability to : Develop and implement objectives, policies, procedures, work standards and internal controls. Perform complex analysis and prepare associated reports. Interact, communicate, and facilitate discussion with employees at all levels of the organization. Provide expert and sound advice on organization-wide issues. Effectively deliver sensitive and complex (or high level) information. Facilitate discussion and communicate company directives to a broad audience. SUPPLEMENTAL INFORMATION Working Conditions Position requires work in a normal office environment with little exposure to excessive noise, dust, or temperature. Work may also be conducted in outdoor environments, at construction sites, Railroad Track and Right-of-Way environments, and warehouse environments, with possible exposure to individuals who are hostile or irate, moving mechanical parts, and loud noises (85+ decibels, such as heavy trucks, construction, etc.) SUPPLEMENTAL INFORMATION Selection Process: Following a review of resumes and/or applications, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills, and ability in job related areas. Offers of employment maybe contingent upon successful completion of a reference check, including degree verification and criminal records check provided through SCRRA. Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position. In compliance with the Americans with Disabilities Act, the SCRRA will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The SCRRA is an Equal Opportunity Employer. EEO/ADA MEDICAL: SCRRA offers a choice of twelve (12) health plan options provided through the California Public Employees' Retirement System (CalPERS). You may choose from up to ten (10) Health Maintenance Organization (HMO) plans and two (2) Preferred Provider Organization (PPO) plans. Some health plans are only available in certain counties and/or zip codes. You contribute 12.5 percent of the plan premium for coverage of you and your eligible dependents. You may waive coverage if you are covered under another group health plan; you must provide proof. Once you waive coverage, you will only be allowed to enroll during Open Enrollment or within 60 days from the date on which your other coverage is no longer available (proof is required). If you elect to waive coverage, you will receive $300.00 per month taxable earnings, paid in two installments of $150 each on the first two paychecks of the month. A retiree or an employee who is a spouse, child, or any other eligible dependent of another SCRRA employee is not eligible for the opt out/cash in lieu credit if he/she is covered under a SCRRA health plan. Eligibility begins the first of the month following hire date or qualifying event. DENTAL: SCRRA offers two dental options provided by Delta Dental. Under the DeltaCare (HMO) program, you must select a contract dentist within their network to perform your dental services. If you require treatment from a specialist, your contract dentist will handle the referral. Many services are covered at no cost to you. A co-payment applies for other services. The Delta Dental PPO plan allows you to visit a dentist of your choice, change dentists at any time, go to a dental specialist of your choice, receive dental care anywhere in the world, and save on out-of-pocket expenses when you visit a PPO network dental office. SCRRA pays the full premium for coverage of you and your eligible dependents under both plans. Eligibility begins the first of the month following hire date or qualifying event. VISION: SCRRA offers two (2) vision plans through Vision Service Plan (VSP), providing coverage for eye examinations, prescription eyewear and contact lenses through network providers. You have the option of seeing out-of-network providers, but full reimbursement is not guaranteed. VSP has contracted with many laser surgery facilities and doctors, offering you a discount on PRK and LASIK surgeries. If you enroll in the VSP Basic Plan, SCRRA pays the full premium for coverage of you and your eligible dependents. If you enroll in the VSP Buy-up Plan, which offers enhanced vision benefits, you pay the difference between the cost of the Basic Plan and the Buy-up Plan. Eligibility begins the first of the month following hire date or qualifying event. FLEXIBLE SPENDING ACCOUNTS: Flexible Spending Accounts (FSA) allow for the deferral of pre-tax dollars to be used for reimbursement of eligible medical and dependent care expenses. You can set aside up to $3,050 for health care expenses and $5,000 per family for dependent care expenses annually. Eligibility begins the first of the month following hire date or a qualifying event. GROUP TERM LIFE INSURANCE: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, to a maximum of $200,000. Your life insurance benefit will reduce to 65% at age 65 and 55% at age 70. IRS regulations require that the portion of Group Term Life (“G.T.L.”) insurance benefits provided to you by SCRRA, which exceeds $50,000, be added to your Federal, State, and Medicare taxable earnings for W-2 reporting. This amount is reflected on your pay statements each pay period in the “Other Benefits and Information” section. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000 to a maximum of $100,000 without evidence of insurability (initial enrollment period only) and up to 5 times your salary to a maximum of $500,000 with evidence of insurability. Dependent life options are also available. The voluntary plan is portable; you may retain it if you leave SCRRA and pay the premium. Eligibility begins the first of the month following hire date or qualifying event. ACCIDENTAL DEATH & DISMEMBERMENT: SCRRA provides for an amount equal to one (1) time your annual salary, rounded to the nearest $1,000, up to a maximum of $200,000. Your AD&D insurance benefit will reduce to 65% at age 65 and 55% at age 70. In addition, SCRRA offers a voluntary plan, which may be purchased in increments of $10,000, subject to a maximum of the lesser of 5 times your annual salary or $500,000. Dependent AD&D options are also available. Eligibility begins the first of the month following hire date or qualifying event. SHORT TERM DISABILITY: You are covered under the California State Disability Insurance (SDI) Program. Your maximum benefit amount is 52 times your weekly benefit amount or the total wages subject to SDI tax paid in your base period, whichever is less. Employees pay a mandatory contribution, through payroll deductions, for coverage under the SDI program. The contribution rate for 2023 is 0.9 percent of earnings. The SDI taxable wage limit is $153,164, with a maximum withholding of $1,378.48 per employee for calendar year 2023. LONG TERM DISABILITY : SCRRA provides for income replacement of 60 percent of monthly earnings subject to a maximum benefit of $7,500 per month up to age 65. To qualify, you must be on disability for 90 days. (Note: there is a pre-existing condition clause in this program.) Eligibility begins the first of the month following hire date or qualifying event. VOLUNTARY BENEFITS: SCRRA offers the following employee-paid voluntary benefits, provided by Aflac: Group Accident Insurance helps pay for out-of-pocket costs that arise from covered accidents, such as fractures, dislocations, and lacerations. Group Critical Illness Insurance helps pay for the expected and unexpected expenses that arise from diagnosis of a covered critical illness, such as cancer (internal or invasive), heart attack, stroke, end-stage renal failure or a major organ transplant. Group Hospital Indemnity Insurance helps pay for the out-of-pocket costs associated with a hospital stay, including benefits for hospital confinement, hospital admission, hospital intensive care and intermediate intensive care step-down unit. Group Short-Term Disability Insurance pays a monthly benefit directly to an employee who is off work due to an injury or illness for up to three (3) months after a seven (7) day waiting period. Eligibility begins the first of the month following hire date or qualifying event. 9/80 ALTERNATIVE WORK SCHEDULE: SCRRA offers a 9/80 Alternative Work Schedule (AWS). During a 10-day work period, you work eight 9-hour days, one 8-hour day and have one day off. Your day off can be Monday, Wednesday, or Friday. Approval from your supervisor, chief and HR is required to participate in the 9/80 AWS program. TELECOMMUTING SCHEDULE: SCRRA offers employees the option to telecommute up to two (2) days per week. At the CEO’s discretion, the maximum number of days per week may be increased due to a natural disaster, pandemic, civil unrest, federal/state/local stay-at-home order, or other special circumstances. Approval from your supervisor, chief and HR is required to participate in the telecommuting program. Employees on a 9/80 schedule cannot telecommute. HOLIDAYS: SCRRA observes twelve (12) holidays a year: New Year's Day, Martin Luther King Day, President’s Day, Cesar Chavez Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day. PAID TIME OFF (PTO): SCRRA provides employees with Paid Time Off (PTO) for vacations, illnesses, injuries, medical/dental appointments, religious holidays, personal business, and emergencies as follows: 0-4 years of service - 25 days 5-6 years of service - 30 days 7th year of service - 32 days 8th year of service - 33 days 9th year of service - 34 days 10-14 years of service - 35 days 15-19 years of service - 38 days 20 or more years - 42 days At the CEO’s discretion, prior service at a public transportation or public agency, or rail transportation company may be counted towards an employee’s total service years to increase the employee’s PTO accrual rate. To be considered, Human Resources requires that a written request along with verification and confirmation of the years of service be provided prior to the start of employment with SCRRA. Human Resources will provide the final determination on behalf of the CEO. EMPLOYEE ASSISTANCE PROGRAM (EAP): SCRRA offers you and your immediate and dependent family members confidential counseling 24 hours a day, 7 days a week for family, personal, work-related and substance abuse issues through the EAP. You are entitled to a telephone session(s) with a trained EAP professional to assess the nature of the problem and provide a referral for additional assistance, if needed. Services also include three (3) face-to-face counseling sessions per family member per six (6) month period. HEALTH ADVOCACY SERVICES: SCRRA offers you and your eligible dependents free health advocacy services through Health Advocate. You are entitled to unlimited calls with trained professionals who can help you navigate the healthcare and insurance systems. RETIREMENT PLAN: The SCRRA contracts with the California Public Employees' Retirement System (CalPERS). You pay a 8.00 percent employee contribution and SCRRA pays an employer contribution, which varies each year. To be eligible for service retirement, you must be at least age 52 and have a minimum of five (5) years of CalPERS-credited service. Upon retirement you are entitled to a monthly retirement benefit based on your years of credited service, age, and average compensation during your last three (3) years of service (“final compensation”). The retirement formula for New Members is 2%@62, which means at age 62, you receive 2 percent of your final compensation for every year of service. Upon separation from employment with less than 5 years of credited service, you may request a refund of your employee contributions only, including interest, and end your membership with CalPERS, or leave it in your account and retain your service credit should you decide to work for another CalPERS-covered agency. If you are vested upon separation but do not retire, you may leave your contributions in your account until retirement or elect a refund. SOCIAL SECURITY: You do not participate in Social Security except for Medicare. You will contribute 1.45 percent of your pay to cover the hospital insurance portion of Medicare. *Additional Medicare Hospital Insurance Tax: As of January 1, 2013, employees are required to pay an additional 0.9 percent Medicare tax on earnings above $200,000 (for those who file an individual return) or $250,000 (for those who file a joint return). This additional hospital insurance tax is not reflected in the rate above. RETIREE MEDICAL: Unrepresented employees hired before 11/1/18*: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other. SCRRA pays the same amount for retirees as it does for active employees, which is currently 87.5 percent of the applicable premium. Unrepresented employees hired on or after 11/1/18: You will be eligible for medical coverage when you retire if your separation date and retirement date are within 120 days of each other and you have a minimum of 10 years of credited CalPERS service, five of which must be performed at SCRRA. SCRRA pays a percentage of the state annuitant contribution rate** in accordance with the vesting schedule below: 10 Years of CalPERS Service - 50% 11 - 19 Years of CalPERS Service - 50%, plus 5% for each additional year of service 20+ Years of CalPERS Service - 100% *Once each year the employer may allow unrepresented employees hired before 11/1/18 the opportunity to individually elect to be subject to the vesting schedule. **The state annuitant contribution rates for 2023 are: $883 (Retiree Only); $1,699 (Retiree + 1 Dependent); $2,124 (Retiree + Family). DEFERRED COMPENSATION PLAN (457) : You are eligible to set aside a portion of your current income without paying taxes on that money until it is received later during retirement when taxes may be lower. In 2023, you can defer up to 100 percent of your gross compensation or $22,500 annually, whichever is less (“normal contribution limit”). You may make an additional $7,500 contribution to the plan if you are age 50 and older. If you are at least within three years of the age in which you are eligible to receive unreduced benefits under our CalPERS retirement plan, you may contribute up to double the normal contribution limit, or $45,000. TRANSPORTATION PASSES: You may use your employee badge for unlimited free access to all Metrolink lines and trains. Your badge cannot be used on connecting public transportation. However, if you commute to/from work on Metrolink on a regular basis and need to connect to other public transportation (e.g., Metro Red or Purple Line) you can be issued a Metrolink pass with the appropriate station pair, which will also give you access to connecting transportation. You are also eligible to receive a free transit pass to ride any greater Los Angeles area transit system other than Metrolink (such as, Metro, Foothill Transit, LADOT, and LOSSAN) for commuting purposes. The commuter transit pass has a value up to the monthly maximum tax-free transit pass amount established by the Internal Revenue Service ($300 in 2023). You are responsible for any transit fares above the IRS monthly cap. To receive this benefit, the SCRRA requires each employee to use public transportation to commute to and from work three (3) or more days per week. OTHER BENEFITS: Educational Assistance - SCRRA will reimburse an employee up to $1,000 per fiscal year for tuition, books and mandatory student fees for courses that are relevant to employment. No reimbursement is allowed for parking. Professional Memberships - SCRRA pays up to $300 per year for professional memberships. Credit Union Membership - SCRRA offers credit union services for employees and their family members, provided by Northrup Grumman Federal Credit Union. Jury Duty - SCRRA will continue an employee's salary during any non-voluntary jury service up to a maximum of ten (10) working days. Pregnancy Disability and Family and Medical Leaves - A leave of absence may be paid or unpaid and shall be granted in accordance with applicable federal and state laws, and SCRRA policy. Refer to the Human Resource Policies and Procedures Manual for more detailed information. Bereavement Leave - In the event of death in an employee’s immediate family, the agency grants up to three (3) working days, with pay, to handle family affairs and to attend the funeral. When an employee needs to travel outside the radius of the five (5) member agencies due to the death of an immediate family member, the Authority grants up to five (5) working days, with pay. Military Leave - Employees will be paid for the annually required active period. At the discretion of the Chief Executive Officer, and with Board notification, paid military leave may be granted beyond what is provided by the applicable state law.
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under the general direction of the Director for Residential Life, the Assistant Director for Residential Life for Leadership and Engagement is responsible for the development and management of a comprehensive Residential Life Program for approximately 5000 residents living in University Housing Services. The program includes the day-to-day operation of six residence halls housing 2,800 first year students and two apartment complexes housing 2,200 upper division students, graduate students, faculty, and staff. The Assistant Director for Residential Life for Leadership and Engagement has significant responsibility for residential curriculum oversight, crisis management, administrative duties, budget, communication within and outside the university, and other related activities with additional specific responsibility for managing professional and paraprofessional staff training; administering a centralized conduct process and adjudication; overseeing educational and social programming and engagement efforts; and coordinating major events and projects. The Assistant Director for Residential Life for Leadership and Engagement works cooperatively with all UHS staff in support and implementation of the UHS mission. The position requires political acumen as it interfaces with the media, legal counsel, parents, President’s Cabinet, and other key stakeholders. This position also involves complex collaboration with a variety of entities including, but not limited to Student Affairs, University Personnel, University Police, Counseling Services, Student Health and Wellness, academic colleges, Student Involvement, and campus auxiliaries. Key Responsibilities Directs and supervises Residential Life staff which includes up to 6 Residential Life Coordinators. Provides indirect supervision to up to 140 Resident Assistants. Develops and coordinates professional development programs for personnel utilizing the ACUHO-I standards for leadership competencies as a tool for supporting the employee’s development as a Student Affairs professional. Supervises residential life personnel, including periodic reviews and evaluation, planning and overall development of on-going staff training, and the provision for appropriate staff development opportunities. Responds as live-on first administrative contact for crisis intervention and management with Residential Life Coordinators on call 24 hours a day. Assumes full range of Residential Life management duties and program responsibilities in the absence of Associate Director and Director for Residential Life. Establishes goals, objectives, and strategic planning strategies for Residential Life in conjunction with the Associate Director and Director for Residential Life. Develops and oversees a comprehensive leadership development and training program for student employees and leaders in the department Provides oversight of the Residential Curriculum and works with the team to ensure that curriculum is in alignment with the goals of the university and Student Affairs. Oversees all activities associated with Residential Life Programming, including advising department program committees, monitoring program budgets, documenting departmental programming activity, and serving as a programming resource. Responsible for oversight of the programming budget and dissemination of funds. Advises and counsels students on social, personal, cultural, academic and disciplinary issues. Knowledge, Skills & Abilities Demonstrated knowledge of theoretical concepts of student development. General knowledge of the personal and social problems typically encountered by college students. Demonstrated excellent written and oral communication skills. Demonstrated ability to effectively lead others and communicate with diverse individuals. Demonstrated ability to be flexible to changes and frequent interruptions, and to manage multiple tasks at once. Demonstrated ability to perform complex tasks involving independent judgment, and ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations. Demonstrated ability to identify, develop, and coordinate plans for use of resources (e.g., staffing, budget, and materials) and to define procedures for ongoing administration and maintenance. Demonstrated ability to research topics and make recommendations to meet identified needs. Ability to assess group and individual needs. Ability to identify supervision needs of staff and vary supervisory style if necessary. Ability to work with and provide work lead direction to RLCs and student staff. Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies. Demonstrated ability to be flexible to changes and frequent interruptions, and to manage multiple tasks at once. Demonstrated experience in operations and systems analysis, statistical and research methods, and ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating problems related to student and residential community housing needs. Ability to develop, propose and effectively administer an annual budget. Working knowledge of various software applications to include word processing, presentations, and spreadsheets and databases. Demonstrated ability to effectively lead others and communicate with diverse individuals. Demonstrated supervisory experience and working knowledge of managerial techniques. Ability to communicate with constituents in a professional and respectful manner. Required Qualifications Master’s degree required from a four-year college or university in Higher Education or a related field Three years of progressive experience in Residential Life Preferred Qualifications Five years of progressive residence hall experience Progressive supervision experience Staff training and development experience Residential Curriculum experience Project Management experience Experience providing education and training about diverse populations Compensation Classification: Administrator I Anticipated Hiring Range: $5,879/month - $6,694/month CSU Salary Range: $3,938/month - $11,703/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 14, 2024 through May 28, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: May 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Under the general direction of the Director for Residential Life, the Assistant Director for Residential Life for Leadership and Engagement is responsible for the development and management of a comprehensive Residential Life Program for approximately 5000 residents living in University Housing Services. The program includes the day-to-day operation of six residence halls housing 2,800 first year students and two apartment complexes housing 2,200 upper division students, graduate students, faculty, and staff. The Assistant Director for Residential Life for Leadership and Engagement has significant responsibility for residential curriculum oversight, crisis management, administrative duties, budget, communication within and outside the university, and other related activities with additional specific responsibility for managing professional and paraprofessional staff training; administering a centralized conduct process and adjudication; overseeing educational and social programming and engagement efforts; and coordinating major events and projects. The Assistant Director for Residential Life for Leadership and Engagement works cooperatively with all UHS staff in support and implementation of the UHS mission. The position requires political acumen as it interfaces with the media, legal counsel, parents, President’s Cabinet, and other key stakeholders. This position also involves complex collaboration with a variety of entities including, but not limited to Student Affairs, University Personnel, University Police, Counseling Services, Student Health and Wellness, academic colleges, Student Involvement, and campus auxiliaries. Key Responsibilities Directs and supervises Residential Life staff which includes up to 6 Residential Life Coordinators. Provides indirect supervision to up to 140 Resident Assistants. Develops and coordinates professional development programs for personnel utilizing the ACUHO-I standards for leadership competencies as a tool for supporting the employee’s development as a Student Affairs professional. Supervises residential life personnel, including periodic reviews and evaluation, planning and overall development of on-going staff training, and the provision for appropriate staff development opportunities. Responds as live-on first administrative contact for crisis intervention and management with Residential Life Coordinators on call 24 hours a day. Assumes full range of Residential Life management duties and program responsibilities in the absence of Associate Director and Director for Residential Life. Establishes goals, objectives, and strategic planning strategies for Residential Life in conjunction with the Associate Director and Director for Residential Life. Develops and oversees a comprehensive leadership development and training program for student employees and leaders in the department Provides oversight of the Residential Curriculum and works with the team to ensure that curriculum is in alignment with the goals of the university and Student Affairs. Oversees all activities associated with Residential Life Programming, including advising department program committees, monitoring program budgets, documenting departmental programming activity, and serving as a programming resource. Responsible for oversight of the programming budget and dissemination of funds. Advises and counsels students on social, personal, cultural, academic and disciplinary issues. Knowledge, Skills & Abilities Demonstrated knowledge of theoretical concepts of student development. General knowledge of the personal and social problems typically encountered by college students. Demonstrated excellent written and oral communication skills. Demonstrated ability to effectively lead others and communicate with diverse individuals. Demonstrated ability to be flexible to changes and frequent interruptions, and to manage multiple tasks at once. Demonstrated ability to perform complex tasks involving independent judgment, and ability to plan, coordinate and initiate actions necessary to implement administrative or group decisions or recommendations. Demonstrated ability to identify, develop, and coordinate plans for use of resources (e.g., staffing, budget, and materials) and to define procedures for ongoing administration and maintenance. Demonstrated ability to research topics and make recommendations to meet identified needs. Ability to assess group and individual needs. Ability to identify supervision needs of staff and vary supervisory style if necessary. Ability to work with and provide work lead direction to RLCs and student staff. Ability to maintain confidentiality and appropriately handle sensitive communications for students, staff, and external agencies. Demonstrated ability to be flexible to changes and frequent interruptions, and to manage multiple tasks at once. Demonstrated experience in operations and systems analysis, statistical and research methods, and ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand, interpret, and apply policies and regulations in specific situations to analyze and solve organizational and operating problems related to student and residential community housing needs. Ability to develop, propose and effectively administer an annual budget. Working knowledge of various software applications to include word processing, presentations, and spreadsheets and databases. Demonstrated ability to effectively lead others and communicate with diverse individuals. Demonstrated supervisory experience and working knowledge of managerial techniques. Ability to communicate with constituents in a professional and respectful manner. Required Qualifications Master’s degree required from a four-year college or university in Higher Education or a related field Three years of progressive experience in Residential Life Preferred Qualifications Five years of progressive residence hall experience Progressive supervision experience Staff training and development experience Residential Curriculum experience Project Management experience Experience providing education and training about diverse populations Compensation Classification: Administrator I Anticipated Hiring Range: $5,879/month - $6,694/month CSU Salary Range: $3,938/month - $11,703/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: May 14, 2024 through May 28, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: May 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Reporting to the Senior Director of Accounting Services, the Assistant Director of Accounting - Tax and Special Funds is a hands-on leader responsible for managing a team of professional accountants to ensure accurate, efficient, and compliant financial reporting, and supporting the objectives of the Finance and Business Services division. The incumbent will be responsible for managing diverse accounting assignments including, but not limited to, tax reporting (including UBIT and 1042s), reconciliations and analysis of various funds and accounts, journal entries, debt financing, financial aid and student financial reporting, fixed assets, general accounting services, and supporting required year-end financial reporting needs. As a member of the finance management team, the Assistant Director of Accounting - Tax and Special Funds provides direction, planning, and decision making for the functions of the Accounting Services Department. Key Responsibilities Plans, organizes, and directs activities of the Accounting Services department, including fund accounting, general ledger reconciliations, journal entries, accounts receivable, financial aid and student financial accounting, fixed assets and tax reporting Provides tax coordination and support to campus departments. Oversees the timely completion and submission of Unrelated Business Income Tax (UBIT), Nonresident Alien Tax (NRAT), and other tax related reports Research and identify the cause of problems; collaborates with appropriate departments; develops and presents recommendations for improvement of established processes and practices Ensures unit/department/division/college operates as a team to meet objectives. Recommends initiatives and changes to improve quality and services of a unit/department/division/college Collaborative plans and manages internal and external comprehensive financial and management reporting for the University consistent with standard accounting practices and policies; coordinates and manages external financial audits of the University Oversees the preparation of the University and Auxiliary financial statements in accordance with Generally Accepted Accounting Principles (GAAP), as well as Financial Information Reporting Management System (FIRMS) Develop financial statements and reports (i.e. GAAP Journal Entries, Wdesk Footnotes, PBCs required by the CO, SCO, external Auditors, and other various reports during the year-end process) Represent SJSU in CSU system-wide finance groups as well as external organizations Manages and directs staff (including cross-training) to ensure operational effectiveness Effectively manage employee performance by providing leadership, supervision, and development opportunities for Accounting Services staff Maintains contact with customers and solicits feedback to improve services Cross-train with other Accounting Services MPP staff to provide assistance as needed Knowledge, Skills & Abilities Thorough technical knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), internal controls and financial reporting requirements Thorough knowledge of Enterprise Resource Planning (ERP) systems and methods used to extract data Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Excellent management, interpersonal, and organizational skills Ability to effectively present information and respond to questions from groups of managers, customers, and the general public Ability to interpret and apply applicable rules, regulations, policies and procedures, and analyze situations accurately to adopt an effective course of action Ability to effectively manage and evaluate the work of staff - including but not limited to assigning duties and responsibilities; oversee work assignments to ensure work is done accurately and timely; and provide personnel development Ability to empower and motivate employees to continuously improve performance. Ability to lead meetings in an organized fashion Ability to establish and maintain effective working relationships across all levels of the University, related entities, and outside organizations Ability to maintain personal composure in high stress situations Ability to make complex financial policies accessible to a lay audience Excellent written and oral communication skills Ability to communicate with constituents in a professional and respectful manner Required Qualifications Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or closely related field, or combination of education Five (5) years of full-time accounting experience with three (3) years of supervisory experience Experience working with an accounting Enterprise Resource Planning System (ERP) Preferred Qualifications Master’s Degree in related field Current professional certification (CPA, CGMA or CMA, CIA) Experience in higher education and funding accounting Experience with Oracle PeopleSoft ERP Tax compliance in higher education Experience managing Student Accounts including Financial Aid Compensation Classification: Administrator II Anticipated Hiring Range: $10,502/month - $10,938/month CSU Salary Range: $4,812/month - $15,449/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: June 17, 2024 through July 1, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jun 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Reporting to the Senior Director of Accounting Services, the Assistant Director of Accounting - Tax and Special Funds is a hands-on leader responsible for managing a team of professional accountants to ensure accurate, efficient, and compliant financial reporting, and supporting the objectives of the Finance and Business Services division. The incumbent will be responsible for managing diverse accounting assignments including, but not limited to, tax reporting (including UBIT and 1042s), reconciliations and analysis of various funds and accounts, journal entries, debt financing, financial aid and student financial reporting, fixed assets, general accounting services, and supporting required year-end financial reporting needs. As a member of the finance management team, the Assistant Director of Accounting - Tax and Special Funds provides direction, planning, and decision making for the functions of the Accounting Services Department. Key Responsibilities Plans, organizes, and directs activities of the Accounting Services department, including fund accounting, general ledger reconciliations, journal entries, accounts receivable, financial aid and student financial accounting, fixed assets and tax reporting Provides tax coordination and support to campus departments. Oversees the timely completion and submission of Unrelated Business Income Tax (UBIT), Nonresident Alien Tax (NRAT), and other tax related reports Research and identify the cause of problems; collaborates with appropriate departments; develops and presents recommendations for improvement of established processes and practices Ensures unit/department/division/college operates as a team to meet objectives. Recommends initiatives and changes to improve quality and services of a unit/department/division/college Collaborative plans and manages internal and external comprehensive financial and management reporting for the University consistent with standard accounting practices and policies; coordinates and manages external financial audits of the University Oversees the preparation of the University and Auxiliary financial statements in accordance with Generally Accepted Accounting Principles (GAAP), as well as Financial Information Reporting Management System (FIRMS) Develop financial statements and reports (i.e. GAAP Journal Entries, Wdesk Footnotes, PBCs required by the CO, SCO, external Auditors, and other various reports during the year-end process) Represent SJSU in CSU system-wide finance groups as well as external organizations Manages and directs staff (including cross-training) to ensure operational effectiveness Effectively manage employee performance by providing leadership, supervision, and development opportunities for Accounting Services staff Maintains contact with customers and solicits feedback to improve services Cross-train with other Accounting Services MPP staff to provide assistance as needed Knowledge, Skills & Abilities Thorough technical knowledge of Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), Financial Accounting Standards Board (FASB), internal controls and financial reporting requirements Thorough knowledge of Enterprise Resource Planning (ERP) systems and methods used to extract data Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems Excellent management, interpersonal, and organizational skills Ability to effectively present information and respond to questions from groups of managers, customers, and the general public Ability to interpret and apply applicable rules, regulations, policies and procedures, and analyze situations accurately to adopt an effective course of action Ability to effectively manage and evaluate the work of staff - including but not limited to assigning duties and responsibilities; oversee work assignments to ensure work is done accurately and timely; and provide personnel development Ability to empower and motivate employees to continuously improve performance. Ability to lead meetings in an organized fashion Ability to establish and maintain effective working relationships across all levels of the University, related entities, and outside organizations Ability to maintain personal composure in high stress situations Ability to make complex financial policies accessible to a lay audience Excellent written and oral communication skills Ability to communicate with constituents in a professional and respectful manner Required Qualifications Equivalent to a bachelor’s degree with a major in accounting, business administration, finance or closely related field, or combination of education Five (5) years of full-time accounting experience with three (3) years of supervisory experience Experience working with an accounting Enterprise Resource Planning System (ERP) Preferred Qualifications Master’s Degree in related field Current professional certification (CPA, CGMA or CMA, CIA) Experience in higher education and funding accounting Experience with Oracle PeopleSoft ERP Tax compliance in higher education Experience managing Student Accounts including Financial Aid Compensation Classification: Administrator II Anticipated Hiring Range: $10,502/month - $10,938/month CSU Salary Range: $4,812/month - $15,449/month The final hiring salary will be commensurate with experience. San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: June 17, 2024 through July 1, 2024 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Jun 17 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Assistant Director for Facilities Services and Environmental Health & Safety (EH&S) Projects is responsible for managing the maintenance, repair, renovation, and preventive maintenance of all Imperial Valley Campus campus facilities. The Assistant Director coordinates, assigns, and schedules Facilities Services staff in the maintenance and operations of the campuses, monitors contractors, schedules construction and development projects, and inspects completed work. Supervisory oversight includes personnel in custodial, facilities maintenance, grounds, warehouse, and event set-up. The Assistant Director manages the EH&S functions associated with research safety, food safety, occupational and industrial hygiene, environmental affairs, and hazardous waste. This includes but is not limited to permitting, manifesting, lab inventory, training, inspection, and coordination with EH&S on the SDSU main campus. This is a full-time (1.0 time-base), benefits-eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 7:00 a.m. to 3:30 p.m., but may vary based on operational needs. Department Summary SDSU Imperial Valley is a campus/college of San Diego State University serving the desert area of southeastern California. It is accredited as an integral unit of SDSU and operates under the same governance structure and university policies. Established in 1959 by an act of the State Legislature, SDSU Imperial Valley offers its programs at two locations in Imperial County: Calexico and Brawley. Offering four-year and two-year undergraduate degrees, graduate degrees, and post-baccalaureate credential programs, SDSU Imperial Valley helps matriculated students achieve their higher education goals. Currently, SDSU IV employs 145 faculty and staff members. The Imperial Valley Campus is administered by the Dean of the Campus, Associate Dean for Academic Affairs, the Dean of Student Affairs, the Imperial Valley Campus Administrator, the Associate Director of Development, and the Assistant Director for Facilities Services and Environmental Health and Safety Projects. SDSU Facilities Services is a customer service-based organization that provides facility maintenance activities through a transparent and deliberate process. It is responsible for the operation, maintenance, repair, renovation, remodel, and alteration activities supporting the university's academic and research mission. As part of the Division of Business and Financial Affairs, Facilities Services aims to offer opportunities for advancement and foster an inclusive environment so all are valued and empowered to thrive. Education and Experience Bachelor’s degree in a related field Five years of experience in facilities service operations Two years in a management role overseeing maintenance and operations area with direct supervision of employees Key Qualifications Knowledge of laboratory safety procedures for biological and radiological materials Understanding of Cal/OSHA regulations Working knowledge of materials, methods, equipment, and tools in trade areas of facilities (plumbing, electrical, HVAC systems, carpentry, etc.) maintenance operations and generally accepted trade practices Working knowledge of computerized maintenance and building automation systems Ability to effectively motivate and manage a diverse team of represented employees Ability to communicate effectively and work collaboratively with students, faculty, and staff Ability to prioritize and manage several obligations and objectives Ability to manage projects and vendors in support of campus operations and improvement Familiarity with applicable building and safety codes and regulations related to facility operations, maintenance, and modifications Management experience in higher education or collective bargaining environment is preferred Licenses/Certifications Required Valid driver's license or the ability to obtain one within 10 days of hire Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $90,000 - $105,000 annually Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 22 ,2024. To receive full consideration, apply by July 21, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Jul 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 02, 2024
Position Summary The Assistant Director for Facilities Services and Environmental Health & Safety (EH&S) Projects is responsible for managing the maintenance, repair, renovation, and preventive maintenance of all Imperial Valley Campus campus facilities. The Assistant Director coordinates, assigns, and schedules Facilities Services staff in the maintenance and operations of the campuses, monitors contractors, schedules construction and development projects, and inspects completed work. Supervisory oversight includes personnel in custodial, facilities maintenance, grounds, warehouse, and event set-up. The Assistant Director manages the EH&S functions associated with research safety, food safety, occupational and industrial hygiene, environmental affairs, and hazardous waste. This includes but is not limited to permitting, manifesting, lab inventory, training, inspection, and coordination with EH&S on the SDSU main campus. This is a full-time (1.0 time-base), benefits-eligible, at-will position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 7:00 a.m. to 3:30 p.m., but may vary based on operational needs. Department Summary SDSU Imperial Valley is a campus/college of San Diego State University serving the desert area of southeastern California. It is accredited as an integral unit of SDSU and operates under the same governance structure and university policies. Established in 1959 by an act of the State Legislature, SDSU Imperial Valley offers its programs at two locations in Imperial County: Calexico and Brawley. Offering four-year and two-year undergraduate degrees, graduate degrees, and post-baccalaureate credential programs, SDSU Imperial Valley helps matriculated students achieve their higher education goals. Currently, SDSU IV employs 145 faculty and staff members. The Imperial Valley Campus is administered by the Dean of the Campus, Associate Dean for Academic Affairs, the Dean of Student Affairs, the Imperial Valley Campus Administrator, the Associate Director of Development, and the Assistant Director for Facilities Services and Environmental Health and Safety Projects. SDSU Facilities Services is a customer service-based organization that provides facility maintenance activities through a transparent and deliberate process. It is responsible for the operation, maintenance, repair, renovation, remodel, and alteration activities supporting the university's academic and research mission. As part of the Division of Business and Financial Affairs, Facilities Services aims to offer opportunities for advancement and foster an inclusive environment so all are valued and empowered to thrive. Education and Experience Bachelor’s degree in a related field Five years of experience in facilities service operations Two years in a management role overseeing maintenance and operations area with direct supervision of employees Key Qualifications Knowledge of laboratory safety procedures for biological and radiological materials Understanding of Cal/OSHA regulations Working knowledge of materials, methods, equipment, and tools in trade areas of facilities (plumbing, electrical, HVAC systems, carpentry, etc.) maintenance operations and generally accepted trade practices Working knowledge of computerized maintenance and building automation systems Ability to effectively motivate and manage a diverse team of represented employees Ability to communicate effectively and work collaboratively with students, faculty, and staff Ability to prioritize and manage several obligations and objectives Ability to manage projects and vendors in support of campus operations and improvement Familiarity with applicable building and safety codes and regulations related to facility operations, maintenance, and modifications Management experience in higher education or collective bargaining environment is preferred Licenses/Certifications Required Valid driver's license or the ability to obtain one within 10 days of hire Compensation and Benefits San Diego State University will offer a competitive salary based on the qualifications and experience of the selected candidate. San Diego State University also offers a rich benefits package that includes: Extensive Leave benefits: 15 paid holidays, 24 vacation days, and 12 sick days per year; Retirement security through a CalPERS defined benefit pension (with CalPERS and UC Retirement Plan reciprocity) and retiree healthcare benefits; An array of health, dental, and vision coverage at no-cost or low-cost to the employee; and California State University system fee reduction program (fee waiver) for the employee or their qualified dependent Anticipated hiring range: $90,000 - $105,000 annually Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 22 ,2024. To receive full consideration, apply by July 21, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Rachael Stalmann at rstalmann@sdsu.edu. Advertised: Jul 01 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Systemwide Labor Relations . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $11,330 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director, Systemwide Labor Relations to serve as the CSU's advocate at contract grievance arbitration hearings, meet and confer sessions with the applicable union(s), represent the CSU before the Public Employment Relations Board (PERB), and provide generalist labor relations support for campuses as assigned. Responsibilities Under the general direction of the Senior Director of Labor and Employee Relations , the Assistant Director, Systemwide Labor Relations will: -Serve as the CSU advocate at statutory meet and confer sessions and contract grievance meetings. -Arbitrate employee grievances arising from collective bargaining agreements. This includes developing arbitration strategies, pre-hearing case summaries, developing exhibits, preparing witnesses, drafting post hearing briefs, and developing settlement agreements. -Represent the CSU before PERB in all phases of the unfair practice charge process. -Providing high-quality customer service and working as a contributing member of an integrated team of diverse individuals committed to resolving a variety of complex employee and labor relations issues. Leveraging individual and team member's skills and expertise to provide sound and authoritative employee and labor relations advice to internal (ex. Office of General Counsel) and external (ex. campus management) customers. -Respond to inquiries from campus administrators. -Research issues of employment and labor law and regulation, as needed. -Assist in the development of systems to monitor the effectiveness of policies, procedures and practices. -Develop and present training programs for campus, system managers, and administrators in the areas of advocacy and labor relations. -Analyze proposed labor legislation. -Other duties, as assigned. Qualifications This position requires: -Bachelor's degree in Industrial Relations, Business, Law or other related field, or equivalent experience. -Demonstrated three to five years experience resolving union grievances, conducting arbitration hearings or equivalent dispute resolution, and employee/labor relations or general human resources experience, preferably in a unionized environment. -Possession, or ability to obtain, and maintenance of a valid California driver’s license. -Demonstrated experience in maintaining an open and approachable manner, easily build rapport with other parties and ability to work effectively as part of a team. -Demonstrated experience in working with numerous stakeholders who hold varying interests and perspectives. -Ability to maintain focus and relationships within a high volume work environment, which often experiences unexpected shifts in priorities. -Ability to travel, sometimes overnight, within California. -Excellent written and verbal communication skills. -Ability to research questions/issues of public employment policy and law. Preferred Qualifications -Experience in faculty/campus relations in higher education. -California public labor law litigation experience in PERB law and practice. -JD or other professional degree preferred. Application Period Priority consideration will be given to candidates who apply by May 8, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Systemwide Labor Relations . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $11,330 per month, commensurate with qualifications and experience. The salary range for this classification is $6,563 to $21,066 per month. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director, Systemwide Labor Relations to serve as the CSU's advocate at contract grievance arbitration hearings, meet and confer sessions with the applicable union(s), represent the CSU before the Public Employment Relations Board (PERB), and provide generalist labor relations support for campuses as assigned. Responsibilities Under the general direction of the Senior Director of Labor and Employee Relations , the Assistant Director, Systemwide Labor Relations will: -Serve as the CSU advocate at statutory meet and confer sessions and contract grievance meetings. -Arbitrate employee grievances arising from collective bargaining agreements. This includes developing arbitration strategies, pre-hearing case summaries, developing exhibits, preparing witnesses, drafting post hearing briefs, and developing settlement agreements. -Represent the CSU before PERB in all phases of the unfair practice charge process. -Providing high-quality customer service and working as a contributing member of an integrated team of diverse individuals committed to resolving a variety of complex employee and labor relations issues. Leveraging individual and team member's skills and expertise to provide sound and authoritative employee and labor relations advice to internal (ex. Office of General Counsel) and external (ex. campus management) customers. -Respond to inquiries from campus administrators. -Research issues of employment and labor law and regulation, as needed. -Assist in the development of systems to monitor the effectiveness of policies, procedures and practices. -Develop and present training programs for campus, system managers, and administrators in the areas of advocacy and labor relations. -Analyze proposed labor legislation. -Other duties, as assigned. Qualifications This position requires: -Bachelor's degree in Industrial Relations, Business, Law or other related field, or equivalent experience. -Demonstrated three to five years experience resolving union grievances, conducting arbitration hearings or equivalent dispute resolution, and employee/labor relations or general human resources experience, preferably in a unionized environment. -Possession, or ability to obtain, and maintenance of a valid California driver’s license. -Demonstrated experience in maintaining an open and approachable manner, easily build rapport with other parties and ability to work effectively as part of a team. -Demonstrated experience in working with numerous stakeholders who hold varying interests and perspectives. -Ability to maintain focus and relationships within a high volume work environment, which often experiences unexpected shifts in priorities. -Ability to travel, sometimes overnight, within California. -Excellent written and verbal communication skills. -Ability to research questions/issues of public employment policy and law. Preferred Qualifications -Experience in faculty/campus relations in higher education. -California public labor law litigation experience in PERB law and practice. -JD or other professional degree preferred. Application Period Priority consideration will be given to candidates who apply by May 8, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Apr 24 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Engineering, Construction Management, Business, or Public Administration ,plus six (6) years of supervisory/management experience in road, pavement, utilities, vehicle, facilities, and other public works maintenance and repair operations. Twelve (12) college semester hours of graduate work in one of the above-specified areas may substitute for six months of the required work experience up to a maximum of two (2) years. Licenses or Certifications: None. Notes to Applicants To view the detailed Recruitment Profile for this position, please click here . To view the City of Austin recruitment video, please click here. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. Regarding Your Application: A detailed and complete Employment Application is required. A Résumé and Cover Letter are required and will not be accepted in lieu of a complete online Employment Application. Incomplete applications will not be considered. Statements such as “See Résumé” will not be accepted, and a résumé alone will not be accepted in lieu of a complete online application. Verification of employment history dates on resume should match online Employment Application. Employment history dates must include month and year. This position has been approved for a Criminal Background Investigation ( CBI ). To ensure consideration, candidates should apply by September 28, 2024 . To apply, candidates must complete this online application. Interested candidates should apply early in the process for optimum consideration. This position is subject to the Texas Open Records Act. Pay Range $180,000 to $190,000 Hours 8:00AM - 5:00PM Monday - Friday Hours may vary depending upon business needs telework is not an option for this position at this time Job Close Date Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 901 S. Mopac Expressway Bldg. V, Suite 300, Austin Tx, 78746 Preferred Qualifications The candidate selected for this role will possess expertise in the full spectrum of signal systems (planning, designing, construction, operations, and maintenance). The ideal candidate will utilize experience in Arterial Management, Signs and Markings, Right of Way management and the Vision Zero Program. The person selected will provide coordination for all work in the Right of Way, managing 4,000 active permits and up to 700 new permit applications per week. This position will also be assigned the Office of Special Events to plan for traffic controls for events. The selected candidate will partner with providers of multi-modal transportation to ensure a safer Austin for everyone. The candidate should possess excellent interpersonal skills with a strong ability to apply a social, racial, and equity lens in order to establish relationships with City staff and the community. Advanced written and verbal communication skills are imperative for this position. The following core competencies are important for this role: Planning Priorities - Recognizes, plans, focuses upon, and works toward what is most important or critical. Exercises Leadership - Uses appropriate judgment to handle critical, problematic, or a striking set of conditions with focus, ownership, and accountability. Communicates Effectively with an Equity Mindset - Ability to manage diversity, understand inclusion, and work with diverse communities and populations to build constructive and effective relationships, and convey and receive information. Creative Solutions Oriented -Ability to solve problems and find avenues to reconcile issues that would otherwise remain unsolved. Interdepartmental/Interagency Expertise - help expedite projects, knowing when to assist and when to compromise. Emergency Response Experience - expertise in providing critical response to emergencies such as climate change, heat, floods, and winter storms. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1.Manages division and section activities, including audits of existing facilities, equipment, and personnel to ensure effectiveness and efficiency. Identifies and analyzes trends; determines methodologies to implement change. 2.Develops and implements short and long range plans, programs, and personnel that provide administrative, managerial support, fiscal management, program planning, and evaluation. 3.Determines goals, objectives, and resource requirements for activities within the division. 4.Develops, revises, and implements standard operating practice, policy, and procedure governing the division. Ensures division is in compliance with all City practice, policy, and procedure. 5.Develops and reviews infrastructure maintenance and repair functions and technical criteria, including but not limited to roads, traffic signals, signs, pavement striping, pavement markings, facilities (mobility management center), street trees, and vehicle maintenance. 6.Serves as the Emergency Response Management Coordinator for the Department. 7.Reviews, approves, and implements quality and safety systems and programs. 8.Assists in the preparation, presentation, and monitoring the departmental budget, and ensures department operates within appropriated budget. 9.Represents the department at City Council meetings, citizens groups, boards and commissions. 10.Provides support to other City departments and agencies on an enterprise basis. 11.Investigates and resolves consumer/citizen inquiries and/or complaints. 12.Prepares and presents reports by compiling, reviewing, and analyzing data; provides written and/or oral reports. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of fiscal planning and budget preparation. Knowledge of city practice, policy, and procedure. Knowledge of technical aspects of maintenance and repair operations. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communications. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in managing multiple programs, projects, and tasks. Ability to quickly recognize and analyze irregular events. Ability to establish and maintain excellent communication and working relationships with city personnel and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Assistant Director, Public Works Operations are graduation with a Bachelor’s degree from an accredited college or university with major coursework in Engineering, Construction Management, Business, or Public Administration, plus six (6) years of supervisory/management experience in road, pavement, utilities, vehicle, facilities, and other public works maintenance and repair operations. Twelve (12) college semester hours of graduate work in one of the above-specified areas may substitute for six months of the required work experience up to a maximum of two (2) years. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Please describe your experience in a City Emergency response role supporting an Emergency Operation Center as needed. (Open Ended Question) * Please describe your experience leading, overseeing, and evaluating municipal capital bond project lifecycles from project initiation through completion. (Open Ended Question) * Describe your experience with public Right-Of-Way projects. (Open Ended Question) * Do you have transportation, signs and markings or traffic engineering experience? Extensive Some No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Aug 29, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Engineering, Construction Management, Business, or Public Administration ,plus six (6) years of supervisory/management experience in road, pavement, utilities, vehicle, facilities, and other public works maintenance and repair operations. Twelve (12) college semester hours of graduate work in one of the above-specified areas may substitute for six months of the required work experience up to a maximum of two (2) years. Licenses or Certifications: None. Notes to Applicants To view the detailed Recruitment Profile for this position, please click here . To view the City of Austin recruitment video, please click here. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. Regarding Your Application: A detailed and complete Employment Application is required. A Résumé and Cover Letter are required and will not be accepted in lieu of a complete online Employment Application. Incomplete applications will not be considered. Statements such as “See Résumé” will not be accepted, and a résumé alone will not be accepted in lieu of a complete online application. Verification of employment history dates on resume should match online Employment Application. Employment history dates must include month and year. This position has been approved for a Criminal Background Investigation ( CBI ). To ensure consideration, candidates should apply by September 28, 2024 . To apply, candidates must complete this online application. Interested candidates should apply early in the process for optimum consideration. This position is subject to the Texas Open Records Act. Pay Range $180,000 to $190,000 Hours 8:00AM - 5:00PM Monday - Friday Hours may vary depending upon business needs telework is not an option for this position at this time Job Close Date Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 901 S. Mopac Expressway Bldg. V, Suite 300, Austin Tx, 78746 Preferred Qualifications The candidate selected for this role will possess expertise in the full spectrum of signal systems (planning, designing, construction, operations, and maintenance). The ideal candidate will utilize experience in Arterial Management, Signs and Markings, Right of Way management and the Vision Zero Program. The person selected will provide coordination for all work in the Right of Way, managing 4,000 active permits and up to 700 new permit applications per week. This position will also be assigned the Office of Special Events to plan for traffic controls for events. The selected candidate will partner with providers of multi-modal transportation to ensure a safer Austin for everyone. The candidate should possess excellent interpersonal skills with a strong ability to apply a social, racial, and equity lens in order to establish relationships with City staff and the community. Advanced written and verbal communication skills are imperative for this position. The following core competencies are important for this role: Planning Priorities - Recognizes, plans, focuses upon, and works toward what is most important or critical. Exercises Leadership - Uses appropriate judgment to handle critical, problematic, or a striking set of conditions with focus, ownership, and accountability. Communicates Effectively with an Equity Mindset - Ability to manage diversity, understand inclusion, and work with diverse communities and populations to build constructive and effective relationships, and convey and receive information. Creative Solutions Oriented -Ability to solve problems and find avenues to reconcile issues that would otherwise remain unsolved. Interdepartmental/Interagency Expertise - help expedite projects, knowing when to assist and when to compromise. Emergency Response Experience - expertise in providing critical response to emergencies such as climate change, heat, floods, and winter storms. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. 1.Manages division and section activities, including audits of existing facilities, equipment, and personnel to ensure effectiveness and efficiency. Identifies and analyzes trends; determines methodologies to implement change. 2.Develops and implements short and long range plans, programs, and personnel that provide administrative, managerial support, fiscal management, program planning, and evaluation. 3.Determines goals, objectives, and resource requirements for activities within the division. 4.Develops, revises, and implements standard operating practice, policy, and procedure governing the division. Ensures division is in compliance with all City practice, policy, and procedure. 5.Develops and reviews infrastructure maintenance and repair functions and technical criteria, including but not limited to roads, traffic signals, signs, pavement striping, pavement markings, facilities (mobility management center), street trees, and vehicle maintenance. 6.Serves as the Emergency Response Management Coordinator for the Department. 7.Reviews, approves, and implements quality and safety systems and programs. 8.Assists in the preparation, presentation, and monitoring the departmental budget, and ensures department operates within appropriated budget. 9.Represents the department at City Council meetings, citizens groups, boards and commissions. 10.Provides support to other City departments and agencies on an enterprise basis. 11.Investigates and resolves consumer/citizen inquiries and/or complaints. 12.Prepares and presents reports by compiling, reviewing, and analyzing data; provides written and/or oral reports. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of fiscal planning and budget preparation. Knowledge of city practice, policy, and procedure. Knowledge of technical aspects of maintenance and repair operations. Knowledge of supervisory and managerial techniques and principles. Skill in oral and written communications. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in managing multiple programs, projects, and tasks. Ability to quickly recognize and analyze irregular events. Ability to establish and maintain excellent communication and working relationships with city personnel and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Assistant Director, Public Works Operations are graduation with a Bachelor’s degree from an accredited college or university with major coursework in Engineering, Construction Management, Business, or Public Administration, plus six (6) years of supervisory/management experience in road, pavement, utilities, vehicle, facilities, and other public works maintenance and repair operations. Twelve (12) college semester hours of graduate work in one of the above-specified areas may substitute for six months of the required work experience up to a maximum of two (2) years. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Please describe your experience in a City Emergency response role supporting an Emergency Operation Center as needed. (Open Ended Question) * Please describe your experience leading, overseeing, and evaluating municipal capital bond project lifecycles from project initiation through completion. (Open Ended Question) * Describe your experience with public Right-Of-Way projects. (Open Ended Question) * Do you have transportation, signs and markings or traffic engineering experience? Extensive Some No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Planning, Engineering, Construction Management, Business, or Public Administration, plus six (6) years of related experience in a field related to the position, including three (3) years of experience which were in a supervisory or management capacity. Licenses and Certifications Required: None. Notes to Applicants To view the detailed Recruitment Profile for this position, please click here . To view the City of Austin recruitment video, please click here. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. Regarding Your Application: A detailed and complete Employment Application is required. A Résumé and Cover Letter are required and will not be accepted in lieu of a complete online Employment Application. Incomplete applications will not be considered. Statements such as “See Résumé” will not be accepted, and a résumé alone will not be accepted in lieu of a complete online application. Verification of employment history dates on resume should match online Employment Application. Employment history dates must include month and year. This position has been approved for a Criminal Background Investigation ( CBI ). To ensure consideration, candidates should apply by September 28, 2024 . To apply, candidates must complete this online application. Interested candidates should apply early in the process for optimum consideration. This position is subject to the Texas Open Records Act. Pay Range $164,000 to $174,000 Hours 8:00AM - 5:00PM Monday - Friday Hours may vary depending upon business needs telework is not an option for this position at this time Job Close Date Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 901 S. Mopac Expressway Bldg. V, Suite 300, Austin Tx, 78746 Preferred Qualifications The ideal candidate will be a forward-thinking leader with a proven track record of implementing impactful programs and initiatives. The successful candidate will have significant experience identifying risk and promoting resiliency. With the ability to view understand the financial impact of outcomes, this position will look for and implement efficiencies while maintaining the current level of service. The selected candidate will be a servant leader with the ability to synthesize complex information for streamlining systems integrations. The following core competencies are important for this role: Community Collaborator - Experience in presenting complex information strategies to public stakeholders, management, City Manager’s Office, Boards and Commissions, and City Council. Boundaryless Perspective - Demonstrated ability to see a broad view of an issue or challenge across typical organizational lines and beyond the present. Customer Focused - Strives to deliver high-quality results and superior service that exceeds expectations while remaining mindful of the needs and perspective of both our internal and external customers. Thinks Strategically - Enables others to better understand and implement the vision and strategy, while being the aligned forward thinker, has the ability to formulate and communicate sound business strategy, and implement in a clear and concise manner. Administration Skills - Proven ability to lead and manage a diverse team within a dynamic environment while remaining compliant and transparent. Social Intelligence - Ability to connect to others in a deep and direct way; to sense reactions and stimulate desired interactions. Certified Public Manager Lean Six Sigma Certification Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Manages division and section activities, including audits of existing facilities, equipment, and personnel to ensure effectiveness and efficiency. Identifies and analyzes trends, and determines methodologies to implement change. Oversees departmental fiscal, human resources, budgetary, administrative, legislative, and shared services policies and procedures. Develops and implements short- and long-range plans, programs, and personnel that provide administrative, managerial support, fiscal management, program planning, and evaluation. Determines goals, objectives, and resource requirements for activities within the division. Develops, revises, and implements standard operating practices, policies, and procedures governing the division. Ensures division is in compliance with all City practices, policies, and procedures. Serves as the Emergency Response Management Coordinator and may be called upon to lead emergency response to provide inter-city assistance. Coordinates the department’s shelter management team and ensures the department is prepared for emergency response to disasters. Reviews, approves, and implements quality and safety systems and programs. Ensures the department has resiliency planning in place to ensure and accelerate recovery from events. Assists and oversees the preparation, presentation, and monitoring of the departmental budget; and ensures the department operates within appropriated budget. Represents the department at City Council, citizens groups, and boards and commissions meetings. Provides support to other City departments and agencies on an enterprise basis. Prepares and presents reports by compiling, reviewing, and analyzing data; provides written or oral reports regarding transportation functions for the City. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of fiscal planning and budget preparation. Knowledge of Federal, State, and Local laws and ordinances. Knowledge of City practices, policies, and procedures. Knowledge of technical aspects of maintenance and repair operations. Knowledge of supervisory and managerial techniques and principles. Knowledge of equity concepts, including experience in applying equity frameworks to established laws, ordinances, and long-standing practices. Skill in oral and written communications. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in managing multiple programs, projects, and tasks. Skill in management of emergency-related incidents. Ability to use an equity lens and framework to create inclusive, diverse, and safe workplaces. Ability to manage diversity, understand inclusion, and work with diverse communities or populations to build constructive and effective relationships. Ability to establish and maintain excellent communication and working relationships with City Management, City Council, Boards and Commissions, City employees, and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Assistant Director, Transportation are graduation with a Bachelor’s degree from an accredited college or university with major coursework in Planning, Engineering, Construction Management, Business, or Public Administration, plus six (6) years of related experience in a field related to the position, including three (3) years of experience which were in a supervisory or management capacity. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Please briefly discuss your experience with the administration of Transportation user fees. (Open Ended Question) * Are you a Certified Public Manager? Yes No * Do you have a Lean Six Sigma Certification or similar? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Aug 29, 2024
Full Time
Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in Planning, Engineering, Construction Management, Business, or Public Administration, plus six (6) years of related experience in a field related to the position, including three (3) years of experience which were in a supervisory or management capacity. Licenses and Certifications Required: None. Notes to Applicants To view the detailed Recruitment Profile for this position, please click here . To view the City of Austin recruitment video, please click here. Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities and more. Please click HERE for more information. Regarding Your Application: A detailed and complete Employment Application is required. A Résumé and Cover Letter are required and will not be accepted in lieu of a complete online Employment Application. Incomplete applications will not be considered. Statements such as “See Résumé” will not be accepted, and a résumé alone will not be accepted in lieu of a complete online application. Verification of employment history dates on resume should match online Employment Application. Employment history dates must include month and year. This position has been approved for a Criminal Background Investigation ( CBI ). To ensure consideration, candidates should apply by September 28, 2024 . To apply, candidates must complete this online application. Interested candidates should apply early in the process for optimum consideration. This position is subject to the Texas Open Records Act. Pay Range $164,000 to $174,000 Hours 8:00AM - 5:00PM Monday - Friday Hours may vary depending upon business needs telework is not an option for this position at this time Job Close Date Type of Posting External Department Transportation & Public Works Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 901 S. Mopac Expressway Bldg. V, Suite 300, Austin Tx, 78746 Preferred Qualifications The ideal candidate will be a forward-thinking leader with a proven track record of implementing impactful programs and initiatives. The successful candidate will have significant experience identifying risk and promoting resiliency. With the ability to view understand the financial impact of outcomes, this position will look for and implement efficiencies while maintaining the current level of service. The selected candidate will be a servant leader with the ability to synthesize complex information for streamlining systems integrations. The following core competencies are important for this role: Community Collaborator - Experience in presenting complex information strategies to public stakeholders, management, City Manager’s Office, Boards and Commissions, and City Council. Boundaryless Perspective - Demonstrated ability to see a broad view of an issue or challenge across typical organizational lines and beyond the present. Customer Focused - Strives to deliver high-quality results and superior service that exceeds expectations while remaining mindful of the needs and perspective of both our internal and external customers. Thinks Strategically - Enables others to better understand and implement the vision and strategy, while being the aligned forward thinker, has the ability to formulate and communicate sound business strategy, and implement in a clear and concise manner. Administration Skills - Proven ability to lead and manage a diverse team within a dynamic environment while remaining compliant and transparent. Social Intelligence - Ability to connect to others in a deep and direct way; to sense reactions and stimulate desired interactions. Certified Public Manager Lean Six Sigma Certification Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Manages division and section activities, including audits of existing facilities, equipment, and personnel to ensure effectiveness and efficiency. Identifies and analyzes trends, and determines methodologies to implement change. Oversees departmental fiscal, human resources, budgetary, administrative, legislative, and shared services policies and procedures. Develops and implements short- and long-range plans, programs, and personnel that provide administrative, managerial support, fiscal management, program planning, and evaluation. Determines goals, objectives, and resource requirements for activities within the division. Develops, revises, and implements standard operating practices, policies, and procedures governing the division. Ensures division is in compliance with all City practices, policies, and procedures. Serves as the Emergency Response Management Coordinator and may be called upon to lead emergency response to provide inter-city assistance. Coordinates the department’s shelter management team and ensures the department is prepared for emergency response to disasters. Reviews, approves, and implements quality and safety systems and programs. Ensures the department has resiliency planning in place to ensure and accelerate recovery from events. Assists and oversees the preparation, presentation, and monitoring of the departmental budget; and ensures the department operates within appropriated budget. Represents the department at City Council, citizens groups, and boards and commissions meetings. Provides support to other City departments and agencies on an enterprise basis. Prepares and presents reports by compiling, reviewing, and analyzing data; provides written or oral reports regarding transportation functions for the City. Responsibilities - Supervision and/or Leadership Exercised: Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of fiscal planning and budget preparation. Knowledge of Federal, State, and Local laws and ordinances. Knowledge of City practices, policies, and procedures. Knowledge of technical aspects of maintenance and repair operations. Knowledge of supervisory and managerial techniques and principles. Knowledge of equity concepts, including experience in applying equity frameworks to established laws, ordinances, and long-standing practices. Skill in oral and written communications. Skill in handling multiple tasks and prioritizing. Skill in using computers and related software applications. Skill in data analysis and problem solving. Skill in managing multiple programs, projects, and tasks. Skill in management of emergency-related incidents. Ability to use an equity lens and framework to create inclusive, diverse, and safe workplaces. Ability to manage diversity, understand inclusion, and work with diverse communities or populations to build constructive and effective relationships. Ability to establish and maintain excellent communication and working relationships with City Management, City Council, Boards and Commissions, City employees, and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for the Assistant Director, Transportation are graduation with a Bachelor’s degree from an accredited college or university with major coursework in Planning, Engineering, Construction Management, Business, or Public Administration, plus six (6) years of related experience in a field related to the position, including three (3) years of experience which were in a supervisory or management capacity. Do you meet these minimum qualifications? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Please briefly discuss your experience with the administration of Transportation user fees. (Open Ended Question) * Are you a Certified Public Manager? Yes No * Do you have a Lean Six Sigma Certification or similar? Yes No Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary Under the general direction of the Special Advisor to the Provost and with a dotted line report to the Associate Vice President for Human Resources, the Assistant Director of Personnel is responsible for the strategic management and oversight of all personnel functions for the Office of the Provost and Academic Affairs divisional (non-college) units. The position provides personnel policy analysis and strategic consultations and serves as the Human Resources Business Partner (HRBP) for the Office of the Provost and Academic Affairs associated (non-college) divisional units, overseeing human resource functions such as labor and employee relations, performance management, strategy and process for talent acquisition and recruitment, employee onboarding, position classifications, personnel change actions, and professional development programs to support Academic Affairs’ mission and organizational goals. This position plays a vital role in partnering with college HRBPs, Academic Affairs divisional (non-college) unit administrators, and the Office of the Provost to develop personnel and organizational strategies, structure, policy, and programs that align with divisional and unit goals and further our commitment to recruit and retain a diverse and inclusive workforce. This position manages a broad range of complex, confidential and sensitive personnel matters and provides their expertise and recommendations to the Office of the Provost and Academic Affairs divisional (non-college) unit administrators. Department Summary The provost and executive vice president (provost and EVP) for Academic Affairs is the chief academic officer of the university, is the most senior among the vice presidents, and reports directly to the president. The provost and EVP serves as acting president in the absence of the president. As the highest ranking academic, the provost and EVP is responsible for developing and implementing academic plans and policies, which will enable the university community to achieve the highest levels of academic excellence. The provost and EVP serves on the President’s Cabinet and works collaboratively with the leaders of other university divisions to promote academic excellence, execute the university strategic plan, and determine where resources should be strategically allocated and invested. The college deans, Academic Affairs’ division leadership, the vice president for Research, Economic Development, and Graduate Education (R-EDGE), the vice president for Strategic Enrollment Management (SEM) report to the provost and EVP. The vice president for University Personnel and the associate vice provost for Academic Personnel have a dotted line report to the provost and EVP. The provost and EVP also represents the campus within the CSU and to external constituencies as designated by the president. The Office of the Provost staff supports the vision of the provost and EVP, the university, and the Learn by Doing experience. Key Qualifications Mastery of standard Human Resources principles, practices and techniques, including the areas of performance management, employee relations, employee and organizational development, talent acquisition, disability leaves and accommodation. Demonstrated ability to effectively perform work of a highly sensitive and confidential nature which requires access to information which directly relates to collective bargaining negotiations or management strategies. Demonstrated ability to negotiate challenging situations and conflicts. Demonstrated practical application of facilitation, advising, coaching, mediation, conflict resolution, and negotiation; ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Demonstrated skill in modeling a culture of open and honest communication, respect, inclusion, integrity, balance, authenticity, high achievement, and professionalism. Demonstrated experience working with and implementing diversity related policies, programs and initiatives; demonstrated skill in leading efforts to create a diverse, engaged and highly effective workforce. Proven success in establishing and implementing objectives and plans to accomplish program and service goals. Understanding and practical application of program development, training, and coordination skills. Ability to research, plan, evaluate, and implement programs and services. Ability to develop, organize, coordinate, and assess comprehensive programmatic events, new employee onboarding programs, training sessions, and learning opportunities. Strong analytical and research skills; demonstrated ability to interpret, communicate and consistently apply a wide variety of complex policies and procedures where specific guidelines may not exist and to develop well-reasoned conclusions and recommendations. Experience extracting, interpreting, compiling, and presenting qualitative and quantitative data for a variety of audiences, and effectively communicate results of analyses. Excellent customer service skills, including ability to represent the division in a professional and conscientious manner. Demonstrated ability to maintain high quality/standards of work, leadership, ethics, commitment, and professional responsibility and judgment. Excellent organizational and time management skills with the ability to set own priorities to coordinate and independently carry out multiple assignments with fluctuating and time-sensitive deadlines. Demonstrated skill coordinating several personnel functions and determining the relative importance of each. Proven leadership and management skills and experience working collaboratively in a team environment. Demonstrated ability to establish and maintain effective working relationships and communications within a diverse population, strong listening and interpretive skills, and the ability to deal positively with unexpected developments and diverse perspectives in and outside the University. Excellent written and verbal communication skills. Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, and Internet as well as online calendaring and email. Capacity to learn and adapt quickly to new technology, software, situations, methods and procedures; general interest in making full and efficient use of information technology and resources. Knowledge of workforce planning, project management, and change management principles. Experience using metrics to analyze, explain and persuade organizational change. Thorough knowledge of or ability to quickly learn CSU classification standards, collective bargaining contracts, and principles of labor relations. Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures. Education and Experience Bachelor’s Degree and five (5) years of progressively responsible human resources experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Salary and Benefits The anticipated hiring range for this role is $100,000 - $115,000 annually. Note that the offer is calculated based on the background and relevant years of experience of the individual selected. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Under the general direction of the Special Advisor to the Provost and with a dotted line report to the Associate Vice President for Human Resources, the Assistant Director of Personnel is responsible for the strategic management and oversight of all personnel functions for the Office of the Provost and Academic Affairs divisional (non-college) units. The position provides personnel policy analysis and strategic consultations and serves as the Human Resources Business Partner (HRBP) for the Office of the Provost and Academic Affairs associated (non-college) divisional units, overseeing human resource functions such as labor and employee relations, performance management, strategy and process for talent acquisition and recruitment, employee onboarding, position classifications, personnel change actions, and professional development programs to support Academic Affairs’ mission and organizational goals. This position plays a vital role in partnering with college HRBPs, Academic Affairs divisional (non-college) unit administrators, and the Office of the Provost to develop personnel and organizational strategies, structure, policy, and programs that align with divisional and unit goals and further our commitment to recruit and retain a diverse and inclusive workforce. This position manages a broad range of complex, confidential and sensitive personnel matters and provides their expertise and recommendations to the Office of the Provost and Academic Affairs divisional (non-college) unit administrators. Department Summary The provost and executive vice president (provost and EVP) for Academic Affairs is the chief academic officer of the university, is the most senior among the vice presidents, and reports directly to the president. The provost and EVP serves as acting president in the absence of the president. As the highest ranking academic, the provost and EVP is responsible for developing and implementing academic plans and policies, which will enable the university community to achieve the highest levels of academic excellence. The provost and EVP serves on the President’s Cabinet and works collaboratively with the leaders of other university divisions to promote academic excellence, execute the university strategic plan, and determine where resources should be strategically allocated and invested. The college deans, Academic Affairs’ division leadership, the vice president for Research, Economic Development, and Graduate Education (R-EDGE), the vice president for Strategic Enrollment Management (SEM) report to the provost and EVP. The vice president for University Personnel and the associate vice provost for Academic Personnel have a dotted line report to the provost and EVP. The provost and EVP also represents the campus within the CSU and to external constituencies as designated by the president. The Office of the Provost staff supports the vision of the provost and EVP, the university, and the Learn by Doing experience. Key Qualifications Mastery of standard Human Resources principles, practices and techniques, including the areas of performance management, employee relations, employee and organizational development, talent acquisition, disability leaves and accommodation. Demonstrated ability to effectively perform work of a highly sensitive and confidential nature which requires access to information which directly relates to collective bargaining negotiations or management strategies. Demonstrated ability to negotiate challenging situations and conflicts. Demonstrated practical application of facilitation, advising, coaching, mediation, conflict resolution, and negotiation; ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Demonstrated skill in modeling a culture of open and honest communication, respect, inclusion, integrity, balance, authenticity, high achievement, and professionalism. Demonstrated experience working with and implementing diversity related policies, programs and initiatives; demonstrated skill in leading efforts to create a diverse, engaged and highly effective workforce. Proven success in establishing and implementing objectives and plans to accomplish program and service goals. Understanding and practical application of program development, training, and coordination skills. Ability to research, plan, evaluate, and implement programs and services. Ability to develop, organize, coordinate, and assess comprehensive programmatic events, new employee onboarding programs, training sessions, and learning opportunities. Strong analytical and research skills; demonstrated ability to interpret, communicate and consistently apply a wide variety of complex policies and procedures where specific guidelines may not exist and to develop well-reasoned conclusions and recommendations. Experience extracting, interpreting, compiling, and presenting qualitative and quantitative data for a variety of audiences, and effectively communicate results of analyses. Excellent customer service skills, including ability to represent the division in a professional and conscientious manner. Demonstrated ability to maintain high quality/standards of work, leadership, ethics, commitment, and professional responsibility and judgment. Excellent organizational and time management skills with the ability to set own priorities to coordinate and independently carry out multiple assignments with fluctuating and time-sensitive deadlines. Demonstrated skill coordinating several personnel functions and determining the relative importance of each. Proven leadership and management skills and experience working collaboratively in a team environment. Demonstrated ability to establish and maintain effective working relationships and communications within a diverse population, strong listening and interpretive skills, and the ability to deal positively with unexpected developments and diverse perspectives in and outside the University. Excellent written and verbal communication skills. Excellent computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, and Internet as well as online calendaring and email. Capacity to learn and adapt quickly to new technology, software, situations, methods and procedures; general interest in making full and efficient use of information technology and resources. Knowledge of workforce planning, project management, and change management principles. Experience using metrics to analyze, explain and persuade organizational change. Thorough knowledge of or ability to quickly learn CSU classification standards, collective bargaining contracts, and principles of labor relations. Working knowledge of or ability to quickly learn University infrastructure, policies, and procedures. Education and Experience Bachelor’s Degree and five (5) years of progressively responsible human resources experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Salary and Benefits The anticipated hiring range for this role is $100,000 - $115,000 annually. Note that the offer is calculated based on the background and relevant years of experience of the individual selected. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Mar 12 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Contra Costa County, CA
Martinez, California, United States
The Position The Board of Supervisors have authorized the following future salary increase: 5% on July 1, 2025 Contra Costa County recognizes that our employees are our strongest and greatest assets. We have an excellent career opportunity to fill the role of Detention Health Services Director (DHS Director). The DHS Director plans, organizes, and directs day to day operations of detention health services in all adult and juvenile facilities. The DHS Director provides administrative leadership and managerial advice to the Health Director or his/her designee; and performs related work as required. Why join Contra Costa Health? Contra Costa County is one of the few counties in the nation to offer a full spectrum of health-related services under one organizational structure. Contra Costa Health is the largest county department in Contra Costa County with over 4,700 employees. Our mission is to care for and improve the health of all people in Contra Costa with special attention to those who are most vulnerable to health problems. We provide services through nine operational areas: Behavioral Health, Contra Costa Health Plan, Emergency Medical Services, Environmental Health, Hazardous Materials, Health, Housing & Homeless Services, Public Health, Contra Costa Regional Medical Center & Health Centers, and Detention Health. Please see our website for more information about Contra Costa Health: cchealth.org. Detention Health Services is committed to delivering quality health services that support patients’ dignity, privacy, and timely access to care. Multi-disciplinary teams of physicians, dentists, nurses, mental health clinicians and other allied professional staff provide care and work to improve the health of all patients throughout their incarceration and re-entry back into the community. We are looking for someone who is: A strong leader. You will develop and maintain effective working relationships with your team and lead by example. A strong relationship builder. You will need to establish relationships across operational areas, departments and with external agencies. An effective communicator. You will need exemplary communication skills to effectively convey complex policies and procedures across all levels of the organization and foster an environment of open dialogue and feedback while respecting confidentiality and discretion in sensitive matters. A strong motivator and supporter. You will need to encourage and support your line supervisors who are responsible for providing day-to-day supervision of Detention Health staff. Organized, data- and results-driven. You will need to balance multiple priorities and know when it is appropriate to delegate. You should utilize data analytics to inform decisions, improve workforce planning, and measure the effectiveness of initiatives in meeting departmental objectives. Able to adapt to constant change. You will need to be flexible and able to shift priorities quickly as needs change. Innovative and solutions focused. You will need to be a champion for change in establishing an environment of continuous improvement within the unit. Typical Tasks Plans, organizes, and directs the central administrative support services for detention health including but not limited to contract services, budget development, procurement, personnel management, program planning and evaluation, and management information systems development.Acts as the designated health services administrator responsible for arranging all levels of healthcare services and ensuring quality and accessible health services for patients in accordance with accepted correctional healthcare practices, policies, and procedures.In collaboration with the Medical Director, ensures adherence to community standards of patient care and safety, as well as meet current regulatory standards for correctional health facilities.Interpret policies, procedures, and regulations and determine the impact of pending and approved healthcare and/or corrections legislation on the detention health.Ensures effective performance management program and continuous improvement processes are implemented, including systems for data and project tracking. Work with the finance unit to coordinate and manage the overall fiscal program of the division including preparation of the annual budget with justifications for personnel, capital outlay, and operating expenses.Coordinates the conduct of administrative studies and directs the preparation of reports and analyses of detention services and operations.Selects, assigns, directs, manages, and evaluates the performance of subordinate staff.Establish and maintain effective working relationships with clinical leaders to ensure smooth daily operations and steady progress towards established goals.Develops policies and procedures for the effective operation of detention health services; initiates corrective action if services do not meet established standards.Makes presentations to County Administration, the Board of Supervisors, local community advisory board or interest groups as necessary.Performs other related duties as assigned.Must pass a detention facility security clearance. Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. Some job assignments may require a specialized degree, certifications and/or licensures. Depending upon the assignment, a typical way to obtain the knowledge, skills, and abilities would be Education: Possession of a Bachelor’s degree or higher in Health Administration, Public Administration, Health Education, Business Administration, Communications, Nursing, Environmental Health, biological or physical science from an accredited college or university. Experience: Six (6) years of full-time, or its equivalent, experience in a Healthcare or Hospital setting performing duties either as a Clinician, Administrator or Public Information Officer, three (3) years must have included supervisory experience. Desirable qualifications: Executive/senior management experience in a correctional health care setting at the State or local level. Selection Process Application Filing: Interested individuals should submit an online application and provide all required documentation to be considered. Those candidates deemed most qualified will be invited to interview. This recruitment will remain open, and applications will be reviewed on an ongoing basis until the position is filled. This position is exempted from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
Jul 13, 2024
The Position The Board of Supervisors have authorized the following future salary increase: 5% on July 1, 2025 Contra Costa County recognizes that our employees are our strongest and greatest assets. We have an excellent career opportunity to fill the role of Detention Health Services Director (DHS Director). The DHS Director plans, organizes, and directs day to day operations of detention health services in all adult and juvenile facilities. The DHS Director provides administrative leadership and managerial advice to the Health Director or his/her designee; and performs related work as required. Why join Contra Costa Health? Contra Costa County is one of the few counties in the nation to offer a full spectrum of health-related services under one organizational structure. Contra Costa Health is the largest county department in Contra Costa County with over 4,700 employees. Our mission is to care for and improve the health of all people in Contra Costa with special attention to those who are most vulnerable to health problems. We provide services through nine operational areas: Behavioral Health, Contra Costa Health Plan, Emergency Medical Services, Environmental Health, Hazardous Materials, Health, Housing & Homeless Services, Public Health, Contra Costa Regional Medical Center & Health Centers, and Detention Health. Please see our website for more information about Contra Costa Health: cchealth.org. Detention Health Services is committed to delivering quality health services that support patients’ dignity, privacy, and timely access to care. Multi-disciplinary teams of physicians, dentists, nurses, mental health clinicians and other allied professional staff provide care and work to improve the health of all patients throughout their incarceration and re-entry back into the community. We are looking for someone who is: A strong leader. You will develop and maintain effective working relationships with your team and lead by example. A strong relationship builder. You will need to establish relationships across operational areas, departments and with external agencies. An effective communicator. You will need exemplary communication skills to effectively convey complex policies and procedures across all levels of the organization and foster an environment of open dialogue and feedback while respecting confidentiality and discretion in sensitive matters. A strong motivator and supporter. You will need to encourage and support your line supervisors who are responsible for providing day-to-day supervision of Detention Health staff. Organized, data- and results-driven. You will need to balance multiple priorities and know when it is appropriate to delegate. You should utilize data analytics to inform decisions, improve workforce planning, and measure the effectiveness of initiatives in meeting departmental objectives. Able to adapt to constant change. You will need to be flexible and able to shift priorities quickly as needs change. Innovative and solutions focused. You will need to be a champion for change in establishing an environment of continuous improvement within the unit. Typical Tasks Plans, organizes, and directs the central administrative support services for detention health including but not limited to contract services, budget development, procurement, personnel management, program planning and evaluation, and management information systems development.Acts as the designated health services administrator responsible for arranging all levels of healthcare services and ensuring quality and accessible health services for patients in accordance with accepted correctional healthcare practices, policies, and procedures.In collaboration with the Medical Director, ensures adherence to community standards of patient care and safety, as well as meet current regulatory standards for correctional health facilities.Interpret policies, procedures, and regulations and determine the impact of pending and approved healthcare and/or corrections legislation on the detention health.Ensures effective performance management program and continuous improvement processes are implemented, including systems for data and project tracking. Work with the finance unit to coordinate and manage the overall fiscal program of the division including preparation of the annual budget with justifications for personnel, capital outlay, and operating expenses.Coordinates the conduct of administrative studies and directs the preparation of reports and analyses of detention services and operations.Selects, assigns, directs, manages, and evaluates the performance of subordinate staff.Establish and maintain effective working relationships with clinical leaders to ensure smooth daily operations and steady progress towards established goals.Develops policies and procedures for the effective operation of detention health services; initiates corrective action if services do not meet established standards.Makes presentations to County Administration, the Board of Supervisors, local community advisory board or interest groups as necessary.Performs other related duties as assigned.Must pass a detention facility security clearance. Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. Some job assignments may require a specialized degree, certifications and/or licensures. Depending upon the assignment, a typical way to obtain the knowledge, skills, and abilities would be Education: Possession of a Bachelor’s degree or higher in Health Administration, Public Administration, Health Education, Business Administration, Communications, Nursing, Environmental Health, biological or physical science from an accredited college or university. Experience: Six (6) years of full-time, or its equivalent, experience in a Healthcare or Hospital setting performing duties either as a Clinician, Administrator or Public Information Officer, three (3) years must have included supervisory experience. Desirable qualifications: Executive/senior management experience in a correctional health care setting at the State or local level. Selection Process Application Filing: Interested individuals should submit an online application and provide all required documentation to be considered. Those candidates deemed most qualified will be invited to interview. This recruitment will remain open, and applications will be reviewed on an ongoing basis until the position is filled. This position is exempted from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process. To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits Closing Date/Time: Continuous
Electrical District No. 3 of Pinal County, AZ
Maricopa, AZ, USA
This newly created Assistant Director of Financial Services/Controller position has been developed as a result of the growth of the District. Under the general supervision of the Director of Financial Services, the Assistant Director of Financial Services/Controller is responsible for managing multiple utility accounting activities and systems and supporting the financial team by helping to organize decision making processes, defining and resolving problems, exchanging information, and coordinating accounting activities. The Assistant Director of Financial Services/Controller guides financial decisions by establishing, monitoring, and enforcing policies and all accounting procedures. This position supervises the accounting team including Senior Accountant, Accountant, Accounts Receivable Specialist, and Accounts Payable Specialist.
The starting salary for this position will be $135,000+/- depending on qualification. ED3 offers a comprehensive benefits package to include medical, dental, and vision insurance, employee assistance programs, short- and long-term disability, group term, voluntary, and voluntary dependent life insurance, 401(k), tuition reimbursement, 10 paid holidays, and PTO and sick leave.
Qualified applicants are asked to apply at:
https://www.governmentjobs.com/careers/bakertilly/jobs/4634621
This position is open until filled; however, first review of resumes occurs on September 23, 2024 . Following the first review date, we will evaluate all applications against the criteria outlined in the recruitment brochure. For more information, please contact Patty Heminover at Patty.Heminover@bakertilly.com or by calling 651-968-7841.
Aug 26, 2024
Full Time
This newly created Assistant Director of Financial Services/Controller position has been developed as a result of the growth of the District. Under the general supervision of the Director of Financial Services, the Assistant Director of Financial Services/Controller is responsible for managing multiple utility accounting activities and systems and supporting the financial team by helping to organize decision making processes, defining and resolving problems, exchanging information, and coordinating accounting activities. The Assistant Director of Financial Services/Controller guides financial decisions by establishing, monitoring, and enforcing policies and all accounting procedures. This position supervises the accounting team including Senior Accountant, Accountant, Accounts Receivable Specialist, and Accounts Payable Specialist.
The starting salary for this position will be $135,000+/- depending on qualification. ED3 offers a comprehensive benefits package to include medical, dental, and vision insurance, employee assistance programs, short- and long-term disability, group term, voluntary, and voluntary dependent life insurance, 401(k), tuition reimbursement, 10 paid holidays, and PTO and sick leave.
Qualified applicants are asked to apply at:
https://www.governmentjobs.com/careers/bakertilly/jobs/4634621
This position is open until filled; however, first review of resumes occurs on September 23, 2024 . Following the first review date, we will evaluate all applications against the criteria outlined in the recruitment brochure. For more information, please contact Patty Heminover at Patty.Heminover@bakertilly.com or by calling 651-968-7841.
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary Under the general direction of the Associate Director for Residential Student Experience, the Assistant Director for Residential Student Experience is directly responsible for performing highly complex professional Student Services work in reviewing the most difficult individual, group, or organizational problems, developing and recommending courses of action, and implementing proposed solutions. The incumbent develops, recommends, and implements comprehensive processes for the Residential Student Experience (RSE) department. The Assistant Director for Residential Student Experience works independently, takes initiative, and contributes broadly to the mission, vision, and values of Residential Student Experience, while assisting the Associate Director with departmental planning efforts and operational oversight. Department Summary University Housing, a unit within the Division of Student Affairs, consists of Facilities Operations, Housing Administration, Custodial Operations, Diversity and Inclusion, and Residential Student Experience. University Housing provides a premier living and learning experience for over 8800 students in residence hall and apartment-style communities. University Housing’s mission is to create a diverse and engaging experience that inspires all residents to Learn by Living. Key Qualifications 1. Provide leadership, collaborate with peers, and serve as the primary resource to the following functional areas: Academic & Educational initiatives, Assessment, Residential Learning Community, Curriculum, Operations, Recruitment & Training, Student Care Follow-up, Community Standards & Leadership. 2. Analyze and conduct studies and surveys of the impact of programs or changes to programs; and prepare reports and provide recommendations based on results. 3. Partner with UH Marketing to communicate initiatives, success stories, and relevant structural changes related to RLC, staffing, and student experiences within your function areas and/or building oversight. 4. Oversee and provide lead work direction to Coordinators of Student Development and collaborate with staff to develop and implement advising programming that best serves the student community. 5. Develop training/development programs and monitor progress for goal and project completion for department direct reports. Education and Experience Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution. Four years of progressively responsible professional student services work experience, which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Salary and Benefits Anticipated Hiring Range: $78,750 - $84,370 Per Year Classification Range: $66,780 - $95,256 Per Year Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Advertised: Jun 06 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Under the general direction of the Associate Director for Residential Student Experience, the Assistant Director for Residential Student Experience is directly responsible for performing highly complex professional Student Services work in reviewing the most difficult individual, group, or organizational problems, developing and recommending courses of action, and implementing proposed solutions. The incumbent develops, recommends, and implements comprehensive processes for the Residential Student Experience (RSE) department. The Assistant Director for Residential Student Experience works independently, takes initiative, and contributes broadly to the mission, vision, and values of Residential Student Experience, while assisting the Associate Director with departmental planning efforts and operational oversight. Department Summary University Housing, a unit within the Division of Student Affairs, consists of Facilities Operations, Housing Administration, Custodial Operations, Diversity and Inclusion, and Residential Student Experience. University Housing provides a premier living and learning experience for over 8800 students in residence hall and apartment-style communities. University Housing’s mission is to create a diverse and engaging experience that inspires all residents to Learn by Living. Key Qualifications 1. Provide leadership, collaborate with peers, and serve as the primary resource to the following functional areas: Academic & Educational initiatives, Assessment, Residential Learning Community, Curriculum, Operations, Recruitment & Training, Student Care Follow-up, Community Standards & Leadership. 2. Analyze and conduct studies and surveys of the impact of programs or changes to programs; and prepare reports and provide recommendations based on results. 3. Partner with UH Marketing to communicate initiatives, success stories, and relevant structural changes related to RLC, staffing, and student experiences within your function areas and/or building oversight. 4. Oversee and provide lead work direction to Coordinators of Student Development and collaborate with staff to develop and implement advising programming that best serves the student community. 5. Develop training/development programs and monitor progress for goal and project completion for department direct reports. Education and Experience Equivalent to graduation from a four-year college or university in a related field plus upper division or graduate course work in counseling techniques, interviewing and conflict resolution. Four years of progressively responsible professional student services work experience, which includes experience in advising students individually and in groups, and in analysis and resolution of complex student services problems. A master’s degree in Counseling, Clinical Psychology, Social Work or a job-related field may be substituted for one year of professional experience. A doctorate degree and the appropriate internship or clinical training in counseling, guidance or a job related field may be substituted for two years of the required professional experience for positions with a major responsibility for professional, personal or career counseling. Salary and Benefits Anticipated Hiring Range: $78,750 - $84,370 Per Year Classification Range: $66,780 - $95,256 Per Year Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. Advertised: Jun 06 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California Polytechnic State University
1 Grand Avenue, San Luis Obispo, CA 93407, USA
Job Summary Reporting to the Director, Civil Rights & Compliance Office and Title IX Coordinator, the Assistant Director and Investigator implements the California State University (CSU) Policy Prohibiting Discrimination, Harassment, Sexual Misconduct, Sexual Exploitation, Dating Violence, Domestic Violence Stalking, and Retaliation executive order. Department Summary CRCO is responsible for the University's compliance with critical federal and state laws and regulations and CSU system policies and procedures. In particular, CRCO addresses matters regarding discrimination, harassment, retaliation, sexual misconduct, Clery and public safety, whistleblower protection, and conflict of interest. Key Qualifications Demonstrated ability to capture verbal allegations and statements in writing, remain an objective and neutral fact-finder, apply the facts in the record to the appropriate legal analysis/theory, draft reports that are cogent, factually accurate and legally sound recommending the appropriate disposition on each issue, and handle sensitive cases that may be high-profile and emotionally charged in a prudent and confidential manner. Demonstrated ability to exercise a high level of tact, good judgment, discretion, and diplomacy, and to establish and maintain cooperative working relationships with a diverse population, including co-workers, students, management, faculty, and off campus entities. Demonstrated ability to make good decisions and accept accountability for outcomes. Excellent language skills, including the ability to communicate clearly and effectively both verbally and in writing. Skilled in research and analysis techniques. Education and Experience Bachelor’s degree from an accredited institution A minimum of 1 year of experience as a Title IX, DHR and/or sex crimes investigator; or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. Salary and Benefits The anticipated hiring range for this role is $95,000 - $125,000 annually. Note that the offer is calculated based on the background and relevant years of experience of the individual selected. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to humanresources@calpoly.edu . Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Jun 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 21, 2024
Job Summary Reporting to the Director, Civil Rights & Compliance Office and Title IX Coordinator, the Assistant Director and Investigator implements the California State University (CSU) Policy Prohibiting Discrimination, Harassment, Sexual Misconduct, Sexual Exploitation, Dating Violence, Domestic Violence Stalking, and Retaliation executive order. Department Summary CRCO is responsible for the University's compliance with critical federal and state laws and regulations and CSU system policies and procedures. In particular, CRCO addresses matters regarding discrimination, harassment, retaliation, sexual misconduct, Clery and public safety, whistleblower protection, and conflict of interest. Key Qualifications Demonstrated ability to capture verbal allegations and statements in writing, remain an objective and neutral fact-finder, apply the facts in the record to the appropriate legal analysis/theory, draft reports that are cogent, factually accurate and legally sound recommending the appropriate disposition on each issue, and handle sensitive cases that may be high-profile and emotionally charged in a prudent and confidential manner. Demonstrated ability to exercise a high level of tact, good judgment, discretion, and diplomacy, and to establish and maintain cooperative working relationships with a diverse population, including co-workers, students, management, faculty, and off campus entities. Demonstrated ability to make good decisions and accept accountability for outcomes. Excellent language skills, including the ability to communicate clearly and effectively both verbally and in writing. Skilled in research and analysis techniques. Education and Experience Bachelor’s degree from an accredited institution A minimum of 1 year of experience as a Title IX, DHR and/or sex crimes investigator; or equivalent combination of education and experience to provide the required knowledge, skills and abilities to perform the duties of the position. Salary and Benefits The anticipated hiring range for this role is $95,000 - $125,000 annually. Note that the offer is calculated based on the background and relevant years of experience of the individual selected. Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. Cal Poly Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu . Diversity Statement At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. Supplemental Information CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to humanresources@calpoly.edu . Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas). Advertised: Jun 20 2024 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
At CSUN we aspire to continually grow as an inclusive, cooperative community! CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. As a leader you will have the opportunity to thrive in a community in which our leaders share common traits as identified in our Leadership Principles https://www.csun.edu/leadership-principles . If this sounds like you, you've come to the right place. Responsibilities Under the direction of the Director, Engineering Services, the Assistant Director is responsible for Campus-wide building renovation and oversight; the day-to-day operations of the Plumbing Shop, Lock Shop (building security and access control), the Paint Shop, and building trades’ projects. This position assists the Director with planning and development to assure efficient and effective processes and procedures to meet the goals and objectives of Physical Plant Management. Assists the Director in development and monitoring of all trades programmed maintenance routines and frequencies; and assists the Director in development and monitoring of major service contracts and outside service providers engaged in programmed maintenance of campus wide systems. This position coordinates and performs facility and equipment audits, analyzes deferred maintenance, programmed maintenance and equipment status to recommend areas of need. As a leader, demonstrates a commitment to student success that is mission aligned with the university’s vision, values and priorities. Establishes an ethical and collegial work environment, promoting a collaborative, accountable and inclusive team. Encourages a courageous and resilient solution-oriented environment by participating in new opportunities to further the mission of the university. Participates in developing initiatives that further support the campus mission with a service-oriented and catalytic mind set. Strengthens employees by being communicative and a talent builder that develops team attributes, furthering departmental goals. Performs other duties as assigned. *NOTE: To view the full position description copy and paste this link into your browser: https://mycsun.box.com/s/ctpiqdpuvasujl6meirxqwpu52rfvuis Qualifications Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in Engineering, Architecture, Construction Management, Facilities Management, Physical Sciences, Engineering Technology or related field strongly preferred. Equivalent to five years of progressively responsible professional experience in construction, facilities management, and supervision, preferably in a bargaining unit (union) environment. Additional five years progressively responsible work experience may be substituted for Bachelor's degree. A background in plant engineering or facilities management in higher education is desirable. Knowledge, Skills, Abilities & Leadership Knowledge of principles and practices of facility maintenance including access control, automotive, plumbing, electrical, carpentry, HVAC, tenant improvement projects, and architectural finishes. Methods, materials, tools and equipment used in building maintenance. Construction/renovation project management practices. Principles and practices of supervision including selection, training, evaluation, work planning, direction and personnel practices. Applicable laws, codes, regulations and standards governing building construction and maintenance. Progen, Prolog, MS Office, project management, JOC or CMMS programs. Safety and safe working practices for building maintenance. Skill in: planning, organizing, scheduling, assigning and reviewing the work of others; selecting, training, instructing, appraising, counseling and motivating assigned staff. Maintaining records and preparing reports and correspondence including required regulatory reports and records. Verbal and written communication to effectively interact with a broad range of people including staff, senior management, executives, vendors and contractors. Evaluating and developing procedures, standards and methods for building maintenance, repair and improvement. Establishing and maintaining effective working relationships with co-workers, faculty, staff, students and university administrators. Reading, interpreting and assisting in the preparation of scopes of work, plans, specifications and other documents related to maintenance and construction projects. Exercising sound independent judgment within general policy guidelines. Effective customer service in an academic or institutional environment. Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive and collegial work environment. Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership. Lead varying initiatives through a collaborative, service-oriented and communicative approach. Demonstrated commitment to employee development, recognition, and accountability to further operational goals. Pay, Benefits, & Work Schedule Salary is commensurate with knowledge, skills, and experience. The University offers excellent fringe benefits. The anticipated HIRING RANGE: $105,000 - $116,280 per year, dependent upon qualifications and experience. General Information This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Applications received through July 17, 2024, will be considered in the initial review and review of applications will continue until position is filled. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Jun 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jun 29, 2024
At CSUN we aspire to continually grow as an inclusive, cooperative community! CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do and enjoy the unique value the CSUN community can offer. As a leader you will have the opportunity to thrive in a community in which our leaders share common traits as identified in our Leadership Principles https://www.csun.edu/leadership-principles . If this sounds like you, you've come to the right place. Responsibilities Under the direction of the Director, Engineering Services, the Assistant Director is responsible for Campus-wide building renovation and oversight; the day-to-day operations of the Plumbing Shop, Lock Shop (building security and access control), the Paint Shop, and building trades’ projects. This position assists the Director with planning and development to assure efficient and effective processes and procedures to meet the goals and objectives of Physical Plant Management. Assists the Director in development and monitoring of all trades programmed maintenance routines and frequencies; and assists the Director in development and monitoring of major service contracts and outside service providers engaged in programmed maintenance of campus wide systems. This position coordinates and performs facility and equipment audits, analyzes deferred maintenance, programmed maintenance and equipment status to recommend areas of need. As a leader, demonstrates a commitment to student success that is mission aligned with the university’s vision, values and priorities. Establishes an ethical and collegial work environment, promoting a collaborative, accountable and inclusive team. Encourages a courageous and resilient solution-oriented environment by participating in new opportunities to further the mission of the university. Participates in developing initiatives that further support the campus mission with a service-oriented and catalytic mind set. Strengthens employees by being communicative and a talent builder that develops team attributes, furthering departmental goals. Performs other duties as assigned. *NOTE: To view the full position description copy and paste this link into your browser: https://mycsun.box.com/s/ctpiqdpuvasujl6meirxqwpu52rfvuis Qualifications Equivalent to graduation from an accredited four-year college or university with a Bachelor's degree in Engineering, Architecture, Construction Management, Facilities Management, Physical Sciences, Engineering Technology or related field strongly preferred. Equivalent to five years of progressively responsible professional experience in construction, facilities management, and supervision, preferably in a bargaining unit (union) environment. Additional five years progressively responsible work experience may be substituted for Bachelor's degree. A background in plant engineering or facilities management in higher education is desirable. Knowledge, Skills, Abilities & Leadership Knowledge of principles and practices of facility maintenance including access control, automotive, plumbing, electrical, carpentry, HVAC, tenant improvement projects, and architectural finishes. Methods, materials, tools and equipment used in building maintenance. Construction/renovation project management practices. Principles and practices of supervision including selection, training, evaluation, work planning, direction and personnel practices. Applicable laws, codes, regulations and standards governing building construction and maintenance. Progen, Prolog, MS Office, project management, JOC or CMMS programs. Safety and safe working practices for building maintenance. Skill in: planning, organizing, scheduling, assigning and reviewing the work of others; selecting, training, instructing, appraising, counseling and motivating assigned staff. Maintaining records and preparing reports and correspondence including required regulatory reports and records. Verbal and written communication to effectively interact with a broad range of people including staff, senior management, executives, vendors and contractors. Evaluating and developing procedures, standards and methods for building maintenance, repair and improvement. Establishing and maintaining effective working relationships with co-workers, faculty, staff, students and university administrators. Reading, interpreting and assisting in the preparation of scopes of work, plans, specifications and other documents related to maintenance and construction projects. Exercising sound independent judgment within general policy guidelines. Effective customer service in an academic or institutional environment. Lead diverse teams to support the operational mission and vision of employers by fostering an ethical, inclusive and collegial work environment. Demonstrated ability to support ongoing improvement through courageous, resilient, and catalytic leadership. Lead varying initiatives through a collaborative, service-oriented and communicative approach. Demonstrated commitment to employee development, recognition, and accountability to further operational goals. Pay, Benefits, & Work Schedule Salary is commensurate with knowledge, skills, and experience. The University offers excellent fringe benefits. The anticipated HIRING RANGE: $105,000 - $116,280 per year, dependent upon qualifications and experience. General Information This position is a sensitive position as designated by the CSU. A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. The person holding this position may be considered a 'limited reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California. Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers Applications received through July 17, 2024, will be considered in the initial review and review of applications will continue until position is filled. The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. Equal Employment Opportunity CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101. Advertised: Jun 28 2024 Pacific Daylight Time Applications close: Closing Date/Time:
SAN BERNARDINO COUNTY, CA
San Bernardino, California, United States
The Job APPLY ASAP FOR ONGOING REVIEW OF APPLICATIONS & PRIORITY CONSIDERATION ( https://online.flippingbook.com/view/854662716/ ) San Bernardino County prides itself on being a high-performing, forward-thinking and fast-paced organization where innovation and service are central to our culture and operations. We are in search of a visionary leader to join our Department of Public Works as the next Assistant Director of Public Works overseeing the Transportation and Flood Control Divisions. The Assistant Director of Public Works will oversee the Transportation and Flood Control Divisions with a strong focus on mentorship, succession planning, and project management. This position will lead a team of dedicated professional, technical, and support staff in managing and enhancing critical infrastructure across the County. This position will spearhead project initiatives, ensuring their seamless execution from inception to completion. Strategic project management expertise is instrumental in driving the safety, efficiency, and sustainability of our community's essential systems. Outstanding Compensation and Benefits: San Bernardino County offers a generous compensation package that includes a competitive salary within the designated 92C salary range and our excellent Exempt C Benefits package. The County also offers an alternative Modified Benefit Option (MBO) that provides a wage differential of 4% above the base salary rate with a complementing modified leaves package and benefits. Annual b ase salary up to $239,096 or $248,659 w/MBO Click HERE to view our brochure, including additional information regarding the position, qualifications and a detailed list of benefits . You may also copy and paste this link to your browser: https://online.flippingbook.com/view/854662716/ To learn more, please click the link below County Website Department of Public Works County Vision Our Department’s and County’s NACO Awards Minimum Requirements Desired Qualifications Education : Bachelor’s degree in Civil Engineering, Business Administration, or related field. Experience: Four (4) + years of experience in administration and management of professional engineering or construction activities, ideally in a county, state, or municipal setting, including project management experience. Knowledge and Skills: Demonstrated leadership skills with a deep understanding of government programs at multiple levels. Excellent communication skills, adept at building connections with diverse teams and stakeholders. Strong project management abilities, capable of overseeing complex initiatives from conception to completion. Ability to navigate complex political landscapes and effectively engage with governing boards. Preference for Professional Engineer (PE) license or background in engineering. Commitment to fostering a positive and innovative departmental culture, promoting collaboration and continuous improvement. Candidates possessing an equivalent combination of relevant education and experience will be considered. Selection Process TO BE CONSIDERED Interested candidates must submit: Compelling cover letter; Comprehensive resume; Three (3) professional references. An electronic version of all submittals are required to be sent to: ExecRecruit@hr.sbcounty.gov or candidates may complete the online application and upload the required documents. This is a confidential process and will be handled accordingly throughout all stages of the recruitment process. References will not be contacted until mutual interest has been established and a reference release form is completed. Questions should be addressed to: Silvia Zayas (szayas@hr.sbcounty.gov) OR Kristen Rojas (kristen.rojas@hr.sbcounty.gov) APPLICATIONS/RESUMES WILL BE ACCEPTED UNTIL POSITION IS FILLED. Interested candidates are encouraged to apply asap and no later than June 10, 2024 for priority review. Exempt Unit-Group C The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Jul 14, 2024
Full Time
The Job APPLY ASAP FOR ONGOING REVIEW OF APPLICATIONS & PRIORITY CONSIDERATION ( https://online.flippingbook.com/view/854662716/ ) San Bernardino County prides itself on being a high-performing, forward-thinking and fast-paced organization where innovation and service are central to our culture and operations. We are in search of a visionary leader to join our Department of Public Works as the next Assistant Director of Public Works overseeing the Transportation and Flood Control Divisions. The Assistant Director of Public Works will oversee the Transportation and Flood Control Divisions with a strong focus on mentorship, succession planning, and project management. This position will lead a team of dedicated professional, technical, and support staff in managing and enhancing critical infrastructure across the County. This position will spearhead project initiatives, ensuring their seamless execution from inception to completion. Strategic project management expertise is instrumental in driving the safety, efficiency, and sustainability of our community's essential systems. Outstanding Compensation and Benefits: San Bernardino County offers a generous compensation package that includes a competitive salary within the designated 92C salary range and our excellent Exempt C Benefits package. The County also offers an alternative Modified Benefit Option (MBO) that provides a wage differential of 4% above the base salary rate with a complementing modified leaves package and benefits. Annual b ase salary up to $239,096 or $248,659 w/MBO Click HERE to view our brochure, including additional information regarding the position, qualifications and a detailed list of benefits . You may also copy and paste this link to your browser: https://online.flippingbook.com/view/854662716/ To learn more, please click the link below County Website Department of Public Works County Vision Our Department’s and County’s NACO Awards Minimum Requirements Desired Qualifications Education : Bachelor’s degree in Civil Engineering, Business Administration, or related field. Experience: Four (4) + years of experience in administration and management of professional engineering or construction activities, ideally in a county, state, or municipal setting, including project management experience. Knowledge and Skills: Demonstrated leadership skills with a deep understanding of government programs at multiple levels. Excellent communication skills, adept at building connections with diverse teams and stakeholders. Strong project management abilities, capable of overseeing complex initiatives from conception to completion. Ability to navigate complex political landscapes and effectively engage with governing boards. Preference for Professional Engineer (PE) license or background in engineering. Commitment to fostering a positive and innovative departmental culture, promoting collaboration and continuous improvement. Candidates possessing an equivalent combination of relevant education and experience will be considered. Selection Process TO BE CONSIDERED Interested candidates must submit: Compelling cover letter; Comprehensive resume; Three (3) professional references. An electronic version of all submittals are required to be sent to: ExecRecruit@hr.sbcounty.gov or candidates may complete the online application and upload the required documents. This is a confidential process and will be handled accordingly throughout all stages of the recruitment process. References will not be contacted until mutual interest has been established and a reference release form is completed. Questions should be addressed to: Silvia Zayas (szayas@hr.sbcounty.gov) OR Kristen Rojas (kristen.rojas@hr.sbcounty.gov) APPLICATIONS/RESUMES WILL BE ACCEPTED UNTIL POSITION IS FILLED. Interested candidates are encouraged to apply asap and no later than June 10, 2024 for priority review. Exempt Unit-Group C The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
City of Santa Monica
City of Santa Monica, California, United States
Job Summary Manages and provides leadership for the day-to-day operations of the Records and Election Services Department. Directs and manages the Administrative and Support Services Division and staff. Provides management and technical support to the Elections Division. Assumes administrative responsibility for various employee relations activities. Representative Duties Manages, plans, directs, and provides leadership and policy guidance regarding the day-to-day operations of the Records and Election Services Department, including but not limited to the review of services to City departments and employees in the areas of City council support, The Brown Act, Financial Disclosure, Campaign Committee Disclosure, Elections, Public Records Act, the Voting Rights Act, lobbyist registration, records management, and effective customer relations. Interviews, selects, trains, directs, mentors, and evaluates Administrative & Support Services Division staff, including planning, assigning, and directing work; establishing deadlines; appraising performance; rewarding and disciplining employees; addressing complaints; and resolving problems. Develops, implements, and administers programs and projects in the areas of agenda packet preparation, Brown Act and Political Reform Act disclosure, election law, Public Records Act, printing specifications, printing supplies, required purchases, and mailroom services. Provides direction and support to City departments and employees regarding agenda posting requirements, parliamentary procedures, boards and commission by-laws, Voting Rights Act, Public Records Act, and the city-wide Records Management Program. Handles complaints related to violations of the Brown Act, financial disclosure, and campaign committee reporting; confers with the Secretary of State’s Office and the Fair Political Practices commission concerning legal disclosure requirements and enforcement of violations to State law. Provides administrative oversight and direction of the City’s Records Management Program and related technologies. Ensures maintenance of the City’s legislative records and the ongoing maintenance of policy to facilitate the preservation of public records and scheduled destruction within the parameters set by local state and federal law. Coordinates the City’s municipal elections and voter registration activities. Provides direction and support to candidates for elected offices, campaign committees, and candidate’s consultants. Makes presentations to the City Council and/or represents the department at meetings of boards and commissions, management staff meetings, task forces, and community and business groups. Oversees the preparation and administration of the annual departmental budget. Oversees the Records and Election Services Information Systems function; ensures the maintenance of the City’s legislative records. Prepares complex, routine and non-routine reports, including departmental staff reports for the City Council, the City Manager’s Office, and the boards and commissions. Performs specialized research and statistical work on assigned subjects. Assumes the duties of the Director or Records and Election Services in his or her absence. Performs other related duties, as assigned. Requirements Knowledge of: State of California Government and Election Codes Political Reform Act filing requirements Principles and practices of records management Municipal codes, ordinances, and resolutions Budget development and management Management and supervisory principles and practices Principles of budget development and management Technology and automation related to City Clerk duties Report writing techniques Principles and methods of research and statistical analysis Effective customer service standards and practices Principles and practices of effective mentoring and coaching Principles and practices of organizational leadership, planning, communication, employeedevelopment and management Principles and practices of managing/supervising employees including employee relations, performance management, employee motivation and training, and employee discipline Ability to: Plan, manage and lead the day-to-day operations of the department Analyze operations and services and provide recommendations for improvement in quality, accuracy and efficiency Analyze complex problems and develop sound recommendations and solutions. Develop, implement, administer, and maintain administrative policies, procedures, programs, and regulations Manage multiple projects, plan tasks, and establish priorities to achieve desired goals Analyze and recommend solutions to complex operational and personnel problems and issues Interpret and apply policies, laws, and regulations Serve as a historical and legislative resource for City Council, City Administration, departmental staff, and the public Select, plan, organize, direct, and evaluate the work of subordinate managerial, professional, technical, and administrative staff Keep abreast of current developments in Elections Law, the Government Code, Cityregulations, and Fair Political Practices Commission requirements Prepare and present clear and concise oral and written reports and recommendations Review and revise reports prepared by others Provide effective customer service for both internal and external customers Develop and implement plans and procedures Work with persons from diverse social, cultural, and economic backgrounds as well as a variety of work styles, personalities, and approaches Skill in: Leadership, management, teambuilding and supervisorial techniques Using tact, discretion, initiative and independent judgment within established guidelines Dealing tactfully and effectively with others in potentially confrontational situations Establishing and maintaining effective and cooperative working relationships with employees, supervisors, administrative staff, the public, City Boards and Commissions,City Council and other public officials Establishing effective and results-oriented cross departmental communication Effective written and verbal communication Using computers, related technology, and applicable software applications REQUIREMENTS Minimum Qualifications Education: Graduation from an accredited college or university with a bachelor's degree. Experience: Five years of recent, paid experience performing complex administrative duties in a City Clerk’s office, or equivalent experience in a similar government agency. At least three years of experience must have included management/supervisory responsibilities. Licenses and Certificates: Certified Municipal Clerk designation (CMC). Supplemental Information How to Apply: Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. If you would like for your education to be considered, you must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being evaluated without the education being considered. Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of a combination of any of the following and is subject to change as needs dictate: Training and Experience Evaluation Writing Project Oral Interview If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. WORKING CONDITIONS: Work is performed indoors in a home office or work office setting in accordance with the City’s Hybrid Workplace Policy. Office work may require sitting for prolonged periods of time and using a computer keyboard, mouse, and screen. This position may require occasional travel, visiting of various sites in the community, performing evening work and participating in committees and boards. The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and Marine Park Childcare Center. Closing Date/Time: 9/27/2024 5:00 PM Pacific
Sep 04, 2024
Full Time
Job Summary Manages and provides leadership for the day-to-day operations of the Records and Election Services Department. Directs and manages the Administrative and Support Services Division and staff. Provides management and technical support to the Elections Division. Assumes administrative responsibility for various employee relations activities. Representative Duties Manages, plans, directs, and provides leadership and policy guidance regarding the day-to-day operations of the Records and Election Services Department, including but not limited to the review of services to City departments and employees in the areas of City council support, The Brown Act, Financial Disclosure, Campaign Committee Disclosure, Elections, Public Records Act, the Voting Rights Act, lobbyist registration, records management, and effective customer relations. Interviews, selects, trains, directs, mentors, and evaluates Administrative & Support Services Division staff, including planning, assigning, and directing work; establishing deadlines; appraising performance; rewarding and disciplining employees; addressing complaints; and resolving problems. Develops, implements, and administers programs and projects in the areas of agenda packet preparation, Brown Act and Political Reform Act disclosure, election law, Public Records Act, printing specifications, printing supplies, required purchases, and mailroom services. Provides direction and support to City departments and employees regarding agenda posting requirements, parliamentary procedures, boards and commission by-laws, Voting Rights Act, Public Records Act, and the city-wide Records Management Program. Handles complaints related to violations of the Brown Act, financial disclosure, and campaign committee reporting; confers with the Secretary of State’s Office and the Fair Political Practices commission concerning legal disclosure requirements and enforcement of violations to State law. Provides administrative oversight and direction of the City’s Records Management Program and related technologies. Ensures maintenance of the City’s legislative records and the ongoing maintenance of policy to facilitate the preservation of public records and scheduled destruction within the parameters set by local state and federal law. Coordinates the City’s municipal elections and voter registration activities. Provides direction and support to candidates for elected offices, campaign committees, and candidate’s consultants. Makes presentations to the City Council and/or represents the department at meetings of boards and commissions, management staff meetings, task forces, and community and business groups. Oversees the preparation and administration of the annual departmental budget. Oversees the Records and Election Services Information Systems function; ensures the maintenance of the City’s legislative records. Prepares complex, routine and non-routine reports, including departmental staff reports for the City Council, the City Manager’s Office, and the boards and commissions. Performs specialized research and statistical work on assigned subjects. Assumes the duties of the Director or Records and Election Services in his or her absence. Performs other related duties, as assigned. Requirements Knowledge of: State of California Government and Election Codes Political Reform Act filing requirements Principles and practices of records management Municipal codes, ordinances, and resolutions Budget development and management Management and supervisory principles and practices Principles of budget development and management Technology and automation related to City Clerk duties Report writing techniques Principles and methods of research and statistical analysis Effective customer service standards and practices Principles and practices of effective mentoring and coaching Principles and practices of organizational leadership, planning, communication, employeedevelopment and management Principles and practices of managing/supervising employees including employee relations, performance management, employee motivation and training, and employee discipline Ability to: Plan, manage and lead the day-to-day operations of the department Analyze operations and services and provide recommendations for improvement in quality, accuracy and efficiency Analyze complex problems and develop sound recommendations and solutions. Develop, implement, administer, and maintain administrative policies, procedures, programs, and regulations Manage multiple projects, plan tasks, and establish priorities to achieve desired goals Analyze and recommend solutions to complex operational and personnel problems and issues Interpret and apply policies, laws, and regulations Serve as a historical and legislative resource for City Council, City Administration, departmental staff, and the public Select, plan, organize, direct, and evaluate the work of subordinate managerial, professional, technical, and administrative staff Keep abreast of current developments in Elections Law, the Government Code, Cityregulations, and Fair Political Practices Commission requirements Prepare and present clear and concise oral and written reports and recommendations Review and revise reports prepared by others Provide effective customer service for both internal and external customers Develop and implement plans and procedures Work with persons from diverse social, cultural, and economic backgrounds as well as a variety of work styles, personalities, and approaches Skill in: Leadership, management, teambuilding and supervisorial techniques Using tact, discretion, initiative and independent judgment within established guidelines Dealing tactfully and effectively with others in potentially confrontational situations Establishing and maintaining effective and cooperative working relationships with employees, supervisors, administrative staff, the public, City Boards and Commissions,City Council and other public officials Establishing effective and results-oriented cross departmental communication Effective written and verbal communication Using computers, related technology, and applicable software applications REQUIREMENTS Minimum Qualifications Education: Graduation from an accredited college or university with a bachelor's degree. Experience: Five years of recent, paid experience performing complex administrative duties in a City Clerk’s office, or equivalent experience in a similar government agency. At least three years of experience must have included management/supervisory responsibilities. Licenses and Certificates: Certified Municipal Clerk designation (CMC). Supplemental Information How to Apply: Applicants must submit a clear, concise, completed on-line City Application along with any required supplemental application materials with the Human Resources Department by the filing deadline. If you do not submit your on-line application by the filing deadline, you will not be considered for this position. Please note, applications may be rejected if incomplete. Resumes, CVs and cover letters are not reviewed as part of the application screening process. If you would like for your education to be considered, you must attach a copy of your college level transcripts or diploma to your online application. Applicants who indicate receipt of college level coursework or degree from a foreign institution must provide United States credential equivalency verification along with a copy of your college diploma/transcripts. All materials must be received in the Human Resources Department no later than the filing deadline. Failure to do so may result in your application being evaluated without the education being considered. Selection Process: All applicants must submit clear, concise and complete information regarding your work history and qualifications for the position. All applicants will be reviewed and only those applicants determined to be most qualified on the basis of experience, training and education, as submitted, will be invited to participate further in the selection process. Testing may consist of a combination of any of the following and is subject to change as needs dictate: Training and Experience Evaluation Writing Project Oral Interview If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position. Background Investigation: Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. Inclusion & Diversity Statement The City of Santa Monica is a progressive, inclusive and culturally rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact. The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us! Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only). Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination. WORKING CONDITIONS: Work is performed indoors in a home office or work office setting in accordance with the City’s Hybrid Workplace Policy. Office work may require sitting for prolonged periods of time and using a computer keyboard, mouse, and screen. This position may require occasional travel, visiting of various sites in the community, performing evening work and participating in committees and boards. The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and Marine Park Childcare Center. Closing Date/Time: 9/27/2024 5:00 PM Pacific
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $8,110 - $8,333 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 5, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The Assistant Director is responsible for performing high-quality, customer-focused pre-award services. Responsible for day-to-day management of operations; managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Responsible for pre-award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures, applying specialized knowledge. Develops and manages grant portfolio analytics. Develops training resources for department staff on a variety of internal and external requirements; conducts funding workshops for faculty on a variety of topics including campus proposal process, finding funding, developing proposal ideas, proposal elements, budgeting, sponsor requirements and more. Provide day-to-day training and mentoring of staff, analyzing proficiency and readiness for more complex assignments, on-going monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with principal investigators, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development. Seen as an expert and technical advisor within the department. Required to exercise independent judgment and discretion when working with faculty, funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements. Expert negotiation skills with the ability to achieve consensus, optimize the University’s and Corporation’s objectives, and ensure that effective and cooperative working relationships are maintained with PIs, campus departments and sponsors. Represents Sponsored Programs in a positive manner to PIs, University personnel and funding agencies. Provides support and direction to pre-award Sponsored Programs staff and post-award Corporation staff with emphasis on the delivery of customer service to faculty, staff and other constituents. Develop and implement training resources and professional development curricula for identified needs areas and in conjunction with targeted funding opportunities and sponsors for departmental staff and campus faculty. Manages internal funding competition(s), including the allocated budget(s), for faculty to promote research, scholarship and creative activities that will lead to external funding. Generally assists the Director of Sponsored Programs on special projects and assignments. Leads the office when the Director is unavailable. Pre-Award : Provide comprehensive, customer service-oriented pre-award support researchers and staff. Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development; meets with faculty to introduce them to the sponsored program arena and provide one-on-one, personalized service, including brainstorming/program activities at the conceptual state. Conducts interviews with faculty to determine areas of interests and assist faculty in locating the funding sources most specifically targeted to the program area. Collaborate to identify and support campus research priority areas. Plan and strategize for future major campus funding opportunities. Support new research area development and strategic planning Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Cultivates and maintains positive working relationships with external sponsor agencies. Guides faculty to appropriate agency contacts to discuss proposals prior to submissions. Assists faculty in developing competitive proposals. Collaborates with faculty to develop a proposal budget appropriate to the objectives as stated in the proposal and consistent with the policies of the University, Corporation, and the sponsor agency. Identifies and facilitates solutions to potential administrative issues prior to formal proposal approval from the University and Corporation.Maintains current knowledge and understanding of research administration topics as well as proficiency on technology related to proposal submission. Trains, advises and guides the Sponsored Programs Office staff including creation/update of procedures and training materials. Participates in presentations, workshops and outreach to the campus community regarding funding opportunities, proposal submission and processes. Interpret regulatory and sponsor requirements and the development, implementation and application of policies and procedures related to pre-award sponsored program activities. Post-Award - Programmatic: In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the Principal Investigator (PI) once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures; provides guidance with fiscal, personnel, payroll, purchasing, insurance and other administrative matters. Assists with grant/contract audit requests preparation and resolution related to pre-award and sponsor audits. Prepares, analyzes and negotiates complex contractual documents on behalf of the Corporation; ensures that terms and conditions are acceptable to the University and the Corporation; Prepares and negotiates subaward and subcontract documents with subcontractors or subrecipients, ensuring compliance with federal regulations and/or funding source regulations. Assures compliance with project fiscal and program reporting requirements; supervises final report, termination procedures and programmatic closeout. Communicates with Corporation’s Post Award and HR Managers for problem-solving and to facilitate efficient processes. Collaborate on issues and establish interdepartmental policies and procedures related to the pre- and post-award administration of sponsored programs activities. Other Functions : In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting, Perform data cleanup in eRA systems and quality assurance for reports as needed. Research available technological solutions as business needs arise. Attend trainings and workshops; review publications containing grants development information Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development. Position will be directly involved in department planning and needs assessment. May take a lead role in the development and/or delivery of departmental or inter-departmental training or a task force focused on process or system improvements for the Corporation and/or University as a whole Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures. Uses independent professional judgment in situations that are different from the typical daily experience and develops solutions to issues where no clear regulatory guidance or policy exist using good judgment and analytical skills . Has the ability to determine when regulations have room for interpretation and apply sound judgment in determining solutions to complex issues where no clear guidance in regulations exists. Ability to proactively research, analyze and evaluate a variety of complex regulations, apply sound judgment, draw logical conclusions, and find creative solutions to a variety of problems, as well as independently prepare analytical documentation in clear, concise format for review. Demonstrates substantial judgment in the analysis and interpretation process and may serve as a key contact for overly complex programs. Self-directed and actively shares their expertise in providing clarification and developing solutions for their staff and with other employees in the division. Ability to utilize funding opportunity databases (e.g. PIVOT), sponsor websites and proposal systems and other eRA systems (e.g. Kuali Research) to find, analyze and provide recommendations to Director and faculty seek funding opportunities. Knowledge, experience and expertise in planning, managing, and submitting proposals to funding sources with varying terms and conditions. Strong mathematical/analytical skills using Excel; develop skills over time to include complex calculations across multiple funding sources and the ability to prepare and present complex proposal budgets to principal investigators. Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies. Takes initiative to share their expertise through mentoring or providing training to Sponsored Programs staff and/or project staff, and or Corporation staff. Routinely engages with other professional colleagues to assist with problem resolution for staff as well as others within the department. Ability to demonstrate excellent oral and written communication skills. Understands the culture of CSUMB and Corporation and has developed effective communication strategies when communicating with principal investigators, university administrators, CSUMB/Corporation staff, and agency representatives. Effectively uses all communication methods and uses expertise as well as persuasion and negotiating skills to build consensus. Demonstrated ability to establish partnering relationships with faculty and project staff resulting in enhanced communication and understanding of the programmatic as well as the fiscal aspects of the funds Ability to work in a fast-paced environment, overseeing multiple deadlines and tasks with tact and diplomacy under pressure. Ability to prioritize, plan and organize tasks with the ability to independently develop solutions, seeking consultation with other department professionals as needed. Knowledge of and highly skilled in utilizing internal and external information systems and accounting applications in analysis, research and reporting activities and other projects and regularly shares this expertise within the department and across Sponsored Programs. Outstanding collaboration and demonstrated teamwork ability. Ability to establish and maintain cooperative and mutually supportive working relationships with a range of internal and external colleagues and stakeholders. This one could also be combined with the gray sections Demonstrated interest in and commitment to diversity, equity and inclusion in research training, research grantmaking, the conduct of research and in supporting the public benefit of research. Values diversity of background and perspective to enhance research and program outcomes. Skilled in: Highly developed communication (oral and written), time management, problem resolution and organizational skills. Strong interpersonal skills to develop and maintain cooperative and productive working relationships with faculty, staff, administrator, Corporation personnel and representatives of various organizations and agencies. Advanced experience working in research administration with an emphasis in pre-award Proficient with PC, Microsoft Suite, information technologies such as Internet and email and financial , and electronic research administration systems. Ability to: Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations in a collaborative manner. Ability to work under the pressure inherent in meeting numerous, conflicting deadlines. MINIMUM QUALIFICATIONS : Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. CRA Certification Five years experience in research administration. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: authority to commit financial resources of the university through contracts greater than $10,000 control over campus business processes, either through functional roles or system security access This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Oct 06 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Classification: Administrator II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $8,110 - $8,333 per month CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: November 5, 2023 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under general supervision of the Director of Sponsored Programs, the Assistant Director of Sponsored Programs is responsible for the pre-award funding activities for government and private agencies, ensures institutional compliance with University, Corporation, government and sponsor regulations, encourages and supports faculty and staff in external funding endeavors, and communicates effectively the role of external funding of the University with federal and state officials and the general public. The Assistant Director is responsible for performing high-quality, customer-focused pre-award services. Responsible for day-to-day management of operations; managing a complex and diverse workload consisting of grants and contracts proposals to federal, state and local government and private funding agencies. Responsible for pre-award activities, focusing on the development and preparation of a variety of applications, understanding, interpreting and effectively communicating proposal requirements, complex federal regulations and internal policies and procedures, applying specialized knowledge. Develops and manages grant portfolio analytics. Develops training resources for department staff on a variety of internal and external requirements; conducts funding workshops for faculty on a variety of topics including campus proposal process, finding funding, developing proposal ideas, proposal elements, budgeting, sponsor requirements and more. Provide day-to-day training and mentoring of staff, analyzing proficiency and readiness for more complex assignments, on-going monitoring, analysis, oversight of tasks, and advanced problem solving. Provides guidance and support to Sponsored Programs Officers on communication and interactions with principal investigators, project staff, Corporation staff and provides assistance with problem resolution on issues across campus. Communicates regularly with staff to provide feedback and support to foster professional growth and development. Seen as an expert and technical advisor within the department. Required to exercise independent judgment and discretion when working with faculty, funding agency personnel, and University Corporation at Monterey Bay (Corporation) and University (CSUMB) personnel. Must be self-directed and able to prioritize and organize their own tasks and duties as well as the priorities and tasks of their employees and be able to function effectively and efficiently in situations requiring an elevated level of tact and diplomacy. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : In conjunction with the Director, analyzes Sponsored Programs pre- and post-award programmatic procedures and creates, implements new or modifies existing policies and/or procedures to promote efficiency and productivity within the department and the campus. Creates new policies and procedures as needed for compliance with federal, state, and institutional requirements. Expert negotiation skills with the ability to achieve consensus, optimize the University’s and Corporation’s objectives, and ensure that effective and cooperative working relationships are maintained with PIs, campus departments and sponsors. Represents Sponsored Programs in a positive manner to PIs, University personnel and funding agencies. Provides support and direction to pre-award Sponsored Programs staff and post-award Corporation staff with emphasis on the delivery of customer service to faculty, staff and other constituents. Develop and implement training resources and professional development curricula for identified needs areas and in conjunction with targeted funding opportunities and sponsors for departmental staff and campus faculty. Manages internal funding competition(s), including the allocated budget(s), for faculty to promote research, scholarship and creative activities that will lead to external funding. Generally assists the Director of Sponsored Programs on special projects and assignments. Leads the office when the Director is unavailable. Pre-Award : Provide comprehensive, customer service-oriented pre-award support researchers and staff. Coordinates the support areas of research funding, information services, ongoing identification of campus/faculty/staff strengths and interests and dissemination of external funding opportunities for proposal development; meets with faculty to introduce them to the sponsored program arena and provide one-on-one, personalized service, including brainstorming/program activities at the conceptual state. Conducts interviews with faculty to determine areas of interests and assist faculty in locating the funding sources most specifically targeted to the program area. Collaborate to identify and support campus research priority areas. Plan and strategize for future major campus funding opportunities. Support new research area development and strategic planning Identifies and tracks legislation to identify funding areas targeted for future growth. Works cooperatively with the Director to develop campus funding plans to increase funds from government sources. Cultivates and maintains positive working relationships with external sponsor agencies. Guides faculty to appropriate agency contacts to discuss proposals prior to submissions. Assists faculty in developing competitive proposals. Collaborates with faculty to develop a proposal budget appropriate to the objectives as stated in the proposal and consistent with the policies of the University, Corporation, and the sponsor agency. Identifies and facilitates solutions to potential administrative issues prior to formal proposal approval from the University and Corporation.Maintains current knowledge and understanding of research administration topics as well as proficiency on technology related to proposal submission. Trains, advises and guides the Sponsored Programs Office staff including creation/update of procedures and training materials. Participates in presentations, workshops and outreach to the campus community regarding funding opportunities, proposal submission and processes. Interpret regulatory and sponsor requirements and the development, implementation and application of policies and procedures related to pre-award sponsored program activities. Post-Award - Programmatic: In consultation with the Director, negotiates terms of awards and agreements with sponsoring agencies; assures compliance with the administrative terms of the award. Conducts the project set-up meetings with the Principal Investigator (PI) once award is made and works with the PI on grant management for compliance with sponsor and Corporation regulations and procedures; provides guidance with fiscal, personnel, payroll, purchasing, insurance and other administrative matters. Assists with grant/contract audit requests preparation and resolution related to pre-award and sponsor audits. Prepares, analyzes and negotiates complex contractual documents on behalf of the Corporation; ensures that terms and conditions are acceptable to the University and the Corporation; Prepares and negotiates subaward and subcontract documents with subcontractors or subrecipients, ensuring compliance with federal regulations and/or funding source regulations. Assures compliance with project fiscal and program reporting requirements; supervises final report, termination procedures and programmatic closeout. Communicates with Corporation’s Post Award and HR Managers for problem-solving and to facilitate efficient processes. Collaborate on issues and establish interdepartmental policies and procedures related to the pre- and post-award administration of sponsored programs activities. Other Functions : In collaboration with the Director, prepare regular reports as requested including data analytics, graphics, and trend reporting, Perform data cleanup in eRA systems and quality assurance for reports as needed. Research available technological solutions as business needs arise. Attend trainings and workshops; review publications containing grants development information Other duties may include participation in long-range initiatives that may involve the University Corporation and CSUMB such as strategic planning, systems enhancements or policy development. Position will be directly involved in department planning and needs assessment. May take a lead role in the development and/or delivery of departmental or inter-departmental training or a task force focused on process or system improvements for the Corporation and/or University as a whole Perform other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Demonstrates and applies a broad knowledge and experience with interpreting and applying terms and conditions in conjunction with sponsor agency proposal requirements, policies and federal circulars such as 2 CFR 200 (Uniform Guidance), Federal Acquisition Regulations, and institutional policies and procedures. Uses independent professional judgment in situations that are different from the typical daily experience and develops solutions to issues where no clear regulatory guidance or policy exist using good judgment and analytical skills . Has the ability to determine when regulations have room for interpretation and apply sound judgment in determining solutions to complex issues where no clear guidance in regulations exists. Ability to proactively research, analyze and evaluate a variety of complex regulations, apply sound judgment, draw logical conclusions, and find creative solutions to a variety of problems, as well as independently prepare analytical documentation in clear, concise format for review. Demonstrates substantial judgment in the analysis and interpretation process and may serve as a key contact for overly complex programs. Self-directed and actively shares their expertise in providing clarification and developing solutions for their staff and with other employees in the division. Ability to utilize funding opportunity databases (e.g. PIVOT), sponsor websites and proposal systems and other eRA systems (e.g. Kuali Research) to find, analyze and provide recommendations to Director and faculty seek funding opportunities. Knowledge, experience and expertise in planning, managing, and submitting proposals to funding sources with varying terms and conditions. Strong mathematical/analytical skills using Excel; develop skills over time to include complex calculations across multiple funding sources and the ability to prepare and present complex proposal budgets to principal investigators. Ability to demonstrate initiative and strong leadership skills and maintain confidentiality when interacting with their contacts throughout the department, Corporation, CSUMB, as well as sponsoring agencies. Takes initiative to share their expertise through mentoring or providing training to Sponsored Programs staff and/or project staff, and or Corporation staff. Routinely engages with other professional colleagues to assist with problem resolution for staff as well as others within the department. Ability to demonstrate excellent oral and written communication skills. Understands the culture of CSUMB and Corporation and has developed effective communication strategies when communicating with principal investigators, university administrators, CSUMB/Corporation staff, and agency representatives. Effectively uses all communication methods and uses expertise as well as persuasion and negotiating skills to build consensus. Demonstrated ability to establish partnering relationships with faculty and project staff resulting in enhanced communication and understanding of the programmatic as well as the fiscal aspects of the funds Ability to work in a fast-paced environment, overseeing multiple deadlines and tasks with tact and diplomacy under pressure. Ability to prioritize, plan and organize tasks with the ability to independently develop solutions, seeking consultation with other department professionals as needed. Knowledge of and highly skilled in utilizing internal and external information systems and accounting applications in analysis, research and reporting activities and other projects and regularly shares this expertise within the department and across Sponsored Programs. Outstanding collaboration and demonstrated teamwork ability. Ability to establish and maintain cooperative and mutually supportive working relationships with a range of internal and external colleagues and stakeholders. This one could also be combined with the gray sections Demonstrated interest in and commitment to diversity, equity and inclusion in research training, research grantmaking, the conduct of research and in supporting the public benefit of research. Values diversity of background and perspective to enhance research and program outcomes. Skilled in: Highly developed communication (oral and written), time management, problem resolution and organizational skills. Strong interpersonal skills to develop and maintain cooperative and productive working relationships with faculty, staff, administrator, Corporation personnel and representatives of various organizations and agencies. Advanced experience working in research administration with an emphasis in pre-award Proficient with PC, Microsoft Suite, information technologies such as Internet and email and financial , and electronic research administration systems. Ability to: Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations in a collaborative manner. Ability to work under the pressure inherent in meeting numerous, conflicting deadlines. MINIMUM QUALIFICATIONS : Equivalent to a bachelor's degree AND 5 years of experience in a progressively responsible grants and contracts position at a foundation, university or other non-profit organization. Experience in a start-up organization. A graduate degree in a related field may be substituted for one year of the required experience. Additional experience, which has demonstrated the requisite skills and abilities, may be substituted for required education on a year-for-year basis. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. CRA Certification Five years experience in research administration. SPECIAL CONDITIONS OF EMPLOYMENT AND POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095 . This position has been designated as a sensitive position with: authority to commit financial resources of the university through contracts greater than $10,000 control over campus business processes, either through functional roles or system security access This position is designated as a Campus Security Authority (CSA). The position is required to participate in training at the direction of the Clery Director and must also promptly report allegations of reportable crimes according to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, its accompanying regulations; the California State Education Code, Chapter 15.5, of the Donahoe Higher Education Act, Section 67380; and the California State University system-wide policy, Code EO 1107. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. May require occasional evenings and/or weekend work. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : This is a management-level position with an attractive benefits package, which includes: a vacation accrual rate of 16 hours per month; an excellent choice of medical, dental, and vision insurance; long-term disability coverage; life insurance; educational incentives; membership in the California Public Employees Retirement System (CalPERS); and 14 paid holidays a year. For further information, please visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Oct 06 2023 Pacific Daylight Time Applications close: Closing Date/Time:
California State University (CSU) Northridge
18111 Nordhoff Street, Northridge, CA 91330, USA
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: Under the supervision of the Center on Disabilities’ Managing Director, the Assistant Director (AD) sets the accessibility standards for the department and ensures compliance of those standards. The AD reviews, analyzes and maintains all third-party vendor contracts with the various systems that support the department and the CSUN AT Conference, including but not limited to managing payment transactions, Call for Papers/Presentations submissions and reviews, Exhibitor booking and management, registrations, scheduling and any future projects. In addition, the AD manages and oversees the department's Technologies Manager, ensuring implementation of technology goals and plans. The AD must have management level experience overseeing accessibility and thorough knowledge of the general disability field. Further, the AD provides leadership in the content focus and direction for the CSUN Assistive Technology Conference and any future programs offered by the Center on Disabilities. The AD will be required to build coalitions and develop networks in entrepreneurial and academic environments to increase engagement within the field to keep the CSUN AT Conference as an industry leader. The AD will discover new talent and attract seasoned industry leaders as presenters and content contributors for the CSUN AT Conference and any new projects or programs. The AD will be responsible to determine content trends and recruit presenters for workshops, featured presentations and fireside chats, and oversee the submission and selection process for the approximate 400 educational sessions for the annual CSUN AT Conference. Responsible for the overall accessibility standards for the Center on Disabilities and the CSUN AT Conference and other related activities. Responsible for the review, selection, and contracting of 3rd party vendors/systems/providers to be compliant with WCAG, 504, 508 and all global accessibility standards. Hires, supervises and evaluates the Center on Disabilities’ Technologies Manager, directing and establishing short-term and long-term technology goals and provides oversight of the implementation of Department and related project technology plans annually Provides leadership in identifying areas of focus and attracting industry leaders and topics to target in the Accessibility, Assistive Technology and general disability field to determine content direction and identify key leaders/stakeholders that are aligned with the Division of Student Affairs and CSUN values of equity, justice and inclusion. Engages with professional and industry leaders and organizations. Serve as final reviewer of the over 700 submissions, once all three (3) Reviewer Committees complete their scoring of all the received submissions from the four different Calls for Papers and Presentations and makes final recommendations on the selection of approximately 400 submissions for presentation at the CSUN AT Conference. Oversees the Call for Proposals for Pre-Conference Workshops, reviews and determines the acceptance of the array of 4-hour or 8-hour workshops. Serves as the Center on Disabilities representative for all presenters for Pre-Conference Workshops and Featured Presentations; coordinating registrations, presenter needs, travel and all logistics associated with these major educational events related to the CSUN AT Conference Engages with academic departments, community agencies and external stakeholders to build a community presence and network to increase opportunities for expansion. Performs other duties as assigned. Knowledge, Specialized Skills, and Abilities: Must have through knowledge of global accessibility standards and experience in accessibility testing, evaluation and remediation. Management level experience overseeing accessibility and thorough knowledge of the general disability field. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $93,000 - $100,000/year Full Pay range: $93,000 - $100,000/year Time Base: Full-Time Benefits: Medical, Dental, Vision, 403 (b), Life, AD&D, Flex Spending General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT LIVESCAN AND BACKGROUND INVESTIGATION. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Friday June 7, 2024, and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: May 23 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
About The University Corporation The University Corporation is a non-profit auxiliary corporation providing commercial and administrative services to California State University, Northridge. Our mission is to provide services and solutions that address the needs of California State University, Northridge; to support the academic, research, and creative endeavors of its students, faculty, and staff; and to enhance the quality of campus life. https://www.csun.edu/tuc Duties and Responsibilities: Under the supervision of the Center on Disabilities’ Managing Director, the Assistant Director (AD) sets the accessibility standards for the department and ensures compliance of those standards. The AD reviews, analyzes and maintains all third-party vendor contracts with the various systems that support the department and the CSUN AT Conference, including but not limited to managing payment transactions, Call for Papers/Presentations submissions and reviews, Exhibitor booking and management, registrations, scheduling and any future projects. In addition, the AD manages and oversees the department's Technologies Manager, ensuring implementation of technology goals and plans. The AD must have management level experience overseeing accessibility and thorough knowledge of the general disability field. Further, the AD provides leadership in the content focus and direction for the CSUN Assistive Technology Conference and any future programs offered by the Center on Disabilities. The AD will be required to build coalitions and develop networks in entrepreneurial and academic environments to increase engagement within the field to keep the CSUN AT Conference as an industry leader. The AD will discover new talent and attract seasoned industry leaders as presenters and content contributors for the CSUN AT Conference and any new projects or programs. The AD will be responsible to determine content trends and recruit presenters for workshops, featured presentations and fireside chats, and oversee the submission and selection process for the approximate 400 educational sessions for the annual CSUN AT Conference. Responsible for the overall accessibility standards for the Center on Disabilities and the CSUN AT Conference and other related activities. Responsible for the review, selection, and contracting of 3rd party vendors/systems/providers to be compliant with WCAG, 504, 508 and all global accessibility standards. Hires, supervises and evaluates the Center on Disabilities’ Technologies Manager, directing and establishing short-term and long-term technology goals and provides oversight of the implementation of Department and related project technology plans annually Provides leadership in identifying areas of focus and attracting industry leaders and topics to target in the Accessibility, Assistive Technology and general disability field to determine content direction and identify key leaders/stakeholders that are aligned with the Division of Student Affairs and CSUN values of equity, justice and inclusion. Engages with professional and industry leaders and organizations. Serve as final reviewer of the over 700 submissions, once all three (3) Reviewer Committees complete their scoring of all the received submissions from the four different Calls for Papers and Presentations and makes final recommendations on the selection of approximately 400 submissions for presentation at the CSUN AT Conference. Oversees the Call for Proposals for Pre-Conference Workshops, reviews and determines the acceptance of the array of 4-hour or 8-hour workshops. Serves as the Center on Disabilities representative for all presenters for Pre-Conference Workshops and Featured Presentations; coordinating registrations, presenter needs, travel and all logistics associated with these major educational events related to the CSUN AT Conference Engages with academic departments, community agencies and external stakeholders to build a community presence and network to increase opportunities for expansion. Performs other duties as assigned. Knowledge, Specialized Skills, and Abilities: Must have through knowledge of global accessibility standards and experience in accessibility testing, evaluation and remediation. Management level experience overseeing accessibility and thorough knowledge of the general disability field. Pay, Benefits, & Work Schedule This position is employed through The University Corporation (TUC). The anticipated hiring range: $93,000 - $100,000/year Full Pay range: $93,000 - $100,000/year Time Base: Full-Time Benefits: Medical, Dental, Vision, 403 (b), Life, AD&D, Flex Spending General Information THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT LIVESCAN AND BACKGROUND INVESTIGATION. How to Apply Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process. Application Screening begins Friday June 7, 2024, and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University. For more detailed information on the application and hiring process, please view the link below: http://www-admn.csun.edu/ohrs/employment/ Equal Employment Opportunity The University Corporation is an Equal Opportunity Employer and prohibits discrimination based on race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077. Advertised: May 23 2024 Pacific Daylight Time Applications close: Closing Date/Time: