Special Projects Support Coordinator (517298)

  • Cal State University (CSU) Channel Islands
  • Camarillo, California
  • Aug 09, 2022
Full Time Public Health

Job Description

Description:

University Advancement

Administrative Support Coordinator I

*** Temporary Position ***

RESPONSIBILITIES & DUTIES:

Provides a variety of moderate to complex office/administrative and coordination functions, such as managing calendars, emails, and phone calls. Duties include, but are not limited to:
  • Schedule meetings in relation to events.
  • Attend planning meetings, take notes, follow up with action items.
  • Create 25 Live reservations, add resources, submit Azzier work orders, create diagrams, liaise with facilities, parking, and police, University Auxiliary Services, and other University partners.
  • Work with external vendors to place orders.
  • Submit Requests for Goods and Services, work with Procurement on contracts, work with Risk Management on insurance requirements.
  • Staff events as needed. Help with set up, décor, moving supplies and equipment, greeting guests, check-in, stage, and seating management, break down, clean up.
  • Manage inventory for event branded décor and materials.
  • Edit webpages, draft emails, and other correspondence for Director review
  • Collect RSVPs, answer guest questions regarding events, create nametags, collaborate with other campus offices including Office of the President, Communications and Marketing, Student and Academic Affairs, and Advancement and Development Staff on behalf of the Director or University Events.

Supports Director of University Events and performs additional duties as assigned.

REQUIREMENTS OF POSITION:

Bachelor's degree from a four-year college or university in any discipline preferred. Knowledge of 25Live or other venue scheduling software and administrative console preferred. California State University experience preferred.

Ability to anticipate problems and address them proactively, exercise effective and independent personal judgement. Must be able to work accurately in a high volume, fast-paced, deadline-oriented environment. Must be highly organized. Must have progressively responsible public contact and customer service experience. Must have interpersonal skills to effectively communicate with the campus community and external guests, as well as establish and maintain collaborative and effective working relationships.

Must have thorough knowledge of English grammar, spelling, and punctuation. Excellent communication skills and the ability to negotiate and establish priorities to achieve results and expedite projects. Excellent desktop computer skills involving various software including, but not limited to Microsoft Office Excel, Power Point, Outlook, and familiarity with utilizing the internet to research and obtain information supporting assigned projects. Must be organized and follow directions with minimal to moderate supervision and handle multiple tasks with frequent interruptions. Ability to handle assignments independently and as part of a team, while seeing projects through from beginning to end. May work nights and weekends. Must have a valid driver's license.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time.

This position is eligible to participate in the telecommute program. Approval should come from the department administrator and reviewed every six months, as the business needs may change any given time.

Hiring Range: $3,276 - $3,334 per month

Closing Date/Time: Open until filled

Job Address

Camarillo, California 93012 United States View Map