Equity Innovation Hub Administrative and Operations Coordinator (518617)

  • California State University (CSU) Northridge
  • Los Angeles, California
  • Sep 15, 2022
Full Time Administration and Management

Job Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties
Under general supervision, the Equity Innovation Hub Administrative and Operations Coordinator provides highly complex administrative and operational support to the Senior Advisor to the President for Inclusive Excellence and Equity Innovation Officer and the Global Hispanic Serving Institution (HSI) Equity Innovation Hub (EIH) that aligns with the vision, mission, and values of the project and the university. The incumbent fosters a culture of inclusive excellence, ensures that equity and justice are modeled and upheld and that a sense of belonging is nurtured, leverages technology, creativity, and innovation to provide executive-level administrative support and performs specialized work in support of innovative projects, virtual programs, and events at CSUN and globally.
• Manages complex and constantly changing calendars and proactively provides scheduling support for the SA-EIO, independently applying judgment to resolve scheduling conflicts and serves as the primary contact for the SA-EIO, including virtual and in-person event coordination and meeting logistics.
• Prepares meeting agendas, minutes, materials, and presentations as needed for SA-EIO meetings, partnerships, and other working groups. Establish a digital system for record keeping and tracking deadlines.
• Assists the SA-EIO and EIH Leadership Team with day-to-day administrative operations, integrates the use of technology, creativity, and innovation to perform varied general and technical administrative functions efficiently. Supports partnership development and coordination with public, private, and non-profit entities.
• Coordinates travel logistics for the team and handles all necessary travel arrangements and visits, including hotel, plane, conference, and transportation reservations; prepare proper campus travel authorizations, travel vouchers and expense claims.
• Assists with and has access to confidential information that pertains to human resources information and/or employee relations matters representing management’s position and response to collective bargaining, legal and budgetary issues.
• Performs other duties as assigned.
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• Bachelor’s degree from an accredited four-year college or university, or equivalent to graduation from an accredited four-year college or university.
• Equivalent to three (3) years of full-time, progressively responsible administrative work experience requiring the use of independent judgement involving the study, evaluation, development or improvement of administrative policies, procedures, practices or programs.
• One to three years of experience performing executive level support in a higher education or other executive level setting is preferred.
• Experience or knowledge of working with STEM initiatives, grant projects, HSI programs or other programs for historically underserved and underrepresented students or communities is preferred.

Knowledge, Skills, & Abilities
• Thorough knowledge of: principles or organization, administration and management; practices and regulations as they pertain to the study, evaluation, development or improvement of administrative policies, procedures, practices or programs; state and federal employment laws, rules, regulations, and collective bargaining procedures.
• Ability and specialized skills to: communicate clearly and effectively, both orally and in writing; establish and maintain effective working relationships with staff, faculty, and others; work independently and plan day-to-day activities; make complex mathematical calculations; quickly learn, interpret, and apply multiple and complex rules, regulations, policies and procedures, and collective bargaining agreements; independently apply judgment and identify, research, analyze, and resolve problems.
• Ability to: create complex Excel spreadsheets that incorporate mathematical formulas; working with various internal and external partners, constituencies, and stakeholders, including students, alumni, campus faculty, staff administrators and leaders, high-level and elected officials, and other community leaders, to address their needs and/or resolve concerns;
• Ability to: manage confidential and sensitive information and demonstrated political acumen and diplomacy skills; work with a population from diverse backgrounds, including faculty members, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University; maintain confidentiality.

Pay, Benefits, & Work Schedule
• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
• Classification/grade: 1176 / Confidential Administrative Support / 2
• The anticipated HIRING RANGE: $4464 - $5,334, dependent upon qualifications and experience. The salary range for this classification is: $4464 - $9514 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends.
• TEMP: This is a Temporary-renewable position, end date to be determined.
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.

General Information
• Applications received through September 27, 2022, will be considered in the initial review and review of applications will continue until position is filled.
• This position is a sensitive position as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. To learn more visit our Matadors Forward site: https://www.csun.edu/matadors-forward/faculty-and-staff-fall-guidelines

Equal Employment Opportunity
CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Our nondiscrimination policy is set forth in CSU Executive Order 1096. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.
Closing Date/Time: Open until filled

Job Address

Los Angeles, California 91330 United States View Map