PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The eligible list established as a result of this recruitment may be used to fill vacancies in various county departments as they arise, subject to position-specific requirements. Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general clerical and routine administrative support duties related to the function and department assigned. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Administrative Clerk series and is distinguished from the Administrative Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Clerk - Entry level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management, professional or supervisory staff, and may receive technical and functional supervision from higher-level clerical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform general clerical duties related to assigned functional area. Type, proofread and process a variety of documents and forms including general correspondence, memos, and statistical charts from rough draft, recordings, or verbal instruction. Act as a receptionist; answer the telephone and serve as the first point of contact for the general public; respond to questions and provide information on department and assigned program policies and procedures. Issue, receive, type and process various applications, permits and other forms; register participants in County sponsored programs. Process bills and collect fees, permits, and licenses; record payments and send delinquent notices as necessary. Operate standard office equipment including word processing applications as assigned; may perform duties on computer spreadsheet programs; operate stand-alone computer software programs as related to assigned area. Schedule inspections and/or other appointments as assigned. Attend meetings for the purpose of making notes; prepare and distribute meeting summaries. Perform a wide variety of clerical work including filing, billing, and checking and recording information on records. Sort and file documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Receive, sort, and distribute incoming and outgoing mail. Build and maintain positive working relationships with co-workers, other County employees, and the public using principles of good customer service. Perform other job-related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment with controlled temperature conditions. Some positions may require travel to and from locations in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two (2) years of experience performing duties comparable to that of an Administrative Clerk - Entry for Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: English usage, spelling, grammar, and punctuation. Principles of customer service and reception techniques. Basic office methods and equipment including filing and computer systems. Basic mathematical calculations. Basic computer software and keyboarding. Organization, procedures and operating details of the County departments to which assigned. Ability to: On a continuous basis, know and understand all aspects of the job; understand, identify, interpret, explain, apply, recall, and problem solve office practices, policies, and procedures; analyze situations and determine proper course of action; work under time pressure and complete a high volume of tasks with frequent interruptions; manage multiple tasks and projects simultaneously and quickly switch between tasks; focus on a single task for long periods of time. On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently walk, twist, stoop, squat, kneel, bend, push, pull, and climb, to reach equipment surrounding desk, or other office equipment, files. or supplies; perform simple grasping and fine manipulation; speak, use telephone, write and use a keyboard to communicate; see and hear with sufficient acuity to perform essential job functions; lift light weight. Learn the organization, procedures and operating details of the County department to which assigned. Perform routine clerical work including maintenance of appropriate records and preparation of general reports. Verify and check files and data. Understand and carry out both oral and written directions. Count and perform routine mathematical calculations. Learn to use a personal computer and office equipment necessary for successful job performance. Maintain confidentiality. Type accurately at a speed necessary for successful job performance. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. Use a personal computer and office equipment necessary for successful job performance. Schedule appointments and register participants in training programs. Take notes and prepare meeting summaries. Organize tasks and determine priorities in order to meet assigned deadlines. Interpret, explain and apply operating policies, rules, and procedures of an assigned function. SELECTION PROCEDURE Training & Experience Rating (50%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. Online Examination (50%) - The Online Examination is tentatively scheduled for the week of 05/13/2024 After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately four (4) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at lbaer@placer.ca.gov or (530) 886-4667. Closing Date/Time: 4/26/2024 5:00:00 PM
Apr 13, 2024
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The eligible list established as a result of this recruitment may be used to fill vacancies in various county departments as they arise, subject to position-specific requirements. Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general clerical and routine administrative support duties related to the function and department assigned. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Administrative Clerk series and is distinguished from the Administrative Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Clerk - Entry level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management, professional or supervisory staff, and may receive technical and functional supervision from higher-level clerical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform general clerical duties related to assigned functional area. Type, proofread and process a variety of documents and forms including general correspondence, memos, and statistical charts from rough draft, recordings, or verbal instruction. Act as a receptionist; answer the telephone and serve as the first point of contact for the general public; respond to questions and provide information on department and assigned program policies and procedures. Issue, receive, type and process various applications, permits and other forms; register participants in County sponsored programs. Process bills and collect fees, permits, and licenses; record payments and send delinquent notices as necessary. Operate standard office equipment including word processing applications as assigned; may perform duties on computer spreadsheet programs; operate stand-alone computer software programs as related to assigned area. Schedule inspections and/or other appointments as assigned. Attend meetings for the purpose of making notes; prepare and distribute meeting summaries. Perform a wide variety of clerical work including filing, billing, and checking and recording information on records. Sort and file documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Receive, sort, and distribute incoming and outgoing mail. Build and maintain positive working relationships with co-workers, other County employees, and the public using principles of good customer service. Perform other job-related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment with controlled temperature conditions. Some positions may require travel to and from locations in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two (2) years of experience performing duties comparable to that of an Administrative Clerk - Entry for Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: English usage, spelling, grammar, and punctuation. Principles of customer service and reception techniques. Basic office methods and equipment including filing and computer systems. Basic mathematical calculations. Basic computer software and keyboarding. Organization, procedures and operating details of the County departments to which assigned. Ability to: On a continuous basis, know and understand all aspects of the job; understand, identify, interpret, explain, apply, recall, and problem solve office practices, policies, and procedures; analyze situations and determine proper course of action; work under time pressure and complete a high volume of tasks with frequent interruptions; manage multiple tasks and projects simultaneously and quickly switch between tasks; focus on a single task for long periods of time. On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently walk, twist, stoop, squat, kneel, bend, push, pull, and climb, to reach equipment surrounding desk, or other office equipment, files. or supplies; perform simple grasping and fine manipulation; speak, use telephone, write and use a keyboard to communicate; see and hear with sufficient acuity to perform essential job functions; lift light weight. Learn the organization, procedures and operating details of the County department to which assigned. Perform routine clerical work including maintenance of appropriate records and preparation of general reports. Verify and check files and data. Understand and carry out both oral and written directions. Count and perform routine mathematical calculations. Learn to use a personal computer and office equipment necessary for successful job performance. Maintain confidentiality. Type accurately at a speed necessary for successful job performance. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. Use a personal computer and office equipment necessary for successful job performance. Schedule appointments and register participants in training programs. Take notes and prepare meeting summaries. Organize tasks and determine priorities in order to meet assigned deadlines. Interpret, explain and apply operating policies, rules, and procedures of an assigned function. SELECTION PROCEDURE Training & Experience Rating (50%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. Online Examination (50%) - The Online Examination is tentatively scheduled for the week of 05/13/2024 After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately four (4) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at lbaer@placer.ca.gov or (530) 886-4667. Closing Date/Time: 4/26/2024 5:00:00 PM
Los Angeles World Airports
City Of Los Angeles, California, United States
job description The IT The IT End-User Support Services Section is seeking to fill a Senior Admin Clerk position. Job Description: Under supervision, this position performs various administrative, accounting, customer service, and systems tasks. Typical Duties May Include: Clerical and receptionist tasks such as typing correspondence, completing forms, inputting data, filing, answering phones, and greeting visitors; ordering, distributing, and maintaining inventory of supplies; designing forms; assisting professional employees in various LAWA divisions; and performing other administrative and office tasks as directed. Qualifications: Work with standard office software, especially Microsoft Word, Excel and Teams. Operate standard office equipment (i.e., copiers, multi-function printers, etc.). Perform basic math and accounting functions. Communicate effectively and professionally. Get along with co-workers and clients in a fast-paced atmosphere. How to apply Please email a completed City Application to imtghiring@lawa.com with the subject line: 'Senior Administrative Clerk Transfer Opportunity' attn: Nicole Cross by 4:00PM on 5/3/2024. In accordance with Los Angeles City Ordinance 187134, candidates must meet the minimum requirement of being fully vaccinated against COVID-19 or receive an exemption and report their vaccination status prior to being hired by the hiring City department. The ordinance is available at https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf Transfer These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles. Closing Date/Time: 5/3/24
Apr 24, 2024
job description The IT The IT End-User Support Services Section is seeking to fill a Senior Admin Clerk position. Job Description: Under supervision, this position performs various administrative, accounting, customer service, and systems tasks. Typical Duties May Include: Clerical and receptionist tasks such as typing correspondence, completing forms, inputting data, filing, answering phones, and greeting visitors; ordering, distributing, and maintaining inventory of supplies; designing forms; assisting professional employees in various LAWA divisions; and performing other administrative and office tasks as directed. Qualifications: Work with standard office software, especially Microsoft Word, Excel and Teams. Operate standard office equipment (i.e., copiers, multi-function printers, etc.). Perform basic math and accounting functions. Communicate effectively and professionally. Get along with co-workers and clients in a fast-paced atmosphere. How to apply Please email a completed City Application to imtghiring@lawa.com with the subject line: 'Senior Administrative Clerk Transfer Opportunity' attn: Nicole Cross by 4:00PM on 5/3/2024. In accordance with Los Angeles City Ordinance 187134, candidates must meet the minimum requirement of being fully vaccinated against COVID-19 or receive an exemption and report their vaccination status prior to being hired by the hiring City department. The ordinance is available at https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf Transfer These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles. Closing Date/Time: 5/3/24
PLACER COUNTY, CA
Auburn, California, United States
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The eligible list established as a result of this recruitment will be used to fill current and future vacancies in various county departments as they arise. Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general clerical and routine administrative support duties related to the function and department assigned. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Administrative Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Administrative Clerk - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from management, professional or supervisory staff, and may receive technical and functional supervision from higher-level clerical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform general clerical duties related to assigned functional area. Type, proofread and process a variety of documents and forms including general correspondence, memos, and statistical charts from rough draft, recordings, or verbal instruction. Act as a receptionist; answer the telephone and serve as the first point of contact for the general public; respond to questions and provide information on department and assigned program policies and procedures. Issue, receive, type and process various applications, permits and other forms; register participants in County sponsored programs. Process bills and collect fees, permits, and licenses; record payments and send delinquent notices as necessary. Operate standard office equipment including word processing applications as assigned; may perform duties on computer spreadsheet programs; operate stand-alone computer software programs as related to assigned area. Schedule inspections and/or other appointments as assigned. Attend meetings for the purpose of making notes; prepare and distribute meeting summaries. Perform a wide variety of clerical work including filing, billing, and checking and recording information on records. Sort and file documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Receive, sort, and distribute incoming and outgoing mail. Build and maintain positive working relationships with co-workers, other County employees, and the public using principles of good customer service. Perform other job-related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment with controlled temperature conditions. Some positions may require travel to and from locations in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below . Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: No experience required. One (1) year of clerical experience is desirable. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: English usage, spelling, grammar, and punctuation. Principles of customer service and reception techniques. Basic office methods and equipment including filing and computer systems. Basic mathematical calculations. Basic computer software and keyboarding. Ability to: On a continuous basis, know and understand all aspects of the job; understand, identify, interpret, explain, apply, recall, and problem solve office practices, policies, and procedures; analyze situations and determine proper course of action; work under time pressure and complete a high volume of tasks with frequent interruptions; manage multiple tasks and projects simultaneously and quickly switch between tasks; focus on a single task for long periods of time. On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently walk, twist, stoop, squat, kneel, bend, push, pull, and climb, to reach equipment surrounding desk, or other office equipment, files. or supplies; perform simple grasping and fine manipulation; speak, use telephone, write and use a keyboard to communicate; see and hear with sufficient acuity to perform essential job functions; lift light weight. Learn the organization, procedures and operating details of the County department to which assigned. Perform routine clerical work including maintenance of appropriate records and preparation of general reports. Verify and check files and data. Understand and carry out both oral and written directions. Count and perform routine mathematical calculations. Learn to use a personal computer and office equipment necessary for successful job performance. Maintain confidentiality. Type accurately at a speed necessary for successful job performance. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. SELECTION PROCEDURE Training & Experience Rating (50%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. Online Examination (50%) - The Online Exam is tentatively scheduled for the week of 05/13/2024 After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately four (4) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at lbaer@placer.ca.gov or (530) 886-4667. Closing Date/Time: 4/26/2024 5:00:00 PM
Apr 13, 2024
Full Time
Introduction Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION This classification is scheduled to receive a general wage increase of 4% in July 2024. The eligible list established as a result of this recruitment will be used to fill current and future vacancies in various county departments as they arise. Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits. Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general clerical and routine administrative support duties related to the function and department assigned. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Administrative Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Administrative Clerk - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from management, professional or supervisory staff, and may receive technical and functional supervision from higher-level clerical staff. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Perform general clerical duties related to assigned functional area. Type, proofread and process a variety of documents and forms including general correspondence, memos, and statistical charts from rough draft, recordings, or verbal instruction. Act as a receptionist; answer the telephone and serve as the first point of contact for the general public; respond to questions and provide information on department and assigned program policies and procedures. Issue, receive, type and process various applications, permits and other forms; register participants in County sponsored programs. Process bills and collect fees, permits, and licenses; record payments and send delinquent notices as necessary. Operate standard office equipment including word processing applications as assigned; may perform duties on computer spreadsheet programs; operate stand-alone computer software programs as related to assigned area. Schedule inspections and/or other appointments as assigned. Attend meetings for the purpose of making notes; prepare and distribute meeting summaries. Perform a wide variety of clerical work including filing, billing, and checking and recording information on records. Sort and file documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Receive, sort, and distribute incoming and outgoing mail. Build and maintain positive working relationships with co-workers, other County employees, and the public using principles of good customer service. Perform other job-related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment with controlled temperature conditions. Some positions may require travel to and from locations in a variety of outdoor weather conditions. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below . Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: No experience required. One (1) year of clerical experience is desirable. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: English usage, spelling, grammar, and punctuation. Principles of customer service and reception techniques. Basic office methods and equipment including filing and computer systems. Basic mathematical calculations. Basic computer software and keyboarding. Ability to: On a continuous basis, know and understand all aspects of the job; understand, identify, interpret, explain, apply, recall, and problem solve office practices, policies, and procedures; analyze situations and determine proper course of action; work under time pressure and complete a high volume of tasks with frequent interruptions; manage multiple tasks and projects simultaneously and quickly switch between tasks; focus on a single task for long periods of time. On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently walk, twist, stoop, squat, kneel, bend, push, pull, and climb, to reach equipment surrounding desk, or other office equipment, files. or supplies; perform simple grasping and fine manipulation; speak, use telephone, write and use a keyboard to communicate; see and hear with sufficient acuity to perform essential job functions; lift light weight. Learn the organization, procedures and operating details of the County department to which assigned. Perform routine clerical work including maintenance of appropriate records and preparation of general reports. Verify and check files and data. Understand and carry out both oral and written directions. Count and perform routine mathematical calculations. Learn to use a personal computer and office equipment necessary for successful job performance. Maintain confidentiality. Type accurately at a speed necessary for successful job performance. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner. SELECTION PROCEDURE Training & Experience Rating (50%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. Online Examination (50%) - The Online Exam is tentatively scheduled for the week of 05/13/2024 After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately four (4) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments to this classification shall serve a probationary period of twelve (12) calendar months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Lindsay Baer, Administrative Technician, at lbaer@placer.ca.gov or (530) 886-4667. Closing Date/Time: 4/26/2024 5:00:00 PM
Stanislaus County, CA
Modesto, California, United States
About the Opportunity THIS RECRUITMENT WILL CLOSE AFTER 200 APPLICATIONS ARE COLLECTED. PLEASE APPLY AS SOON AS POSSIBLE TO BE CONSIDERED. THE IDEAL CANDIDATE Stanislaus County is recruiting for multiple vacancies throughout its 27 departments. We are looking for well rounded and charismatic individuals to join the team. We are looking for candidates who are detailed oriented and have strong customer service skills. All candidates who are up for a challenge are encouraged to apply. Bilingual candidates are strongly encouraged to apply, as many of our customers are monolingual. To learn more about the Departments, click here . Stanislaus County now offers an employee bonus worth up to $10,000! Click here for details. THE POSITION The Administrative Clerk III is the advanced journey-level class in the series. This classification requires the ability to work independently, performing the more complex, highly skilled and responsible clerical assignments. These duties reflect a greater degree of responsibility than those found in the Level I or II. Independent judgment and initiative in making decisions in accordance with established guidelines is required. Promotes a professional image by the efficient performance of a variety of business and clerical tasks designed to facilitate the smooth flow of work throughout the department. This position is subject to overtime, standby, callback, weekend, holiday, and shift assignments. Performs lead worker, supervisory, and related duties as assigned. Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Office Worker/Clerical bargaining unit for labor relations purposes. Individuals who are in a full-time classified position are required to serve a twelve-month probationary period, which may be extended an additional six months for a total of eighteen months. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks Type reports, correspondence and standardized forms of a difficult and sensitive nature from written or recorded sources; Review work processes and make necessary improvements; Compose routine correspondence; Attend and take notes at meetings; Make appointments and travel arrangements as required; Respond to inquiries and complaints from the public, clients or patients related to established practices and procedures; Maintain sensitive files by making entries, checking information for propriety and compiling summaries; Answer phones and take messages, open and route mail, take inventory, and maintain summaries; Act as a lead worker by assigning, reviewing and evaluating the work of subordinates, and offering training when needed; and Other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) SKILLS/ABILITIES Deal with the public in a tactful and courteous manner; Accurately type correspondence and reports of a sensitive and/or complex nature; Type accurately at the speed which permits successful job performance; Understand and apply policies, rules and procedures related to department operation; Accurately maintain operational records and filing systems; Act as a lead worker by training and reviewing the work of subordinates; Perform assigned tasks independently; Handle frequent telephone interruptions; and Travel to various sites when necessary. KNOWLEDGE Current office practices, procedures and organization; Business letter writing; Principles of supervision; and Office equipment and business forms. We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION/EXPERIENCE Equivalent of two (2) years full-time clerical experience, of which one (1) year must be at the journey level; OR Equivalent of one (1) year of full-time, journey-level clerical experience; AND the equivalent of one (1) year of full-time schooling in relevant college course work or business school training (24 semester units or 36 quarter units); AND Applicants must be able to type at least 35 WPM (net corrected). DESIRABLE QUALIFICATIONS In addition to the minimum qualifications, applicant screening may focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application. A typing certificate, within 4 years, of 35 WPM (net corrected) from any temporary agency or comparable institution. The certificate must be a three to five minute timed test OR verification of data entry ability at a speed of not less than 7,000 strokes per hour (accurate and skillfully). Please note that it is in the best interest of the candidate to submit a typing certificate as some departments will only consider hiring those that attach one at application. Proof of education may be required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6341 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m.. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitment consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening . Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination . Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination . Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists . Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: April 30, 2024 or 200 applicants received Written Examination: Week of May 6, 2024 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County Departments. GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Benefits associated with this position can be found at Benefits Summary . Closing Date/Time: 4/30/2024 5:00 PM Pacific
Apr 17, 2024
Full Time
About the Opportunity THIS RECRUITMENT WILL CLOSE AFTER 200 APPLICATIONS ARE COLLECTED. PLEASE APPLY AS SOON AS POSSIBLE TO BE CONSIDERED. THE IDEAL CANDIDATE Stanislaus County is recruiting for multiple vacancies throughout its 27 departments. We are looking for well rounded and charismatic individuals to join the team. We are looking for candidates who are detailed oriented and have strong customer service skills. All candidates who are up for a challenge are encouraged to apply. Bilingual candidates are strongly encouraged to apply, as many of our customers are monolingual. To learn more about the Departments, click here . Stanislaus County now offers an employee bonus worth up to $10,000! Click here for details. THE POSITION The Administrative Clerk III is the advanced journey-level class in the series. This classification requires the ability to work independently, performing the more complex, highly skilled and responsible clerical assignments. These duties reflect a greater degree of responsibility than those found in the Level I or II. Independent judgment and initiative in making decisions in accordance with established guidelines is required. Promotes a professional image by the efficient performance of a variety of business and clerical tasks designed to facilitate the smooth flow of work throughout the department. This position is subject to overtime, standby, callback, weekend, holiday, and shift assignments. Performs lead worker, supervisory, and related duties as assigned. Unless otherwise provided, this position is part of the Classified Service of the County and is assigned to the Office Worker/Clerical bargaining unit for labor relations purposes. Individuals who are in a full-time classified position are required to serve a twelve-month probationary period, which may be extended an additional six months for a total of eighteen months. Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide. The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab. Typical Tasks Type reports, correspondence and standardized forms of a difficult and sensitive nature from written or recorded sources; Review work processes and make necessary improvements; Compose routine correspondence; Attend and take notes at meetings; Make appointments and travel arrangements as required; Respond to inquiries and complaints from the public, clients or patients related to established practices and procedures; Maintain sensitive files by making entries, checking information for propriety and compiling summaries; Answer phones and take messages, open and route mail, take inventory, and maintain summaries; Act as a lead worker by assigning, reviewing and evaluating the work of subordinates, and offering training when needed; and Other duties as assigned. Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience) SKILLS/ABILITIES Deal with the public in a tactful and courteous manner; Accurately type correspondence and reports of a sensitive and/or complex nature; Type accurately at the speed which permits successful job performance; Understand and apply policies, rules and procedures related to department operation; Accurately maintain operational records and filing systems; Act as a lead worker by training and reviewing the work of subordinates; Perform assigned tasks independently; Handle frequent telephone interruptions; and Travel to various sites when necessary. KNOWLEDGE Current office practices, procedures and organization; Business letter writing; Principles of supervision; and Office equipment and business forms. We recognize your time is valuable, please only apply if you meet the following required qualifications. EDUCATION/EXPERIENCE Equivalent of two (2) years full-time clerical experience, of which one (1) year must be at the journey level; OR Equivalent of one (1) year of full-time, journey-level clerical experience; AND the equivalent of one (1) year of full-time schooling in relevant college course work or business school training (24 semester units or 36 quarter units); AND Applicants must be able to type at least 35 WPM (net corrected). DESIRABLE QUALIFICATIONS In addition to the minimum qualifications, applicant screening may focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application. A typing certificate, within 4 years, of 35 WPM (net corrected) from any temporary agency or comparable institution. The certificate must be a three to five minute timed test OR verification of data entry ability at a speed of not less than 7,000 strokes per hour (accurate and skillfully). Please note that it is in the best interest of the candidate to submit a typing certificate as some departments will only consider hiring those that attach one at application. Proof of education may be required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6341 to make other arrangements before 5 pm on the final filing date. Failure to submit proof or make other arrangements before the final filing deadline will result in disqualification. Application and Selection Procedures APPLICATION PROCEDURES/FINAL FILING DATE Applications cannot be submitted later than 5:00 p.m.. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications. Resumes will not be accepted in lieu of a completed application. Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications. EXAMINATION PROCESS Most County recruitment consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County. Application Review and Screening . Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on. Written Examination . Applicants will be invited to participate in a written exam that tests knowledge for the position. Oral Examination . Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts. Eligible Lists . Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months, but may be extended up to eighteen months. TENTATIVE RECRUITMENT SCHEDULE Application Deadline: April 30, 2024 or 200 applicants received Written Examination: Week of May 6, 2024 Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County Departments. GENERAL INFORMATION Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation. Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver's license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627. Benefits associated with this position can be found at Benefits Summary . Closing Date/Time: 4/30/2024 5:00 PM Pacific
Los Angeles World Airports
City Of Los Angeles, California, United States
job description Customer Service - Monitor Parking Services email account and keep track of customer complaints, send complaints to service operators to investigate, respond, track, and resolve issues. Resolve complaints within established SOP. Check and respond to voicemails multiple times per day. Invoice Processing - Prepare monthly purchase orders and process multiple invoices monthly for payment using SAP. Review, respond to and approve applications submitted by LAWA employees in SharePoint for temporary parking program. Type letters, reports, memoranda, create spreadsheets, and other documents. Prepare parking validations for various LAWA departments and special events customers. Record and track validations. Field work - Assist contract administrators conduct field evaluations to confirm compliance with contractual service requirements. Work orders - Submit Maximo work order requests for work not covered by the parking or shuttle contracts. Maintain inventory of office supplies, order office supplies and equipment, monitor stockroom. How to apply Interested candidates should submit a completed City of Los Angeles application to Attention: parking@lawa.org no later than 4:00PM; Monday May 06, 2024. Transfer These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles. Closing Date/Time: 5/6/24
Apr 23, 2024
job description Customer Service - Monitor Parking Services email account and keep track of customer complaints, send complaints to service operators to investigate, respond, track, and resolve issues. Resolve complaints within established SOP. Check and respond to voicemails multiple times per day. Invoice Processing - Prepare monthly purchase orders and process multiple invoices monthly for payment using SAP. Review, respond to and approve applications submitted by LAWA employees in SharePoint for temporary parking program. Type letters, reports, memoranda, create spreadsheets, and other documents. Prepare parking validations for various LAWA departments and special events customers. Record and track validations. Field work - Assist contract administrators conduct field evaluations to confirm compliance with contractual service requirements. Work orders - Submit Maximo work order requests for work not covered by the parking or shuttle contracts. Maintain inventory of office supplies, order office supplies and equipment, monitor stockroom. How to apply Interested candidates should submit a completed City of Los Angeles application to Attention: parking@lawa.org no later than 4:00PM; Monday May 06, 2024. Transfer These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles. Closing Date/Time: 5/6/24
PLACER COUNTY, CA
Auburn, California, United States
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION The Department of Public Works is hiring an Administrative Dispatcher to support services in the Tahoe Area. This position within the Tahoe-Truckee Area Regional Transit Services division has a unique role in assisting Transit staff and the public with their transportation needs. It involves the use of customer service skills in day-to-day exposure to the travelling public as well as acting as a liaison between the County and several State and local agencies, providing answers to transit questions as well as providing transit fare guidance to those who request it. This position is also responsible for the maintenance of several reporting and transit specific databases in the course of the position’s normal duties. The successful candidate will need to possess excellent customer service and office administrative skills. This position will receive direct and functional supervision from TART supervisors and Transit Administrative managers. This position is located in Truckee. Please note that this position is considered safety sensitive and employees are subject to the Department of Transportation (DOT) 49 CFR Part 40 and other applicable DOT Agency regulations such as random drug testing. *General Wage Increase: This classification is scheduled to receive a general wage increase of 4% in July 2024. *Tahoe Branch Assignment Premium: Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform dispatching duties within an operating department; and to perform a variety of general clerical and routine administrative duties related to the department assigned. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management or supervisory positions. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Receive and dispatch routine and emergency communications to the appropriate department staff; dispatch appropriate personnel and equipment to reported situations or conditions. Continuously monitor computer, telephone, cellular, and two-way radio for information regarding scheduling issues and field situations; notify supervisor of situations requiring attention when appropriate. Perform general clerical and administrative duties related to assigned functional area and department. Provide information to the general public or other public agencies related to service area; provide quality customer service and respond to public inquiries and requests for service in a courteous manner. Compose, type, proofread and process a variety of documents including general correspondence and memos. Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures. Coordinate repair work and vehicle substitution to maintain service levels. Issue, receive, type and process various applications, permits and other forms; process bills for fees; process and secure cash transactions and record payments. Perform a wide variety of clerical work including filing, billing, checking and recording information on records. Compile operational information and input data into computer. Sort and file documents and records, maintaining alphabetical, index, and cross-reference files. Operate standard office equipment and follow standard office procedures including modern office methods, procedures, and computer software programs as related to job assignment. Receive, sort and distribute incoming and outgoing mail. Deal with the public and defuse potentially critical incidents through conflict resolution skills. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to Public Transit, ensure compliance with federal and state safety sensitive regulations and requirements; monitor and report issues and concerns regarding routes and services to supervisor; analyze ridership information and make recommendations on schedules and routes; support drivers and passengers regarding day-to-day operational activities. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any Combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of experience performing duties comparable to that of an Administrative Clerk - Entry with Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of administrative and/or technical area to which assigned including, but not limited to, two-way radios, multi-line phone systems, general office equipment and technology, employee scheduling, and customer service. English usage, spelling, grammar, punctuation, routine mathematical calculations, and statistics and statistical calculations. Office methods and equipment including filing systems and computers. Ability to: On a continuous basis, sit at desk while operating radio and/or stand at counter for long periods of time. Intermittently twist and reach office and radio equipment; write or use keyboard to communicate through written means; occasionally run errands; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office and field problems; understand, interpret and explain department policies and procedures to the public and staff. Perform clerical work including maintenance of appropriate records and preparation of general reports. Convey critical information in a manner consistent with dispatching standards. Verify and check files and data. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Operate a variety of modern office equipment including two-way radio. Type accurately at a speed of 45 words per minute. Use computer word processing equipment, as assigned. When assigned to Public Transit, accurately sort, count and receipt cash and other fare media on a routine basis. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. Specific position(s) within this classification designated as Safety Sensitive may require applicants to register with the Federal Motor Carrier Safety Administration (FMCSA) Clearinghouse and to provide consent for Placer County to conduct a full query of their records within the Clearinghouse prior to an offer of employment. SUBSTITUTE LISTS Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Open Until Filled
Mar 07, 2024
Full Time
Introduction Living in Placer County from Placer County Video Portal Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov . POSITION INFORMATION The Department of Public Works is hiring an Administrative Dispatcher to support services in the Tahoe Area. This position within the Tahoe-Truckee Area Regional Transit Services division has a unique role in assisting Transit staff and the public with their transportation needs. It involves the use of customer service skills in day-to-day exposure to the travelling public as well as acting as a liaison between the County and several State and local agencies, providing answers to transit questions as well as providing transit fare guidance to those who request it. This position is also responsible for the maintenance of several reporting and transit specific databases in the course of the position’s normal duties. The successful candidate will need to possess excellent customer service and office administrative skills. This position will receive direct and functional supervision from TART supervisors and Transit Administrative managers. This position is located in Truckee. Please note that this position is considered safety sensitive and employees are subject to the Department of Transportation (DOT) 49 CFR Part 40 and other applicable DOT Agency regulations such as random drug testing. *General Wage Increase: This classification is scheduled to receive a general wage increase of 4% in July 2024. *Tahoe Branch Assignment Premium: Salary plus up to an additional $1,000 per month Tahoe Branch Assignment Premium for employees who are permanently assigned to a position located in the North Lake Tahoe Area. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform dispatching duties within an operating department; and to perform a variety of general clerical and routine administrative duties related to the department assigned. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management or supervisory positions. EXAMPLES OF ESSENTIAL DUTIES Duties may include, but are not limited to, the following: Receive and dispatch routine and emergency communications to the appropriate department staff; dispatch appropriate personnel and equipment to reported situations or conditions. Continuously monitor computer, telephone, cellular, and two-way radio for information regarding scheduling issues and field situations; notify supervisor of situations requiring attention when appropriate. Perform general clerical and administrative duties related to assigned functional area and department. Provide information to the general public or other public agencies related to service area; provide quality customer service and respond to public inquiries and requests for service in a courteous manner. Compose, type, proofread and process a variety of documents including general correspondence and memos. Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures. Coordinate repair work and vehicle substitution to maintain service levels. Issue, receive, type and process various applications, permits and other forms; process bills for fees; process and secure cash transactions and record payments. Perform a wide variety of clerical work including filing, billing, checking and recording information on records. Compile operational information and input data into computer. Sort and file documents and records, maintaining alphabetical, index, and cross-reference files. Operate standard office equipment and follow standard office procedures including modern office methods, procedures, and computer software programs as related to job assignment. Receive, sort and distribute incoming and outgoing mail. Deal with the public and defuse potentially critical incidents through conflict resolution skills. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to Public Transit, ensure compliance with federal and state safety sensitive regulations and requirements; monitor and report issues and concerns regarding routes and services to supervisor; analyze ridership information and make recommendations on schedules and routes; support drivers and passengers regarding day-to-day operational activities. Perform related duties as assigned. MINIMUM QUALIFICATIONS Experience and Training Any Combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of experience performing duties comparable to that of an Administrative Clerk - Entry with Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of administrative and/or technical area to which assigned including, but not limited to, two-way radios, multi-line phone systems, general office equipment and technology, employee scheduling, and customer service. English usage, spelling, grammar, punctuation, routine mathematical calculations, and statistics and statistical calculations. Office methods and equipment including filing systems and computers. Ability to: On a continuous basis, sit at desk while operating radio and/or stand at counter for long periods of time. Intermittently twist and reach office and radio equipment; write or use keyboard to communicate through written means; occasionally run errands; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office and field problems; understand, interpret and explain department policies and procedures to the public and staff. Perform clerical work including maintenance of appropriate records and preparation of general reports. Convey critical information in a manner consistent with dispatching standards. Verify and check files and data. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Operate a variety of modern office equipment including two-way radio. Type accurately at a speed of 45 words per minute. Use computer word processing equipment, as assigned. When assigned to Public Transit, accurately sort, count and receipt cash and other fare media on a routine basis. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. Specific position(s) within this classification designated as Safety Sensitive may require applicants to register with the Federal Motor Carrier Safety Administration (FMCSA) Clearinghouse and to provide consent for Placer County to conduct a full query of their records within the Clearinghouse prior to an offer of employment. SUBSTITUTE LISTS Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Janine Martindale, Administrative Technician, at jmartind@placer.ca.gov or (530) 889-4083. Closing Date/Time: Open Until Filled
City of Portland, Oregon
Portland, Oregon, United States
The Position The City Auditor’s Office is seeking a Hearings Clerk to serve in the quasi-judicial Hearings Office. The person selected for this role is responsible for providing highly detailed and time-sensitive administrative support to the Hearings Officers on code, appeal, tow, and land use hearings. Duties include reviewing initial violation files for completeness or errors, scheduling hearings, maintaining multiple deadlines and timeframes and contacting appropriate City personnel for various matters. Additional duties include explaining complex rules, regulations, policies and procedures to community members. The Hearings Clerk must have strong editing skills and attention to detail. The person in this position must be able to thrive in a small office environment and carry out individual hearing responsibilities with initiative and creativity while exercising sound judgment and problem-solving skills. As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions. The Hearings Office conducts impartial administrative hearings and renders decisions in disputed legal matters. The Hearings Clerk position reports directly to the Chief Hearings Officer. The Hearings Clerk works both independently and collaboratively in a team environment with another Hearings Clerk and multiple Hearings Officers. This is a public facing role that works with the public and City stakeholders to provide navigation support through the hearing process from intake to final decision. The Hearings Office Clerk: 1. Provides complex secretarial and administrative support work for the Hearings Office, a quasi-judicial body; schedules and attends meetings or hearings; prepares agendas and all necessary supporting material; takes notes and prepares a final record of proceedings in the form of summary minutes. 2. Within the delegated scope of authority, employees routinely make decisions and determinations on behalf of the agency based on knowledge of applicable rules and regulations, and by applying general guidelines and instructions to specific problems and situations. 3. Maintains familiarity with the current status of business coming before the agency. 4. Receives inquiries by telephone, email and in person; responds to inquiries of a general or specific nature; provides information, schedules appointments, and handles routine matters personally, and refers other questions to appropriate authority; recognizes and explains to adversaries in interest the need to avoid ex-parte contact in the quasi-judicial process. 5. Develops and prepares a variety of reports, ordinances, press releases, correspondence, mailing lists and other documents. 6. Compiles and maintains case files; personnel, financial, statistical, inventory, and other important records; develops office forms and procedures; plans and coordinates office operations. 7. Arranges and schedules special meetings and events, such as field trips, annual retreats and multi-jurisdictional meetings, including coordination of accommodations, and transportation. 8. Maintains frequent contacts for official or commission with public and private executives, officials, and the news media where inaccurate or improper dissemination of information may have legal ramifications or seriously disrupt the agency's activities. Successful candidates will have: • Ability or experience to maintain the confidential integrity of restricted material and information. • Experience making independent judgments and decisions while working with minimal supervision. • Experience interpreting and applying complex rules, regulations, policies and procedures to a variety of situations. • Experience managing time and work under pressure to meet deadlines. • Experience using effective oral and written communication, including exercising courtesy, discretion and tact to minimize sometimes difficult public contact. • Establish and maintain effective working relationships with public and private officials, other employees, and the general public; perform basic math computations. • Skill or experience typing; operating a variety of office related equipment; utilizing word processing software and program-specific software. • Knowledge of or general familiarity with the hearings process and legal processes associated with them. The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply. To Qualify Candidates must have at a minimum any combination of education and experience equivalent to the following: Education/Training : High school diploma or GED; AND Experience : Three (3) years of related experience (e.g. court clerk, administrative support, secretarial work, executive assistance, etc.). Must be able to work half-time remotely from either Oregon or Washington including the maintaining of a home office space with adequate internet connection and service. Must also be able to work half-time in person in downtown Portland, Oregon or at alternative work site as determined by the Chief Hearings Officer. TO APPLY: Submit two documents: (1) A resume List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them. (2) Responses to Supplemental Questions Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item for which you have relevant skills or experience. When uploading this document to your online application, select “other” document. Question 1 : Describe the attributes of a “good hearings clerk.” Which one is your greatest strength, and which one presents your greatest opportunity for growth? Question 2 : What is a strategy you have used to diffuse elevated or dissatisfied encounters telephonically? Question 3 : You processed a case decision for distribution, it has already been mailed out to the parties, and you realized you made a mistake. What do you do? (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 4 : Tell us about your ability to cultivate effective working relationships with different stakeholders, including managers, team members, and colleagues from different departments (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 5 : Tell us about your experience: as a member of a historically underrepresented group participating in government decision-making; ensuring equitable operations or program outcomes; making workplaces and/or public spaces more inclusive; or exposure to racial inequities and actions you took to help resolve them. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 6 (Optional) : If you meet the preferred qualification below , please briefly describe how. (Connect items in your resume to demonstrate how you meet this qualification, when possible). Experience within the field of law such as working with attorneys, paralegals, courts, or administrative hearings offices. The Recruitment Process Applicants must submit their resume and responses to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested. Recruitment Timeline (subject to change) Application period: April 22, 2024 through May 6, 2024 Applications reviewed: May 7, 2024 through May 19, 2024 First interviews: May 29, 2024 Second interviews: June 5, 2024 Job offer: June 10, 2024 Anticipated start date: July 1, 2024 (or later, if desired) Additional Information Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience. Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community. Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: https://www.portlandoregon.gov/bhr/60196 Civil Service : This position is a regular, full-time position represented by the American Federation of State, County and Municipal Employees (AFSCME) Local 189 and classified as a Fair Labor Standards Act (FLSA) NON-EXEMPT. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code. Work status: Non-citizen applicants must be authorized to work in the United States at the time of application. Work location: The position is based in the “1900 Building” located at, 1900 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule, with employees working at least 50% of their time in-person. Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Arianna Gazca at Arianna.Gazca@portlandoregon.gov . Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Arianna Gazca at Arianna.Gazca@portlandoregon.gov . For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/ A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
Apr 23, 2024
Full Time
The Position The City Auditor’s Office is seeking a Hearings Clerk to serve in the quasi-judicial Hearings Office. The person selected for this role is responsible for providing highly detailed and time-sensitive administrative support to the Hearings Officers on code, appeal, tow, and land use hearings. Duties include reviewing initial violation files for completeness or errors, scheduling hearings, maintaining multiple deadlines and timeframes and contacting appropriate City personnel for various matters. Additional duties include explaining complex rules, regulations, policies and procedures to community members. The Hearings Clerk must have strong editing skills and attention to detail. The person in this position must be able to thrive in a small office environment and carry out individual hearing responsibilities with initiative and creativity while exercising sound judgment and problem-solving skills. As the sixth elected official in the City of Portland, the Auditor is independent of City Council and accountable only to the public. The Auditor’s Office ensures open and accountable government by providing impartial reviews and investigations, access to public information, and services to City government and the public. It employs over 50 people across six divisions. The Hearings Office conducts impartial administrative hearings and renders decisions in disputed legal matters. The Hearings Clerk position reports directly to the Chief Hearings Officer. The Hearings Clerk works both independently and collaboratively in a team environment with another Hearings Clerk and multiple Hearings Officers. This is a public facing role that works with the public and City stakeholders to provide navigation support through the hearing process from intake to final decision. The Hearings Office Clerk: 1. Provides complex secretarial and administrative support work for the Hearings Office, a quasi-judicial body; schedules and attends meetings or hearings; prepares agendas and all necessary supporting material; takes notes and prepares a final record of proceedings in the form of summary minutes. 2. Within the delegated scope of authority, employees routinely make decisions and determinations on behalf of the agency based on knowledge of applicable rules and regulations, and by applying general guidelines and instructions to specific problems and situations. 3. Maintains familiarity with the current status of business coming before the agency. 4. Receives inquiries by telephone, email and in person; responds to inquiries of a general or specific nature; provides information, schedules appointments, and handles routine matters personally, and refers other questions to appropriate authority; recognizes and explains to adversaries in interest the need to avoid ex-parte contact in the quasi-judicial process. 5. Develops and prepares a variety of reports, ordinances, press releases, correspondence, mailing lists and other documents. 6. Compiles and maintains case files; personnel, financial, statistical, inventory, and other important records; develops office forms and procedures; plans and coordinates office operations. 7. Arranges and schedules special meetings and events, such as field trips, annual retreats and multi-jurisdictional meetings, including coordination of accommodations, and transportation. 8. Maintains frequent contacts for official or commission with public and private executives, officials, and the news media where inaccurate or improper dissemination of information may have legal ramifications or seriously disrupt the agency's activities. Successful candidates will have: • Ability or experience to maintain the confidential integrity of restricted material and information. • Experience making independent judgments and decisions while working with minimal supervision. • Experience interpreting and applying complex rules, regulations, policies and procedures to a variety of situations. • Experience managing time and work under pressure to meet deadlines. • Experience using effective oral and written communication, including exercising courtesy, discretion and tact to minimize sometimes difficult public contact. • Establish and maintain effective working relationships with public and private officials, other employees, and the general public; perform basic math computations. • Skill or experience typing; operating a variety of office related equipment; utilizing word processing software and program-specific software. • Knowledge of or general familiarity with the hearings process and legal processes associated with them. The Auditor’s Office values a diverse workforce and a culture of equity and inclusion in delivering public services and everyday interactions in the workplace. The Office encourages candidates with experience working with a broad range of individuals and diverse communities to apply. To Qualify Candidates must have at a minimum any combination of education and experience equivalent to the following: Education/Training : High school diploma or GED; AND Experience : Three (3) years of related experience (e.g. court clerk, administrative support, secretarial work, executive assistance, etc.). Must be able to work half-time remotely from either Oregon or Washington including the maintaining of a home office space with adequate internet connection and service. Must also be able to work half-time in person in downtown Portland, Oregon or at alternative work site as determined by the Chief Hearings Officer. TO APPLY: Submit two documents: (1) A resume List professional and relevant volunteer experience; education and training; and the time periods for each. If you speak more than one language or have specialized skills, please list them. (2) Responses to Supplemental Questions Describe how you meet the following minimum qualifications, which are required to be successful in this position. Where possible, connect items in your resume and provide examples to demonstrate how you meet these qualifications. It is advised that you use the numbered list below to ensure you respond to each item for which you have relevant skills or experience. When uploading this document to your online application, select “other” document. Question 1 : Describe the attributes of a “good hearings clerk.” Which one is your greatest strength, and which one presents your greatest opportunity for growth? Question 2 : What is a strategy you have used to diffuse elevated or dissatisfied encounters telephonically? Question 3 : You processed a case decision for distribution, it has already been mailed out to the parties, and you realized you made a mistake. What do you do? (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 4 : Tell us about your ability to cultivate effective working relationships with different stakeholders, including managers, team members, and colleagues from different departments (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 5 : Tell us about your experience: as a member of a historically underrepresented group participating in government decision-making; ensuring equitable operations or program outcomes; making workplaces and/or public spaces more inclusive; or exposure to racial inequities and actions you took to help resolve them. If your experiences are different from those listed and you have a commitment to diversity, equity, and inclusion, please explain how you will manifest that commitment in this position. (Connect items in your resume to demonstrate how you meet this qualification, when possible). Question 6 (Optional) : If you meet the preferred qualification below , please briefly describe how. (Connect items in your resume to demonstrate how you meet this qualification, when possible). Experience within the field of law such as working with attorneys, paralegals, courts, or administrative hearings offices. The Recruitment Process Applicants must submit their resume and responses to supplemental questions through the City of Portland's online application system no later than 11:59 p.m. on the closing date. Emailed, mailed, or faxed applications will not be accepted. Your application materials should not exceed a total of five pages. Please do not include materials not requested. Recruitment Timeline (subject to change) Application period: April 22, 2024 through May 6, 2024 Applications reviewed: May 7, 2024 through May 19, 2024 First interviews: May 29, 2024 Second interviews: June 5, 2024 Job offer: June 10, 2024 Anticipated start date: July 1, 2024 (or later, if desired) Additional Information Salary range/Pay equity: Per the Oregon State Pay Equity Law, individual salaries are determined based on the experience and education listed in a candidate’s resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure an offer is reflective of all directly related and equivalent experience. Language pay differential: Auditor’s Office employees who speak one or more languages in addition to English, may be eligible to receive additional compensation if they qualify and use their language skills to assist the community. Employee benefits: The City of Portland is committed to offering medical, dental, vision, basic life, and long-term disability coverage that provides quality care, support and value to eligible employees and their family members. Additional benefits such as flexible spending accounts, supplemental life insurance and employee assistance program coverage are available to ensure employees have the appropriate tools to safeguard themselves and their family. The City of Portland participates in PERS, the Oregon Public Employee Retirement System. Find more information on the City of Portland's benefits here: https://www.portlandoregon.gov/bhr/60196 Civil Service : This position is a regular, full-time position represented by the American Federation of State, County and Municipal Employees (AFSCME) Local 189 and classified as a Fair Labor Standards Act (FLSA) NON-EXEMPT. It also is subject to the Human Resources Administrative Rules for the Auditor’s Office, City Charter, and Code. Work status: Non-citizen applicants must be authorized to work in the United States at the time of application. Work location: The position is based in the “1900 Building” located at, 1900 SW 4th Ave. The Auditor’s Office is currently operating in a hybrid schedule, with employees working at least 50% of their time in-person. Veteran’s preference: If you are requesting Veteran's Preference, attach a copy of your DD214 and/or Veteran's Administration letter stating your disability to your profile (if applicable), as well as checking the box identifying yourself as a Veteran. You must request Veteran's Preference AND include a copy of your documentation for each recruitment you apply for. Veteran's Preference documentation must be submitted no later than 11:59 PM on the closing date of this recruitment. Equal employment opportunity: It is the policy of the City of Portland that no person shall be discriminated against based on race, religion, color, sex, marital status, family status, national origin, age, mental or physical disability, protected veteran status, sexual orientation, gender identity or source of income. The City values diversity and encourages everyone who is interested in employment with the City to apply. Disability, Pregnancy, and Religious Accommodations: If you identify as a person with a disability, are pregnant or nursing, or observe a religious practice(s) and would like to request a reasonable accommodation when applying for this job, contact Administrative Specialist Arianna Gazca at Arianna.Gazca@portlandoregon.gov . Technical assistance: If you have questions about how to apply or require any assistance in submitting your application, please contact Administrative Specialist Arianna Gazca at Arianna.Gazca@portlandoregon.gov . For more information about the Auditor’s Office: https://www.portlandoregon.gov/auditor/ A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 5/6/2024 11:59 PM Pacific
MASSACHUSETTS TRIAL COURT
Boston, Massachusetts, United States
Title: Clerk of Court - Massachusetts Appeals Court Starting Pay: $179,336.54 - The salary is established by G.L. c. 211A, § 6. Departmental Mission Statement: MISSION STATEMENT OF THE MASSACHUSETTS APPEALS COURT The Appeals Court is committed to providing justice under the law by rendering thoughtful, well- reasoned appellate decisions in a timely and efficient manner and treating all those who come before the court fairly and impartially. MISSION STATEMENT OF THE APPEALS COURT CLERK'S OFFICE The Clerk's Office serves as the hub of the court's business and channels the flow of appeals to the court for resolution. As the administrative arm of the court, the Clerk's Office strives to promote and implement policies and procedures that support the court's mission to deliver justice in a fair, timely and efficient manner to individuals in each appeal. The Clerk's Office staff renders prompt and courteous service to the members of the Bar, the public, government agencies, Appeals Court judges and staff and the Commonwealth's trial courts and the Supreme Judicial Court. ORGANIZATIONAL PROFILE http://www.mass.gov/courts/appealscourt/about-the-court.html Notes: This position is posted, open until filled, preference to those that apply in the first 14 days. Position Summary: The Clerk of Court is the Chief Operating Officer for the Clerk's Office of the Massachusetts Appeals Court under G.L. c. 211A, §. 6. The Clerk reports to the Chief Justice of the Appeals Court. The Clerk is responsible for the development and implementation of court and office procedures to ensure accuracy and efficiency in the handling of court business consistent with the Massachusetts General Laws and Massachusetts Rules of Court, and in the performance and professional development of office personnel. The Clerk has direct daily supervision of the Assistant Clerks, including the First Assistant Clerk, and all office personnel. The Clerk must be able to respectfully and thoughtfully hire and manage personnel from diverse backgrounds. This supervision includes but is not limited to: ensuring the timely and accurate docketing of all filings and their proper routing to and from judicial chambers; the courteous, timely, and effective assistance of the public; assisting the Justices in the hiring, training, and professional development of the First Assistant Clerk, additional Assistant Clerks, and other office personnel; and the maintenance and improvement of case processing and case management procedures. The Clerk may also be called upon to perform all the duties and comply with all the position requirements of the Assistant Clerks of the Appeals Court, including that of the First Assistant Clerk, which include reviewing motions and petitions and recommending action on behalf of the court, assisting members of the public, and participating in court committees and public educational programs. Essential Duties and Responsibilities: Conduct and oversee the business of the Appeals Court Clerk's Office, including case management, court sessions, court calendars and sittings, records maintenance, statistical reporting, and opinion publication and circulation. Specifically: • Develop office objectives in furtherance of the Appeals Court's mission. • Plan, direct, and coordinate the operational activities of the Clerk's Office. • Oversee the office personnel's performance of all associated duties to ensure the timely processing and disposition of cases in accordance with applicable statutes, court rules, case law, and Appeals Court policies and procedures. • Oversee the office personnel's performance and education, and discipline and ensure proper application of the collective bargaining agreement and the court's personnel policies. • Resolve complex inquiries concerning appellate law and procedures raised by parties, attorneys, judges, or court personnel. Conduct legal research on issues as necessary to respond to inquiries. • Monitor case management lists to ensure the timely processing and disposition of cases. • Maintain the office's internal operating procedures and supervise their application. • Oversee administration and improvement of case processing and case management procedures. • Develop internal educational materials for the office and the court. • Foster and contribute to a congenial work-place environment that welcomes and encourages diverse viewpoints. ADDITIONAL RESPONSIBILITIES • Prepare legal memoranda and proposed orders to assist Justices' review of pending motions, petitions, and procedural matters. • Oversee communication and cooperation with the clerk’s offices of the Supreme Judicial court and trial courts. • Review newly docketed appeals and notices of appeal for jurisdiction and prepare legal memoranda and proposed orders on jurisdictional matters. • Oversee and participate in the review of papers submitted for filing to determine their compliance with the Massachusetts court rules and advise attorneys or parties about defects in filings. • Generate original correspondence to attorneys or parties to address defective filings or in response to written inquiries. Respond to letter and telephone inquiries regarding the Court’s practices, procedures or directives, reasons for rejecting filings, status of cases, operative rules related to filings, etc. • Oversee preparation of the court’s oral argument and non-argument case lists. • Represent the Appeals Court and the Clerk's Office as an active member of various court committees. • Perform and manage special projects including the implementation of a new case management system. • Participate in and present at legal education seminars and conferences. • Interact with state and local bar associations and organizations and community groups. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. KNOWLEDGE, SKILLS, AND ABILITIES • Advanced computer skills. • Thorough knowledge of the Massachusetts Rules of Court, Massachusetts Appeals Court policies and procedures, and the Appeals Court's case records and processing systems. • Excellent oral and written communication skills. • Excellent interpersonal skills. • Advanced legal research and writing skills. • Ability to multitask and prioritize multiple projects with competing deadlines. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Excellent communication skills and the ability to maintain effective working relationships with the Justices, Assistant Clerks, Appeals Court departments and staff, court officials, attorneys, subordinate employees, government agencies, and the public. Job Competencies: All applicants must be able to demonstrate proficiency, through the interview process, in the following competencies: Communication Clearly conveys information and complex ideas, in both oral and written form, in an engaging and respectful manner that promotes mutual understanding and also permits response and feedback. Critical Thinking/Analytical Skills Collects, organizes, and reviews available data and applies correct legal standards and concepts to come to a reasoned, logical, and appropriate conclusion and recommendation under pressure and within the allotted time. Professional Knowledge Possesses and develops knowledge base and understanding of current legal issues, all aspects of the Massachusetts court system, and civil and criminal law and related appellate practice and procedure, and is proficient in the use of electronic legal research and electronic document management. Customer Service Behaves at all times in a courteous and professional manner toward co-workers, counsel, and the public, and commits to continuous improvement of outward-facing services. Adaptability Understands the need to respond, sometimes on short notice, to changing court conditions and needs. Collaboration/Teamwork Effectively works toward common goals of the organization by supporting, encouraging, and sharing information with colleagues. Integrity Acts ethically and honestly in all interactions, maintains confidentiality, and builds professional relationships by promoting trust both personally and as Clerk. Personnel Management Demonstrates ability to effectively supervise the work of others. Minimum Requirements: These are the minimum requirements necessary to apply for the position: • Law degree from an accredited law school. • Member of the Massachusetts Bar in good standing. • At least ten years of experience engaged in the practice of law or in a legal or managerial position in a court or legal office. • Experience with appellate law and procedure. Additionally, while not required, the following qualifications are preferred: • Prior managerial or supervisory experience. Special Notes: • Court employees are not permitted to engage in the practice of law. • Employees of the Massachusetts courts are required to be Massachusetts residents. • This is a full-time position based in Boston, Massachusetts. • The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits • Employment is contingent upon passage of a criminal record check for all new hires. The Appeals Court presently has a remote work policy under which employees may be allowed to work remotely for part of their weekly schedule. This policy is subject to future revision. The Clerk will be required to work in person for a designated period of time to be determined by the Chief Justice. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds, experiences, and viewpoints. Closing Date/Time: 2024-07-24
Apr 24, 2024
Full Time
Title: Clerk of Court - Massachusetts Appeals Court Starting Pay: $179,336.54 - The salary is established by G.L. c. 211A, § 6. Departmental Mission Statement: MISSION STATEMENT OF THE MASSACHUSETTS APPEALS COURT The Appeals Court is committed to providing justice under the law by rendering thoughtful, well- reasoned appellate decisions in a timely and efficient manner and treating all those who come before the court fairly and impartially. MISSION STATEMENT OF THE APPEALS COURT CLERK'S OFFICE The Clerk's Office serves as the hub of the court's business and channels the flow of appeals to the court for resolution. As the administrative arm of the court, the Clerk's Office strives to promote and implement policies and procedures that support the court's mission to deliver justice in a fair, timely and efficient manner to individuals in each appeal. The Clerk's Office staff renders prompt and courteous service to the members of the Bar, the public, government agencies, Appeals Court judges and staff and the Commonwealth's trial courts and the Supreme Judicial Court. ORGANIZATIONAL PROFILE http://www.mass.gov/courts/appealscourt/about-the-court.html Notes: This position is posted, open until filled, preference to those that apply in the first 14 days. Position Summary: The Clerk of Court is the Chief Operating Officer for the Clerk's Office of the Massachusetts Appeals Court under G.L. c. 211A, §. 6. The Clerk reports to the Chief Justice of the Appeals Court. The Clerk is responsible for the development and implementation of court and office procedures to ensure accuracy and efficiency in the handling of court business consistent with the Massachusetts General Laws and Massachusetts Rules of Court, and in the performance and professional development of office personnel. The Clerk has direct daily supervision of the Assistant Clerks, including the First Assistant Clerk, and all office personnel. The Clerk must be able to respectfully and thoughtfully hire and manage personnel from diverse backgrounds. This supervision includes but is not limited to: ensuring the timely and accurate docketing of all filings and their proper routing to and from judicial chambers; the courteous, timely, and effective assistance of the public; assisting the Justices in the hiring, training, and professional development of the First Assistant Clerk, additional Assistant Clerks, and other office personnel; and the maintenance and improvement of case processing and case management procedures. The Clerk may also be called upon to perform all the duties and comply with all the position requirements of the Assistant Clerks of the Appeals Court, including that of the First Assistant Clerk, which include reviewing motions and petitions and recommending action on behalf of the court, assisting members of the public, and participating in court committees and public educational programs. Essential Duties and Responsibilities: Conduct and oversee the business of the Appeals Court Clerk's Office, including case management, court sessions, court calendars and sittings, records maintenance, statistical reporting, and opinion publication and circulation. Specifically: • Develop office objectives in furtherance of the Appeals Court's mission. • Plan, direct, and coordinate the operational activities of the Clerk's Office. • Oversee the office personnel's performance of all associated duties to ensure the timely processing and disposition of cases in accordance with applicable statutes, court rules, case law, and Appeals Court policies and procedures. • Oversee the office personnel's performance and education, and discipline and ensure proper application of the collective bargaining agreement and the court's personnel policies. • Resolve complex inquiries concerning appellate law and procedures raised by parties, attorneys, judges, or court personnel. Conduct legal research on issues as necessary to respond to inquiries. • Monitor case management lists to ensure the timely processing and disposition of cases. • Maintain the office's internal operating procedures and supervise their application. • Oversee administration and improvement of case processing and case management procedures. • Develop internal educational materials for the office and the court. • Foster and contribute to a congenial work-place environment that welcomes and encourages diverse viewpoints. ADDITIONAL RESPONSIBILITIES • Prepare legal memoranda and proposed orders to assist Justices' review of pending motions, petitions, and procedural matters. • Oversee communication and cooperation with the clerk’s offices of the Supreme Judicial court and trial courts. • Review newly docketed appeals and notices of appeal for jurisdiction and prepare legal memoranda and proposed orders on jurisdictional matters. • Oversee and participate in the review of papers submitted for filing to determine their compliance with the Massachusetts court rules and advise attorneys or parties about defects in filings. • Generate original correspondence to attorneys or parties to address defective filings or in response to written inquiries. Respond to letter and telephone inquiries regarding the Court’s practices, procedures or directives, reasons for rejecting filings, status of cases, operative rules related to filings, etc. • Oversee preparation of the court’s oral argument and non-argument case lists. • Represent the Appeals Court and the Clerk's Office as an active member of various court committees. • Perform and manage special projects including the implementation of a new case management system. • Participate in and present at legal education seminars and conferences. • Interact with state and local bar associations and organizations and community groups. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. KNOWLEDGE, SKILLS, AND ABILITIES • Advanced computer skills. • Thorough knowledge of the Massachusetts Rules of Court, Massachusetts Appeals Court policies and procedures, and the Appeals Court's case records and processing systems. • Excellent oral and written communication skills. • Excellent interpersonal skills. • Advanced legal research and writing skills. • Ability to multitask and prioritize multiple projects with competing deadlines. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Excellent communication skills and the ability to maintain effective working relationships with the Justices, Assistant Clerks, Appeals Court departments and staff, court officials, attorneys, subordinate employees, government agencies, and the public. Job Competencies: All applicants must be able to demonstrate proficiency, through the interview process, in the following competencies: Communication Clearly conveys information and complex ideas, in both oral and written form, in an engaging and respectful manner that promotes mutual understanding and also permits response and feedback. Critical Thinking/Analytical Skills Collects, organizes, and reviews available data and applies correct legal standards and concepts to come to a reasoned, logical, and appropriate conclusion and recommendation under pressure and within the allotted time. Professional Knowledge Possesses and develops knowledge base and understanding of current legal issues, all aspects of the Massachusetts court system, and civil and criminal law and related appellate practice and procedure, and is proficient in the use of electronic legal research and electronic document management. Customer Service Behaves at all times in a courteous and professional manner toward co-workers, counsel, and the public, and commits to continuous improvement of outward-facing services. Adaptability Understands the need to respond, sometimes on short notice, to changing court conditions and needs. Collaboration/Teamwork Effectively works toward common goals of the organization by supporting, encouraging, and sharing information with colleagues. Integrity Acts ethically and honestly in all interactions, maintains confidentiality, and builds professional relationships by promoting trust both personally and as Clerk. Personnel Management Demonstrates ability to effectively supervise the work of others. Minimum Requirements: These are the minimum requirements necessary to apply for the position: • Law degree from an accredited law school. • Member of the Massachusetts Bar in good standing. • At least ten years of experience engaged in the practice of law or in a legal or managerial position in a court or legal office. • Experience with appellate law and procedure. Additionally, while not required, the following qualifications are preferred: • Prior managerial or supervisory experience. Special Notes: • Court employees are not permitted to engage in the practice of law. • Employees of the Massachusetts courts are required to be Massachusetts residents. • This is a full-time position based in Boston, Massachusetts. • The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits • Employment is contingent upon passage of a criminal record check for all new hires. The Appeals Court presently has a remote work policy under which employees may be allowed to work remotely for part of their weekly schedule. This policy is subject to future revision. The Clerk will be required to work in person for a designated period of time to be determined by the Chief Justice. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds, experiences, and viewpoints. Closing Date/Time: 2024-07-24
MASSACHUSETTS TRIAL COURT
Clinton, Massachusetts, United States
Title: Assistant Clerk Magistrate- Clinton District Court Pay Grade: Assistant Clerk Magistrate Starting Pay:$ 134,389.69 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible and respectful to all. The District Court shall conduct its business with integrity, competence and a commitment to excellence in order to promote public trust and confidence in the judicial system. Organizational Profile: https://www.mass.gov/orgs/district-court Notes: This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. Position Summary: The employees in this position assist the Clerk-Magistrate in performing magisterial and administrative duties as set forth in state statutes and court rules. • Magisterial responsibilities include determining probable cause for the issuance of criminal complaints and search warrants, in court and out of court bail determinations, determinations of preliminary probation violation hearings, adjudicating small claims motions and trials and presiding over both civil and criminal motor vehicle hearings. • Assistant clerk-magistrates also may decide certain non-dispositive motions in civil and criminal cases, enter defaults and default judgments and other civil process. • Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. • Work is performed under the direction of the Clerk-Magistrate or First Assistant Clerk-Magistrate. • Supervision is exercised over support personnel within the Clerk-Magistrate's Office. Supervision Received: Duties: Any one position may not include all of the duties and responsibilities listed below nor do the listed examples include all tasks which may be found in these positions. • Receives applications for criminal complaints and reviews them for probable cause. • Reviews applications for search warrants filed by police and others and determines whether such warrants may issue. • Conducts hearings and determines whether criminal complaints and/or arrest warrants may issue, determines appeals from civil motor vehicle citations, municipal by-law violations and environmental citations. • Conducts trials of small claims and makes judgments of the same. In the absence of a justice, arraigns defendants, determines questions of bail, and conducts preliminary probation violation hearings. • Calls the list of cases scheduled before a justice and makes the official record of the proceedings. • Reviews filings from attorneys and Pro Se litigants and informs them on court procedure. • Arranges for hearings and notifies counsel. • Certifies and transmits official copies of court records as required. • Issues process as required by the court or prescribed by statutes and rules of court. • Receives, examines and reviews all filings and has responsibility to ensure they comply with rules of court, and to establish their suitability for filing. • Maintains electronic and written indexes of cases entered. • Supervises the receipt, recording and disbursements of fees and money by the court. • Distributes and implements changes in court rules and office procedure. • Administers hearings inside and outside of court where no judge is present. • Performs related work as required. Job Competencies: Thorough knowledge of state statutes, case law and court rules which prescribe the powers and duties of the Clerk-Magistrate and ability to interpret and apply them to the administrative procedures of the office. • Thorough knowledge of court procedure, legal documents, laws and legal factors pertaining to the court. • Thorough knowledge of the organization, functions, jurisdiction and authority of the court. • Knowledge of and ability to use computer software such as MS Office, including word processing, spreadsheets, data bases, and PowerPoint. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Good communication skills and the ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public. Minimum Requirements: A Bachelor’s Degree; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience in criminal justice, public administration or business administration including supervisory experience; or an equivalent combination of higher education and relevant experience equal to 10 years total; OR A law degree or a graduate degree in a relevant field (for example: criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience; Preferred Qualifications: Law degree preferred Closing Date/Time: 2024-07-24
Apr 18, 2024
Full Time
Title: Assistant Clerk Magistrate- Clinton District Court Pay Grade: Assistant Clerk Magistrate Starting Pay:$ 134,389.69 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible and respectful to all. The District Court shall conduct its business with integrity, competence and a commitment to excellence in order to promote public trust and confidence in the judicial system. Organizational Profile: https://www.mass.gov/orgs/district-court Notes: This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. Position Summary: The employees in this position assist the Clerk-Magistrate in performing magisterial and administrative duties as set forth in state statutes and court rules. • Magisterial responsibilities include determining probable cause for the issuance of criminal complaints and search warrants, in court and out of court bail determinations, determinations of preliminary probation violation hearings, adjudicating small claims motions and trials and presiding over both civil and criminal motor vehicle hearings. • Assistant clerk-magistrates also may decide certain non-dispositive motions in civil and criminal cases, enter defaults and default judgments and other civil process. • Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. • Work is performed under the direction of the Clerk-Magistrate or First Assistant Clerk-Magistrate. • Supervision is exercised over support personnel within the Clerk-Magistrate's Office. Supervision Received: Duties: Any one position may not include all of the duties and responsibilities listed below nor do the listed examples include all tasks which may be found in these positions. • Receives applications for criminal complaints and reviews them for probable cause. • Reviews applications for search warrants filed by police and others and determines whether such warrants may issue. • Conducts hearings and determines whether criminal complaints and/or arrest warrants may issue, determines appeals from civil motor vehicle citations, municipal by-law violations and environmental citations. • Conducts trials of small claims and makes judgments of the same. In the absence of a justice, arraigns defendants, determines questions of bail, and conducts preliminary probation violation hearings. • Calls the list of cases scheduled before a justice and makes the official record of the proceedings. • Reviews filings from attorneys and Pro Se litigants and informs them on court procedure. • Arranges for hearings and notifies counsel. • Certifies and transmits official copies of court records as required. • Issues process as required by the court or prescribed by statutes and rules of court. • Receives, examines and reviews all filings and has responsibility to ensure they comply with rules of court, and to establish their suitability for filing. • Maintains electronic and written indexes of cases entered. • Supervises the receipt, recording and disbursements of fees and money by the court. • Distributes and implements changes in court rules and office procedure. • Administers hearings inside and outside of court where no judge is present. • Performs related work as required. Job Competencies: Thorough knowledge of state statutes, case law and court rules which prescribe the powers and duties of the Clerk-Magistrate and ability to interpret and apply them to the administrative procedures of the office. • Thorough knowledge of court procedure, legal documents, laws and legal factors pertaining to the court. • Thorough knowledge of the organization, functions, jurisdiction and authority of the court. • Knowledge of and ability to use computer software such as MS Office, including word processing, spreadsheets, data bases, and PowerPoint. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Good communication skills and the ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public. Minimum Requirements: A Bachelor’s Degree; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience in criminal justice, public administration or business administration including supervisory experience; or an equivalent combination of higher education and relevant experience equal to 10 years total; OR A law degree or a graduate degree in a relevant field (for example: criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience; Preferred Qualifications: Law degree preferred Closing Date/Time: 2024-07-24
MASSACHUSETTS TRIAL COURT
Boston, Massachusetts, United States
Title: Assistant Clerk Magistrate - Suffolk Superior Court - Criminal Pay Grade: Statutory Starting Pay: $134,389.69 Departmental Mission Statement: The Superior Court, the trial court of general jurisdiction for the Commonwealth of Massachusetts, is committed to delivering high quality justice in a timely and fair manner in accordance with the rule of law. ORGANIZATIONAL PROFILE : https://www.mass.gov/orgs/superior-court Notes: This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. A lawyer who is licensed to practice in Massachusetts preferred. A lawyer who has practiced in the Superior Court (ideally with 10 years of experience) preferred. Position Summary: This position involves responsible legal work and supervisory responsibilities. • The employees in this position assist the Clerk of Court in performing administrative duties as set forth in state statutes and court rules. • Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. • Work is performed under the direction of the Clerk or First Assistant Clerk. • Supervision is exercised over support personnel within the Clerk-Magistrate's Office. Duties: (Any one position may not include all of the duties listed below nor do the listed examples include all tasks which may be found in these positions.) • Assists judge with general management and operation of session and provides continuity on case management. • Responsible for calendaring and regulating movement of cases pursuant to time standards and relevant tracking orders. • Maintains docket record of events and schedules on automated case management system. • Schedules and attends hearings, conferences, and trials and notifies counsel and others. • Records and maintains complete and accurate minutes of all orders, judgments, or directions of the court. • Assists judge with empanelment of jurors, the trial, and the taking and affirmation of verdict. • Administers oaths as required. • Marks, receives, and appropriately maintains exhibits in jury and jury waived proceedings. • Assists judge with conducting telephone and video conferences. • Prepares judgments and other orders at direction of judge. • Responds to attorney and pro se inquiries regarding scheduling and other matters. • Maintains, prepares, and organizes case files. • Organizes and collects papers and files for motion hearings and other conferences. • Monitors and maintains electronic recordation of court proceedings as required. • Receives and examines all papers, exhibits, briefs, and transcripts from court-related matters to establish suitability for initial filing including compliance with rules of court. • Provides assistance at the counter, including answering questions from the public and from attorneys on court procedure. • Assembles, certifies, and transmits copies of records when properly requested by other courts and parties. • Issues process as required by the court. • Accepts and records all fees, bail, and other monies received. • Attends hearings held outside the courtroom (e.g., in hospitals when medical authorities seek the court's permission to perform necessary medical procedures). • Exercise’s supervision over support personnel in the Clerk's Office as appropriate. • Participates in educational seminars and programs. •Receives documents such as letters or pro se petitions from prisoners, communicates with them at the direction of the court and draws orders appointing counsel at the direction of the court. •Performs related work as required. Job Competencies: Thorough knowledge of state statutes, case law and court rules which prescribe the powers and duties of the Clerk-Magistrate and ability to interpret and apply them to the administrative procedures of the office. • Thorough knowledge of court procedure, legal documents, laws, and legal factors pertaining to the court. • Thorough knowledge of the organization, functions, jurisdiction and authority of the court. • Knowledge of and ability to use computer software such as MS Office, including word processing, spreadsheets, data bases, and PowerPoint. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Good communication skills and the ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public. Minimum Requirements: A Bachelor’s Degree; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience in criminal justice, public administration or business administration including supervisory experience; or an equivalent combination of higher education and relevant experience equal to 10 years total; OR A law degree or a graduate degree in a relevant field (for example: criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience; Closing Date/Time: 2024-07-24
Mar 07, 2024
Full Time
Title: Assistant Clerk Magistrate - Suffolk Superior Court - Criminal Pay Grade: Statutory Starting Pay: $134,389.69 Departmental Mission Statement: The Superior Court, the trial court of general jurisdiction for the Commonwealth of Massachusetts, is committed to delivering high quality justice in a timely and fair manner in accordance with the rule of law. ORGANIZATIONAL PROFILE : https://www.mass.gov/orgs/superior-court Notes: This position is designated as management position and is covered by the Trial Court Personnel Policies and Procedures Manual. A lawyer who is licensed to practice in Massachusetts preferred. A lawyer who has practiced in the Superior Court (ideally with 10 years of experience) preferred. Position Summary: This position involves responsible legal work and supervisory responsibilities. • The employees in this position assist the Clerk of Court in performing administrative duties as set forth in state statutes and court rules. • Administrative responsibilities include the preparation and maintenance of all court papers and records and performance of administrative tasks to ensure that cases move rapidly and smoothly to a determination by the court. • Work is performed under the direction of the Clerk or First Assistant Clerk. • Supervision is exercised over support personnel within the Clerk-Magistrate's Office. Duties: (Any one position may not include all of the duties listed below nor do the listed examples include all tasks which may be found in these positions.) • Assists judge with general management and operation of session and provides continuity on case management. • Responsible for calendaring and regulating movement of cases pursuant to time standards and relevant tracking orders. • Maintains docket record of events and schedules on automated case management system. • Schedules and attends hearings, conferences, and trials and notifies counsel and others. • Records and maintains complete and accurate minutes of all orders, judgments, or directions of the court. • Assists judge with empanelment of jurors, the trial, and the taking and affirmation of verdict. • Administers oaths as required. • Marks, receives, and appropriately maintains exhibits in jury and jury waived proceedings. • Assists judge with conducting telephone and video conferences. • Prepares judgments and other orders at direction of judge. • Responds to attorney and pro se inquiries regarding scheduling and other matters. • Maintains, prepares, and organizes case files. • Organizes and collects papers and files for motion hearings and other conferences. • Monitors and maintains electronic recordation of court proceedings as required. • Receives and examines all papers, exhibits, briefs, and transcripts from court-related matters to establish suitability for initial filing including compliance with rules of court. • Provides assistance at the counter, including answering questions from the public and from attorneys on court procedure. • Assembles, certifies, and transmits copies of records when properly requested by other courts and parties. • Issues process as required by the court. • Accepts and records all fees, bail, and other monies received. • Attends hearings held outside the courtroom (e.g., in hospitals when medical authorities seek the court's permission to perform necessary medical procedures). • Exercise’s supervision over support personnel in the Clerk's Office as appropriate. • Participates in educational seminars and programs. •Receives documents such as letters or pro se petitions from prisoners, communicates with them at the direction of the court and draws orders appointing counsel at the direction of the court. •Performs related work as required. Job Competencies: Thorough knowledge of state statutes, case law and court rules which prescribe the powers and duties of the Clerk-Magistrate and ability to interpret and apply them to the administrative procedures of the office. • Thorough knowledge of court procedure, legal documents, laws, and legal factors pertaining to the court. • Thorough knowledge of the organization, functions, jurisdiction and authority of the court. • Knowledge of and ability to use computer software such as MS Office, including word processing, spreadsheets, data bases, and PowerPoint. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Good communication skills and the ability to maintain effective working relationships with court officials, attorneys, subordinate employees, government agencies and the general public. Minimum Requirements: A Bachelor’s Degree; and knowledge, skills and abilities acquired through 6 or more years of relevant work experience in criminal justice, public administration or business administration including supervisory experience; or an equivalent combination of higher education and relevant experience equal to 10 years total; OR A law degree or a graduate degree in a relevant field (for example: criminal justice, public administration or business administration); and knowledge, skills and abilities acquired through 2 or more years of relevant work experience; Closing Date/Time: 2024-07-24
MASSACHUSETTS TRIAL COURT
Boston, Massachusetts, United States
Title: First Assistant Clerk of Court - Massachusetts Appeals Court Starting Pay: $167,446.53 - The salary is established by G.L. c. 211A, § 6. Departmental Mission Statement: MISSION STATEMENT OF THE MASSACHUSETTS APPEALS COURT The Appeals Court is committed to providing justice under the law by rendering thoughtful, well- reasoned appellate decisions in a timely and efficient manner- and treating all those who come before the court fairly and impartially. MISSION STATEMENT OF THE APPEALS COURT CLERK'S OFFICE The Clerk's Office serves as the hub of the court's business and channels the flow of appeals to the court for resolution. As the administrative arm of the court, the Clerk's Office strives to promote and implement policies and procedures that support the court's mission to deliver justice in a fair, timely and efficient manner to individuals in each appeal. The Clerk's Office staff renders prompt and courteous service to the members of the Bar, the public, government agencies, Appeals Court judges and staff and the Commonwealth's trial courts and the Supreme Judicial Court. ORGANIZATIONAL PROFILE http://www.mass.gov/courts/appealscourt/about-the-court.html Notes: This position is posted, open until filled, preference to those that apply in the first 14 days. Position Summary: The First Assistant Clerk supports the Clerk in the implementation of court and office procedures to ensure accuracy and efficiency in the handling of court business consistent with the Massachusetts General Laws and Massachusetts Rules of Court, and in the performance and professional development of office personnel. Work is performed under the direction of the Clerk of Court. The First Assistant Clerk has direct daily supervision of the assistant clerks and all office personnel. This supervision includes but is not limited to: ensuring the timely and accurate docketing of all filings and their proper routing to and from judicial chambers; the courteous, timely, and effective assistance of the public; assisting the Clerk in the hiring, training, and professional development of assistant clerks and office personnel; and the maintenance and improvement of case processing and case management procedures. The First Assistant Clerk also performs all the duties and complies with all the position requirements of an Assistant Clerk of the Massachusetts Appeals Court, which includes the review of motions and petitions and recommending action on behalf of the court, assisting the public, and participation on court committees and in public educational programs. In the absence of the Clerk, the First Assistant manages the Clerk’s Office and has the authority to make necessary personnel and policy decisions. Essential Duties and Responsibilities: • In consultation with the Clerk, develop office objectives in furtherance of the Appeals Court's mission. • Assist the Clerk to plan, direct, and coordinate the operational activities of the Clerk's Office. • Assist the Clerk in overseeing the office personnel's performance of all associated duties to ensure the timely processing and disposition of cases in accordance with applicable statutes, court rules, case law, and Appeals Court policies and procedures. • Assist the Clerk in overseeing office personnel's performance, education, and discipline, and ensure proper application of the collective bargaining contract and court's personnel policies. • Resolve complex inquiries concerning appellate law and procedures raised by parties, attorneys, judges, or court personnel. Conduct legal research on issues as necessary to respond to inquiries. • Monitor case management lists to ensure the timely processing and disposition of cases. • Maintain the office's internal operating procedures and supervise their application. • Oversee administration and improvement of case processing and case management procedures. • Develop internal educational materials for the office and court. • Foster and contribute to a congenial work-place environment that welcomes and encourages diverse viewpoints. Additional Responsibilities • Prepare legal memoranda and proposed orders to assist Justices' review of pending motions, petitions, and procedural matters. • Review newly docketed appeals and notices of appeal for jurisdiction and prepare legal memoranda and proposed orders on jurisdictional matters. • Oversee and participate in the review of papers submitted for filing to determine their compliance with the Massachusetts Court Rules and advise attorneys or parties about defects in filings. • Generate original correspondence to attorneys or parties to address defective filings or in response to written inquiries. Respond to letter and telephone inquiries regarding the Court’s practices, procedures or directives, reasons for rejecting filings, statuses of cases, the operative rules related to filings, etc. • Oversee preparation of the court’s oral argument and non-argument case lists. • Represent the Appeals Court or the Clerk's Office as active member of various court committees. • Perform or manage special projects. • Participate in or present at legal education seminars and conferences. • Interact with state and local bar associations and organizations. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Knowledge, Skills, and Abilities • Advanced computer skills. • Thorough knowledge of the Massachusetts Rules of Court, Massachusetts Appeals Court policies and procedures, and the appellate court's case records and processing systems. • Excellent oral and written communication skills. • Excellent interpersonal skills. • Advanced legal research and writing skills. • Ability to multitask and prioritize multiple projects with competing deadlines. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Excellent communication skills and the ability to maintain effective working relationships with the Justices, Assistant Clerks, Appeals Court departments and staff, court officials, attorneys, subordinate employees, government agencies, and the public. Job Competencies: All applicants must be able to demonstrate proficiency, through the interview process, in the following competencies: Communication Clearly conveys information and complex ideas, in both oral and written form, in an engaging and respectful manner that promotes mutual understanding and also permits response and feedback. Critical Thinking/Analytical Skills Collects, organizes, and reviews available data and applies correct legal standards and concepts to come to a reasoned, logical, and appropriate conclusion and recommendation under pressure and within the allotted time. Professional Knowledge Possesses and develops knowledge base and understanding of current legal issues, all aspects of the Massachusetts court system, and civil and criminal law and related appellate practice and procedure; and is proficient in the use of electronic legal research and electronic document management. Customer Service Behaves at all times in a courteous and professional manner toward co-workers, counsel, and the public, and commits to continuous improvement of outward-facing services. Adaptability Understands the need to occasionally alter one’s duties to appropriately address changing court conditions at any moment. Collaboration/Teamwork Effectively works toward common goals of the organization by supporting, encouraging, and sharing information with colleagues. Integrity Acts ethically and honestly in all interactions, maintains confidentiality, and builds professional relationships by promoting mutual trust both personally and as First Assistant Clerk. Personnel Management Demonstrated ability to effectively supervise the work of others. Minimum Requirements: These are the minimum requirements necessary to apply for the position: • Law degree from an accredited law school. • Member of the Massachusetts Bar in good standing. • At least seven years of experience engaged in the practice of law or in a legal or managerial position in a court or legal office. • Experience with appellate law and procedure. Additionally, while not required, the following qualifications are preferred: Prior managerial or supervisory experience. Special Notes: • Court employees are not permitted to engage in the practice of law. • Employees of the Massachusetts courts are required to be Massachusetts residents. • This is a full-time position based in Boston, Massachusetts. • The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits • Employment is contingent upon passage of a criminal record check for all new hires. • The Appeals Court presently has a remote work policy under which employees may be allowed to work remotely for part of their weekly schedule. This policy is subject to future revision. New hires are required to work in person for a designated period of time. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds, experiences, and viewpoints. Closing Date/Time: 2024-07-24
Apr 24, 2024
Full Time
Title: First Assistant Clerk of Court - Massachusetts Appeals Court Starting Pay: $167,446.53 - The salary is established by G.L. c. 211A, § 6. Departmental Mission Statement: MISSION STATEMENT OF THE MASSACHUSETTS APPEALS COURT The Appeals Court is committed to providing justice under the law by rendering thoughtful, well- reasoned appellate decisions in a timely and efficient manner- and treating all those who come before the court fairly and impartially. MISSION STATEMENT OF THE APPEALS COURT CLERK'S OFFICE The Clerk's Office serves as the hub of the court's business and channels the flow of appeals to the court for resolution. As the administrative arm of the court, the Clerk's Office strives to promote and implement policies and procedures that support the court's mission to deliver justice in a fair, timely and efficient manner to individuals in each appeal. The Clerk's Office staff renders prompt and courteous service to the members of the Bar, the public, government agencies, Appeals Court judges and staff and the Commonwealth's trial courts and the Supreme Judicial Court. ORGANIZATIONAL PROFILE http://www.mass.gov/courts/appealscourt/about-the-court.html Notes: This position is posted, open until filled, preference to those that apply in the first 14 days. Position Summary: The First Assistant Clerk supports the Clerk in the implementation of court and office procedures to ensure accuracy and efficiency in the handling of court business consistent with the Massachusetts General Laws and Massachusetts Rules of Court, and in the performance and professional development of office personnel. Work is performed under the direction of the Clerk of Court. The First Assistant Clerk has direct daily supervision of the assistant clerks and all office personnel. This supervision includes but is not limited to: ensuring the timely and accurate docketing of all filings and their proper routing to and from judicial chambers; the courteous, timely, and effective assistance of the public; assisting the Clerk in the hiring, training, and professional development of assistant clerks and office personnel; and the maintenance and improvement of case processing and case management procedures. The First Assistant Clerk also performs all the duties and complies with all the position requirements of an Assistant Clerk of the Massachusetts Appeals Court, which includes the review of motions and petitions and recommending action on behalf of the court, assisting the public, and participation on court committees and in public educational programs. In the absence of the Clerk, the First Assistant manages the Clerk’s Office and has the authority to make necessary personnel and policy decisions. Essential Duties and Responsibilities: • In consultation with the Clerk, develop office objectives in furtherance of the Appeals Court's mission. • Assist the Clerk to plan, direct, and coordinate the operational activities of the Clerk's Office. • Assist the Clerk in overseeing the office personnel's performance of all associated duties to ensure the timely processing and disposition of cases in accordance with applicable statutes, court rules, case law, and Appeals Court policies and procedures. • Assist the Clerk in overseeing office personnel's performance, education, and discipline, and ensure proper application of the collective bargaining contract and court's personnel policies. • Resolve complex inquiries concerning appellate law and procedures raised by parties, attorneys, judges, or court personnel. Conduct legal research on issues as necessary to respond to inquiries. • Monitor case management lists to ensure the timely processing and disposition of cases. • Maintain the office's internal operating procedures and supervise their application. • Oversee administration and improvement of case processing and case management procedures. • Develop internal educational materials for the office and court. • Foster and contribute to a congenial work-place environment that welcomes and encourages diverse viewpoints. Additional Responsibilities • Prepare legal memoranda and proposed orders to assist Justices' review of pending motions, petitions, and procedural matters. • Review newly docketed appeals and notices of appeal for jurisdiction and prepare legal memoranda and proposed orders on jurisdictional matters. • Oversee and participate in the review of papers submitted for filing to determine their compliance with the Massachusetts Court Rules and advise attorneys or parties about defects in filings. • Generate original correspondence to attorneys or parties to address defective filings or in response to written inquiries. Respond to letter and telephone inquiries regarding the Court’s practices, procedures or directives, reasons for rejecting filings, statuses of cases, the operative rules related to filings, etc. • Oversee preparation of the court’s oral argument and non-argument case lists. • Represent the Appeals Court or the Clerk's Office as active member of various court committees. • Perform or manage special projects. • Participate in or present at legal education seminars and conferences. • Interact with state and local bar associations and organizations. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Knowledge, Skills, and Abilities • Advanced computer skills. • Thorough knowledge of the Massachusetts Rules of Court, Massachusetts Appeals Court policies and procedures, and the appellate court's case records and processing systems. • Excellent oral and written communication skills. • Excellent interpersonal skills. • Advanced legal research and writing skills. • Ability to multitask and prioritize multiple projects with competing deadlines. • Ability to maintain complex and accurate court records. • Ability to plan and supervise the work of others. • Excellent communication skills and the ability to maintain effective working relationships with the Justices, Assistant Clerks, Appeals Court departments and staff, court officials, attorneys, subordinate employees, government agencies, and the public. Job Competencies: All applicants must be able to demonstrate proficiency, through the interview process, in the following competencies: Communication Clearly conveys information and complex ideas, in both oral and written form, in an engaging and respectful manner that promotes mutual understanding and also permits response and feedback. Critical Thinking/Analytical Skills Collects, organizes, and reviews available data and applies correct legal standards and concepts to come to a reasoned, logical, and appropriate conclusion and recommendation under pressure and within the allotted time. Professional Knowledge Possesses and develops knowledge base and understanding of current legal issues, all aspects of the Massachusetts court system, and civil and criminal law and related appellate practice and procedure; and is proficient in the use of electronic legal research and electronic document management. Customer Service Behaves at all times in a courteous and professional manner toward co-workers, counsel, and the public, and commits to continuous improvement of outward-facing services. Adaptability Understands the need to occasionally alter one’s duties to appropriately address changing court conditions at any moment. Collaboration/Teamwork Effectively works toward common goals of the organization by supporting, encouraging, and sharing information with colleagues. Integrity Acts ethically and honestly in all interactions, maintains confidentiality, and builds professional relationships by promoting mutual trust both personally and as First Assistant Clerk. Personnel Management Demonstrated ability to effectively supervise the work of others. Minimum Requirements: These are the minimum requirements necessary to apply for the position: • Law degree from an accredited law school. • Member of the Massachusetts Bar in good standing. • At least seven years of experience engaged in the practice of law or in a legal or managerial position in a court or legal office. • Experience with appellate law and procedure. Additionally, while not required, the following qualifications are preferred: Prior managerial or supervisory experience. Special Notes: • Court employees are not permitted to engage in the practice of law. • Employees of the Massachusetts courts are required to be Massachusetts residents. • This is a full-time position based in Boston, Massachusetts. • The position includes a generous State benefit package including a defined benefit pension plan, subject to vesting. Information about the Court's benefit page is available at https://www.mass.gov/guides/trial-court-employee-benefits • Employment is contingent upon passage of a criminal record check for all new hires. • The Appeals Court presently has a remote work policy under which employees may be allowed to work remotely for part of their weekly schedule. This policy is subject to future revision. New hires are required to work in person for a designated period of time. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The Appeals Court seeks out, welcomes, and encourages applicants of diverse backgrounds, experiences, and viewpoints. Closing Date/Time: 2024-07-24
PLACER COUNTY, CA
Auburn, California, United States
Introduction The Eligible List resulting from this recruitment will be used specifically to fill vacancies within the Corrections Division of the Sheriff's Office. The Placer County Sheriff's Office Corrections Division is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey . Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-01 Administrative Legal Clerk - Journey #2024-12352-01 The Corrections Division (jail) of the Sheriff's Office is seeking several Administrative Legal Clerks. These positions perform a variety of administrative and clerical work and are responsible for working in warrants, booking, and the front office. In addition to base pay, positions in this division receive 5% Jail Incentive Pay, Night Shift Differential pay of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year. This division requires working 12-hour shifts, including nights, weekends, and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based on seniority. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants). Extra-Help staff may not be required to work night, weekend, or holiday shifts. Applications for this recruitment will be screened on a bi-weekly basis. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. POSITION INFORMATION For more information, please click here to view the detailed recruitment brochure. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Administrative Legal Clerk series and is distinguished from the Administrative Legal Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Legal Clerk - Entry level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience performing duties comparable to that of an Administrative Legal Clerk - Entry for Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. Organization, procedures and operating details of the County department to which assigned. Principles and practices of legal document processing. Legal terminology and forms. Independently perform legal clerical work. Interpret legal and reporting codes and statutes applicable to management of records. Retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Ensure thoroughness and accuracy when completing tasks. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@Placer.ca.gov or (530) 886-4664. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
Introduction The Eligible List resulting from this recruitment will be used specifically to fill vacancies within the Corrections Division of the Sheriff's Office. The Placer County Sheriff's Office Corrections Division is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey . Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-01 Administrative Legal Clerk - Journey #2024-12352-01 The Corrections Division (jail) of the Sheriff's Office is seeking several Administrative Legal Clerks. These positions perform a variety of administrative and clerical work and are responsible for working in warrants, booking, and the front office. In addition to base pay, positions in this division receive 5% Jail Incentive Pay, Night Shift Differential pay of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year. This division requires working 12-hour shifts, including nights, weekends, and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based on seniority. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants). Extra-Help staff may not be required to work night, weekend, or holiday shifts. Applications for this recruitment will be screened on a bi-weekly basis. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. POSITION INFORMATION For more information, please click here to view the detailed recruitment brochure. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the full journey level class in the Administrative Legal Clerk series and is distinguished from the Administrative Legal Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Legal Clerk - Entry level. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of experience performing duties comparable to that of an Administrative Legal Clerk - Entry for Placer County. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. Organization, procedures and operating details of the County department to which assigned. Principles and practices of legal document processing. Legal terminology and forms. Independently perform legal clerical work. Interpret legal and reporting codes and statutes applicable to management of records. Retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information. Ensure thoroughness and accuracy when completing tasks. SELECTION PROCEDURE Training & Experience Rating (100%) Based upon responses to the supplemental questionnaire, the applicant’s education, training, and experience will be evaluated using a pre-determined formula. Scores from this evaluation will determine applicant ranking and placement on the eligible list. MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at AMarthaler@Placer.ca.gov or (530) 886-4664. Closing Date/Time: Continuous
City of Portland, Oregon
Portland, Oregon, United States
The Position Are you interested in criminal justice? Do you enjoy working in fast-paced environments and pride yourself on your excellent customer service? You may be the Police Desk Clerk we are looking for! About the Position: Job Appointment: Full Time, Regular Work Schedule: Some Police Desk Clerks work in a 24-hour facility, which may require working day, evening or night shifts, weekends and/or holidays in addition to emergency response. All Police Desk Clerks will work 4 days a week - 10 hour shifts (with 3 days off). Work Location: Current vacancies exist at the Central Precinct 1111 SW 2nd Ave Portland, OR. Benefits: Please check our benefits tab for an overview of benefits for this position. Union Representation: This position is represented by DCTU . External applicants start at Entry rate . For more information on the union agreement please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Position Summary: The City of Portland is currently seeking multiple Police Desk Clerks to join Portland Police Bureau. Police Desk Clerks assist sworn members of the Bureau by accessing and supplying confidential information and providing administrative support. Police Desk Clerks also assist the public both in person and via phone while remaining calm and providing excellent customer service. Situations may arise that are tense and de-escalation techniques are an essential function of the role. This essential classification requires a Law Enforcement Data Systems (LEDS) certification within three (3) months of hire. Training and certification will be done on site. Graduating high school seniors or GED candidates are encouraged to apply for this opportunity. As a Police Desk Clerk, you will: Provide extensive customer service to a variety of internal and external stakeholders with integrity and honesty; many of the contacts are sensitive, stressful, and confidential in nature. Assist sworn PPB members by accessing and supplying confidential information and administrative support utilizing RegJIN, LEDS, and other internal program systems. Perform multiple tasks and administrative support while dealing with frequent interruptions. Respond to inquiries and complaints both in person and over the phone. Access a variety of computer systems to provide support to officers and the public. Research, retrieve and report information as needed. Carry out individual responsibilities with initiative, independence, and sound judgement. Who you are: Excellent Communicator: You are an effective communicator. Organized : You can work on a multitude of tasks and understand/react to various situations in a fast-paced work environment. Punctual: You are reliable and punctual to regular work attendance. Empathetic: You can understand diverse perspectives and bring empathy within your work and communication style. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about this position’s duties and responsibilities, day to day, review the job announcement, how to apply, and answer questions you have about the position. To Be Determined - we will notify all applicants regarding the information session. Or, you can email karen.ehn@portlandoregon.gov to receive an emailed notification of date(s) and times. Have a Question? Contact Information Karen Ehn, Recruiter Bureau of Human Resources karen.ehn@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Ability to diffuse situations and resolving conflicts with difficult customers. Experience using multiple computer applications and databases to maintain files and research information. Ability to navigate and provide services to customer who may be distraught or upset. Experience communicating effectively in writing, over the phone, and in-person to provide accurate and detailed information to both internal and external stakeholders. Ability to work and adapt in an environment with changing priorities and frequent interruptions, and to be able to assess a situation using independent judgement. Ability to learn rules, regulations, and/or procedures to properly inform officers and the public. Applicants must also: Be able to successfully pass an in-depth background investigation. Be able to work any shift including days, evenings, nights, weekends, and holidays. The Recruitment Process Step 1: Apply online between 3/18/2024-6/24/2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Every Two Weeks An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Every Two Weeks Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. 1st Eligible List established the week of 04/01/2024 2nd Eligible list established the week of 04/15/2024 Step 4: Selection (Interview): ongoing during recruitment Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Contingent Offer of Employment : TBD Applicants who successfully pass the oral interview will receive a conditional offer for current/future vacancies which will advance you to the background investigation step. Step 6: Background Investigation: TBD Background Investigations for this position typically take 2-6 months to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes: Employment Information (past 10 years or back to age 17) Residential Information (past 10 years or back to age 17) Financial Information References (8 without using the same people as coworker or supervisor references) Family Member Information Driving History Past/Present Drug Use and/or Controlled Substances Criminal History Step 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 6/24/2024 11:59 PM Pacific
Mar 19, 2024
Full Time
The Position Are you interested in criminal justice? Do you enjoy working in fast-paced environments and pride yourself on your excellent customer service? You may be the Police Desk Clerk we are looking for! About the Position: Job Appointment: Full Time, Regular Work Schedule: Some Police Desk Clerks work in a 24-hour facility, which may require working day, evening or night shifts, weekends and/or holidays in addition to emergency response. All Police Desk Clerks will work 4 days a week - 10 hour shifts (with 3 days off). Work Location: Current vacancies exist at the Central Precinct 1111 SW 2nd Ave Portland, OR. Benefits: Please check our benefits tab for an overview of benefits for this position. Union Representation: This position is represented by DCTU . External applicants start at Entry rate . For more information on the union agreement please visit https://www.portland.gov/bhr/employee-relations/labor-relations/labor-agreements Application Materials: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Position Summary: The City of Portland is currently seeking multiple Police Desk Clerks to join Portland Police Bureau. Police Desk Clerks assist sworn members of the Bureau by accessing and supplying confidential information and providing administrative support. Police Desk Clerks also assist the public both in person and via phone while remaining calm and providing excellent customer service. Situations may arise that are tense and de-escalation techniques are an essential function of the role. This essential classification requires a Law Enforcement Data Systems (LEDS) certification within three (3) months of hire. Training and certification will be done on site. Graduating high school seniors or GED candidates are encouraged to apply for this opportunity. As a Police Desk Clerk, you will: Provide extensive customer service to a variety of internal and external stakeholders with integrity and honesty; many of the contacts are sensitive, stressful, and confidential in nature. Assist sworn PPB members by accessing and supplying confidential information and administrative support utilizing RegJIN, LEDS, and other internal program systems. Perform multiple tasks and administrative support while dealing with frequent interruptions. Respond to inquiries and complaints both in person and over the phone. Access a variety of computer systems to provide support to officers and the public. Research, retrieve and report information as needed. Carry out individual responsibilities with initiative, independence, and sound judgement. Who you are: Excellent Communicator: You are an effective communicator. Organized : You can work on a multitude of tasks and understand/react to various situations in a fast-paced work environment. Punctual: You are reliable and punctual to regular work attendance. Empathetic: You can understand diverse perspectives and bring empathy within your work and communication style. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about this position’s duties and responsibilities, day to day, review the job announcement, how to apply, and answer questions you have about the position. To Be Determined - we will notify all applicants regarding the information session. Or, you can email karen.ehn@portlandoregon.gov to receive an emailed notification of date(s) and times. Have a Question? Contact Information Karen Ehn, Recruiter Bureau of Human Resources karen.ehn@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Ability to diffuse situations and resolving conflicts with difficult customers. Experience using multiple computer applications and databases to maintain files and research information. Ability to navigate and provide services to customer who may be distraught or upset. Experience communicating effectively in writing, over the phone, and in-person to provide accurate and detailed information to both internal and external stakeholders. Ability to work and adapt in an environment with changing priorities and frequent interruptions, and to be able to assess a situation using independent judgement. Ability to learn rules, regulations, and/or procedures to properly inform officers and the public. Applicants must also: Be able to successfully pass an in-depth background investigation. Be able to work any shift including days, evenings, nights, weekends, and holidays. The Recruitment Process Step 1: Apply online between 3/18/2024-6/24/2024 Required Application Materials: Resume Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your résumé should support the details described in your responses to the supplemental questions. Do not attach any additional documents. Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment. All applications must be submitted via the City's online application process. Do not attach materials not requested . E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation: Every Two Weeks An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Step 3: Establishment of Eligible List: Every Two Weeks Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. 1st Eligible List established the week of 04/01/2024 2nd Eligible list established the week of 04/15/2024 Step 4: Selection (Interview): ongoing during recruitment Hiring bureau will review and select candidates for an interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 5: Contingent Offer of Employment : TBD Applicants who successfully pass the oral interview will receive a conditional offer for current/future vacancies which will advance you to the background investigation step. Step 6: Background Investigation: TBD Background Investigations for this position typically take 2-6 months to complete so you will want to plan accordingly. The information that will be required when you complete the Personal History Statement includes: Employment Information (past 10 years or back to age 17) Residential Information (past 10 years or back to age 17) Financial Information References (8 without using the same people as coworker or supervisor references) Family Member Information Driving History Past/Present Drug Use and/or Controlled Substances Criminal History Step 6: Start Date: TBD A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change. Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity An Equal Opportunity / Affirmative Action Employer A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 6/24/2024 11:59 PM Pacific
PLACER COUNTY, CA
Auburn, California, United States
Introduction The Eligible List resulting from this recruitment will be used specifically to fill vacancies within the Corrections Division of the Sheriff's Office. The Placer County Sheriff's Office Corrections Division is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey . Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-01 Administrative Legal Clerk - Journey #2024-12352-01 The Corrections Division (jail) of the Sheriff's Office is seeking several Administrative Legal Clerks. These positions perform a variety of administrative and clerical work and are responsible for working in warrants, booking, and the front office. In addition to base pay, positions in this division receive 5% Jail Incentive Pay, Night Shift Differential pay of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year. This division requires working 12-hour shifts, including nights, weekends, and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based on seniority. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants). Extra-Help staff may not be required to work night, weekend, or holiday shifts. Online examinations will be scheduled throughout the year as applications are received. Qualified applicants will be notified of their testing date via email once the examination date has been scheduled. Review the Selection Procedure section to review the tentative testing dates. To be considered for the next screening cut-off in this recruitment, please submit your application materials Wednesday, June 19, 2024, at 5:00pm. The next testing session is tentatively scheduled for the Week of July 8, 2024. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. POSITION INFORMATION For more information, please click here to view the detailed recruitment brochure. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Administrative Legal Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Administrative Legal Clerk - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. SELECTION PROCEDURE Written Examination (100%) After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. The written examinations have been tentatively scheduled for the following: Week of July 8, 2024 Week of September 23, 2024 Week of December 9, 2024 MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov or (530) 886-4664. Closing Date/Time: Continuous
Mar 07, 2024
Full Time
Introduction The Eligible List resulting from this recruitment will be used specifically to fill vacancies within the Corrections Division of the Sheriff's Office. The Placer County Sheriff's Office Corrections Division is currently accepting applications for Administrative Legal Clerk - Entry and Administrative Legal Clerk - Journey . Please review individual job postings for the minimum qualifications required at each level. To participate at the entry level, journey level, or both, you must complete and submit separate applications for each recruitment: Administrative Legal Clerk - Entry #2024-12351-01 Administrative Legal Clerk - Journey #2024-12352-01 The Corrections Division (jail) of the Sheriff's Office is seeking several Administrative Legal Clerks. These positions perform a variety of administrative and clerical work and are responsible for working in warrants, booking, and the front office. In addition to base pay, positions in this division receive 5% Jail Incentive Pay, Night Shift Differential pay of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year. This division requires working 12-hour shifts, including nights, weekends, and holidays. Positions are located in the jail at either the Auburn or South Placer facility. All jail shifts are rotational based on seniority. This continuous recruitment will remain open for the calendar year, or until the final filing date, whichever occurs first. The eligible list established from this continuous recruitment will expire by the end of the calendar year. Applicants will be eligible to reapply and take an examination if a new recruitment opens the following calendar year. Applicants who are hired as temporary/extra-help may be eligible to transition to permanent status. Temporary/extra-help positions are limited to 999 hours per fiscal year (960 hours for CalPERS retired annuitants). Extra-Help staff may not be required to work night, weekend, or holiday shifts. Online examinations will be scheduled throughout the year as applications are received. Qualified applicants will be notified of their testing date via email once the examination date has been scheduled. Review the Selection Procedure section to review the tentative testing dates. To be considered for the next screening cut-off in this recruitment, please submit your application materials Wednesday, June 19, 2024, at 5:00pm. The next testing session is tentatively scheduled for the Week of July 8, 2024. This classification is scheduled to receive a general wage increase of 4.0% in July 2024. POSITION INFORMATION For more information, please click here to view the detailed recruitment brochure. BENEFITS Placer County offers a comprehensive benefits package to employees. The following information represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire as to the most current benefit package during hiring interviews or by contacting the Human Resources Department. Click here to view Placer Public Employees Organization (PPEO) benefits . For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website. DEFINITION To perform a wide variety of general and legal administrative, clerical and document processing duties related to the legal function and department assigned; to serve as initial contact to the public; and to support law enforcement with a variety of administrative tasks. DISTINGUISHING CHARACTERISTICS This is the entry level class in the Administrative Legal Clerk series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Administrative Legal Clerk - Entry class is distinguished from the journey level by the performance of less than the full range of duties assigned to the journey level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned. SUPERVISION RECEIVED AND EXERCISED Receives immediate supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel. EXAMPLES OF ESSENTIAL DUTIES Essential duties may include, but are not limited to, the following: Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files. Review legal documents, arrests or incident records, probation reports, Coroner reports, citations, and files to identify inaccurate, inconsistent, and unclear information; notify appropriate staff to resolve issue. Process records requests; maintain and purge records and files consistent with department policies. Receive and log inmate property; release property to inmates and/or family members consistent with department policies. Enter, modify and cancel warrants. Fingerprint the public, arrestees, and inmates; register sex, arson, and gang offenders. Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft. Act as a receptionist; answer the telephone and wait on the general public and other law enforcement agencies, receive and respond to requests for information regarding department and assigned program policies and procedures in accordance with legal requirements governing release of information. Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State of California and other states. Collect and process fees and charges; process bails and permits. Schedule appointments as assigned. Perform a wide variety of clerical work including filing, checking and recording information on records. Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files. Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports. Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software programs or equipment as related to the legal obligation assigned. Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files. Operate and access automated criminal justice telecommunication information systems and subsystems. Screen for entrance/exit for visitors to and from secured areas. Enter, modify and retrieve data into local, state and national computer systems. Conduct record searches in a centralized data base. May be subpoenaed to testify in court. Receive, sort and distribute incoming and outgoing mail and packages. May act as secretary as necessary. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. When assigned to the jail, may process inmates into custody. Perform related duties as assigned. WORKING CONDITIONS Work is typically performed in an indoor office environment and controlled temperature conditions. Tasks may involve extended periods of time at a keyboard or workstation. Positions may require traveling to and from other locations in a variety of outdoor weather conditions and lifting materials and supplies of light weight. Incumbents may work odd or unusual hours including nights, weekends, holidays and/or overtime and in proximity to inmates or defendants. Incumbents may be subject to periods of facility lockdown. MINIMUM QUALIFICATIONS It is the responsibility of applicants to identify in their application materials how they meet the minimum qualifications listed below. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of clerical experience. Training: Equivalent to the completion of the twelfth grade. Required License or Certificate: May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required. KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of: Principles and practices of customer service and reception. English usage, spelling, grammar, and punctuation. Mathematical calculations. Principles and practices of computer hardware and software including word processing, spreadsheets and database packages. Principles and practices of filing and record keeping. Ability to: On a continuous basis, sit at desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight. Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff. Work various shifts which include nights, weekends and holidays as assigned. Learn the organization, procedures and operating details of the County department to which assigned. Learn how to use word processing equipment. Perform routine legal clerical work including maintenance of appropriate records and preparation of reports. Verify and check files and data. Learn how to use a spread sheet and data base program on the computer. Understand and carry out both oral and written directions. Perform routine mathematical calculations. Maintain confidentiality. Deal tactfully and professionally with a variety of individuals. Establish and maintain effective working relationships with those contacted in the course of work. Use modern office equipment and computers. Type accurately at a speed of 45 words per minute. SELECTION PROCEDURE Written Examination (100%) After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification. Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted. The written examinations have been tentatively scheduled for the following: Week of July 8, 2024 Week of September 23, 2024 Week of December 9, 2024 MISCELLANEOUS INFORMATION Length of Probation: All permanent appointments from open eligible lists to positions in the classified service shall serve a probationary period of twelve (12) months or two thousand eighty (2,080) hours, whichever is more. Bargaining Unit: General CONDITION OF EMPLOYMENT Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn. SUBSTITUTE LISTS The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied. EMPLOYEES OF OTHER PUBLIC AGENCIES Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here . EQUAL OPPORTUNITY EMPLOYER Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment. All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact the Human Resources Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation. Conclusion For questions regarding this recruitment, please contact Andrea Marthaler, Administrative Technician, at amarthaler@placer.ca.gov or (530) 886-4664. Closing Date/Time: Continuous
City of Los Angeles
City Of Los Angeles, California, United States
DUTIES ANNUAL SALARY $55,499 to $81,139 NOTE : Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. An Accounting Clerk performs difficult and responsible clerical accounting work in the review, preparation, processing, reconciliation, and maintenance of accounting records and reports, or payroll and time keeping documents; processing and monitoring of invoice payments, and personal services contract invoice payments; may perform cashiering duties; or may act as a lead person in the performance of such work. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) Two years of full-time paid office clerical experience, including one year of full-time paid clerical accounting work. Successful completion of 6 semester or 9 quarter units in bookkeeping or accounting from an accredited trade school, college or university may be substituted for a maximum of six months of the above required experience. PROCESS NOTES Applicants who lack six months or less of the required experience may file for this examination. However, they cannot be appointed until the full experience requirement is met.Applicants wishing to substitute completion of 6 semester or 9 quarter units in bookkeeping or accounting for experience must list their school name and location, appropriate course titles, their respective number of semester or quarter units, and completion dates for each course claimed as qualifying in the Supplemental Questions section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.Applicants must list their clerical accounting experience, including the percentage of time spent performing these duties, separately in the Supplemental Questions Section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf .Candidates completing the examination process that are substituting experience with education will be contacted by the Personnel Department to provide required proof of completion of qualifying coursework. Applicants who wish to expedite this process may attach a copy of their transcripts (annotated with bookkeeping or accounting courses, credit earned, and grade received) in the Attachments section of the on-line application at thetime of filing.Retail cashiering does not qualify as clerical accounting experience. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed in the “Application Deadline” section of this bulletin. When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity . NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. Applications will only be accepted on-line on the dates listed below: Filing Period 1: From Friday, August 18, 2023 to Thursday, August 31, 2023 Filing Period 2: From Friday, August 23, 2024 to Thursday, September 5, 2024 The examination may close without prior notice at any time after a sufficient number of applications have been received. Filing periods may change without prior notice or additional dates may be added, as needed, at a later date. For administrative purposes, filing will close periodically and reopen on the dates noted in the “Application Deadline” section of this bulletin. In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Los Angeles City Promotional applicants who meet the minimum requirements. You must have received a regular appointment to a City position or be on a reserve list to apply for this examination as a promotional candidate; 2) Applicants currently employed by the City of Los Angeles on a part-time or exempt basis who meet the minimum requirements; 3) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on random sampling of those qualified candidates. Applicants not selected to be tested may re apply in a subsequent filing period in order to be considered for that period’s selection process. SELECTION PROCESS Examination Weight: Multiple-Choice Test . . . . . . . . 100% The examination will consist entirely of a multiple-choice test administered and proctored on-line. In the on-line multiple-choice test, the following competencies may be evaluated: Reading Comprehension; Mathematics; Judgment and Decision Making; Attention to Detail; Interpersonal Skills; Job Knowledge, including knowledge of: fundamental accounting and bookkeeping concepts and practices; basic accounting documentation, including their purpose, contents, and the proper manner in which they should be completed; and other necessary skills, knowledge, and abilities. Additional information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Accounting Clerk. The multiple-choice test will be proctored and administered on-line during a single session. Candidates invited to participate in the on-line multiple-choice test will be able to take the test from a remote location (i.e., their home) using a computer with a webcam and a reliable internet connection. Candidates will receive an e-mail from the City of Los Angeles outlining the dates and specific steps on how to take the multiple-choice test on-line. Candidates who do not complete and submit the remote proctored multiple-choice test on-line using a computer by the specified date and time will not be considered further in this examination. For candidates who apply during Filing Period 1, it is anticipated that the remote proctored multiple-choice test will be administered between TUESDAY, OCTOBER 31, 2023 and MONDAY, NOVEMBER 6, 2023 . For candidates who apply during Filing Period 2, it is anticipated that the remote proctored multiple-choice test will be administered between WEDNESDAY, NOVEMBER 6, 2024 and TUESDAY, NOVEMBER 12, 2024 . FAQs for on-line testing are available at https://per.lacity.org/faqs/employment-testing-process.html. Due to COVID-19 and social distancing requirements, only candidates who demonstrate a hardship may be offered the option to take the multiple-choice test onsite at a City facility. NOTES: This examination is based on a validation study, and as provided by Civil Service Commission Rule 4.20, the multiple-choice test will not be subject to candidate inspection.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf. Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin.A final average score of 70% or higher is required to be placed on the eligible list.In conjunction with Civil Service Rules, applicants who have received a regular appointment to a City position or are on a reserve list will be considered Promotional candidates while all other applicants will be considered Open candidates.The promotional list will ordinarily be used ahead of the open competitive list. However, if open competitive candidates receive a higher score, without military credits, than the highest available promotional candidate, after adding seniority credit at the rate of 0.25 of a point for each year of continuous classified City service, the Civil Service Commission, upon request of the appointing authority, may approve certification of such open competitive candidates ahead of the promotional candidates.In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22, and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list.You may take the Accounting Clerk multiple-choice test only once every 24 months under this bulletin. If you have taken the Accounting Clerk multiple-choice test during an open filing period in the Personnel Department within the last 24 months, you may not file for this examination at this time.Your rank on the employment list may change as candidates from other administrations of the examination are merged onto one list.For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf. Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN BOTH ON AN INTERDEPARTMENTAL PROMOTIONAL AND OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER For additional information and FAQs regarding the City's hiring process, please go to: https://per.lacity.org/faqs/employment-testing-process.html There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time:
Mar 07, 2024
Full Time
DUTIES ANNUAL SALARY $55,499 to $81,139 NOTE : Annual salary is at the start of the pay range. The current salary range is subject to change. Please confirm the starting salary with the hiring department before accepting a job offer. An Accounting Clerk performs difficult and responsible clerical accounting work in the review, preparation, processing, reconciliation, and maintenance of accounting records and reports, or payroll and time keeping documents; processing and monitoring of invoice payments, and personal services contract invoice payments; may perform cashiering duties; or may act as a lead person in the performance of such work. REQUIREMENT(S)/MINIMUM QUALIFICATION(S) Two years of full-time paid office clerical experience, including one year of full-time paid clerical accounting work. Successful completion of 6 semester or 9 quarter units in bookkeeping or accounting from an accredited trade school, college or university may be substituted for a maximum of six months of the above required experience. PROCESS NOTES Applicants who lack six months or less of the required experience may file for this examination. However, they cannot be appointed until the full experience requirement is met.Applicants wishing to substitute completion of 6 semester or 9 quarter units in bookkeeping or accounting for experience must list their school name and location, appropriate course titles, their respective number of semester or quarter units, and completion dates for each course claimed as qualifying in the Supplemental Questions section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.Applicants must list their clerical accounting experience, including the percentage of time spent performing these duties, separately in the Supplemental Questions Section of the on-line application. Applicants who fail to provide this information on their application will not be considered further in this examination.Please note that qualifying education must be from a college or university accredited by a City of Los Angeles recognized agency. A list of approved accrediting agencies can be found at http://per.lacity.org/Accredited%20Institutions%2008-21-08.pdf .Candidates completing the examination process that are substituting experience with education will be contacted by the Personnel Department to provide required proof of completion of qualifying coursework. Applicants who wish to expedite this process may attach a copy of their transcripts (annotated with bookkeeping or accounting courses, credit earned, and grade received) in the Attachments section of the on-line application at thetime of filing.Retail cashiering does not qualify as clerical accounting experience. WHERE TO APPLY & APPLICATION DEADLINE Applications will only be accepted on-line on the dates listed in the “Application Deadline” section of this bulletin. When you are viewing the on-line job bulletin of your choice, simply scroll to the top of the page and select the “Apply” icon. On-line job bulletins are also available at https://www.governmentjobs.com/careers/lacity . NOTE : Applicants are urged to apply early to ensure you have time to resolve any technical issues you may encounter. Applications will only be accepted on-line on the dates listed below: Filing Period 1: From Friday, August 18, 2023 to Thursday, August 31, 2023 Filing Period 2: From Friday, August 23, 2024 to Thursday, September 5, 2024 The examination may close without prior notice at any time after a sufficient number of applications have been received. Filing periods may change without prior notice or additional dates may be added, as needed, at a later date. For administrative purposes, filing will close periodically and reopen on the dates noted in the “Application Deadline” section of this bulletin. In accordance with Civil Service Rule 4.2, all applicants who apply may not be tested in this examination. To meet anticipated hiring needs, only a limited number of qualified applicants will be invited to participate in the selection process in the following order: 1) Los Angeles City Promotional applicants who meet the minimum requirements. You must have received a regular appointment to a City position or be on a reserve list to apply for this examination as a promotional candidate; 2) Applicants currently employed by the City of Los Angeles on a part-time or exempt basis who meet the minimum requirements; 3) Remaining applicants who meet the minimum requirements in sufficient numbers to meet hiring needs based on random sampling of those qualified candidates. Applicants not selected to be tested may re apply in a subsequent filing period in order to be considered for that period’s selection process. SELECTION PROCESS Examination Weight: Multiple-Choice Test . . . . . . . . 100% The examination will consist entirely of a multiple-choice test administered and proctored on-line. In the on-line multiple-choice test, the following competencies may be evaluated: Reading Comprehension; Mathematics; Judgment and Decision Making; Attention to Detail; Interpersonal Skills; Job Knowledge, including knowledge of: fundamental accounting and bookkeeping concepts and practices; basic accounting documentation, including their purpose, contents, and the proper manner in which they should be completed; and other necessary skills, knowledge, and abilities. Additional information can be obtained by going to https://per.lacity.org/jobs/job-analyses.cfm and clicking on Competencies under Accounting Clerk. The multiple-choice test will be proctored and administered on-line during a single session. Candidates invited to participate in the on-line multiple-choice test will be able to take the test from a remote location (i.e., their home) using a computer with a webcam and a reliable internet connection. Candidates will receive an e-mail from the City of Los Angeles outlining the dates and specific steps on how to take the multiple-choice test on-line. Candidates who do not complete and submit the remote proctored multiple-choice test on-line using a computer by the specified date and time will not be considered further in this examination. For candidates who apply during Filing Period 1, it is anticipated that the remote proctored multiple-choice test will be administered between TUESDAY, OCTOBER 31, 2023 and MONDAY, NOVEMBER 6, 2023 . For candidates who apply during Filing Period 2, it is anticipated that the remote proctored multiple-choice test will be administered between WEDNESDAY, NOVEMBER 6, 2024 and TUESDAY, NOVEMBER 12, 2024 . FAQs for on-line testing are available at https://per.lacity.org/faqs/employment-testing-process.html. Due to COVID-19 and social distancing requirements, only candidates who demonstrate a hardship may be offered the option to take the multiple-choice test onsite at a City facility. NOTES: This examination is based on a validation study, and as provided by Civil Service Commission Rule 4.20, the multiple-choice test will not be subject to candidate inspection.As a covered entity under the Fair Employment and Housing Act and Title II of the Americans with Disabilities Act, the City of Los Angeles does not discriminate on the basis of disability and upon request, will provide reasonable accommodations to ensure equal access to its programs, services, and activities. To request a disability accommodation, please complete the Disability Accommodation Form within 14 calendar days of the submittal of the City application. The Disability Accommodation Form can be obtained at http://per.lacity.org/exams/verify_disability.pdf. Applications are accepted subject to review to ensure that minimum qualifications are met. Candidates may be disqualified at any time if it is determined that they do not possess the minimum qualifications stated on this bulletin.A final average score of 70% or higher is required to be placed on the eligible list.In conjunction with Civil Service Rules, applicants who have received a regular appointment to a City position or are on a reserve list will be considered Promotional candidates while all other applicants will be considered Open candidates.The promotional list will ordinarily be used ahead of the open competitive list. However, if open competitive candidates receive a higher score, without military credits, than the highest available promotional candidate, after adding seniority credit at the rate of 0.25 of a point for each year of continuous classified City service, the Civil Service Commission, upon request of the appointing authority, may approve certification of such open competitive candidates ahead of the promotional candidates.In accordance with Civil Service Rule, Sec. 4.24, review periods may be combined. Candidates in the examination process may file protests as provided in Sec. 4.20, 4.22, and 4.23 as applicable and within the required time frame; however, the Personnel Department may respond to and resolve protests prior to the establishment of the eligible list.You may take the Accounting Clerk multiple-choice test only once every 24 months under this bulletin. If you have taken the Accounting Clerk multiple-choice test during an open filing period in the Personnel Department within the last 24 months, you may not file for this examination at this time.Your rank on the employment list may change as candidates from other administrations of the examination are merged onto one list.For candidates seeking initial City employment, in accordance with Los Angeles City Ordinance 187134, information regarding COVID-19 vaccination requirements as conditions of employment may be found at: https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf. Notice : If you receive and accept an offer of employment to a regular position with the City of Los Angeles, your employee benefit coverage (including health and dental coverage as well as life insurance) will commence approximately six weeks after your original regular appointment. Not all positions in the City receive benefit coverage; you should inquire regarding the availability of employee benefits prior to accepting a position. All City employees are required to be Disaster Service Workers. THIS EXAMINATION IS TO BE GIVEN BOTH ON AN INTERDEPARTMENTAL PROMOTIONAL AND OPEN COMPETITIVE BASIS The City of Los Angeles does not discriminate on the basis of race, religion, national origin, sex, age, marital status, sexual orientation, gender identity, gender expression, disability, creed, color, ancestry, medical condition (cancer), or Acquired Immune Deficiency Syndrome. AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER For additional information and FAQs regarding the City's hiring process, please go to: https://per.lacity.org/faqs/employment-testing-process.html There are many things to consider in a new employer. Visit the following webpage to view benefits the City of Los Angeles offers its employees: http://per.lacity.org/bens/index.html Closing Date/Time:
CA DEPARTMENT OF JUSTICE
Los Angeles, California, United States
Job Description and Duties Now is your opportunity to join our dynamic and versatile team in the State's largest and most significant law firm in California . The California Attorney General's Office is looking for a motivated individual who is interested in gaining knowledge, building experience and growing within the department by assisting the legal support and docketing unit with administrative office procedures . Under the supervision of a Legal Support Supervisor or Business Services Officer I, the Seasonal Clerk will provide light clerical and administrative assistance to members of the Docketing Unit, Business Services, Legal Support management , and/or regal secretarial teams . The Seasonal Clerk support to the Docketing Unit includes the use of multi-function equipment, case management system and other software applications to scan and convert paper documents to electronic format; open/close and setup electronic files ; assemble/organize contents of case files ; box and label files for shipping; request case files from the Department's offsite storage locations; prepare records transfer lists; file miscellaneous documents; pickup / deliver mail and legal case files to appropriate section , and assist with other clerical functions . The Seasonal Clerk may provide coverage in Executive Unit , various Business Services units , Legal Support management , and secretarial teams, as needed performing various tasks . May copy/scan documents; deliver supplies; coordinate building maintenance requests; maintain photo copier and maintenance reports; escort vendors; gather data and assemble report; health and safety matters; organizational projects; special projects ; assembly of documents; schedule appointments; meetings; conference calls ; prepare travel expense claims ; create indexes of case files by reviewing exhibits and pleadings; and other administrative or clerical functions as needed . Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. SEASONAL CLERK Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-426792 Position #(s): 420-035-1120-901 Working Title: Seasonal Clerk Classification: SEASONAL CLERK $2,985.00 - $3,365.00 A # of Positions: 2 Work Location: Los Angeles County Telework: In Office Job Type: Non-Tenured, Intermittent Work Shift: 8:00 am - 5:00 pm Work Week: Monday - Friday Department Information This position is located in the Division of Operations, Legal Support Services, Legal Support Operations in the Los Angeles Office. This position will be filled as a Temporary Appointment Authoriztion (TAU), intermittent appointments. For more information about the Department please visit the Attorney General's website at www.oag.ca.gov Special Requirements Fingerprint check will be required. Clearly indicate the Job Control Code ( JC-426792 ) and the title of this position in the "Examination of Job Title (s) For Which You Are Applying" section located on the first page of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/2/2024 Who May Apply This is a non-testing Classification, therefore, anyone meeting the Minimum Qualifications listed on the Classification Specification may apply for this position. Individuals in specific programs, such as the Welfare to Work Program, are encouraged to apply and will be given priority according to the applicable Laws and Rules. Please note on your application your current participation in these programs. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Maria Bouvia 1300 I Street 8th Floor Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Maria Bouvia 1300 I Street 8th Floor Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - Cover Letter must be included Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Outstanding customer service, communication, and interpersonal skills. Highly adept at assisting coworkers and customers utilizing best practices. Detail oriented, strong organizational skills with ability to carry out tasks with minimal supervision. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Maria Bouvia (916) 210-6743 OPSJC@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. ADDITIONAL JOB RELATED INFORMATION: Completion of a civil service exam is not required to apply for this job . Applicants must be able to read and write English and do simple arithmetic computations . ADDITIONAL FILING INFORMATION: Please note, if using the United States Postal Service for delivery, there's no guarantee that your application will be date stamped and will arrive by the final filing date . If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted . Therefore , to ensure timely delivery of your application , it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date . Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/2/2024
Apr 19, 2024
Part Time
Job Description and Duties Now is your opportunity to join our dynamic and versatile team in the State's largest and most significant law firm in California . The California Attorney General's Office is looking for a motivated individual who is interested in gaining knowledge, building experience and growing within the department by assisting the legal support and docketing unit with administrative office procedures . Under the supervision of a Legal Support Supervisor or Business Services Officer I, the Seasonal Clerk will provide light clerical and administrative assistance to members of the Docketing Unit, Business Services, Legal Support management , and/or regal secretarial teams . The Seasonal Clerk support to the Docketing Unit includes the use of multi-function equipment, case management system and other software applications to scan and convert paper documents to electronic format; open/close and setup electronic files ; assemble/organize contents of case files ; box and label files for shipping; request case files from the Department's offsite storage locations; prepare records transfer lists; file miscellaneous documents; pickup / deliver mail and legal case files to appropriate section , and assist with other clerical functions . The Seasonal Clerk may provide coverage in Executive Unit , various Business Services units , Legal Support management , and secretarial teams, as needed performing various tasks . May copy/scan documents; deliver supplies; coordinate building maintenance requests; maintain photo copier and maintenance reports; escort vendors; gather data and assemble report; health and safety matters; organizational projects; special projects ; assembly of documents; schedule appointments; meetings; conference calls ; prepare travel expense claims ; create indexes of case files by reviewing exhibits and pleadings; and other administrative or clerical functions as needed . Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/P7X675V You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. SEASONAL CLERK Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-426792 Position #(s): 420-035-1120-901 Working Title: Seasonal Clerk Classification: SEASONAL CLERK $2,985.00 - $3,365.00 A # of Positions: 2 Work Location: Los Angeles County Telework: In Office Job Type: Non-Tenured, Intermittent Work Shift: 8:00 am - 5:00 pm Work Week: Monday - Friday Department Information This position is located in the Division of Operations, Legal Support Services, Legal Support Operations in the Los Angeles Office. This position will be filled as a Temporary Appointment Authoriztion (TAU), intermittent appointments. For more information about the Department please visit the Attorney General's website at www.oag.ca.gov Special Requirements Fingerprint check will be required. Clearly indicate the Job Control Code ( JC-426792 ) and the title of this position in the "Examination of Job Title (s) For Which You Are Applying" section located on the first page of your State Application. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 5/2/2024 Who May Apply This is a non-testing Classification, therefore, anyone meeting the Minimum Qualifications listed on the Classification Specification may apply for this position. Individuals in specific programs, such as the Welfare to Work Program, are encouraged to apply and will be given priority according to the applicable Laws and Rules. Please note on your application your current participation in these programs. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Justice Attn: Maria Bouvia 1300 I Street 8th Floor Sacramento , CA 95814 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Justice Maria Bouvia 1300 I Street 8th Floor Sacramento , CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - Cover Letter must be included Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Outstanding customer service, communication, and interpersonal skills. Highly adept at assisting coworkers and customers utilizing best practices. Detail oriented, strong organizational skills with ability to carry out tasks with minimal supervision. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Hiring Unit Contact is available to answer questions regarding the position or application process. Hiring Unit Contact: Maria Bouvia (916) 210-6743 OPSJC@doj.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Officer (916) 210-7580 EERROffice@doj.ca.gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. ADDITIONAL JOB RELATED INFORMATION: Completion of a civil service exam is not required to apply for this job . Applicants must be able to read and write English and do simple arithmetic computations . ADDITIONAL FILING INFORMATION: Please note, if using the United States Postal Service for delivery, there's no guarantee that your application will be date stamped and will arrive by the final filing date . If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted . Therefore , to ensure timely delivery of your application , it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date . Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Closing Date/Time: 5/2/2024
City of San Jose
United States, California, San Jose
The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live work and do business. Moreover, San José is the center of cultural government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services, including delivering fiscal, human resources, and administrative and technical support services to the Mayor's Office, City Council Offices, and for the City's Boards, Commissions and Committees.The Office of the City Clerk is recruiting for a full-time Principal Office Specialist to become part of a dynamic and productive team that will provide support to Clerk Administration and Management; Council Support, and Legislative team. Typical duties may include, but are not limited to the following: Collect and maintain a centralized and monthly performance measures and workload activities that is organized and ready for analysis across all Clerk programs. Place Clerk's Office supplies orders as well as Council Chamber supply orders after supervisor approval. May assist as backup coverage to the lone Agendadesk staffer managing Council and Council Committee Agenda postings, legal publications (approximately 300), city Calendar, unit web posting, Committee assignment lists, Brown Act Board and Boards and Commissions. May assist with some attendance of Council or Council Committee meetings together with City Clerk/Assistant City Clerk and Legislative Secretary to manage Zoom participants. May assist the City Clerk by providing clerical/administrative support by uploading campaign reports and statements to the system. Provide backup assistance to Records team including filing and scanning as needed, responding to simple Public Records requests, and database clean-up. Provide support to Clerk's Council Support/Fiscal team in grant database entry, tracking, fingerprinting, and backup travel coordination and timekeeping for all 12 offices and accounting processing during leaves and temporary vacancies. Performs other related duties as required. The successful candidate must possess strong organizational skills with the ability to establish and maintain effective working relationships. They must possess exemplary customer service and communication skills to interact effectively and respond to inquiries from the general public, elected officials, and City staff throughout the organization. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts. Computer Skills - Experience with common business computer applications including but not limited to: Zoom, MS Outlook, MS Word, MS PowerPoint, and MS Excel, MS Teams. Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibilities and challenges; pursues continuing education opportunities that promotes job performance. Multi-Tasking - Can handle multiple projects and responsibilities simultaneously, has handled a wide variety of assignments in past and/or current position(s). Reliability - Completes quality work assignments in a timely and efficient manner, fulfills responsibilities and maintains confidentiality as appropriate. Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolutions skills. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. (These qualifications are typically required. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.) Education and Experience Completion of high school or equivalent (General Education Development (GED) Test or California Proficiency Certificate) AND three (3) years of experience in varied office clerical work. Acceptable Substitution A Bachelor's Degree from an accredited college or university may be substituted for the required experience. Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a written/practical exercise. You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. In addition, please attach your resume as part of the application process. If you have questions about the duties of these positions, the selection or hiring processes, please contact Joy Rodriguez at joy.rodriguez@sanjoseca.gov .
Apr 14, 2024
Full Time
The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live work and do business. Moreover, San José is the center of cultural government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services, including delivering fiscal, human resources, and administrative and technical support services to the Mayor's Office, City Council Offices, and for the City's Boards, Commissions and Committees.The Office of the City Clerk is recruiting for a full-time Principal Office Specialist to become part of a dynamic and productive team that will provide support to Clerk Administration and Management; Council Support, and Legislative team. Typical duties may include, but are not limited to the following: Collect and maintain a centralized and monthly performance measures and workload activities that is organized and ready for analysis across all Clerk programs. Place Clerk's Office supplies orders as well as Council Chamber supply orders after supervisor approval. May assist as backup coverage to the lone Agendadesk staffer managing Council and Council Committee Agenda postings, legal publications (approximately 300), city Calendar, unit web posting, Committee assignment lists, Brown Act Board and Boards and Commissions. May assist with some attendance of Council or Council Committee meetings together with City Clerk/Assistant City Clerk and Legislative Secretary to manage Zoom participants. May assist the City Clerk by providing clerical/administrative support by uploading campaign reports and statements to the system. Provide backup assistance to Records team including filing and scanning as needed, responding to simple Public Records requests, and database clean-up. Provide support to Clerk's Council Support/Fiscal team in grant database entry, tracking, fingerprinting, and backup travel coordination and timekeeping for all 12 offices and accounting processing during leaves and temporary vacancies. Performs other related duties as required. The successful candidate must possess strong organizational skills with the ability to establish and maintain effective working relationships. They must possess exemplary customer service and communication skills to interact effectively and respond to inquiries from the general public, elected officials, and City staff throughout the organization. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations. Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills; displays openness to other people's ideas and thoughts. Computer Skills - Experience with common business computer applications including but not limited to: Zoom, MS Outlook, MS Word, MS PowerPoint, and MS Excel, MS Teams. Customer Service - Demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently using professional demeanor. Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibilities and challenges; pursues continuing education opportunities that promotes job performance. Multi-Tasking - Can handle multiple projects and responsibilities simultaneously, has handled a wide variety of assignments in past and/or current position(s). Reliability - Completes quality work assignments in a timely and efficient manner, fulfills responsibilities and maintains confidentiality as appropriate. Team Work & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolutions skills. This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. (These qualifications are typically required. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.) Education and Experience Completion of high school or equivalent (General Education Development (GED) Test or California Proficiency Certificate) AND three (3) years of experience in varied office clerical work. Acceptable Substitution A Bachelor's Degree from an accredited college or university may be substituted for the required experience. Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews, one of which may include a written/practical exercise. You must answer all job-specific questions in order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. In addition, please attach your resume as part of the application process. If you have questions about the duties of these positions, the selection or hiring processes, please contact Joy Rodriguez at joy.rodriguez@sanjoseca.gov .
City of San Jose
United States, California, San Jose
The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live, work, and do business. Moreover, San José is the center of cultural government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services, including delivering fiscal, human resources, and administrative and technical support services to the Mayor's Office, City Council Offices, and for the City's Boards, Commissions and Committees.The Office of the City Clerk is recruiting for a full-time Legislative Secretary to become part of a dynamic and productive team. The Legislative Secretary reports to the City Clerk and conducts activities unique to the Office of the City Clerk, in support of the Legislative process of the City Council, assigned Council Committees, and Boards or Commissions. Successful applicants must possess strong organizational skills with the ability to establish and maintain effective working relationships. They must possess exemplary customer service and communication skills to interact effectively and respond to inquiries from the general public, elected officials, and City staff throughout the organization. A successful applicant must work well under pressure, meeting frequent deadlines. Occasional evening work may be required. The Legislative Secretary coordinates preparation of City Council agenda packets, meeting minutes, and calendars; publishes legal notices, hearings, ordinances, etc.; follows-up on Council actions to ensure timely preparation; compiles original documents, transmittal letters, affidavits and exhibits from City Council Meeting agenda items; prepares meeting minutes; processes actions resulting from meetings. Key Responsibilities In order to fulfill these job duties, a Legislative Secretary should have good knowledge of English composition, grammar, spelling and punctuation and be experienced with standard office practices and procedures with the skills necessary to organize, coordinate, and prioritize assigned tasks in order to meet established daily deadlines. The position requires the ability to type 55 words per minute with proficiency using MS Word, or equivalent, with the ability to follow strict formatting requirements for the preparation of meeting agenda, synopsis, and/or minutes for each Council, Committee, Board or Commission meeting. The employee may be expected to learn various software systems including Granicus and become proficient at posting or editing documents for publication on the web and to the GILES Records Database. Agenda : The Legislative Secretary is responsible for preparing a variety of documents (Agendas for City Council, Council Committee, Boards or Commissions) utilizing wording and layout based upon standard formats to ensure consistency and compliance with the City's legislative procedures; posting documents in accordance with State Brown Act and City Open Government requirements. The Legislative Secretary may be responsible for the assembly and distribution of those documents to elected officials, City Administration, media and the public under tight deadlines. Minutes : Responsibilities include attending City Council, Council Committee, Board or Commission meetings and taking complete notes of actions taken while utilizing Granicus software and/or other audio recording equipment to provide for storage and playback. Subsequently, the Legislative Secretary is responsible for preparing a synopsis and/or minutes of the meeting which accurately reflect the course of the proceedings and actions taken by the body for the approval by the City Clerk for publication and distribution within prescribed deadlines. The Legislative Secretary must selectively condense and paraphrase the discussions while exercising care to include relevant materials and to accurately record the vote(s) taken. The development of complete synopsis and/or minutes requires the Legislative Secretary to review all documents on which the Council, Council Committee, Board or Commission has taken action to ensure that the documentation is complete and accurate. Records Management : The Office of the City Clerk is responsible for maintaining records and documents and other public disclosures required under State and local laws to be filed by elected officials, candidates for public office, lobbyists, campaigns, Board and Commission members, designated employees, and other governmental agencies. The Legislative Secretary is responsible for reading, indexing, filing, researching and retrieving documents considered and acted upon by the City Council, Council Committee, Board or Commission, as well as other documents required to be filed with the City Clerk including contracts, agreements, maps, disclosure forms, etc. The Office must respond to requests under the California Public Records Act for information from members of the public and media and/or research information, as well as records and documents requested by various City departments and other public agencies. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and Departmental procedures/policies and federal and state rules and regulations. Initiative - exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance. Customer Service - demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner. Problem Solving - approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Teamwork & Interpersonal Skills - demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Computer Skills - experienced with common business computer applications including but not limited to: MS Office 365, MS Word, MS PowerPoint, MS Access, and MS Excel. Experience using database applications, PeopleSoft, and FMS. Ability to learn new applications as changing technology and procedures require. Communication Skills - communicates and listens effectively and responds in a timely, effective, positive, and respectful manner, displaying openness to other people's ideas and thoughts; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form. Multi-Tasking - can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Reliability - completes quality work assignments in a timely and efficient manner; fulfill
s responsibilities and maintains confidentiality as appropriate. Combination of training and experience equivalent to the following: Education : Successful completion of high school or equivalent General Education Development (GED) Test or California Proficiency Certificate Experience : Six (6) years of experience in clerical and secretarial work, including two (2) years providing individual support to an executive. Acceptable Substitution : Completion of two (2) years undergraduate course work from an accredited college or university and one (1) year experience assembling and verifying data for complex reports, records, or databases OR acting as lead to clerical staff Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews , one of which may include a practical/writing exercise . You must answer all j ob-specific questions i n order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. In addition, please attach your resume as part of the application process. If you have questions about the duties of these positions, the selection or hiring processes, please contact Joy Rodriguez at joy.rodriguez@sanjoseca.gov.
Apr 14, 2024
Full Time
The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live, work, and do business. Moreover, San José is the center of cultural government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The Office of the City Clerk is a service department within the municipal government upon which the City Council, all City departments, and the general public rely for information regarding the operations and legislative history of the City. The City Clerk serves as the liaison between the public and City Council and provides related municipal services, including delivering fiscal, human resources, and administrative and technical support services to the Mayor's Office, City Council Offices, and for the City's Boards, Commissions and Committees.The Office of the City Clerk is recruiting for a full-time Legislative Secretary to become part of a dynamic and productive team. The Legislative Secretary reports to the City Clerk and conducts activities unique to the Office of the City Clerk, in support of the Legislative process of the City Council, assigned Council Committees, and Boards or Commissions. Successful applicants must possess strong organizational skills with the ability to establish and maintain effective working relationships. They must possess exemplary customer service and communication skills to interact effectively and respond to inquiries from the general public, elected officials, and City staff throughout the organization. A successful applicant must work well under pressure, meeting frequent deadlines. Occasional evening work may be required. The Legislative Secretary coordinates preparation of City Council agenda packets, meeting minutes, and calendars; publishes legal notices, hearings, ordinances, etc.; follows-up on Council actions to ensure timely preparation; compiles original documents, transmittal letters, affidavits and exhibits from City Council Meeting agenda items; prepares meeting minutes; processes actions resulting from meetings. Key Responsibilities In order to fulfill these job duties, a Legislative Secretary should have good knowledge of English composition, grammar, spelling and punctuation and be experienced with standard office practices and procedures with the skills necessary to organize, coordinate, and prioritize assigned tasks in order to meet established daily deadlines. The position requires the ability to type 55 words per minute with proficiency using MS Word, or equivalent, with the ability to follow strict formatting requirements for the preparation of meeting agenda, synopsis, and/or minutes for each Council, Committee, Board or Commission meeting. The employee may be expected to learn various software systems including Granicus and become proficient at posting or editing documents for publication on the web and to the GILES Records Database. Agenda : The Legislative Secretary is responsible for preparing a variety of documents (Agendas for City Council, Council Committee, Boards or Commissions) utilizing wording and layout based upon standard formats to ensure consistency and compliance with the City's legislative procedures; posting documents in accordance with State Brown Act and City Open Government requirements. The Legislative Secretary may be responsible for the assembly and distribution of those documents to elected officials, City Administration, media and the public under tight deadlines. Minutes : Responsibilities include attending City Council, Council Committee, Board or Commission meetings and taking complete notes of actions taken while utilizing Granicus software and/or other audio recording equipment to provide for storage and playback. Subsequently, the Legislative Secretary is responsible for preparing a synopsis and/or minutes of the meeting which accurately reflect the course of the proceedings and actions taken by the body for the approval by the City Clerk for publication and distribution within prescribed deadlines. The Legislative Secretary must selectively condense and paraphrase the discussions while exercising care to include relevant materials and to accurately record the vote(s) taken. The development of complete synopsis and/or minutes requires the Legislative Secretary to review all documents on which the Council, Council Committee, Board or Commission has taken action to ensure that the documentation is complete and accurate. Records Management : The Office of the City Clerk is responsible for maintaining records and documents and other public disclosures required under State and local laws to be filed by elected officials, candidates for public office, lobbyists, campaigns, Board and Commission members, designated employees, and other governmental agencies. The Legislative Secretary is responsible for reading, indexing, filing, researching and retrieving documents considered and acted upon by the City Council, Council Committee, Board or Commission, as well as other documents required to be filed with the City Clerk including contracts, agreements, maps, disclosure forms, etc. The Office must respond to requests under the California Public Records Act for information from members of the public and media and/or research information, as well as records and documents requested by various City departments and other public agencies. Competencies The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include: Job Expertise - demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and Departmental procedures/policies and federal and state rules and regulations. Initiative - exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance. Customer Service - demonstrates the ability to anticipate customers' needs and deliver services effectively and efficiently in a timely, accurate, respectful and friendly manner. Problem Solving - approaches a situation or problem by defining the problem or issue; determines the significance of problem(s); collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome. Teamwork & Interpersonal Skills - demonstrates a positive attitude and flexibility along with the ability to develop effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills. Computer Skills - experienced with common business computer applications including but not limited to: MS Office 365, MS Word, MS PowerPoint, MS Access, and MS Excel. Experience using database applications, PeopleSoft, and FMS. Ability to learn new applications as changing technology and procedures require. Communication Skills - communicates and listens effectively and responds in a timely, effective, positive, and respectful manner, displaying openness to other people's ideas and thoughts; written reports and correspondence are accurate, complete, current; well-organized, legible, concise, neat, and in proper grammatical form. Multi-Tasking - can handle multiple projects and responsibilities simultaneously; has handled a wide variety of assignments in past and/or current position(s). Reliability - completes quality work assignments in a timely and efficient manner; fulfill
s responsibilities and maintains confidentiality as appropriate. Combination of training and experience equivalent to the following: Education : Successful completion of high school or equivalent General Education Development (GED) Test or California Proficiency Certificate Experience : Six (6) years of experience in clerical and secretarial work, including two (2) years providing individual support to an executive. Acceptable Substitution : Completion of two (2) years undergraduate course work from an accredited college or university and one (1) year experience assembling and verifying data for complex reports, records, or databases OR acting as lead to clerical staff Selection Process The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Job Specific Questions. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews , one of which may include a practical/writing exercise . You must answer all j ob-specific questions i n order to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. In addition, please attach your resume as part of the application process. If you have questions about the duties of these positions, the selection or hiring processes, please contact Joy Rodriguez at joy.rodriguez@sanjoseca.gov.
MASSACHUSETTS TRIAL COURT
Boston, Massachusetts, United States
Title: Law Clerk - Juvenile Court Starting Pay: $73,722.23 Departmental Mission Statement: It is the mission of the Juvenile Court to protect children from abuse and neglect and promote opportunities for children to reside in safe, stable, permanent family environments whenever possible, to strengthen families when their children are in need of services, to rehabilitate juveniles, to protect the public from delinquent and criminal activity while holding offenders accountable and addressing the harm suffered by the community and the victim, and to decide all cases fairly and impartially with dedication, integrity and professionalism. Notes : This posting is for one law clerk position to start on September 1, 2024, or earlier. The position will end on August 31, 2025, with a possibility of renewal for an additional year. This posting will remain open until Monday, May 20, 2024, at 11:55pm; however, preference will be given to candidates that applied during the initial 14 day posting period. This posting is for a law clerk position in Eastern Massachusetts. All law clerks are assigned by the Manager of Legal Research Services, with the final approval of the Chief Justice, to rotations. In Eastern Massachusetts, the law clerks may be assigned to any of the following eight divisions: Bristol, Barnstable, Essex, Middlesex, Norfolk, Plymouth, Suffolk, and Worcester. The rotation system gives law clerks the opportunity to work with numerous judges and to gain a broader understanding of the work of the Juvenile court. New law clerks are required to report to their assigned courthouses in-person for the first three months. After that period, they may begin a hybrid work schedule at the discretion of the department head and pursuant to Trial Court Policy. Please read the following instructions carefully before starting the Trial Court online application process. Applications that do not comply with the following, may be screened out. 1. Resumes: Resumes must be converted to PDFs (Microsoft Word and text documents will not be accepted) and uploaded with the online application. Resumes should not include a list of references. 2. GPA: Unless your school does not provide a GPA, you must include your cumulative law school GPA on your resume. 3. Letters of Recommendation: Letters of recommendation are optional. Applicants who choose to submit a letter of recommendation must do so via the online application process. Therefore, before starting the online applications, applicants must have PDFs of any letters of recommendation ready to upload. Please do not submit letters of recommendation by other means, such as mail, email, fax, or hand-delivery. 4. Writing Sample: Applicants shall submit a writing sample in response to the question listed at the end of the job posting. Applicants must submit the writing sample via email to the following address: admin-jccallctr@jud.state.ma.us . The sample must be submitted by email only (regular mail, fax or walk-ins will not be accepted) and needs to be sent by 11:55p.m. on the date that the applications start being reviewed (May 20, 2024). 5. Other Materials: Applicants selected for interviews should be prepared to submit additional materials if requested, including a statement of interest, an official law school transcript and an additional writing sample. Position Summary: The law clerk is responsible for performing legal research and writing assignments to assist the judges of the Juvenile Court. Law clerks work directly with the judges, and under the supervision of the Manager of Legal Research Services, Assistant Deputy Court Administrator, and the Chief Justice. A reliable car and the willingness to travel to courthouses throughout the Commonwealth are requirements of the position. A judicial clerkship in the Massachusetts Juvenile Court offers a unique, exciting, and rewarding environment in which to begin a legal career. The Juvenile Court has general jurisdiction over delinquency, youthful offender, children requiring assistance, care and protection, guardianship, and adoption proceedings. Duties: Assists judges in matters before the court by: Discussing legal issues with judges; Performing careful and accurate legal research and analysis, using both online and book resources; Clearly and concisely conveying results of research and analysis to judges, orally and in writing; Preparing well-written and error-free legal research memoranda, and drafting findings of fact, conclusions of law, rationales, judgments and memoranda of decision; Completing assignments in a timely manner and within deadlines established by judges; Performing additional legal research and analysis and further review and revision of written work products as appropriate; and Attending hearings, portions of trials, and other courtroom proceedings, as needed. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Law Clerk: Juris Doctor degree from an accredited law school or eligibility to sit for the Massachusetts bar exam, as of the start of the clerkship. Excellent legal writing and communication skills. Excellent legal research and analytical skills, using both online and book resources. High professional and ethical standards. Access to a reliable car and the willingness and ability to travel to courthouses as assigned. Experience and knowledge in the use of personal computers, including word processing programs such as Microsoft Word and legal research services such as Lexis or Westlaw. Demonstrated ability to follow written and oral instructions. Demonstrated ability to manage, prioritize, and complete simultaneous assignments from various judges. Demonstrated ability to work well independently while maintaining productivity and demonstrating good judgment. Demonstrated ability to meet deadlines and otherwise complete assignments in a timely manner. Demonstrated ability to work well with others in a professional setting, including judges, managers, court staff, and other law clerks. Genuine commitment to serving the full term of the clerkship. Additional preferred qualifications include: Current legal practice or intent to practice law in Massachusetts. Substantial legal research and writing experience, including prior experience as a judicial intern for a Juvenile Court judge. Courses in juvenile law, research assistant positions, prior work experience in the areas of juvenile law and clinical placements. Familiarity with legal research resources beyond Westlaw and Lexis. Demonstrated commitment to government or public service. The Juvenile Court invites well-rounded and distinguished recent law school graduates and practicing attorneys to apply for the clerkship positions. Solid academic credentials are important, however, there are no rigid requirements regarding class rank or standing. All law clerks must reside in Massachusetts for the duration of the law clerk term. Writing Sample: INSTRUCTIONS: Please format your response as a legal memorandum addressed to Judge Moore. The memo cannot be longer than 4 pages, double spaced, in Times New Roman size 12 font. Sarah Caruso and Luisa Colon are neighbors. They attended the same high school and were friends until Sarah accused Luisa of stealing her boyfriend, Alex Russo. According to Luisa, Sarah brutally attacked her with a softball bat and has made her life a “living hell.” Luisa has lingering injuries and she and her father want Sarah punished for what she did. Sarah was charged via a delinquency complaint in the Middlesex County Division of the Juvenile Court, alleging that she committed an assault and battery with a dangerous weapon upon Luisa Colon pursuant to G. L. c. 265, § 15A. The complaint alleges that seventeen-year-old Sarah waited in an alley between two buildings for Luisa to walk by on her way home from school. Sarah then allegedly pulled Luisa into the alley and began striking her repeatedly with a softball bat. Police officers arrived on the scene and arrested Sarah, whom they were familiar with from prior encounters. Sarah has been involved with the Juvenile Court since she was fifteen years old. She was charged with assault and battery following a street brawl that she allegedly initiated. Sarah completed a diversion program following that charge. However, while the current delinquency case was pending, Sarah returned to court when her mother filed a Child Requiring Assistance petition when she began running away from home and not obeying home rules. Sarah’s mother reports being afraid of her because Sarah has a terrible temper and has nearly struck her several times. Having been found to be a Child Requiring Assistance, a Juvenile Court judge ordered Sarah to attend therapeutic counseling and an anger management program for teens. Sarah just started attending these programs after being on a waiting list. Although Sarah initially chose to proceed with a jury trial on the assault and battery with a dangerous weapon charge, she changed her mind after three continuances were allowed in her case. One continuance was a result of the court’s scheduling, one was requested by the Commonwealth, and the third continuance was requested by Sarah’s defense counsel. In consultation with her attorney, Sarah opted for a bench trial, so that she could be tried in advance of her eighteenth birthday. Judge Moore has asked you to write a memorandum for her in preparation of trial. The bench trial is scheduled for six weeks prior to Sarah’s eighteenth birthday. Judge Moore anticipates that if she finds Sarah to be a delinquent child, the Commonwealth will request the sentencing hearing be continued until after Sarah’s eighteenth birthday, and that the defense will oppose, asking for immediate sentencing. What must the judge consider when deciding such a request? Closing Date/Time: 2024-07-24
Apr 22, 2024
Full Time
Title: Law Clerk - Juvenile Court Starting Pay: $73,722.23 Departmental Mission Statement: It is the mission of the Juvenile Court to protect children from abuse and neglect and promote opportunities for children to reside in safe, stable, permanent family environments whenever possible, to strengthen families when their children are in need of services, to rehabilitate juveniles, to protect the public from delinquent and criminal activity while holding offenders accountable and addressing the harm suffered by the community and the victim, and to decide all cases fairly and impartially with dedication, integrity and professionalism. Notes : This posting is for one law clerk position to start on September 1, 2024, or earlier. The position will end on August 31, 2025, with a possibility of renewal for an additional year. This posting will remain open until Monday, May 20, 2024, at 11:55pm; however, preference will be given to candidates that applied during the initial 14 day posting period. This posting is for a law clerk position in Eastern Massachusetts. All law clerks are assigned by the Manager of Legal Research Services, with the final approval of the Chief Justice, to rotations. In Eastern Massachusetts, the law clerks may be assigned to any of the following eight divisions: Bristol, Barnstable, Essex, Middlesex, Norfolk, Plymouth, Suffolk, and Worcester. The rotation system gives law clerks the opportunity to work with numerous judges and to gain a broader understanding of the work of the Juvenile court. New law clerks are required to report to their assigned courthouses in-person for the first three months. After that period, they may begin a hybrid work schedule at the discretion of the department head and pursuant to Trial Court Policy. Please read the following instructions carefully before starting the Trial Court online application process. Applications that do not comply with the following, may be screened out. 1. Resumes: Resumes must be converted to PDFs (Microsoft Word and text documents will not be accepted) and uploaded with the online application. Resumes should not include a list of references. 2. GPA: Unless your school does not provide a GPA, you must include your cumulative law school GPA on your resume. 3. Letters of Recommendation: Letters of recommendation are optional. Applicants who choose to submit a letter of recommendation must do so via the online application process. Therefore, before starting the online applications, applicants must have PDFs of any letters of recommendation ready to upload. Please do not submit letters of recommendation by other means, such as mail, email, fax, or hand-delivery. 4. Writing Sample: Applicants shall submit a writing sample in response to the question listed at the end of the job posting. Applicants must submit the writing sample via email to the following address: admin-jccallctr@jud.state.ma.us . The sample must be submitted by email only (regular mail, fax or walk-ins will not be accepted) and needs to be sent by 11:55p.m. on the date that the applications start being reviewed (May 20, 2024). 5. Other Materials: Applicants selected for interviews should be prepared to submit additional materials if requested, including a statement of interest, an official law school transcript and an additional writing sample. Position Summary: The law clerk is responsible for performing legal research and writing assignments to assist the judges of the Juvenile Court. Law clerks work directly with the judges, and under the supervision of the Manager of Legal Research Services, Assistant Deputy Court Administrator, and the Chief Justice. A reliable car and the willingness to travel to courthouses throughout the Commonwealth are requirements of the position. A judicial clerkship in the Massachusetts Juvenile Court offers a unique, exciting, and rewarding environment in which to begin a legal career. The Juvenile Court has general jurisdiction over delinquency, youthful offender, children requiring assistance, care and protection, guardianship, and adoption proceedings. Duties: Assists judges in matters before the court by: Discussing legal issues with judges; Performing careful and accurate legal research and analysis, using both online and book resources; Clearly and concisely conveying results of research and analysis to judges, orally and in writing; Preparing well-written and error-free legal research memoranda, and drafting findings of fact, conclusions of law, rationales, judgments and memoranda of decision; Completing assignments in a timely manner and within deadlines established by judges; Performing additional legal research and analysis and further review and revision of written work products as appropriate; and Attending hearings, portions of trials, and other courtroom proceedings, as needed. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Law Clerk: Juris Doctor degree from an accredited law school or eligibility to sit for the Massachusetts bar exam, as of the start of the clerkship. Excellent legal writing and communication skills. Excellent legal research and analytical skills, using both online and book resources. High professional and ethical standards. Access to a reliable car and the willingness and ability to travel to courthouses as assigned. Experience and knowledge in the use of personal computers, including word processing programs such as Microsoft Word and legal research services such as Lexis or Westlaw. Demonstrated ability to follow written and oral instructions. Demonstrated ability to manage, prioritize, and complete simultaneous assignments from various judges. Demonstrated ability to work well independently while maintaining productivity and demonstrating good judgment. Demonstrated ability to meet deadlines and otherwise complete assignments in a timely manner. Demonstrated ability to work well with others in a professional setting, including judges, managers, court staff, and other law clerks. Genuine commitment to serving the full term of the clerkship. Additional preferred qualifications include: Current legal practice or intent to practice law in Massachusetts. Substantial legal research and writing experience, including prior experience as a judicial intern for a Juvenile Court judge. Courses in juvenile law, research assistant positions, prior work experience in the areas of juvenile law and clinical placements. Familiarity with legal research resources beyond Westlaw and Lexis. Demonstrated commitment to government or public service. The Juvenile Court invites well-rounded and distinguished recent law school graduates and practicing attorneys to apply for the clerkship positions. Solid academic credentials are important, however, there are no rigid requirements regarding class rank or standing. All law clerks must reside in Massachusetts for the duration of the law clerk term. Writing Sample: INSTRUCTIONS: Please format your response as a legal memorandum addressed to Judge Moore. The memo cannot be longer than 4 pages, double spaced, in Times New Roman size 12 font. Sarah Caruso and Luisa Colon are neighbors. They attended the same high school and were friends until Sarah accused Luisa of stealing her boyfriend, Alex Russo. According to Luisa, Sarah brutally attacked her with a softball bat and has made her life a “living hell.” Luisa has lingering injuries and she and her father want Sarah punished for what she did. Sarah was charged via a delinquency complaint in the Middlesex County Division of the Juvenile Court, alleging that she committed an assault and battery with a dangerous weapon upon Luisa Colon pursuant to G. L. c. 265, § 15A. The complaint alleges that seventeen-year-old Sarah waited in an alley between two buildings for Luisa to walk by on her way home from school. Sarah then allegedly pulled Luisa into the alley and began striking her repeatedly with a softball bat. Police officers arrived on the scene and arrested Sarah, whom they were familiar with from prior encounters. Sarah has been involved with the Juvenile Court since she was fifteen years old. She was charged with assault and battery following a street brawl that she allegedly initiated. Sarah completed a diversion program following that charge. However, while the current delinquency case was pending, Sarah returned to court when her mother filed a Child Requiring Assistance petition when she began running away from home and not obeying home rules. Sarah’s mother reports being afraid of her because Sarah has a terrible temper and has nearly struck her several times. Having been found to be a Child Requiring Assistance, a Juvenile Court judge ordered Sarah to attend therapeutic counseling and an anger management program for teens. Sarah just started attending these programs after being on a waiting list. Although Sarah initially chose to proceed with a jury trial on the assault and battery with a dangerous weapon charge, she changed her mind after three continuances were allowed in her case. One continuance was a result of the court’s scheduling, one was requested by the Commonwealth, and the third continuance was requested by Sarah’s defense counsel. In consultation with her attorney, Sarah opted for a bench trial, so that she could be tried in advance of her eighteenth birthday. Judge Moore has asked you to write a memorandum for her in preparation of trial. The bench trial is scheduled for six weeks prior to Sarah’s eighteenth birthday. Judge Moore anticipates that if she finds Sarah to be a delinquent child, the Commonwealth will request the sentencing hearing be continued until after Sarah’s eighteenth birthday, and that the defense will oppose, asking for immediate sentencing. What must the judge consider when deciding such a request? Closing Date/Time: 2024-07-24
LOS ANGELES COUNTY
Los Angeles, California, United States
Position/Program Information LAW OFFICES OF THE LOS ANGELES COUNTY ALTERNATE PUBLIC DEFENDER EXAM NUMBER 7-9243B-R We are accepting applications starting Tuesday, December 5, 2023 at 8:00 a.m. (PT). This recruitment will remain open until the needs of the service are met and is subject to closure without notice. TYPE OF RECRUITMENT Open Competitive Job Opportunity With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more. Who we are The Los Angeles County Office of the Alternate Public Defender is a premiere indigent criminal defense firm of approximately 300 attorneys and staff in over 20 offices throughout the county. Today, the Alternate Public Defender’s Office is the second-largest public defender’s office in the state. We provide the highest quality legal defense for the most vulnerable members of our society and specialize in trying the most serious cases, including the death penalty and homicide cases. We pride ourselves in providing an environment that values teamwork, a sense of family, and diversity. What does a Senior Law Clerk do? The Senior Law Clerk (SLC) position in the Alternate Public Defender's Office performs legal research work. This is a 16-week internship program with a unique opportunity to advance into permanent employment as a Deputy Alternate Public Defender (DAPD) I. During the 16-week rotation, you will go on record while conducting preliminary hearings, and have an opportunity to participate in case work in specialized areas such as Post-Conviction, Law Enforcement Accountability, and Immigration. You will assist in preparing a wide variety of criminal cases and may participate in hearings and jury trials under the mentorship and supervision of senior-level DAPDs. While working in specialized units, as an SLC you will conduct legal research, review legal documents, and organize extensive reports and exhibits to be used in trials. Essential Job Functions Researches, studies, interprets, and applies laws, court decisions, and other legal authorities for use in the preparation of cases, opinions, pleadings, briefs and other legal documents. Organizes extensive legal discovery, reports, documents and potential exhibits. Conducts pretrial review of case files for witness subpoenas and other necessary evidence for trial. Conducts preliminary interviews of potential complainants in criminal cases and reports on findings of facts to determine if cause of sufficient evidence is present to undertake prosecution. Reads, understands and analyses legal documents such as pleadings, affidavits, court orders, transcripts statutory codes and appellate decisions. Prepares a variety of legal documents including drafts and memoranda summarizing the results of examinations of court decisions, administrative board decisions, State statutes, ordinances and opinions. Provides information to judges, attorneys, and the public concerning the work of the department. Communicates with witnesses, experts, clients and other interested parties. Schedules witnesses and prepares witnesses and clients in courtroom procedures and appropriate protocol. Interviews clients to obtain factual, biographical and financial information. Performs other related work as required. Requirements REQUIREMENTS TO QUALIFY: OPTION 1 : Have a Juris Doctor degree from an approved or accredited law school*, AND Be registered to take the first available bar following your law school graduation date, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. -OR- OPTION 2***: Be currently enrolled in law school*, AND Have successfully completed Second Year or equivalent of law school*, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. * In order to receive credit for a Juris Doctor degree or current academic standing, you must provide at the time of filing or within seven (7) calendar days from application submission, a legible copy of your official diploma/transcripts/letter from an accredited institution that shows the area of specialization. If you are unable to attach the required documents, you must email them to ecervantes@ hr.lacounty.gov . Please include the exam number and exam title in your email. Applications received without proof of the required degree(s) or certificate will not be considered as meeting the stated requirements under Option I. Unofficial transcripts will not be accepted to meet the educational requirement. For more information regarding education, please see the Employment Information document on the LA County Jobs website. **To be eligible for California State Bar certification (PTLS), applicants must: Have sat for or registered to sit for the first eligible bar exam. The results of the first eligible bar must not be published at the time of appointment, AND Register as a law student with the California State Bar. When submitting proof of registration for the bar and approval, please log in to the Applicant Community site in the California Bar website and provide a screenshot of the detailed page containing your Application Information and Examination Event Information or a copy of your Admittance Ticket . ***Applicants who qualify under Option 2 will be permitted to participate in the exam. However, their names will be withheld from the list of candidates ("Eligible Register") for hiring consideration until they can produce a copy of their diploma or a copy of official transcripts that clearly show when JD degree was conferred. Additional information on the PTLS program can be found at Practical Training of Law Students -State Bar of California . PROVISIONAL LICENSEES ARE NOT ELIGIBLE TO PARTICIPATE IN THIS EXAMINATION. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information OUR ASSESSMENT PROCESS: This exam will consist of a structured interview test weighted at 100% , measuring: Professional/Technical Knowledge (General Criminal Case & Statutory Law and Constitutional Principles of California Rules of Professional Conduct as they pertain to Criminal Defense), Critical Thinking, Decision Making Skills, Client Focus, Oral Communication Skills, Listening Skills, Fact Finding, Ethics & Integrity, and Cultural & Individual Sensitivity. Candidates must meet the REQUIREMENTS and achieve a passing score of 70% or higher on the examination in order to be placed on the Eligible Register. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. ecervantes@hr.lacounty.gov info@governmentjobs.com talentcentral@shl.com donot-reply@amcatmail.com Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. If you choose to unsubscribe to electronic notices, you may access your governmentjobs.com profile for a copy of sent electronic notices for this exam. APPLICATION AND FILING INFORMATION : Applications must be filed online only. We must receive your application BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website. Plan to submit your online application well in advance of the deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to qualify as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months. VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Law Offices of the Alternate Public Defender. AVAILABLE SHIFT : Any ___________________________________________________________________________ ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Contact Name: Elia Cervantes Contact Phone: (213) 738-2037 Contact Email: ecervantes@hr.lacounty .gov Exam Number: 7-9243B-R For detailed information, please click here
Apr 21, 2024
Full Time
Position/Program Information LAW OFFICES OF THE LOS ANGELES COUNTY ALTERNATE PUBLIC DEFENDER EXAM NUMBER 7-9243B-R We are accepting applications starting Tuesday, December 5, 2023 at 8:00 a.m. (PT). This recruitment will remain open until the needs of the service are met and is subject to closure without notice. TYPE OF RECRUITMENT Open Competitive Job Opportunity With more than 10 million residents, Los Angeles County is the most populous county in the nation. As the largest employer in Southern California, over 112,000 employees in more than 36 Departments provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more. Who we are The Los Angeles County Office of the Alternate Public Defender is a premiere indigent criminal defense firm of approximately 300 attorneys and staff in over 20 offices throughout the county. Today, the Alternate Public Defender’s Office is the second-largest public defender’s office in the state. We provide the highest quality legal defense for the most vulnerable members of our society and specialize in trying the most serious cases, including the death penalty and homicide cases. We pride ourselves in providing an environment that values teamwork, a sense of family, and diversity. What does a Senior Law Clerk do? The Senior Law Clerk (SLC) position in the Alternate Public Defender's Office performs legal research work. This is a 16-week internship program with a unique opportunity to advance into permanent employment as a Deputy Alternate Public Defender (DAPD) I. During the 16-week rotation, you will go on record while conducting preliminary hearings, and have an opportunity to participate in case work in specialized areas such as Post-Conviction, Law Enforcement Accountability, and Immigration. You will assist in preparing a wide variety of criminal cases and may participate in hearings and jury trials under the mentorship and supervision of senior-level DAPDs. While working in specialized units, as an SLC you will conduct legal research, review legal documents, and organize extensive reports and exhibits to be used in trials. Essential Job Functions Researches, studies, interprets, and applies laws, court decisions, and other legal authorities for use in the preparation of cases, opinions, pleadings, briefs and other legal documents. Organizes extensive legal discovery, reports, documents and potential exhibits. Conducts pretrial review of case files for witness subpoenas and other necessary evidence for trial. Conducts preliminary interviews of potential complainants in criminal cases and reports on findings of facts to determine if cause of sufficient evidence is present to undertake prosecution. Reads, understands and analyses legal documents such as pleadings, affidavits, court orders, transcripts statutory codes and appellate decisions. Prepares a variety of legal documents including drafts and memoranda summarizing the results of examinations of court decisions, administrative board decisions, State statutes, ordinances and opinions. Provides information to judges, attorneys, and the public concerning the work of the department. Communicates with witnesses, experts, clients and other interested parties. Schedules witnesses and prepares witnesses and clients in courtroom procedures and appropriate protocol. Interviews clients to obtain factual, biographical and financial information. Performs other related work as required. Requirements REQUIREMENTS TO QUALIFY: OPTION 1 : Have a Juris Doctor degree from an approved or accredited law school*, AND Be registered to take the first available bar following your law school graduation date, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. -OR- OPTION 2***: Be currently enrolled in law school*, AND Have successfully completed Second Year or equivalent of law school*, AND Be eligible for certification through the California State Bar (Bar) Practical Training of Law Students (PTLS)** program at the time of the appointment. * In order to receive credit for a Juris Doctor degree or current academic standing, you must provide at the time of filing or within seven (7) calendar days from application submission, a legible copy of your official diploma/transcripts/letter from an accredited institution that shows the area of specialization. If you are unable to attach the required documents, you must email them to ecervantes@ hr.lacounty.gov . Please include the exam number and exam title in your email. Applications received without proof of the required degree(s) or certificate will not be considered as meeting the stated requirements under Option I. Unofficial transcripts will not be accepted to meet the educational requirement. For more information regarding education, please see the Employment Information document on the LA County Jobs website. **To be eligible for California State Bar certification (PTLS), applicants must: Have sat for or registered to sit for the first eligible bar exam. The results of the first eligible bar must not be published at the time of appointment, AND Register as a law student with the California State Bar. When submitting proof of registration for the bar and approval, please log in to the Applicant Community site in the California Bar website and provide a screenshot of the detailed page containing your Application Information and Examination Event Information or a copy of your Admittance Ticket . ***Applicants who qualify under Option 2 will be permitted to participate in the exam. However, their names will be withheld from the list of candidates ("Eligible Register") for hiring consideration until they can produce a copy of their diploma or a copy of official transcripts that clearly show when JD degree was conferred. Additional information on the PTLS program can be found at Practical Training of Law Students -State Bar of California . PROVISIONAL LICENSEES ARE NOT ELIGIBLE TO PARTICIPATE IN THIS EXAMINATION. LICENSE: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions. PHYSICAL CLASS: 2 - Light. This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved. Additional Information OUR ASSESSMENT PROCESS: This exam will consist of a structured interview test weighted at 100% , measuring: Professional/Technical Knowledge (General Criminal Case & Statutory Law and Constitutional Principles of California Rules of Professional Conduct as they pertain to Criminal Defense), Critical Thinking, Decision Making Skills, Client Focus, Oral Communication Skills, Listening Skills, Fact Finding, Ethics & Integrity, and Cultural & Individual Sensitivity. Candidates must meet the REQUIREMENTS and achieve a passing score of 70% or higher on the examination in order to be placed on the Eligible Register. NOTE: All notifications including invitation letters will be sent electronically to the email address provided on the application. Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. ecervantes@hr.lacounty.gov info@governmentjobs.com talentcentral@shl.com donot-reply@amcatmail.com Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component. If you choose to unsubscribe to electronic notices, you may access your governmentjobs.com profile for a copy of sent electronic notices for this exam. APPLICATION AND FILING INFORMATION : Applications must be filed online only. We must receive your application BEFORE 5:00 p.m., PT, on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. You can also track the status of your application using this website. Plan to submit your online application well in advance of the deadline. You may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the Requirements to qualify as listed on this job bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected. Important: Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made. Falsification of any information may result in disqualification or rescission of appointment. Utilizing verbiage from the Class Specification and Minimum requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified. TEST PREPARATION: Study guides and other test preparation resources are available to help candidates prepare for employment tests. While the guides will help you prepare for the test, we advise you to review all related materials that you deem necessary. An interactive, Online Test Preparation System for taking practice tests may be accessed on the Department of Human Resources website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section. ELIGIBILITY INFORMATION : The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of six (6) months. VACANCY INFORMATION : The resulting eligible register will be used to fill vacancies at the Law Offices of the Alternate Public Defender. AVAILABLE SHIFT : Any ___________________________________________________________________________ ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number. COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record. TESTING ACCOMMODATION: If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. Testing Accommodations Coordinator: TestingAccommodations@hr.lacounty.gov Alternate Teletype Phone: (800) 897-0077 California Relay Services Phone: (800) 735-2922 Contact Name: Elia Cervantes Contact Phone: (213) 738-2037 Contact Email: ecervantes@hr.lacounty .gov Exam Number: 7-9243B-R For detailed information, please click here