Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary PAY RATE AFSCME Pay Band AFE $116,530.67 - $151,489.49 Annually *Initial salary is negotiable between $116,530.67 -$128,855.85 (annually) commensurate with experience and education. CURRENT ASSIGNMENT This recruitment is Open Until Filled. First review of applicants will be 9/23/2024. Rolling Stock & Shops (RS&S) is currently seeking a Senior Administrative Analyst. The individual chosen for this role will be pivotal in supporting the management of procurement and administrative processes to ensure RS&S maintains optimal efficiency in its operations. The incumbent will serve as a critical liaison between RS&S and the Procurement department, ensuring that procurement procedures are fulfilled promptly, and that Purchase Requisitions (PRs) and Purchase Orders (POs) are processed and acted upon in a timely manner, thus facilitating seamless operational efficiency for RS&S. In addition, this Senior Administrative Analyst will be responsible for supervising Material Expeditors to ensure they are effectively supporting inventory and material management processes. This supervision will involve task alignment, performance monitoring, and facilitating training sessions to ensure that the team meets RS&S's operational standards and goals. The incumbent will be based on-site in Hayward, actively participating in high-level inventory audits and reconciliations at RS&S maintenance facilities, providing analytical support and oversight. RS&S is an ISO 9001:2015 certified department with a $177+ operating budget and 886 FTE, which provides engineering, maintenance, and operations support for the BART railcar fleet The ideal candidate will possess the following skills and experience in addition to the minimum qualifications: Strong leadership and organizational skills, with a focus on efficient management of inventory systems. Extensive experience in inventory management, including optimization of stock levels, forecasting, and data analysis. Proficiency in Maximo for inventory tracking; order processing; Maximo Requisitions; Asset; and WO information; and overseeing Purchase Requisitions and Purchase Orders internally and externally. Competency in PeopleSoft for dispatching Purchase Orders and coordinating with various departments. Strong communication skills and the ability to collaborate effectively with multiple teams and external suppliers. Proficiency in Excel for data analysis and knowledge of SQL for extracting data from Maximo and other source data Tables. Expertise in conducting regular inventory audits and reconciliations, ensuring adherence to industry standards and regulations. Practiced in Root Cause Problem Solving as well as participating in implementing process changes. Experience in contract support and development. DEFINITION Performs a wide variety of complex technical, budgetary, analytical, procurement and administrative support duties for an assigned department or division; coordinates administrative systems, procedures and operations; and performs related duties as assigned. CLASS CHARACTERISTICS This is the advanced journey level class in the Administrative Analyst series. Positions at this level possess a specialized, technical, or functional expertise within the area of assignment or may exercise lead supervision over assigned lower level staff. Employees are typically assigned significant responsibilities above the journey level and often exercise independent judgment in the performance of all duties. This class is distinguished from the Principal Administrative Analyst in that the latter performs the most complex work assigned to series and may serve in a working supervisory capacity over lower level staff. REPORTS TO Rolling Stock & Shops Manager of Maintenance Planning & Logistics SELECTION PROCESS This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. APPLICATION PROCESS Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs , or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Examples of Duties Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations. Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director. Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports. Trains assigned employees in their area of work including administrative methods, procedures and techniques. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events. Responds to and resolves difficult and sensitive inquiries and complaints. Minimum Qualifications Education : A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions. Principles and practices of program development and implementation. Principles and practices of budget preparation and administration. Methods of administrative, organizational, economic, and procedural analysis. Methods and techniques of statistical and financial analysis. Business computer applications for statistical analysis and data management. Principles and practices of procurement, purchasing, and accounting. Methods and techniques used to conduct a variety of analytical studies. Principles, practices, methods and techniques of report preparation. Principles and procedures of record keeping. Office equipment including computers, supporting word processing, and spreadsheet applications. Related Federal, state and local laws, codes and regulations. Skill in : Performing complex analytical duties. Preparing, administering and monitoring capital and operating budgets. Maintaining accurate records and files. Preparing clear and concise administrative, budgetary, and financial reports. Collecting, evaluating and interpreting complex information and data. Reviewing and analyzing complex technical documents and proposals. Analyzing complex problems, identify alternative solutions and recommend conclusions. Working independently in the absence of supervision. Interpreting and apply laws, policies, rules and regulations. Establishing and maintaining effective working relationships with those contacted in the course of work. Communicating clearly and concisely, both orally and in writing. Operating office equipment including computers and supporting word processing and spreadsheet applications. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
Sep 07, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary PAY RATE AFSCME Pay Band AFE $116,530.67 - $151,489.49 Annually *Initial salary is negotiable between $116,530.67 -$128,855.85 (annually) commensurate with experience and education. CURRENT ASSIGNMENT This recruitment is Open Until Filled. First review of applicants will be 9/23/2024. Rolling Stock & Shops (RS&S) is currently seeking a Senior Administrative Analyst. The individual chosen for this role will be pivotal in supporting the management of procurement and administrative processes to ensure RS&S maintains optimal efficiency in its operations. The incumbent will serve as a critical liaison between RS&S and the Procurement department, ensuring that procurement procedures are fulfilled promptly, and that Purchase Requisitions (PRs) and Purchase Orders (POs) are processed and acted upon in a timely manner, thus facilitating seamless operational efficiency for RS&S. In addition, this Senior Administrative Analyst will be responsible for supervising Material Expeditors to ensure they are effectively supporting inventory and material management processes. This supervision will involve task alignment, performance monitoring, and facilitating training sessions to ensure that the team meets RS&S's operational standards and goals. The incumbent will be based on-site in Hayward, actively participating in high-level inventory audits and reconciliations at RS&S maintenance facilities, providing analytical support and oversight. RS&S is an ISO 9001:2015 certified department with a $177+ operating budget and 886 FTE, which provides engineering, maintenance, and operations support for the BART railcar fleet The ideal candidate will possess the following skills and experience in addition to the minimum qualifications: Strong leadership and organizational skills, with a focus on efficient management of inventory systems. Extensive experience in inventory management, including optimization of stock levels, forecasting, and data analysis. Proficiency in Maximo for inventory tracking; order processing; Maximo Requisitions; Asset; and WO information; and overseeing Purchase Requisitions and Purchase Orders internally and externally. Competency in PeopleSoft for dispatching Purchase Orders and coordinating with various departments. Strong communication skills and the ability to collaborate effectively with multiple teams and external suppliers. Proficiency in Excel for data analysis and knowledge of SQL for extracting data from Maximo and other source data Tables. Expertise in conducting regular inventory audits and reconciliations, ensuring adherence to industry standards and regulations. Practiced in Root Cause Problem Solving as well as participating in implementing process changes. Experience in contract support and development. DEFINITION Performs a wide variety of complex technical, budgetary, analytical, procurement and administrative support duties for an assigned department or division; coordinates administrative systems, procedures and operations; and performs related duties as assigned. CLASS CHARACTERISTICS This is the advanced journey level class in the Administrative Analyst series. Positions at this level possess a specialized, technical, or functional expertise within the area of assignment or may exercise lead supervision over assigned lower level staff. Employees are typically assigned significant responsibilities above the journey level and often exercise independent judgment in the performance of all duties. This class is distinguished from the Principal Administrative Analyst in that the latter performs the most complex work assigned to series and may serve in a working supervisory capacity over lower level staff. REPORTS TO Rolling Stock & Shops Manager of Maintenance Planning & Logistics SELECTION PROCESS This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. APPLICATION PROCESS Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs , or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Examples of Duties Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations. Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director. Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports. Trains assigned employees in their area of work including administrative methods, procedures and techniques. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events. Responds to and resolves difficult and sensitive inquiries and complaints. Minimum Qualifications Education : A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Knowledge of : Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions. Principles and practices of program development and implementation. Principles and practices of budget preparation and administration. Methods of administrative, organizational, economic, and procedural analysis. Methods and techniques of statistical and financial analysis. Business computer applications for statistical analysis and data management. Principles and practices of procurement, purchasing, and accounting. Methods and techniques used to conduct a variety of analytical studies. Principles, practices, methods and techniques of report preparation. Principles and procedures of record keeping. Office equipment including computers, supporting word processing, and spreadsheet applications. Related Federal, state and local laws, codes and regulations. Skill in : Performing complex analytical duties. Preparing, administering and monitoring capital and operating budgets. Maintaining accurate records and files. Preparing clear and concise administrative, budgetary, and financial reports. Collecting, evaluating and interpreting complex information and data. Reviewing and analyzing complex technical documents and proposals. Analyzing complex problems, identify alternative solutions and recommend conclusions. Working independently in the absence of supervision. Interpreting and apply laws, policies, rules and regulations. Establishing and maintaining effective working relationships with those contacted in the course of work. Communicating clearly and concisely, both orally and in writing. Operating office equipment including computers and supporting word processing and spreadsheet applications. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Administrative Financial Analyst Classification Administrative Analyst/Specialist-Non-Exempt AutoReqId 542214 Department University Police Sub-Division Vice President, Administration and Finance Salary Range Classification Range $3,879 - $7,488 per month (Hiring range depending on qualifications, not anticipated to exceed $3,879 - $6,500 per month) Appointment Type Ongoing Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Division of Administration and Finance provides services and support to over 45,000 diverse students, faculty, and staff at Cal State Fullerton. It is the mission of the Division to provide customer- focused support and steward our physical and financial resources in order to fulfill the university’s mission and support student success. As part of the Division, the Cal State Fullerton University Police Department (CSUF PD) provides contemporary law enforcement safety services including patrol, public safety, traffic, investigations, community engagement, crime prevention, security services, emergency management, and business continuity. We seek an exceptional individual to join our team as the Administrative Financial Analyst (Administrative Analyst/Specialist Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Administrative Police Services Manager, the Administrative Financial Analyst works independently applying perform the full range of work related to program and policy research, analysis, development, evaluation, and operational and fiscal analysis related to the administrative finance specialty. Work requires applying a theoretical knowledge base to develop recommendations and conclusions. Responsible for financial analysis, planning, and fund management; budget analysis; accounting and administration for Cal State Fullerton University Police Department. The Administrative Financial Analyst is an individual contributor responsible for performance of the full range of administrative fiscal support, including but not limited to payroll, procurement, collections, receivables, cashiering, payables, revenue/expenditure analysis, budget projections, and related financial reports. Adequate performance at this level requires thorough knowledge of police department fiscal and payroll policies and procedures. Maintain various funds and revenue sources to ensure compliance with California State University (CSU) accounting practices, policies, and regulatory requirements. May serve as project lead pertaining to the implementation and installation of department software, and other projects related to the Administrative Financial Analyst role and responsibilities. The Administrative Financial Analyst shall represent Cal State Fullerton University Police Department and Cal State Fullerton by providing exceptional customer service while supporting a safe, inclusive and welcoming university for Titans to thrive. As a member of the Cal State Fullerton University Police Department, supports efforts in promoting an inclusive environment and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. Will regularly interact with other university departments and outside agencies for the completion of tasks, projects, as well as serve on various assigned committees. Performs other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative financial work experience. Experience working in a university police department of similar complexity and size. Demonstrated proficiency in PeopleSoft Business Intelligence, Finance and Human Resource System functionality and Microsoft Office suite. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Position requires Live Scan. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Sep 05 2024 Pacific Daylight Time Closing Date/Time:
Aug 23, 2024
Job Title Administrative Financial Analyst Classification Administrative Analyst/Specialist-Non-Exempt AutoReqId 542214 Department University Police Sub-Division Vice President, Administration and Finance Salary Range Classification Range $3,879 - $7,488 per month (Hiring range depending on qualifications, not anticipated to exceed $3,879 - $6,500 per month) Appointment Type Ongoing Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Division of Administration and Finance provides services and support to over 45,000 diverse students, faculty, and staff at Cal State Fullerton. It is the mission of the Division to provide customer- focused support and steward our physical and financial resources in order to fulfill the university’s mission and support student success. As part of the Division, the Cal State Fullerton University Police Department (CSUF PD) provides contemporary law enforcement safety services including patrol, public safety, traffic, investigations, community engagement, crime prevention, security services, emergency management, and business continuity. We seek an exceptional individual to join our team as the Administrative Financial Analyst (Administrative Analyst/Specialist Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Administrative Police Services Manager, the Administrative Financial Analyst works independently applying perform the full range of work related to program and policy research, analysis, development, evaluation, and operational and fiscal analysis related to the administrative finance specialty. Work requires applying a theoretical knowledge base to develop recommendations and conclusions. Responsible for financial analysis, planning, and fund management; budget analysis; accounting and administration for Cal State Fullerton University Police Department. The Administrative Financial Analyst is an individual contributor responsible for performance of the full range of administrative fiscal support, including but not limited to payroll, procurement, collections, receivables, cashiering, payables, revenue/expenditure analysis, budget projections, and related financial reports. Adequate performance at this level requires thorough knowledge of police department fiscal and payroll policies and procedures. Maintain various funds and revenue sources to ensure compliance with California State University (CSU) accounting practices, policies, and regulatory requirements. May serve as project lead pertaining to the implementation and installation of department software, and other projects related to the Administrative Financial Analyst role and responsibilities. The Administrative Financial Analyst shall represent Cal State Fullerton University Police Department and Cal State Fullerton by providing exceptional customer service while supporting a safe, inclusive and welcoming university for Titans to thrive. As a member of the Cal State Fullerton University Police Department, supports efforts in promoting an inclusive environment and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. Will regularly interact with other university departments and outside agencies for the completion of tasks, projects, as well as serve on various assigned committees. Performs other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative financial work experience. Experience working in a university police department of similar complexity and size. Demonstrated proficiency in PeopleSoft Business Intelligence, Finance and Human Resource System functionality and Microsoft Office suite. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Position requires Live Scan. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Sep 05 2024 Pacific Daylight Time Closing Date/Time:
City of Sacramento, CA
Sacramento, California, United States
THE POSITION The Administrative Analyst position is located at City Hall and will reside in the City Manager’s Office, Community Engagement Team. This position will collaborate with all departments and Charter Offices on the deployment of this first ever citywide Language Access Policy and Program. This position will focus on finalizing, implementing, and managing the citywide Language Access Policy and Program including, but not limited to: Developing guidance for City departments to identify their critical documents and determining areas where language access expansion can occur. Lead the coordination and management of translation and interpreter requests from internal departments. Administer and manage contracts with language service providers to ensure effective and timely service delivery. Tracking the City’s overall budget and funding for language access services and determining whether increased funding is needed. Investigating and responding to any complaints the City receives regarding the provision of language access services. Reviewing and updating this policy and the certified bilingual staff program as needed and providing updates and ideas for ongoing improvement. Tracking data concerning the City’s Limited English Proficient (LEP) population and the frequency of LEP encounters with City staff. To assess the sufficiency of the City’s language access services, the City will evaluate the data provided by the U.S. Census Bureau, usage data from Language Link (or any other contractors the City engages for providing language access), and data from the City’s 311 and 911 systems. IDEAL CANDIDATE STATEMENT The City Manager’s Office is looking for a highly organized, self-motivated, and collaborative individual with strong communication and presentation skills to join our team as the lead Language Access Coordinator in a new Administrative Analyst position. The ideal candidate will be detail- and data-oriented, have experience with developing and deploying policy, and capable of thriving in a fast-paced environment. Specific experience with language access is highly desirable. Bilingualism is not necessary, however, the ideal candidate will have experience working closely with diverse communities. This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions. Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements. Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems. Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project. Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs. Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers. Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints. Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups. Prepares oral reports; makes oral presentations to a variety of City and departmental committees. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of personnel administration. Principles and practices of organization and public administration. Principles and practices of program management, analysis, and coordination. Principles and practices of program performance measurement, systems analysis, and statistical measurement. Research techniques, methods, and procedures, and basic methods of statistical analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of procurement, contracting, and grant writing. Methods of reporting information. Applicable Federal, State, and local laws and regulations. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Administer assigned program responsibilities. Collect and analyze data and make sound recommendations. Review organizational and administrative problems; recommend and implement appropriate courses of action. Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License may be required at the time of appointment. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings. Probationary Period: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE P lease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Administrative Analyst examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 10/11/2024 11:59 PM Pacific
Sep 14, 2024
Full Time
THE POSITION The Administrative Analyst position is located at City Hall and will reside in the City Manager’s Office, Community Engagement Team. This position will collaborate with all departments and Charter Offices on the deployment of this first ever citywide Language Access Policy and Program. This position will focus on finalizing, implementing, and managing the citywide Language Access Policy and Program including, but not limited to: Developing guidance for City departments to identify their critical documents and determining areas where language access expansion can occur. Lead the coordination and management of translation and interpreter requests from internal departments. Administer and manage contracts with language service providers to ensure effective and timely service delivery. Tracking the City’s overall budget and funding for language access services and determining whether increased funding is needed. Investigating and responding to any complaints the City receives regarding the provision of language access services. Reviewing and updating this policy and the certified bilingual staff program as needed and providing updates and ideas for ongoing improvement. Tracking data concerning the City’s Limited English Proficient (LEP) population and the frequency of LEP encounters with City staff. To assess the sufficiency of the City’s language access services, the City will evaluate the data provided by the U.S. Census Bureau, usage data from Language Link (or any other contractors the City engages for providing language access), and data from the City’s 311 and 911 systems. IDEAL CANDIDATE STATEMENT The City Manager’s Office is looking for a highly organized, self-motivated, and collaborative individual with strong communication and presentation skills to join our team as the lead Language Access Coordinator in a new Administrative Analyst position. The ideal candidate will be detail- and data-oriented, have experience with developing and deploying policy, and capable of thriving in a fast-paced environment. Specific experience with language access is highly desirable. Bilingualism is not necessary, however, the ideal candidate will have experience working closely with diverse communities. This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions. Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements. Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems. Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project. Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs. Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers. Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints. Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups. Prepares oral reports; makes oral presentations to a variety of City and departmental committees. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of personnel administration. Principles and practices of organization and public administration. Principles and practices of program management, analysis, and coordination. Principles and practices of program performance measurement, systems analysis, and statistical measurement. Research techniques, methods, and procedures, and basic methods of statistical analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of procurement, contracting, and grant writing. Methods of reporting information. Applicable Federal, State, and local laws and regulations. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Administer assigned program responsibilities. Collect and analyze data and make sound recommendations. Review organizational and administrative problems; recommend and implement appropriate courses of action. Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License may be required at the time of appointment. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings. Probationary Period: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE P lease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Administrative Analyst examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 10/11/2024 11:59 PM Pacific
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Assists management staff in developing and implementing special programs and/or studies.
Makes recommendations for revisions in programs, policies, or procedures.
Receives and attempts to resolve problems or concerns from the general public or other City departments.
Maintains statistics and other department or program related records.
Administers, coordinates, and promotes the activities or special programs unique to the department assigned.
Prepares purchase orders and track department and/or program expenditures.
Assists with budget preparation and monitoring.
Administrative Analyst I Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223634 Administrative Analyst II Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223637 Senior Analyst Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1246519
Aug 22, 2024
Full Time
EXAMPLES OF ESSENTIAL FUNCTIONS: (Illustrative Only): Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Assists management staff in developing and implementing special programs and/or studies.
Makes recommendations for revisions in programs, policies, or procedures.
Receives and attempts to resolve problems or concerns from the general public or other City departments.
Maintains statistics and other department or program related records.
Administers, coordinates, and promotes the activities or special programs unique to the department assigned.
Prepares purchase orders and track department and/or program expenditures.
Assists with budget preparation and monitoring.
Administrative Analyst I Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223634 Administrative Analyst II Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1223637 Senior Analyst Full Job Description: https://www.governmentjobs.com/careers/westsacramento/classspecs/1246519
Cal State University (CSU) Monterey Bay
100 Campus Center, Seaside, CA 93955, USA
Classification: Adminstrative Analyst/Specialist - Exempt II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $6,105 - $7,000* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 11, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Dean of the College of Business (COB), the Senior Administrative Analyst serves as the primary contact for the College of Business and provides administrative and technical support and oversight of the planning, coordination and execution of a variety of administrative and operational activities for the College of Business. The analyst functions as an executive assistant for the Dean and is responsible for independently developing procedures and policies to streamline College of Business activities, office automation, quality management, and student satisfaction. Responsibilities include new program planning and implementation, external accreditation coordination, budget development and analysis, preparation of reports and presentations, and coordination of College activities. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Budget & Finance: Provides support to the Dean and Chairs in the preparation and allocation of the annual budget for operating expenses and salaries for the College of Business and new programs. Coordinates development of budget with Dean and Staff. Monitors and analyzes the College budgets, program budgets and multiple COB foundation and scholarship funds. Develops, forecasts, analyzes and prepares reports from budgetary data and financial information for all degree, certificate and overseas programs. Coordinates long term and short-term budget planning. Personnel Management and Workload Analysis: Oversees the staff, faculty and lecturer recruitment processes. Oversees all College of Business lecturer teaching contracts for entitlement accuracy and timely payment. Coordinates full-time faculty workload and contracts with the Department Offices. Ensures faculty members receive appropriate information and services. Provides lead work direction, training and guidance to College of Business staff; supervises student assistants; leads and coordinates the development of unit organizational work goals, objectives, responsibilities and accountability; determines the methods and procedures by which the clerical work is to be accomplished. Oversees faculty and staff workload analysis. Oversees AACSB Accreditation: Oversees coordination of the AACSB accreditation efforts with supervision of planning and programming, documentation, record keeping, etc. conducted by the AACSB accreditation staff coordinator. Provides oversight of coordination support for faculty qualification efforts, Assurance of Learning/assessment planning and documentation, and other administrative duties related to accreditation. Policy Development & Implementation: Develops, recommends, implements and documents policies for the direction and oversight of the daily clerical and administrative operations of the College of Business. As a member of the Strategic Planning, Accreditation and Faculty Development (SPAFD) committee, Analyst influences longer term goals and key objectives of the COB. Troubleshoots office administrative problems and develops procedures related to issues frequently not covered by existing policies and procedures; responds to inquiries and requests, and coordinates work with individuals within and outside the university. Ensures the accurate dissemination of information and processes. New Program Operations & Implementation: Under the direct supervision of the Dean, plans, documents, and implements the start-up and ongoing operations of new and existing certificate, degree and global programs. Coordinates projects for external initiatives and networks. Compiles and analyzes statistical data on faculty, students, the COB certificate, degree programs and curricula at the undergraduate and graduate program level. Scheduling & Curriculum Oversight: Oversees development and implementation of the semester course schedules, and certificate and other degree program schedules at the undergraduate and graduate level. Leads and assists in resolving class scheduling issues including room assignments, times and other matters for all programs. Tracks enrollment numbers for all programs, undergraduate and graduate. Oversees responses to a broad range of faculty requests and problems. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Skills: Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representatives from public and private entities and handle potentially sensitive situations. MINIMUM QUALIFICATIONS : Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS : Skill in: Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint presentations to include statistical information, providing exceptional customer service, and planning and executing events. Demonstrated experience in budget analysis and evaluation, and with automated financial systems, complex spreadsheets, relational databases and data query tools. Knowledge of or the ability to quickly learn office, database and specialized certification software. Excellent verbal, written and interpersonal communication skills. Ability to plan, program and manage complex operations of varied certificate and degree programs. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student/finance information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ) This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. Occasional evenings and/or weekend work is required. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 27, 2024
Classification: Adminstrative Analyst/Specialist - Exempt II Hours: Full-time / 40 hours per week FLSA: Exempt Anticipated Hiring Salary Range: $6,105 - $7,000* mo. CSU Salary Schedule *CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs. Priority Screening Date: August 11, 2024 Recruitment Status: Open Until Filled ABOUT CSUMB California State University, Monterey Bay is a mid-sized university in California’s Central Coast that grants undergraduate and graduate degrees. Powered by an inspiring Founding Vision Statement , CSUMB is part of the nation’s largest four-year public university system, California State University , which educates nearly 460,000 students every year. With a vibrant, diverse student body of over 7,000 students, CSU Monterey Bay is both a Minority Serving Institution and a Hispanic Serving Institution. Our staff and faculty transform students’ lives with a focus on student success and engagement through experiential learning, service learning, and a strong emphasis on multicultural and global perspectives. CSUMB’s sustainability goal is to be carbon neutral by 2030. The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in developing a diverse body of faculty, staff and administrators. Many appreciate living and working close to the shores of beautiful Monterey Bay, with easy access to recreational areas from Big Sur to Santa Cruz. Nearby opportunities for collaborative research include working in the Monterey Bay National Marine Sanctuary and Silicon Valley, and with colleagues at local research universities, including UC Santa Cruz and Stanford University. As one of the 23 campuses in the CSU system, CSUMB offers excellent benefits, including access to below-market-rate rental housing on East Campus, and competitive salaries for faculty and staff. With proximity to the San Francisco Bay Area and San Jose, opportunities for faculty, staff and students are as endless as the shores of the nearby Pacific Ocean. PURPOSE : Under the general supervision of the Dean of the College of Business (COB), the Senior Administrative Analyst serves as the primary contact for the College of Business and provides administrative and technical support and oversight of the planning, coordination and execution of a variety of administrative and operational activities for the College of Business. The analyst functions as an executive assistant for the Dean and is responsible for independently developing procedures and policies to streamline College of Business activities, office automation, quality management, and student satisfaction. Responsibilities include new program planning and implementation, external accreditation coordination, budget development and analysis, preparation of reports and presentations, and coordination of College activities. ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following : Budget & Finance: Provides support to the Dean and Chairs in the preparation and allocation of the annual budget for operating expenses and salaries for the College of Business and new programs. Coordinates development of budget with Dean and Staff. Monitors and analyzes the College budgets, program budgets and multiple COB foundation and scholarship funds. Develops, forecasts, analyzes and prepares reports from budgetary data and financial information for all degree, certificate and overseas programs. Coordinates long term and short-term budget planning. Personnel Management and Workload Analysis: Oversees the staff, faculty and lecturer recruitment processes. Oversees all College of Business lecturer teaching contracts for entitlement accuracy and timely payment. Coordinates full-time faculty workload and contracts with the Department Offices. Ensures faculty members receive appropriate information and services. Provides lead work direction, training and guidance to College of Business staff; supervises student assistants; leads and coordinates the development of unit organizational work goals, objectives, responsibilities and accountability; determines the methods and procedures by which the clerical work is to be accomplished. Oversees faculty and staff workload analysis. Oversees AACSB Accreditation: Oversees coordination of the AACSB accreditation efforts with supervision of planning and programming, documentation, record keeping, etc. conducted by the AACSB accreditation staff coordinator. Provides oversight of coordination support for faculty qualification efforts, Assurance of Learning/assessment planning and documentation, and other administrative duties related to accreditation. Policy Development & Implementation: Develops, recommends, implements and documents policies for the direction and oversight of the daily clerical and administrative operations of the College of Business. As a member of the Strategic Planning, Accreditation and Faculty Development (SPAFD) committee, Analyst influences longer term goals and key objectives of the COB. Troubleshoots office administrative problems and develops procedures related to issues frequently not covered by existing policies and procedures; responds to inquiries and requests, and coordinates work with individuals within and outside the university. Ensures the accurate dissemination of information and processes. New Program Operations & Implementation: Under the direct supervision of the Dean, plans, documents, and implements the start-up and ongoing operations of new and existing certificate, degree and global programs. Coordinates projects for external initiatives and networks. Compiles and analyzes statistical data on faculty, students, the COB certificate, degree programs and curricula at the undergraduate and graduate program level. Scheduling & Curriculum Oversight: Oversees development and implementation of the semester course schedules, and certificate and other degree program schedules at the undergraduate and graduate level. Leads and assists in resolving class scheduling issues including room assignments, times and other matters for all programs. Tracks enrollment numbers for all programs, undergraduate and graduate. Oversees responses to a broad range of faculty requests and problems. Other Functions : Performs other job-related duties and special projects as assigned. KNOWLEDGE, SKILLS AND ABILITIES : Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Skills: Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Demonstrated consultative skills in working with internal and external constituent groups. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Ability to: take initiative and work independently to determine effective approaches to projects and priorities; organize, coordinate, and perform work in various situations where numerous and diverse demands are involved; apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; work with representatives from public and private entities and handle potentially sensitive situations; effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; apply extensive expertise to the complexity of maintaining effective university-community partnerships in both face-to-face and online contexts; work with representatives from public and private entities and handle potentially sensitive situations. MINIMUM QUALIFICATIONS : Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SPECIALIZED SKILLS : Skill in: Excel (including pivot tables/charts, linking worksheets, and creating formulas), preparing PowerPoint presentations to include statistical information, providing exceptional customer service, and planning and executing events. Demonstrated experience in budget analysis and evaluation, and with automated financial systems, complex spreadsheets, relational databases and data query tools. Knowledge of or the ability to quickly learn office, database and specialized certification software. Excellent verbal, written and interpersonal communication skills. Ability to plan, program and manage complex operations of varied certificate and degree programs. PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE : Technical fluency with Oracle/PeopleSoft, CSU Common Management System or equivalent student/finance information system; Microsoft Office Professional; Google Workspace (Gmail, Docs, Sheets, Drive, Calendar, Forms, etc.); 25Live; intranet drives; and internet browsers. SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS : All offers of employment are contingent upon the successful completion of a background check (including a criminal records check). The person holding this position will have a duty to report to the Campus Title IX Officer information pertaining to discrimination, harassment, sexual misconduct, sexual exploitation, dating violence, domestic violence, stalking, and retaliation and is required to comply with the requirements set forth in CSU Executive Order EO 1095, EO 1096, and EO 1097 as a condition of employment. This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards . This position has been designated as a sensitive position with: access to, or control over, cash, checks, credit cards, and/or credit card account information; responsibility or access/possession of building master or sub-master keys for building access; and access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards ) This position is required to comply with confidentiality requirements outlined in the Department of Education’s Family Educational Rights and Privacy and California’s Educational Code Chapter 13 regarding sensitive student issues. Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage. Occasional evenings and/or weekend work is required. PHYSICAL ENVIRONMENT : Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations. The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. BENEFITS/PERKS : CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary . As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information. APPLICATION PROCEDURE : For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB . Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB is not a sponsoring agency for staff or management positions. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or emailing humanresources@csumb.edu . All employees must be eligible for employment in the U.S. GENERAL INFORMATION : CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/ . CSUMB is a smoke and tobacco-free campus. EQUAL OPPORTUNITY EMPLOYER : CSUMB is an Equal Opportunity employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability. Advertised: Jul 26 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Sacramento, CA
Sacramento, California, United States
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. The Administrative Analyst in the Office of the Director Administration is responsible for leading the department's emergency preparedness efforts, with support from their supervisors. The tasks assigned to this job will include, but are not limited to, creating and updating emergency plans, conducting emergency exercises and drills, coordinating FEMA training, and maintaining the emergency notification system. IDEAL CANDIDATE STATEMENT The ideal candidate for this position will be self-motivated, detail oriented, works well within a team, and has strong customer service skills. This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions. Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements. Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems. Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project. Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs. Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers. Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints. Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups. Prepares oral reports; makes oral presentations to a variety of City and departmental committees. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of personnel administration. Principles and practices of organization and public administration. Principles and practices of program management, analysis, and coordination. Principles and practices of program performance measurement, systems analysis, and statistical measurement. Research techniques, methods, and procedures, and basic methods of statistical analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of procurement, contracting, and grant writing. Methods of reporting information. Applicable Federal, State, and local laws and regulations. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Administer assigned program responsibilities. Collect and analyze data and make sound recommendations. Review organizational and administrative problems; recommend and implement appropriate courses of action. Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License may be required at the time of appointment. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings. Probationary Period: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE P lease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Administrative Analyst examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 9/27/2024 11:59 PM Pacific
Aug 31, 2024
Full Time
THE POSITION With supervisor approval, incumbents may be eligible for intermittent remote work; however, they must physically reside within the Sacramento region or have the ability to regularly report to a City of Sacramento physical worksite with little notice. The Administrative Analyst in the Office of the Director Administration is responsible for leading the department's emergency preparedness efforts, with support from their supervisors. The tasks assigned to this job will include, but are not limited to, creating and updating emergency plans, conducting emergency exercises and drills, coordinating FEMA training, and maintaining the emergency notification system. IDEAL CANDIDATE STATEMENT The ideal candidate for this position will be self-motivated, detail oriented, works well within a team, and has strong customer service skills. This journey-level classification is populated with multiple incumbents. Incumbents may be assigned to perform either the entire range of support functions and administrative and technical duties for a division or department or a broad range of functional program management duties for programs with department or Citywide impact. Responsibilities require a complete knowledge of departmental policies, programmatic, or project operating policies and procedures. The Administrative Analyst may specialize in one program area or may have broader responsibility for multiple internal service functions. Incumbents may independently perform moderately complex professional or program management work and make independent decisions on routine activities; or may perform complex professional or program management work under closer direction and exercise less independent judgment and discretion. The Administrative Analyst is distinguished from the next higher-level class of Administrative Officer in that the latter is responsible for the administration and management of programs and projects or all centralized administrative services for a department or major division with high visibility and substantial Citywide impact. SUPERVISION RECEIVED AND EXERCISED General direction is provided by higher-level department or division administrative personnel. Responsibilities may include the indirect supervision of technical and clerical personnel. ESSENTIAL DUTIES AND RESPONSIBILITIES Performs professional analytical and technical work in the formulation and administration of department or division budgets, development, and management of grants and contracts, management of department level procurement, or coordination of personnel functions. Performs research and analysis in the development of program or project activities, including program compliance and eligibility, regulatory issues, and funding requirements. Compiles and analyzes data and makes recommendations on the formulation of policy, procedures, staffing, and organizational changes; conducts surveys and performs research and statistical analysis on administrative, fiscal, personnel, or operational problems. Compiles materials and assists in the preparation of program-related grants, budgets, reports, manuals, and publications; coordinates procurement activities and related support functions for a program or project. Analyzes information for preparation of grants, contracts, and agreements; assists in negotiating terms; implements, monitors, and prepares reports on conduct and performance; prepares statistical data and graphs. Performs research and prepares studies as required; conducts surveys, compiles and analyzes data and formulates program policies and procedures; monitors and evaluates program effectiveness and outcomes; prepares periodic or specialized reports of program activities. Participates and assists in the design, implementation, and installation of new and revised programs, systems, procedures, methods of operation, and forms. Coordinates and monitors the administrative functions of an assigned department; compiles materials and assists in the preparation of budgets, reports, manuals, and publications. Coordinates departmental activities and programs with other City departments and divisions, and with outside agencies; represents the assigned department in committee meetings; oversees contract service providers. Responds to complaints and requests for information; interprets and applies policies and procedures; adjudicates complaints. Makes complex program or project eligibility determinations; conducts focus groups; meets with community or business groups. Prepares oral reports; makes oral presentations to a variety of City and departmental committees. May train staff as assigned. Provides exceptional customer service to those contacted in the course of work. Other related duties may also be performed; not all duties listed are necessarily performed by each individual holding this classification. QUALIFICATIONS Knowledge of: Principles and practices of personnel administration. Principles and practices of organization and public administration. Principles and practices of program management, analysis, and coordination. Principles and practices of program performance measurement, systems analysis, and statistical measurement. Research techniques, methods, and procedures, and basic methods of statistical analysis. Principles, methods, and practices of municipal finance, budgeting, and accounting. Principles, methods, and practices of procurement, contracting, and grant writing. Methods of reporting information. Applicable Federal, State, and local laws and regulations. Skill in: Providing customer service, including dealing with people in sensitive situations and problem resolution. Making presentations and conducting meetings. Use of computers, computer applications, and software. Ability to: Interpret and apply rules, regulations, laws, ordinances, and policies. Communicate effectively, both orally and in writing. Administer assigned program responsibilities. Collect and analyze data and make sound recommendations. Review organizational and administrative problems; recommend and implement appropriate courses of action. Establish and maintain effective working relationships with employees, the general public, and others contacted in the course of work. Review and analyze organizational and administrative problems; recommend and implement effective courses of action. Interpret laws, rules, regulations, policies, and procedures and make appropriate decisions. Meet multiple deadlines. EXPERIENCE AND EDUCATION Experience: Two years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management or system operations. And Education: A Bachelor's Degree from an accredited college or university with major coursework in public or business administration, economics, accounting, personnel, or a closely related field. Substitution of Education: An additional four years of full-time paid or other equivalent experience performing as a para-professional as it relates to report writing, research, analysis, or technical support in the areas of administration, program management, or system operations may substitute for the required education. PROOF OF EDUCATION Should education be used to qualify for this position, then proof of education such as, but not limited to, university/college transcripts and degrees should be submitted with your application and will be required at the time of appointment . Unofficial documents and/or copies are acceptable. An applicant with a college degree obtained outside the United States must have education records evaluated by a credentials evaluation service. Evaluation of education records will be due at time of appointment. SPECIAL QUALIFICATIONS Special Selection Criteria: Some positions in this classification may require additional knowledge and experience in the following: Auditing principles. Basic methods of statistical analysis. Procurement, contracting, or grant writing. Driver License: Possession of a valid California Class C Driver License may be required at the time of appointment. For positions where ability to drive is not an essential function, the employee must be able to arrange reliable and timely transportation whether through use of their private vehicle, use of government vehicle (when available) or through other private or public transportation for their attendance at essential off-site meetings, events, and trainings. Probationary Period: Employees must complete twelve (12) months of probation at a satisfactory performance level prior to gaining permanent status. THE SELECTION PROCEDURE P lease note, the City of Sacramento's preferred method of communication with applicants is via e-mail. As such, please ensure you verify the e-mail address on your application, and check your e-mail frequently, including your spam and junk folders. All e-mail notifications can also be accessed through the governmentjobs.com applicant inbox. 1. Application: (Pass/Fail) - All applicants must complete and submit online a City of Sacramento employment application by the final filing deadline ; Employment applications must be submitted online; paper applications will not be accepted. Employment applications will be considered incomplete and will be disqualified: If applicants do not list current and/or past job-related experience in the duties area of the "Work Experience" section. Note: Qualifying experience is based on full-time experience (40 hours per week). Qualifying experience is calculated to the full-time equivalent (pro-rated if less than 40 hours/week). If "see resume" is noted in the "Work Experience" section; a resume will not substitute for the information required in the "Work Experience" section. Proof of education such as, but not limited to, university/college transcripts and degrees should be submitted online with your application. Proof of education will be required at time of appointment. Position/job titles will not be considered in determining eligibility for meeting the minimum qualifications for this position. If you’re requesting Veteran’s credit, a copy of your DD214 must be submitted online with your application or emailed to the Employment Office by the final filing deadline. Information regarding the use of Veteran’s credit can be found in the Civil Service Board rules under rule 4.9C. Applicants are responsible for attaching a copy of their DD214 to each position for which they apply. 2. Training and Experience Exam : (Weighted 100%) - The questions located at the end of the application are the Training and Experience (T&E) Exam. Responses to the T&E questions will be rated and scored. This exam will evaluate the relevance, level, and progression of a candidate's education, training and experience. The exam score will determine your ranking on the eligible list for this job. When completing the T&E questions, please note: Responses to the T&E questions must be submitted online; paper questionnaires will not be accepted. A resume will not substitute for the information required in the T&E questions. 3. Eligibility : Candidates who pass the Training and Experience Test will be placed on the eligible list. The hiring department may contact candidates for interview at any time during the life of the one-year list. Candidate’s eligibility expires one year from the date of notification of a passing score for the Administrative Analyst examination. 4. Screening Committee : (Pass/Fail)- All candidates that pass the examination and are in one of the top three ranks will have their application forwarded to the hiring department for review. The hiring department will select the most competitive applications for further consideration. Human Resources will only evaluate employment applications for the minimum qualifications, as stated on the job announcement, for applications selected by the hiring department. 5. Conditional Hire: Upon receipt of a conditional offer, the selected candidate must complete and pass Live Scan/fingerprinting. If applicable, candidates may also need to pass a pre-employment medical exam, controlled substance and/or alcohol test, and possess any required licensure or certification prior to receiving a start date from the Department. Failure to meet these prerequisites will be grounds for withdrawal of your conditional offer of employment. QUESTIONS: For questions concerning this job announcement and the application process: Please visit https://www.governmentjobs.com/Home/ApplicationGuide for a comprehensive, step-by-step guide to the application process. For technical support between 6 AM - 5 PM PT, contact Live Applicant Support at (855) 524-5627. Visit the City of Sacramento Human Resources Department website at https://www.cityofsacramento.gov/HR/employment ; Send an email to employment@cityofsacramento.org ; or Call the Human Resources Department at (916) 808-5726 Bilingual Pay Did you know that the City offers bilingual pay? That's right, most labor agreements offer the option of providing employees with bilingual pay if the department deems it to be operationally necessary. Pension Reform Act The City of Sacramento is covered by the California Public Employees' Retirement System, and as such, must adhere to the California Public Employee's Pension Reform Act (PEPRA) of 2013. Please note that the provisions within this act may affect or impact an applicant's eligibility and/or selection for open vacancies at the City of Sacramento. Equal Opportunity Employer The City of Sacramento is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Additional Information Civil Service Rules: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/CivilServiceBoardRules62012.pdf Union Contracts: https://www.cityofsacramento.gov/HR/labor-agreements.html Salary Schedule: https://www.cityofsacramento.gov/content/dam/portal/hr/documentlibrary/SalarySchedule.pdf Closing Date/Time: 9/27/2024 11:59 PM Pacific
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title College Resources Analyst Classification Administrative Analyst/Specialist - Non-Exempt AutoReqId 541969 Department Dean, Humanities and Social Sciences Sub-Division College of Humanities and Social Sciences Salary Range Classification Range $3,879 - $7,488 per month (Hiring range depending on qualifications, not anticipated to exceed $3,879 - $5,800 per month) Appointment Type Ongoing Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed to educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek an exceptional individual who is organized, detail-oriented and has excellent analytical skills to join our team as the College Resources Analyst (CRA) (Administrative Analyst/Specialist - Non-Exempt) in the Dean’s office. The ideal candidate for this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Humanities and Social Sciences College Resources Analyst provides support to approximately 11 administrative units and Administrative Support Coordinators (ASC) on operational procedure changes, deadlines, and policies. In consultation with the Associate Dean for Student Relations and Financial Resources Manager, the CRA guides departments regarding course needs, targets, and budget. Serves as the college liaison with the Scheduling Office and directs department Administrative Support Coordinators. Reviews entry of course data, provision of instructional computer lab rooms, and provision of facility space for unhoused classes to the extent possible during the initial schedule build. Coordinates hiring of Unit 11 Academic Student Employees (ASE). In consultation with the Associate Dean for Faculty, plans and executes the faculty workload reports. Provides input to the Associate Dean for Faculty prior to the Associate Dean signing assigned time approvals and reports. Coordinates with department Administrative Support Coordinators to input faculty Term Workload and Faculty Assignment by Department (FAD). Serves as a timekeeping reviewer for Dean’s Office employees and as a backup to the department's timekeepers. Provides backup for department and college staff, including the Faculty Resources Analyst and Dean’s Office front desk. Assists with commencement planning when needed. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Sep 05 2024 Pacific Daylight Time Closing Date/Time:
Aug 23, 2024
Job Title College Resources Analyst Classification Administrative Analyst/Specialist - Non-Exempt AutoReqId 541969 Department Dean, Humanities and Social Sciences Sub-Division College of Humanities and Social Sciences Salary Range Classification Range $3,879 - $7,488 per month (Hiring range depending on qualifications, not anticipated to exceed $3,879 - $5,800 per month) Appointment Type Ongoing Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Humanities and Social Sciences is committed to educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek an exceptional individual who is organized, detail-oriented and has excellent analytical skills to join our team as the College Resources Analyst (CRA) (Administrative Analyst/Specialist - Non-Exempt) in the Dean’s office. The ideal candidate for this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Humanities and Social Sciences College Resources Analyst provides support to approximately 11 administrative units and Administrative Support Coordinators (ASC) on operational procedure changes, deadlines, and policies. In consultation with the Associate Dean for Student Relations and Financial Resources Manager, the CRA guides departments regarding course needs, targets, and budget. Serves as the college liaison with the Scheduling Office and directs department Administrative Support Coordinators. Reviews entry of course data, provision of instructional computer lab rooms, and provision of facility space for unhoused classes to the extent possible during the initial schedule build. Coordinates hiring of Unit 11 Academic Student Employees (ASE). In consultation with the Associate Dean for Faculty, plans and executes the faculty workload reports. Provides input to the Associate Dean for Faculty prior to the Associate Dean signing assigned time approvals and reports. Coordinates with department Administrative Support Coordinators to input faculty Term Workload and Faculty Assignment by Department (FAD). Serves as a timekeeping reviewer for Dean’s Office employees and as a backup to the department's timekeepers. Provides backup for department and college staff, including the Faculty Resources Analyst and Dean’s Office front desk. Assists with commencement planning when needed. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Sep 05 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Budget Analyst, School of Nursing Classification Administrative Analyst/Specialist Exempt I AutoReqId 539256 Department School of Nursing Sub-Division College of Health and Human Development Salary Range Classification Range $4,379 - $7,922 per month (Hiring range depending on qualifications, not anticipated to exceed $4,379 - $5,765 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development strives to prepare students to thrive in a globalized era in their chosen field. We provide education, conduct research, and engage diverse communities to advance human health, development, and well-being. We seek an exceptional individual to join our team as the Budget Analyst, School of Nursing (Administrative Analyst/Specialist Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the direction of the Academic Resource Manager (ARM), and in collaboration with the School of Nursing (SON) Director, this position will serve as the School of Nursing primary contact for financial and analytical duties, which has more complexity than a typical department. The Budget Analyst will focus on budget projections, data retrieval, and generate statistical and other reports. The role includes advising the School of Nursing Director and communicating with faculty coordinators, faculty and staff regarding expenditures, projections, funding sources, policies and procedures, and deadlines on budget and fiscal activities. This position is responsible for reporting including document and records maintenance, which includes assessment and accreditation activities working with the School of Nursing Director and Assessment Coordinator providing full-time and part-time faculty information by accrediting or licensing agency surveys. The Budget Analyst will work closely and coordinate with the Director, College Academic Resource Manager, Lead Budget Analyst, Provost Office, Administration and Finance Division, Foundation, Auxiliaries, and other departments on-campus to align with division and University budgetary standards. The person will lead, direct, and train the Administrative Support Coordinator II on financial expenditures for state, foundation, and auxiliary. Work is performed independently. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications The budget specialist shall have an in-depth knowledge of Cal State Fullerton (CSUF) and budget policies and procedures, fiscal analysis, and problem-solving with a strong attention to detail. Knowledge of accreditation processes, university infrastructure, policies, and procedures needed for efficient administration of school operations. Ability to work in a fast paced, ever-changing work environment while handling interruptions. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Aug 01 2024 Pacific Daylight Time Closing Date/Time:
Jul 19, 2024
Job Title Budget Analyst, School of Nursing Classification Administrative Analyst/Specialist Exempt I AutoReqId 539256 Department School of Nursing Sub-Division College of Health and Human Development Salary Range Classification Range $4,379 - $7,922 per month (Hiring range depending on qualifications, not anticipated to exceed $4,379 - $5,765 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The College of Health and Human Development strives to prepare students to thrive in a globalized era in their chosen field. We provide education, conduct research, and engage diverse communities to advance human health, development, and well-being. We seek an exceptional individual to join our team as the Budget Analyst, School of Nursing (Administrative Analyst/Specialist Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the direction of the Academic Resource Manager (ARM), and in collaboration with the School of Nursing (SON) Director, this position will serve as the School of Nursing primary contact for financial and analytical duties, which has more complexity than a typical department. The Budget Analyst will focus on budget projections, data retrieval, and generate statistical and other reports. The role includes advising the School of Nursing Director and communicating with faculty coordinators, faculty and staff regarding expenditures, projections, funding sources, policies and procedures, and deadlines on budget and fiscal activities. This position is responsible for reporting including document and records maintenance, which includes assessment and accreditation activities working with the School of Nursing Director and Assessment Coordinator providing full-time and part-time faculty information by accrediting or licensing agency surveys. The Budget Analyst will work closely and coordinate with the Director, College Academic Resource Manager, Lead Budget Analyst, Provost Office, Administration and Finance Division, Foundation, Auxiliaries, and other departments on-campus to align with division and University budgetary standards. The person will lead, direct, and train the Administrative Support Coordinator II on financial expenditures for state, foundation, and auxiliary. Work is performed independently. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications The budget specialist shall have an in-depth knowledge of Cal State Fullerton (CSUF) and budget policies and procedures, fiscal analysis, and problem-solving with a strong attention to detail. Knowledge of accreditation processes, university infrastructure, policies, and procedures needed for efficient administration of school operations. Ability to work in a fast paced, ever-changing work environment while handling interruptions. License/Certifications A Valid California Driver’s License. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 18 2024 Pacific Daylight Time Applications close: Aug 01 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Administrative Analyst, Television and Media Production Classification Administrative Analyst/Specialist - Exempt I AutoReqId 540948 Department College Centralized IT Sub-Division Academic Affairs IT Administration Salary Range Classification Range $ 4,379 - $ 7,922 per month (Hiring range depending on qualifications, not anticipated to exceed $4,379 - $5,258 per month) Appointment Type Temporary Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; This is a temporary position to end on or before June 30, 2025, with a possibility of renewal on an annual basis if funds and/or program needs exist. Occasional early morning, evening and/or weekend hours. About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Information Technology Services strives to be a strategic, innovative, and best-in-class IT organization that provides a leading-edge technology environment for students, faculty, and staff to advance the University’s mission, vision, and goals. We seek an exceptional individual to join our College Centralized IT team as the Administrative Analyst, Television and Media Production (Administrative Analyst/Specialist - Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Department of Titan Communications is a fast-paced, high-energy, and collaborative work environment where teamwork and collegiality are essential for success. The successful Administrative Analyst must be detail-oriented, have a strong service orientation, and possess a can-do attitude toward their work in support of Titan Communications, the College of Communications, and the University's overall goals. Every team member plays an integral role in providing students, faculty, and staff with the highest level of stewardship to ensure a positive and fulfilling broadcast and media learning experience. Requires fulfilling coordination, administrative, and media production complex duties related to the educational media center. This includes hiring, scheduling crew and distributing video projects, conferring with department director to determine progress of work and completion dates; and compiling reports on progress of work, assist with productions and editing, inventory levels, costs, equipment check-out, and production problems. Also includes coordinating and expediting the flow of work and materials within or between departments. Assists with purchasing, budgeting, staffing, and supporting the check-out facilities and inventory. Administrative Analyst must work and support the external clients, students, faculty, and university staff in a positive professional manner, and lead and support students in extra-curricular activities. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Ability to manage administrative and office duties, such as basic accounting, recruiting, scheduling, corresponding, studio and office organization, publicity, inventory, and equipment check-out. In addition, may support original programming in television and audio productions as a crew member. Ability to critique and evaluate works in progress for instructional design and impact. Demonstrated ability to effectively provide technical and aesthetic leadership and work direction to others. Must also work well on a team as regular coordination and collaboration with a direct manager and other university staff is required. Extensive and in-depth knowledge in production management, including research and analytical methodologies. Comprehensive and in-depth knowledge of production theory, principles, and techniques as they apply to multimedia. Ability to understand and analyze departmental problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Skilled in video and media productions, project management, and student assistant management and coordination. Ability to effectively use applicable software in analysis, research, and reporting activities and projects. Ability to quickly research and incorporate subject matter expertise to provide production direction and enhance the quality of productions and the media center as a whole. Ability to evaluate the effectiveness of video projects. Ability to develop innovative solutions to complex communication problems. Demonstrated consulting skills to work with faculty and staff to develop productions that meet stated objectives. Ability to effectively use all communication methods and formats and use expertise and persuasion, and negotiation skills to build consensus to achieve short- and long-term goals and objectives. Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the California State University (CSU) system. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 04 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
Jul 05, 2024
Job Title Administrative Analyst, Television and Media Production Classification Administrative Analyst/Specialist - Exempt I AutoReqId 540948 Department College Centralized IT Sub-Division Academic Affairs IT Administration Salary Range Classification Range $ 4,379 - $ 7,922 per month (Hiring range depending on qualifications, not anticipated to exceed $4,379 - $5,258 per month) Appointment Type Temporary Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM; This is a temporary position to end on or before June 30, 2025, with a possibility of renewal on an annual basis if funds and/or program needs exist. Occasional early morning, evening and/or weekend hours. About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Information Technology Services strives to be a strategic, innovative, and best-in-class IT organization that provides a leading-edge technology environment for students, faculty, and staff to advance the University’s mission, vision, and goals. We seek an exceptional individual to join our College Centralized IT team as the Administrative Analyst, Television and Media Production (Administrative Analyst/Specialist - Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. The Department of Titan Communications is a fast-paced, high-energy, and collaborative work environment where teamwork and collegiality are essential for success. The successful Administrative Analyst must be detail-oriented, have a strong service orientation, and possess a can-do attitude toward their work in support of Titan Communications, the College of Communications, and the University's overall goals. Every team member plays an integral role in providing students, faculty, and staff with the highest level of stewardship to ensure a positive and fulfilling broadcast and media learning experience. Requires fulfilling coordination, administrative, and media production complex duties related to the educational media center. This includes hiring, scheduling crew and distributing video projects, conferring with department director to determine progress of work and completion dates; and compiling reports on progress of work, assist with productions and editing, inventory levels, costs, equipment check-out, and production problems. Also includes coordinating and expediting the flow of work and materials within or between departments. Assists with purchasing, budgeting, staffing, and supporting the check-out facilities and inventory. Administrative Analyst must work and support the external clients, students, faculty, and university staff in a positive professional manner, and lead and support students in extra-curricular activities. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Ability to manage administrative and office duties, such as basic accounting, recruiting, scheduling, corresponding, studio and office organization, publicity, inventory, and equipment check-out. In addition, may support original programming in television and audio productions as a crew member. Ability to critique and evaluate works in progress for instructional design and impact. Demonstrated ability to effectively provide technical and aesthetic leadership and work direction to others. Must also work well on a team as regular coordination and collaboration with a direct manager and other university staff is required. Extensive and in-depth knowledge in production management, including research and analytical methodologies. Comprehensive and in-depth knowledge of production theory, principles, and techniques as they apply to multimedia. Ability to understand and analyze departmental problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Skilled in video and media productions, project management, and student assistant management and coordination. Ability to effectively use applicable software in analysis, research, and reporting activities and projects. Ability to quickly research and incorporate subject matter expertise to provide production direction and enhance the quality of productions and the media center as a whole. Ability to evaluate the effectiveness of video projects. Ability to develop innovative solutions to complex communication problems. Demonstrated consulting skills to work with faculty and staff to develop productions that meet stated objectives. Ability to effectively use all communication methods and formats and use expertise and persuasion, and negotiation skills to build consensus to achieve short- and long-term goals and objectives. Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the California State University (CSU) system. Thorough knowledge of English grammar, punctuation, and spelling. Thorough knowledge of office systems with the ability to use a range of technology, systems and software packages. Ability to independently handle multiple work unit priorities and projects. Ability to apply a variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures. Ability to perform standard business math including calculating ratios and percentages, tracking financial data, and making simple projections. Ability to draft and compose correspondence and standard reports. Ability to effectively handle a broad range of interpersonal contacts including those at a higher level and those sensitive in nature. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 04 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title Accounts Payable Analyst Classification Administrative Analyst/Specialist - Non-Exempt AutoReqId 540854 Department Accounts Payable Sub-Division Associate Vice President of Financial Services Salary Range Classification Range $3,694 - $7,131 per month (Hiring range depending on qualifications, not anticipated to exceed $3,694 - $4,500 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Division of Administration and Finance serves as the backbone of the Cal State Fullerton (CSUF) campus, managing a wide array of operations from maintaining and enhancing university buildings and grounds to providing important business support services. Campus beautification, classroom improvements, and technological advancements, continue to be a priority as we enhance the learning environment and facilities. It is the mission of the Division to provide customer-focused administrative support and steward our physical and financial resources to fulfill the university’s mission and support student success. Partnership with our diverse campus community and its many stakeholders are important in helping our operations provide excellent customer service and results. We seek an exceptional individual to join our team as the Accounts Payable Analyst (Administrative Analyst/Specialist - Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the direction of the Director of Accounts Payable and Travel, the Administrative Analyst/Specialist - Non-Exempt is responsible for various accounts payable and travel processing functions for the University. Provides technical support and customer service to the entire campus community and coordinates official University approved payments. Communicates, interprets, and applies federal, state, California State University (CSU) and CSUF policies and procedures. Duties include analytical and technical responsibilities in the processing of accounts payable, travel, and check run process. This position requires handling multiple work priorities under general supervision, using independent and sound judgment that is of limited to moderate complexity in nature. The Administrative Analyst/Specialist-Non-Exempt must have working knowledge and understanding of CSU policies, regulations and compliance to successfully perform the job, and address general inquiries. The output of work is accountability, consistency, and ability to make independent decisions and exercise sound judgment. Provides backup support when staff is out of the office and ongoing support during the month-end and year-end close processes. Interfaces with the appropriate CSUF departments, employees and vendors to address and problem-solve open issues. As a member of the Accounts Payable team, supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. Will represent Accounts Payable by providing excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Technical abilities to effectively use an integrated enterprise resource planning (ERP) Finance system such as PeopleSoft. Familiarity with PeopleSoft AP-PO module and data warehouse queries. Effective use of the Internet/Intranet and business software applications such as Microsoft Word, Excel, and Outlook. Previous experience working in accounts payable department. Experience using Concur. General knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Ability to compute and post numbers rapidly and accurately. Ability to maintain files and records; identify, trace, and correct errors. Ability to follow directions; interpret and apply written rules and regulations. Ability to establish and maintain effective working relationships with others. Ability to exercise tact, courtesy, alertness, and good judgment in responding to others. Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid. License/Certifications A Valid California Driver’s License. Live Scan required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 04 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
Jul 05, 2024
Job Title Accounts Payable Analyst Classification Administrative Analyst/Specialist - Non-Exempt AutoReqId 540854 Department Accounts Payable Sub-Division Associate Vice President of Financial Services Salary Range Classification Range $3,694 - $7,131 per month (Hiring range depending on qualifications, not anticipated to exceed $3,694 - $4,500 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Division of Administration and Finance serves as the backbone of the Cal State Fullerton (CSUF) campus, managing a wide array of operations from maintaining and enhancing university buildings and grounds to providing important business support services. Campus beautification, classroom improvements, and technological advancements, continue to be a priority as we enhance the learning environment and facilities. It is the mission of the Division to provide customer-focused administrative support and steward our physical and financial resources to fulfill the university’s mission and support student success. Partnership with our diverse campus community and its many stakeholders are important in helping our operations provide excellent customer service and results. We seek an exceptional individual to join our team as the Accounts Payable Analyst (Administrative Analyst/Specialist - Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the direction of the Director of Accounts Payable and Travel, the Administrative Analyst/Specialist - Non-Exempt is responsible for various accounts payable and travel processing functions for the University. Provides technical support and customer service to the entire campus community and coordinates official University approved payments. Communicates, interprets, and applies federal, state, California State University (CSU) and CSUF policies and procedures. Duties include analytical and technical responsibilities in the processing of accounts payable, travel, and check run process. This position requires handling multiple work priorities under general supervision, using independent and sound judgment that is of limited to moderate complexity in nature. The Administrative Analyst/Specialist-Non-Exempt must have working knowledge and understanding of CSU policies, regulations and compliance to successfully perform the job, and address general inquiries. The output of work is accountability, consistency, and ability to make independent decisions and exercise sound judgment. Provides backup support when staff is out of the office and ongoing support during the month-end and year-end close processes. Interfaces with the appropriate CSUF departments, employees and vendors to address and problem-solve open issues. As a member of the Accounts Payable team, supports efforts in promoting an inclusive environment of teamwork and will contribute towards ensuring diversity, equity, and inclusion are incorporated in department operations, programs, and services. Will represent Accounts Payable by providing excellent customer service to supporting the needs of the campus community. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs. Working knowledge of the general practices, program or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Technical abilities to effectively use an integrated enterprise resource planning (ERP) Finance system such as PeopleSoft. Familiarity with PeopleSoft AP-PO module and data warehouse queries. Effective use of the Internet/Intranet and business software applications such as Microsoft Word, Excel, and Outlook. Previous experience working in accounts payable department. Experience using Concur. General knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. Ability to review financial documents for accuracy, completeness, validity, and adherence to standards. Ability to compute and post numbers rapidly and accurately. Ability to maintain files and records; identify, trace, and correct errors. Ability to follow directions; interpret and apply written rules and regulations. Ability to establish and maintain effective working relationships with others. Ability to exercise tact, courtesy, alertness, and good judgment in responding to others. Ability to use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid. License/Certifications A Valid California Driver’s License. Live Scan required. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Jul 04 2024 Pacific Daylight Time Applications close: Jul 18 2024 Pacific Daylight Time Closing Date/Time:
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band E $116,530.67 /annually (Minimum) to $151,489.49 /annually (Maximum) Initial salary is negotiable between $116,530.67 - $133,428.99, to commensurate with experience and education. Reports To Senior Manager of Rolling Stock & Shops Operations Administration or designee. Current Assignment First review of applications will be on September 30, 2024 The Rolling Stock & Shops (RS&S) department is pleased to announce the recruitment of a Senior Administrative Analyst. The individual selected for this role will be the liaison between the department and Human Resources to keep recruitments for RS&S efficient and on schedule. To help ensure RS&S hires the most qualified people for each of 50+ job classifications, the incumbent will partner with Talent Acquisition and other Human Resources groups to conduct targeted and well-organized recruitments that vet the best candidates to fill positions in RS&S. The incumbent will regularly work on site at BART Headquarters in Oakland, CA, and support hiring events in person at local sites. About the Department Rolling Stock & Shops (RS&S), an ISO 9001:2015 certified department with a $175M+ operating budget and 886 FTE, is responsible for all engineering, maintenance and operations support functions for the BART railcar fleet. RS&S will expand as it continues to receive and test new, next-generation rail cars, improve its maintenance facilities, and matures its reliability-centered maintenance processes as part of its innovative Strategic Maintenance Program, all while meeting demanding car availability goals for the existing service plan to increase commuter convenience. The ideal candidate will demonstrate the following criteria beyond the minimum qualifications: Possesses self-driven motivation and the ability to work independently with minimal oversight. Has excellent planning skills and can complete tasks according to plan and established processes and procedures. Possesses excellent writing and communication skills with strong attention to detail. Ability to work easily and effectively with internal and external staff of different levels. Familiarity with Excel and PowerPoint for basic planning and presentation purposes. Experience working with Human Resources and Hiring Managers in all aspects of outreach and recruitment to reach a mutual goal. Experience conducting external outreach campaigns with recruitment agencies, schools, employment agencies, and other professional associations. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Application Process External applicants may only apply online, at www.bart.gov/jobs . Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs , or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Examples of Duties Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations. Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director. Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports. Trains assigned employees in their area of work including administrative methods, procedures and techniques. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events. Responds to and resolves difficult and sensitive inquiries and complaints. Minimum Qualifications Education : A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Working Conditions Environmental Conditions : Office environment; exposure to computer screens. Physical Conditions : May require maintaining physical condition necessary for sitting for prolonged periods of time . Knowledge and Skills Knowledge of : Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions. Principles and practices of program development and implementation. Principles and practices of budget preparation and administration. Methods of administrative, organizational, economic, and procedural analysis. Methods and techniques of statistical and financial analysis. Business computer applications for statistical analysis and data management. Principles and practices of procurement, purchasing, and accounting. Methods and techniques used to conduct a variety of analytical studies. Principles, practices, methods and techniques of report preparation. Principles and procedures of record keeping. Office equipment including computers, supporting word processing, and spreadsheet applications. Related Federal, state and local laws, codes and regulations. Skill in : Performing complex analytical duties. Preparing, administering and monitoring capital and operating budgets. Maintaining accurate records and files. Preparing clear and concise administrative, budgetary, and financial reports. Collecting, evaluating and interpreting complex information and data. Reviewing and analyzing complex technical documents and proposals. Analyzing complex problems, identify alternative solutions and recommend conclusions. Working independently in the absence of supervision. Interpreting and apply laws, policies, rules and regulations. Establishing and maintaining effective working relationships with those contacted in the course of work. Communicating clearly and concisely, both orally and in writing. Operating office equipment including computers and supporting word processing and spreadsheet applications. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
Sep 12, 2024
Full Time
Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate AFSCME Pay Band E $116,530.67 /annually (Minimum) to $151,489.49 /annually (Maximum) Initial salary is negotiable between $116,530.67 - $133,428.99, to commensurate with experience and education. Reports To Senior Manager of Rolling Stock & Shops Operations Administration or designee. Current Assignment First review of applications will be on September 30, 2024 The Rolling Stock & Shops (RS&S) department is pleased to announce the recruitment of a Senior Administrative Analyst. The individual selected for this role will be the liaison between the department and Human Resources to keep recruitments for RS&S efficient and on schedule. To help ensure RS&S hires the most qualified people for each of 50+ job classifications, the incumbent will partner with Talent Acquisition and other Human Resources groups to conduct targeted and well-organized recruitments that vet the best candidates to fill positions in RS&S. The incumbent will regularly work on site at BART Headquarters in Oakland, CA, and support hiring events in person at local sites. About the Department Rolling Stock & Shops (RS&S), an ISO 9001:2015 certified department with a $175M+ operating budget and 886 FTE, is responsible for all engineering, maintenance and operations support functions for the BART railcar fleet. RS&S will expand as it continues to receive and test new, next-generation rail cars, improve its maintenance facilities, and matures its reliability-centered maintenance processes as part of its innovative Strategic Maintenance Program, all while meeting demanding car availability goals for the existing service plan to increase commuter convenience. The ideal candidate will demonstrate the following criteria beyond the minimum qualifications: Possesses self-driven motivation and the ability to work independently with minimal oversight. Has excellent planning skills and can complete tasks according to plan and established processes and procedures. Possesses excellent writing and communication skills with strong attention to detail. Ability to work easily and effectively with internal and external staff of different levels. Familiarity with Excel and PowerPoint for basic planning and presentation purposes. Experience working with Human Resources and Hiring Managers in all aspects of outreach and recruitment to reach a mutual goal. Experience conducting external outreach campaigns with recruitment agencies, schools, employment agencies, and other professional associations. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations) The selection process for this position will be in accordance with the applicable collective bargaining agreement. Application Process External applicants may only apply online, at www.bart.gov/jobs . Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112. Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs , or on WebBART. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688. All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself. Examples of Duties Performs a variety of complex administrative, operational, and analytical duties in support of department or division activities; coordinates project activities with District departments, divisions and external organizations. Coordinates the development, analysis and formulation of the annual budget; develops guidelines and instruction on budget process and procedures; reviews requests for staffing and capital outlay; forecasts funds needed for staffing, equipment and various projects; prepares departmental budget presentations; plans, receives, pays, and improves invoices, generates budget reports; provides status updates to appropriate Manager or Managing Director. Assists with the implementation of policy and procedural modifications; evaluates impact on divisions or departments; develops implementation plans; recommends and implements modifications. Implements new systems, methods and procedures; monitors program progress in meeting goals and objectives; conducts updates with management staff to inform and advise on project progress; makes adjustments as necessary. Coordinates and participates in District department or division organizational studies involving administrative or operational systems, procedures, functions, processes and techniques. Develops, implements and administers special administrative programs; analyzes current and historical trends; prepares and presents reports. Provides assistance in organizational development in assigned areas; identifies issues; collects data; analyzes alternatives and makes recommendations. Participates in special projects including research of new programs and services, budget analysis and preparation, and feasibility analyses; prepares and presents reports. Trains assigned employees in their area of work including administrative methods, procedures and techniques. Oversees general office activities; procures supplies; approves invoices; develops personnel schedules; responds to inquiries; investigates complaints; provides general analytical support. Represents assigned area at various meetings with other departments, divisions, outside agencies and contractors; communicates projects and activities with others as appropriate; prepares for and provides assistance with hosting and participating in transportation related meetings and events. Responds to and resolves difficult and sensitive inquiries and complaints. Minimum Qualifications Education : A Bachelor’s degree in business administration, public administration, accounting, economics or a related field from an accredited college or university. Experience : Three (3) years of (full-time equivalent) verifiable professional administrative, analytical and/or budgetary experience. Substitution : Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Working Conditions Environmental Conditions : Office environment; exposure to computer screens. Physical Conditions : May require maintaining physical condition necessary for sitting for prolonged periods of time . Knowledge and Skills Knowledge of : Operational characteristics, services and activities of assigned program area including administrative, financial, or operations functions. Principles and practices of program development and implementation. Principles and practices of budget preparation and administration. Methods of administrative, organizational, economic, and procedural analysis. Methods and techniques of statistical and financial analysis. Business computer applications for statistical analysis and data management. Principles and practices of procurement, purchasing, and accounting. Methods and techniques used to conduct a variety of analytical studies. Principles, practices, methods and techniques of report preparation. Principles and procedures of record keeping. Office equipment including computers, supporting word processing, and spreadsheet applications. Related Federal, state and local laws, codes and regulations. Skill in : Performing complex analytical duties. Preparing, administering and monitoring capital and operating budgets. Maintaining accurate records and files. Preparing clear and concise administrative, budgetary, and financial reports. Collecting, evaluating and interpreting complex information and data. Reviewing and analyzing complex technical documents and proposals. Analyzing complex problems, identify alternative solutions and recommend conclusions. Working independently in the absence of supervision. Interpreting and apply laws, policies, rules and regulations. Establishing and maintaining effective working relationships with those contacted in the course of work. Communicating clearly and concisely, both orally and in writing. Operating office equipment including computers and supporting word processing and spreadsheet applications. Equal Employment Opportunity GroupBox1 The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws. The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov . Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs . The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification. Highlights Medical Coverage (or $350/month if opted out) Dental Coverage Vision Insurance (Basic and Enhanced Plans Available) Retirement Plan through the CA Public Employees’ Retirement System (CalPERS) 2% @ 55 (Classic Members) 2% @ 62 (PEPRA Members) Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details) Money Purchase Pension Plan (in-lieu of participating in Social Security tax) 6.65% employer contribution up to annual maximum of $1,868.65 Deferred Compensation & Roth 457 Sick Leave Accruals (12 days per year) Vacation Accruals (3-6 weeks based on time worked w/ the District) Holidays: 9 observed holidays and 4 floating holidays Life Insurance w/ ability to obtain additional coverage Accidental Death and Dismemberment (AD&D) Insurance Survivor Benefits through BART Short-Term Disability Insurance Long-Term Disability Insurance Flexible Spending Accounts: Health and Dependent Care Commuter Benefits Free BART Passes for BART employees and eligible family members. Closing Date/Time: Continuous
California State University (CSU) Chancellor's Office
401 Golden Shore, Long Beach, CA 90802, USA
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $5,750 per month, commensurate with qualifications and experience. The salary range for this classification is $4,379 to $7,922 per month. Classification Administrative Analyst/Specialist - Exempt I Position Information The California State University, Office of the Chancellor, is seeking an Administrative Analyst to provide a full range of project administration, strategic planning, management implementation support for a variety of projects and functions pertaining to Student Affairs, Equity and Belonging (SAEB) initiatives. The Analyst is a highly motivated, detail-oriented, dynamic project coordinator who thinks strategically and collaborates with individuals across the unit, division, and campuses to actively facilitate student affairs, equity and belonging initiatives. The analyst aligns their work to unit goals related to and helps promote the strategic direction of the unit. The incumbent will provide essential analysis and implementation project management support on behalf of the AVC to create sustainable collaboration and impact across the unit. Responsibilities Under the general direction of the Interim Assistant Vice Chancellor for Student Affair, Equity & Belonging , the Administrative Analyst will perform duties as outlined below: -Serves as principal project management support to the AVC in handling all student affairs, equity and belonging initiatives. -Coordinates and integrates the activities of the units under the AVC’s supervision in the development and implementation of established core goals and objectives. -Designs and implements action plans to achieve strategic and operational goals, objectives and policies and procedures. Works closely with all Systemwide Directors to ensure unit cohesion. -Provides support in the collaboration of staff to facilitate planning sessions that will identify critical issues and problems; suggests and recommends options; develops consensus on appropriate alternatives; and works with teams to implement approved recommendations. -Work collaboratively with staff from other departments to plan and coordinate joint council and systemwide meetings. -Engage with senior level administrators, including vice presidents, provosts, campus presidents, higher education advocacy organizations, etc. ensuring confidentiality and information sensitivity. -Support the AVC’s preparation for meetings and/or presentations including the Board of Trustees, Student Affairs Council, Academic Affairs Council, Academic and Student Affairs Leadership team. -Coordinate workflow and follow up to ensure project progress and completion, review and follow-up on deliverables, and document project progress. -Prepare communications and correspondences for internal and external constituents using CSUCO writing standards, conventions, and templates. -In close collaboration with SAEB administrative support staff, coordinate and confirm logistics for appointments, meetings, workgroups, etc., hosted at the Chancellor’s Office or off-site locations, securing authorizations and approvals as required. -Provide administrative interface, coordinating with various offices to support special events, meetings, activities and projects. -Efficiently screen, manage and respond to speaking requests for the AVC as necessary. -Partner with unit and divisional colleagues to ensure that organizational needs are met without interruption; respond to complex inquiries from stakeholders. -Initiate and prioritize work to meet project deadlines. -Exercise independent judgment to troubleshoot and resolve issues which crosscut the organization and/or could negatively impact the ability of the organization to function effectively. -In collaboration with the ASA Executive Office, support SAEB’s internal on-boarding program and processes for new staff. -Other duties as assigned. Qualifications This position requires: -Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required. -Minimum five years of experience in administrative function, with a minimum of three years’ experience directly supporting senior administrator/executive position or a student affairs initiative. -Demonstrated experience project management experience. -Knowledge of strategic planning. -Advanced proficiency in Microsoft Office; including Outlook, Word, PowerPoint and Excel. -Working knowledge of higher education challenges, national trends in student affairs, and CSU. -Experience in using cloud-based programs including SharePoint and OneDrive. -Professional maturity and the ability to maintain confidentiality when required. -Ability to function effectively in a complex and fast-paced work environment. -Ability to multitask, prioritize and balance multiple projects to meet various delivery deadlines and strong ability to work under pressure. -Tolerance for a fluid and dynamic work environment. -Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedence may not exist. -Able to responsibly secure data, reports and personnel information. -Ability to work independently and as part of a team, and be able to take initiative in the performance of a variety of tasks. -Ability to track progress and coordinate highly detailed projects in a well-organized and efficient manner. -Ability to draft and proof written communications to ensure accuracy and the highest degree of professionalism. -Punctuality, reliability, and regular attendance is essential for completing various performance tasks. Preferred Qualifications -Experience in higher education preferred. -Master’s degree preferred. -Ability to work in cross-functional teams that may deemphasize titles and rank. -An appropriate and professional sense of humor. Application Period Priority consideration will be given to candidates who apply by May 3, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Apr 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Salary The anticipated salary hiring range is up to $5,750 per month, commensurate with qualifications and experience. The salary range for this classification is $4,379 to $7,922 per month. Classification Administrative Analyst/Specialist - Exempt I Position Information The California State University, Office of the Chancellor, is seeking an Administrative Analyst to provide a full range of project administration, strategic planning, management implementation support for a variety of projects and functions pertaining to Student Affairs, Equity and Belonging (SAEB) initiatives. The Analyst is a highly motivated, detail-oriented, dynamic project coordinator who thinks strategically and collaborates with individuals across the unit, division, and campuses to actively facilitate student affairs, equity and belonging initiatives. The analyst aligns their work to unit goals related to and helps promote the strategic direction of the unit. The incumbent will provide essential analysis and implementation project management support on behalf of the AVC to create sustainable collaboration and impact across the unit. Responsibilities Under the general direction of the Interim Assistant Vice Chancellor for Student Affair, Equity & Belonging , the Administrative Analyst will perform duties as outlined below: -Serves as principal project management support to the AVC in handling all student affairs, equity and belonging initiatives. -Coordinates and integrates the activities of the units under the AVC’s supervision in the development and implementation of established core goals and objectives. -Designs and implements action plans to achieve strategic and operational goals, objectives and policies and procedures. Works closely with all Systemwide Directors to ensure unit cohesion. -Provides support in the collaboration of staff to facilitate planning sessions that will identify critical issues and problems; suggests and recommends options; develops consensus on appropriate alternatives; and works with teams to implement approved recommendations. -Work collaboratively with staff from other departments to plan and coordinate joint council and systemwide meetings. -Engage with senior level administrators, including vice presidents, provosts, campus presidents, higher education advocacy organizations, etc. ensuring confidentiality and information sensitivity. -Support the AVC’s preparation for meetings and/or presentations including the Board of Trustees, Student Affairs Council, Academic Affairs Council, Academic and Student Affairs Leadership team. -Coordinate workflow and follow up to ensure project progress and completion, review and follow-up on deliverables, and document project progress. -Prepare communications and correspondences for internal and external constituents using CSUCO writing standards, conventions, and templates. -In close collaboration with SAEB administrative support staff, coordinate and confirm logistics for appointments, meetings, workgroups, etc., hosted at the Chancellor’s Office or off-site locations, securing authorizations and approvals as required. -Provide administrative interface, coordinating with various offices to support special events, meetings, activities and projects. -Efficiently screen, manage and respond to speaking requests for the AVC as necessary. -Partner with unit and divisional colleagues to ensure that organizational needs are met without interruption; respond to complex inquiries from stakeholders. -Initiate and prioritize work to meet project deadlines. -Exercise independent judgment to troubleshoot and resolve issues which crosscut the organization and/or could negatively impact the ability of the organization to function effectively. -In collaboration with the ASA Executive Office, support SAEB’s internal on-boarding program and processes for new staff. -Other duties as assigned. Qualifications This position requires: -Bachelor’s degree from an accredited four-year college or university or equivalent combination of education and related experience is required. -Minimum five years of experience in administrative function, with a minimum of three years’ experience directly supporting senior administrator/executive position or a student affairs initiative. -Demonstrated experience project management experience. -Knowledge of strategic planning. -Advanced proficiency in Microsoft Office; including Outlook, Word, PowerPoint and Excel. -Working knowledge of higher education challenges, national trends in student affairs, and CSU. -Experience in using cloud-based programs including SharePoint and OneDrive. -Professional maturity and the ability to maintain confidentiality when required. -Ability to function effectively in a complex and fast-paced work environment. -Ability to multitask, prioritize and balance multiple projects to meet various delivery deadlines and strong ability to work under pressure. -Tolerance for a fluid and dynamic work environment. -Must be able to interpret and apply policies and procedures independently and use judgment and discretion to act when precedence may not exist. -Able to responsibly secure data, reports and personnel information. -Ability to work independently and as part of a team, and be able to take initiative in the performance of a variety of tasks. -Ability to track progress and coordinate highly detailed projects in a well-organized and efficient manner. -Ability to draft and proof written communications to ensure accuracy and the highest degree of professionalism. -Punctuality, reliability, and regular attendance is essential for completing various performance tasks. Preferred Qualifications -Experience in higher education preferred. -Master’s degree preferred. -Ability to work in cross-functional teams that may deemphasize titles and rank. -An appropriate and professional sense of humor. Application Period Priority consideration will be given to candidates who apply by May 3, 2024 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS). COVID19 Vaccination Policy Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. CSU Out of State Employment Policy California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Advertised: Apr 19 2024 Pacific Daylight Time Applications close: Closing Date/Time:
San Diego State University
5500 Campanile Drive, San Diego, CA 92182, USA
Position Summary The Administrative Analyst for Academic Affairs reports to the Associate Dean and is responsible for supporting the daily operation of the academic affairs function in the College. Many of the academic affairs activities are centralized in the Dean’s Office. These include processes related to faculty personnel and workload, class schedule, faculty development, accreditation, curriculum, and new program development. Responsibilities of the Analyst include establishing timelines, managing workflows, and coordinating and communicating with college faculty, staff, department chairs, and administrators to assure that academic affairs processes operate successfully and that deadlines are met. The Analyst also collects and analyzes data and prepares written reports and recommendations related to the analysis, design, implementation, and evaluation of College academic affairs processes and their continuous improvement. Additionally, the Analyst serves as one of the College’s key liaisons with the University’s Office for Faculty Advancement, Enrollment Services and Analytic Studies & Institutional Research concerning academic affairs policies and procedures. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Fowler College of Business (FCB) consists of one school and four academic departments (Charles W. Lamden School of Accountancy, Finance, Management Information Systems, Management, and Marketing), a Dean, an Associate Dean for Academic Affairs, an Associate Dean for Research and Strategic Initiatives, an Assistant Dean for Student Affairs, a College Operations Manager/Director of Resource Management, a Director of Marketing & Communications, a Director for Graduate Programs, a Director for Undergraduate Programs, a Director for the Career Management Center, a Director for Assessment, and a Managing Director for the Wendy Gillespie Center for Advancing Global Business. FCB is an instructional unit of San Diego State University, administered by the Dean. The Dean’s Office is responsible for the creation, implementation, and continued support of the instructional, research, and development processes in the College. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Abilities to initiate, organize, and plan work and projects including handling multiple priorities and working under deadline pressures. Ability to establish and maintain effective, professional working relationships within and outside the work group and serve as a liaison and resource person for the Dean's Office with faculty, departments and other on-campus units. Ability to maintain confidentiality and exercise discretion in all matters. Proficient in utilizing Google Workspace, Microsoft Word, and Excel on a PC. Experience and knowledge in the application of computer databases and presentation programs. Ability to prepare and deliver presentations to small groups. Thorough knowledge of CSU and SDSU academic affairs policies and procedures is preferred. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the academic affairs function within a College and academic department setting is preferred. Ability to compile, write, and present reports related to academic affairs programs and administrative processes is preferred. Knowledge of AdAstra software and my.SDSU is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $5,700 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,379 - $7,922 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 22, 2024. To receive full consideration, apply by July 21, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu. Advertised: Jul 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 09, 2024
Position Summary The Administrative Analyst for Academic Affairs reports to the Associate Dean and is responsible for supporting the daily operation of the academic affairs function in the College. Many of the academic affairs activities are centralized in the Dean’s Office. These include processes related to faculty personnel and workload, class schedule, faculty development, accreditation, curriculum, and new program development. Responsibilities of the Analyst include establishing timelines, managing workflows, and coordinating and communicating with college faculty, staff, department chairs, and administrators to assure that academic affairs processes operate successfully and that deadlines are met. The Analyst also collects and analyzes data and prepares written reports and recommendations related to the analysis, design, implementation, and evaluation of College academic affairs processes and their continuous improvement. Additionally, the Analyst serves as one of the College’s key liaisons with the University’s Office for Faculty Advancement, Enrollment Services and Analytic Studies & Institutional Research concerning academic affairs policies and procedures. This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated exempt under FLSA and is not eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs. The individual hired into this role will work on campus at SDSU in San Diego. Department Summary The Fowler College of Business (FCB) consists of one school and four academic departments (Charles W. Lamden School of Accountancy, Finance, Management Information Systems, Management, and Marketing), a Dean, an Associate Dean for Academic Affairs, an Associate Dean for Research and Strategic Initiatives, an Assistant Dean for Student Affairs, a College Operations Manager/Director of Resource Management, a Director of Marketing & Communications, a Director for Graduate Programs, a Director for Undergraduate Programs, a Director for the Career Management Center, a Director for Assessment, and a Managing Director for the Wendy Gillespie Center for Advancing Global Business. FCB is an instructional unit of San Diego State University, administered by the Dean. The Dean’s Office is responsible for the creation, implementation, and continued support of the instructional, research, and development processes in the College. For more information regarding the Fowler College of Business, click here . Education and Experience Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Key Qualifications Abilities to initiate, organize, and plan work and projects including handling multiple priorities and working under deadline pressures. Ability to establish and maintain effective, professional working relationships within and outside the work group and serve as a liaison and resource person for the Dean's Office with faculty, departments and other on-campus units. Ability to maintain confidentiality and exercise discretion in all matters. Proficient in utilizing Google Workspace, Microsoft Word, and Excel on a PC. Experience and knowledge in the application of computer databases and presentation programs. Ability to prepare and deliver presentations to small groups. Thorough knowledge of CSU and SDSU academic affairs policies and procedures is preferred. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the academic affairs function within a College and academic department setting is preferred. Ability to compile, write, and present reports related to academic affairs programs and administrative processes is preferred. Knowledge of AdAstra software and my.SDSU is preferred. Compensation and Benefits Starting salary upon appointment is not expected to exceed $5,700 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here . CSU Classification Salary Range: $4,379 - $7,922 per month. Diversity and Community at SDSU At SDSU, our diversity gives us power and benefits every single member of our community. Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here . Principles of Community At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. Supplemental Information Initial review of the required application materials, including cover letters and resumes, will begin on July 22, 2024. To receive full consideration, apply by July 21, 2024. The position will remain open until filled. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position. SDSU is a smoke-free campus. For more information, please click here . SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Livia Peeples at lpeeples@sdsu.edu. Advertised: Jul 08 2024 Pacific Daylight Time Applications close: Closing Date/Time:
MARIN COUNTY, CA
San Rafael, California, United States
ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website . Read on to find out more about this opportunity. The Office of the County Executive is responsible for preparing the county budget, providing the Board of Supervisors with the information they need for making decisions, representing the county in intergovernmental relationships, overseeing, and coordinating the work of all county departments and ensuring they provide timely, accurate and coordinated information to the public. Our staff also helps coordinate planning for County facilities, risk management, and leads racial equity and other strategic initiatives. ABOUT THE POSITION The Office of the County Executive for the County of Marin is recruiting for the position of an Administrative Analyst III to join the Budget Team and support administrative functions for the department. Reporting to the Budget Director, an Administrative Analyst III works with assigned departments and conducts a variety of budget, management, administrative and policy analysis. Using financial system data and other technical tools, analysts will evaluate and provide recommendations regarding baseline appropriations, department finances, as well as budget requests and position control. Incumbents will review department staff reports and provide fiscal and policy recommendations consistent with Board of Supervisor priorities. Analysts will support the County Executive and Budget Director in the development of the annual financial plan and carry out other assignments required to manage the County’s budget. Incumbents in this position will also serve as the administrative lead for the Office of the County Executive, which includes providing budgetary and contract support for the department’s five divisions, oversight of its programs and administrative processes, management of County grants, and providing other administrative support to partnership efforts and programs with other County departments and municipal partners across the County. The Administrative Analyst III requires the ability to act independently and utilize sound judgment to support the County’s strategic priorities, budgetary policies and administrative initiatives. Assignments may also include provision of administrative staff support to various smaller departments and specified boards, commissions and committees. ABOUT YOU The Highly Qualified Candidate is self-directed, organized, dependable, flexible, detail-oriented and has the ability to work with complex, sensitive and visible assignments. In addition, they are a skilled communicator in both written and verbal formats and shows an ability to maintain successful, collaborative and constructive working relationships with internal staff and members of the public. This individual demonstrates leadership through strategic planning, continuous improvement and professional collaboration. They ideally possess either an MPA, MPP, MBA, or other higher education degree, and have performed centralized budget and financial analysis work, are adept at using financial and position control data systems, and have experience developing, analyzing and presenting policy or financial recommendations to a board, counsel or other decision makers. The ideal candidate will be enthusiastic, looking to grow and excel, be invested in our organization’s future and are passionate about the specific policy area they apply for. They will employ a combination of budget and policy analysis skills to develop well-supported recommendations to advance the Board of Supervisors’ priorities and goals. Previous work experience showing a demonstrable commitment to racial equity and instituting systems to evaluate and modify budgets to ensure equitable outcomes, as well as experience that would provide knowledge of relevant policy and budget considerations for the department of Health and Human Services is highly desirable for the position. QUALIFICATIONS KNOWLEDGE OF Principles and practices of public administration, public agency organization and human resources administration. Organization, function and administrative structure of public agencies, including the role of an elected Board. Techniques of planning and performing administrative, budgetary, operational, human resources or organizational analysis, including project management. Practices of contract negotiation and administration. Applicable laws, codes, regulations and ordinances. Principles of budget preparation and administration, particularly in a public agency. Principles and practices of equal employment opportunity, affirmative action and accommodation for individuals with disabilities Principles of job analysis, recruitment and selection, classification and compensation, employee relations and risk management in a public agency. Research methodology, data analysis and statistical sampling techniques. Computer applications related to the work, including spreadsheets and basic methods of graphic presentation. Techniques for dealing effectively with departmental and employee representatives, members of various public and private organizations and the public in individual or group settings. Basic supervisory principles and practices. ABILITY TO Plan and carry out various analytical studies in area(s) of assignment. Gather and analyze a variety of data, evaluate alternatives and reach sound conclusions. Interpret, apply and explain laws, rules, regulations and policies. Use sound, independent judgment within general policy guidelines. Organize own work, coordinate multiple projects and meet critical deadlines. Prepare clear, concise and accurate reports, correspondence, policies, procedures and other written materials. Communicate orally, including making presentations of findings, recommendations and policies before public officials, other officials, employees, employee representatives and community groups, in order to gain concurrence and cooperation through discussion and consensus building. Recognize and resolve problems of a sensitive political nature, analyze situations, select alternatives, recognize consequences of proposed actions, negotiate mutually satisfactory solutions to problems and implement recommendations. Use computer applications effectively, including spreadsheets and basic graphics. Plan and direct the work of others on a project or day-to-day basis. Establish and maintain effective working relationships with those contacted in the course of the work. Represent the County effectively in meetings with groups and individuals, including making effective oral presentations. MINIMUM QUALIFICATIONS Any combination of education and experience that would provide the knowledge and skills listed in the class specification . Typically, graduation from a four-year college or university with major coursework in business or public administration, public policy or a field related to the work and three years of professional level experience performing administrative, budgetary, operational, management or organizational analysis work. At least one year of the required professional experience must have included journey level experience in the area of assignment. Additional professional level work experience performing administrative, budgetary, operational, management or organizational analysis may be substituted for the required education on a year-for-year basis. Highly Desired: an advanced degree such as Master of Public Administration, Master of Public Policy, or Master of Business Administration IMPORTANT INFORMATION Open & Continuous Recruitment: Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for an Open and Continuous recruitment may be closed at any time. Hybrid schedule: The Office of the County Executive has embraced a hybrid work schedule that considers that some duties of this position may be performed remotely. However, the successful candidate must be able to report to County facilities for meetings, work assignments, and/or disaster service work upon short notice, as needed and deemed appropriate. During the initial probationary period, the successful candidate may be required to work primarily onsite before establishing a hybrid work schedule. All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails. Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active. Tentative: First round selection interviews will be held the week of August 19th, 2024 Tentative: Second round selection interviews will be held the week of August 26th, 2024 Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Colleen Beck at colleen.beck@marincounty.gov. PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%. COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage . Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units. Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more. Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org. IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum. Retiree Medical : The County provides access to group health plan coverage to eligible retirees. For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
Jul 27, 2024
Full Time
ABOUT US At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture on the Department of Human Resources website . Read on to find out more about this opportunity. The Office of the County Executive is responsible for preparing the county budget, providing the Board of Supervisors with the information they need for making decisions, representing the county in intergovernmental relationships, overseeing, and coordinating the work of all county departments and ensuring they provide timely, accurate and coordinated information to the public. Our staff also helps coordinate planning for County facilities, risk management, and leads racial equity and other strategic initiatives. ABOUT THE POSITION The Office of the County Executive for the County of Marin is recruiting for the position of an Administrative Analyst III to join the Budget Team and support administrative functions for the department. Reporting to the Budget Director, an Administrative Analyst III works with assigned departments and conducts a variety of budget, management, administrative and policy analysis. Using financial system data and other technical tools, analysts will evaluate and provide recommendations regarding baseline appropriations, department finances, as well as budget requests and position control. Incumbents will review department staff reports and provide fiscal and policy recommendations consistent with Board of Supervisor priorities. Analysts will support the County Executive and Budget Director in the development of the annual financial plan and carry out other assignments required to manage the County’s budget. Incumbents in this position will also serve as the administrative lead for the Office of the County Executive, which includes providing budgetary and contract support for the department’s five divisions, oversight of its programs and administrative processes, management of County grants, and providing other administrative support to partnership efforts and programs with other County departments and municipal partners across the County. The Administrative Analyst III requires the ability to act independently and utilize sound judgment to support the County’s strategic priorities, budgetary policies and administrative initiatives. Assignments may also include provision of administrative staff support to various smaller departments and specified boards, commissions and committees. ABOUT YOU The Highly Qualified Candidate is self-directed, organized, dependable, flexible, detail-oriented and has the ability to work with complex, sensitive and visible assignments. In addition, they are a skilled communicator in both written and verbal formats and shows an ability to maintain successful, collaborative and constructive working relationships with internal staff and members of the public. This individual demonstrates leadership through strategic planning, continuous improvement and professional collaboration. They ideally possess either an MPA, MPP, MBA, or other higher education degree, and have performed centralized budget and financial analysis work, are adept at using financial and position control data systems, and have experience developing, analyzing and presenting policy or financial recommendations to a board, counsel or other decision makers. The ideal candidate will be enthusiastic, looking to grow and excel, be invested in our organization’s future and are passionate about the specific policy area they apply for. They will employ a combination of budget and policy analysis skills to develop well-supported recommendations to advance the Board of Supervisors’ priorities and goals. Previous work experience showing a demonstrable commitment to racial equity and instituting systems to evaluate and modify budgets to ensure equitable outcomes, as well as experience that would provide knowledge of relevant policy and budget considerations for the department of Health and Human Services is highly desirable for the position. QUALIFICATIONS KNOWLEDGE OF Principles and practices of public administration, public agency organization and human resources administration. Organization, function and administrative structure of public agencies, including the role of an elected Board. Techniques of planning and performing administrative, budgetary, operational, human resources or organizational analysis, including project management. Practices of contract negotiation and administration. Applicable laws, codes, regulations and ordinances. Principles of budget preparation and administration, particularly in a public agency. Principles and practices of equal employment opportunity, affirmative action and accommodation for individuals with disabilities Principles of job analysis, recruitment and selection, classification and compensation, employee relations and risk management in a public agency. Research methodology, data analysis and statistical sampling techniques. Computer applications related to the work, including spreadsheets and basic methods of graphic presentation. Techniques for dealing effectively with departmental and employee representatives, members of various public and private organizations and the public in individual or group settings. Basic supervisory principles and practices. ABILITY TO Plan and carry out various analytical studies in area(s) of assignment. Gather and analyze a variety of data, evaluate alternatives and reach sound conclusions. Interpret, apply and explain laws, rules, regulations and policies. Use sound, independent judgment within general policy guidelines. Organize own work, coordinate multiple projects and meet critical deadlines. Prepare clear, concise and accurate reports, correspondence, policies, procedures and other written materials. Communicate orally, including making presentations of findings, recommendations and policies before public officials, other officials, employees, employee representatives and community groups, in order to gain concurrence and cooperation through discussion and consensus building. Recognize and resolve problems of a sensitive political nature, analyze situations, select alternatives, recognize consequences of proposed actions, negotiate mutually satisfactory solutions to problems and implement recommendations. Use computer applications effectively, including spreadsheets and basic graphics. Plan and direct the work of others on a project or day-to-day basis. Establish and maintain effective working relationships with those contacted in the course of the work. Represent the County effectively in meetings with groups and individuals, including making effective oral presentations. MINIMUM QUALIFICATIONS Any combination of education and experience that would provide the knowledge and skills listed in the class specification . Typically, graduation from a four-year college or university with major coursework in business or public administration, public policy or a field related to the work and three years of professional level experience performing administrative, budgetary, operational, management or organizational analysis work. At least one year of the required professional experience must have included journey level experience in the area of assignment. Additional professional level work experience performing administrative, budgetary, operational, management or organizational analysis may be substituted for the required education on a year-for-year basis. Highly Desired: an advanced degree such as Master of Public Administration, Master of Public Policy, or Master of Business Administration IMPORTANT INFORMATION Open & Continuous Recruitment: Because this recruitment is Open and Continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for an Open and Continuous recruitment may be closed at any time. Hybrid schedule: The Office of the County Executive has embraced a hybrid work schedule that considers that some duties of this position may be performed remotely. However, the successful candidate must be able to report to County facilities for meetings, work assignments, and/or disaster service work upon short notice, as needed and deemed appropriate. During the initial probationary period, the successful candidate may be required to work primarily onsite before establishing a hybrid work schedule. All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your GovernmentJobs.com account to view these emails. Testing and Eligible List: Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active. Tentative: First round selection interviews will be held the week of August 19th, 2024 Tentative: Second round selection interviews will be held the week of August 26th, 2024 Disaster Service Workers: All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency. Equal Employment Opportunity Employer: If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095. If you have questions concerning this position announcement, please contact Colleen Beck at colleen.beck@marincounty.gov. PLEASE NOTE : The benefits described herein do not apply to temporary (contingent) or to part-time employees that work less than 50%. COUNTY OF MARIN BENEFITS: GENERAL Below are some of the excellent benefits the County offers. More information about our benefits can be found on the Marin County's Benefits Homepage . Paid Time Off : Competitive vacation accrual; 12 holidays per year; and generous sick leave accruals. Additional types of paid leaves are available for some bargaining units. Health Plan : Choice of four health plans (two Kaiser HMOs, Western Health Advantage HMO,and an Anthem Blue Cross PPO) along with dental through Delta Dental PPO, and vision through Vision Service Plan (VSP). There is a County contribution toward the premiums (the contribution amount varies depending on coverage tier elected such as employee only, employee + 1, employee + family). Plus, the County offers excellent Life Insurance, Disability, Flexible Spending Plans, a Dependent Care Assistance Program, professional development and more. Retirement : Defined benefit plan under the County Employees Retirement Act of 1937. More information can be found online at www.mcera.org. IRS 457 Plan : Choice of pre-tax or post-tax (Roth) employee contribution up to the IRS annual maximum. Retiree Medical : The County provides access to group health plan coverage to eligible retirees. For specific questions regarding the employment process, please contact Human Resources at (415) 473-6104. For additional details about the benefits or retirement, please contact the Benefits Division at (415) 473-2197. *IMPORTANT NOTE: Benefits described herein do not represent a contract and may be changed without notice. Closing Date/Time: Continuous
California State University (CSU) Bakersfield
9001 Stockdale Highway, Bakersfield, CA 93311, USA
CLASSIFICATION TITLE: Administrative Analyst/Specialist (Non-Exempt) CANDIDATES ELIGIBLE TO APPLY: THIS RECRUITMENT IS AVAILABLE TO CURRENT ON-CAMPUS EMPLOYEES ONLY. UNION CODE: R09 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $4,000 - $5,250 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,694 - $7,131 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. SPECIAL INSTRUCTIONS TO APPLICANT: N/A POSITION PURPOSE: Academic Affairs supports the University strategic goals through our focus on being student centered, faculty and staff-focused, and community minded. Faculty Affairs is a unit within the division of Academic Affairs and is the central location for all faculty-related programs, policies, and procedures while also serving and providing the human resource needs of the university academic personnel. Under the general supervision of the Provost and Vice President for Academic affairs, the Administrative Analyst/Specialist (Non-Exempt) is responsible for confidential support to the Provost on various academic and administrative issues as well as managing multiple work priorities such as serving as support on various committees and handling front office duties. While supporting the Provost takes up most of this position's responsibilities, it also supplies support to the AVP of Faculty Affairs and other office staff. DUTIES & RESPONSIBILITIES: Administrative Support for the Provost and Vice President for Academic Affairs Provide administrative support to the Provost and Vice President for Academic Affairs. Attend regular meetings with the Provost to receive updates and tasks. Coordinate, organize and attend regular committee meetings as assigned by the Provost to provide staff support or attend on behalf of the Provost. Provide coverage for the Assistant to the Provost when away from the office or when additional support is needed. Schedule meetings at the Provost's request with other Administrator's or direct reports either working directly with them or with their support staff while using multiple programs to assist in this process. Problem solve and recommend solutions to the Provost. Provide staff support for Management and Dean searches. Screen telephone calls/emails for the Provost. Work closely with the Provost on special projects. Draft documents on the Provost's behalf to be dispersed campus wide. Announcements (new hires, retirements, etc.) Letters of Support/Nomination Letters Letter of Agreement Reference Letters Other items as requested Organize conference details for the Provost and his direct reports. Maintain the Provost personal business equipment (order new parts/equipment, call for repairs, etc.). Other special projects as assigned. Office of the Provost Support Greet and assist visitors to the office in a professional and courteous manner. Direct calls, mail, and email to the Provost's Office to the appropriate person to respond. Respond to requests from students, faculty, staff, administrators and public. Track documents sent to the Provost for signature, providing any necessary back up information (or research on request) as directed by the Budget Analyst; responsible for maintaining the office document log. Responsible for ensuring workflows for all documents needing Provost signature. Maintain budgetary spreadsheets and filing to support Budget Analyst. Maintain office machines and supplies. Primarily responsible for facilities maintenance (submit work order & follow up with facilities) and necessities for the office. Provide support to AVP/Faculty Affairs and other staff members in the Provost Office when needed. Assist with Office of the Provost Office led events as needed. Academic Affairs Administrator Search Committee Support Negotiate and maneuver schedules to arrange committee meetings and provide zoom links, agenda, or any other additional information as necessary. Responsible for effectively collaborating with a multitude of campus/off-campus entities to post job description and provide any further updates. Solely accept applications from nationwide candidates; keep and organize submissions for the committee members to review (except for when we work with consultants and in which case I work closely with the consultants). Coordinate and arrange telephone interviews, video interviews and on campus interviews. Assist candidates with any housekeeping questions and prepare their expense reports as needed. Organize and schedule the all-day "campus visits" for the finalists. Draft notifications to all applicants during the process. Committee Meetings Support Arrange committee meetings by negotiating and maneuvering schedules and then providing meeting invitations and Zoom links. Arrange for video recording, PowerPoints or share desktop as needed during meeting. Provide for Breakout rooms where applicable (zoom). Take notes for the committee in as much detail as has been requested and distribute transcribed notes in a timely manner. Provide agenda items for the following meeting. Complete/submit any paperwork on behalf of the search committee. Work with IT to create webpages and other duties as assigned. Example of groups currently providing regular support for: AVP's Export Control Faculty Advisory Committee for Research, Scholarship and Creative Activity Multiple MPP Searches REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Bachelor’s degree and/or equivalent training and two (2) years of recent administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to apply independent judgment, discretion, and initiative in performing job duties under general supervision. Must be able to clearly explain a wide variety of complex procedures and policies and to interact well with students, faculty, staff, administrators, and the public. Ability to work cooperatively with others and represent the Academic Affairs Office in a professional manner. Must be flexible and possess the ability to effectively and independently handle a continuous heavy workload and multiple projects simultaneously. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: Experience in higher education working in a confidential, top level administrative office. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Jul 14 2024 Pacific Daylight Time Applications close: Jul 29 2024 Pacific Daylight Time Closing Date/Time:
Jul 15, 2024
CLASSIFICATION TITLE: Administrative Analyst/Specialist (Non-Exempt) CANDIDATES ELIGIBLE TO APPLY: THIS RECRUITMENT IS AVAILABLE TO CURRENT ON-CAMPUS EMPLOYEES ONLY. UNION CODE: R09 FT/PT: Full-time PAY PLAN: 12-month WORKPLACE TYPE: On-site (work in-person at business location) ANTICIPATED HIRING RANGE: $4,000 - $5,250 However, offer amount will be commensurate with candidate’s experience, education, skills, and training. CSU CLASSIFICATION SALARY RANGE: $3,694 - $7,131 PAY BASIS: Monthly BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information. SPECIAL INSTRUCTIONS TO APPLICANT: N/A POSITION PURPOSE: Academic Affairs supports the University strategic goals through our focus on being student centered, faculty and staff-focused, and community minded. Faculty Affairs is a unit within the division of Academic Affairs and is the central location for all faculty-related programs, policies, and procedures while also serving and providing the human resource needs of the university academic personnel. Under the general supervision of the Provost and Vice President for Academic affairs, the Administrative Analyst/Specialist (Non-Exempt) is responsible for confidential support to the Provost on various academic and administrative issues as well as managing multiple work priorities such as serving as support on various committees and handling front office duties. While supporting the Provost takes up most of this position's responsibilities, it also supplies support to the AVP of Faculty Affairs and other office staff. DUTIES & RESPONSIBILITIES: Administrative Support for the Provost and Vice President for Academic Affairs Provide administrative support to the Provost and Vice President for Academic Affairs. Attend regular meetings with the Provost to receive updates and tasks. Coordinate, organize and attend regular committee meetings as assigned by the Provost to provide staff support or attend on behalf of the Provost. Provide coverage for the Assistant to the Provost when away from the office or when additional support is needed. Schedule meetings at the Provost's request with other Administrator's or direct reports either working directly with them or with their support staff while using multiple programs to assist in this process. Problem solve and recommend solutions to the Provost. Provide staff support for Management and Dean searches. Screen telephone calls/emails for the Provost. Work closely with the Provost on special projects. Draft documents on the Provost's behalf to be dispersed campus wide. Announcements (new hires, retirements, etc.) Letters of Support/Nomination Letters Letter of Agreement Reference Letters Other items as requested Organize conference details for the Provost and his direct reports. Maintain the Provost personal business equipment (order new parts/equipment, call for repairs, etc.). Other special projects as assigned. Office of the Provost Support Greet and assist visitors to the office in a professional and courteous manner. Direct calls, mail, and email to the Provost's Office to the appropriate person to respond. Respond to requests from students, faculty, staff, administrators and public. Track documents sent to the Provost for signature, providing any necessary back up information (or research on request) as directed by the Budget Analyst; responsible for maintaining the office document log. Responsible for ensuring workflows for all documents needing Provost signature. Maintain budgetary spreadsheets and filing to support Budget Analyst. Maintain office machines and supplies. Primarily responsible for facilities maintenance (submit work order & follow up with facilities) and necessities for the office. Provide support to AVP/Faculty Affairs and other staff members in the Provost Office when needed. Assist with Office of the Provost Office led events as needed. Academic Affairs Administrator Search Committee Support Negotiate and maneuver schedules to arrange committee meetings and provide zoom links, agenda, or any other additional information as necessary. Responsible for effectively collaborating with a multitude of campus/off-campus entities to post job description and provide any further updates. Solely accept applications from nationwide candidates; keep and organize submissions for the committee members to review (except for when we work with consultants and in which case I work closely with the consultants). Coordinate and arrange telephone interviews, video interviews and on campus interviews. Assist candidates with any housekeeping questions and prepare their expense reports as needed. Organize and schedule the all-day "campus visits" for the finalists. Draft notifications to all applicants during the process. Committee Meetings Support Arrange committee meetings by negotiating and maneuvering schedules and then providing meeting invitations and Zoom links. Arrange for video recording, PowerPoints or share desktop as needed during meeting. Provide for Breakout rooms where applicable (zoom). Take notes for the committee in as much detail as has been requested and distribute transcribed notes in a timely manner. Provide agenda items for the following meeting. Complete/submit any paperwork on behalf of the search committee. Work with IT to create webpages and other duties as assigned. Example of groups currently providing regular support for: AVP's Export Control Faculty Advisory Committee for Research, Scholarship and Creative Activity Multiple MPP Searches REQUIRED QUALIFICATIONS: EDUCATION & EXPERIENCE - Bachelor’s degree and/or equivalent training and two (2) years of recent administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. SKILLS, KNOWLEDGE & ABILITIES (SKA’s) - Regular and reliable attendance is required. Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty. Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to organize and plan work and projects including handling multiple priorities. Ability to make independent decisions and exercise sound judgment. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Ability to apply independent judgment, discretion, and initiative in performing job duties under general supervision. Must be able to clearly explain a wide variety of complex procedures and policies and to interact well with students, faculty, staff, administrators, and the public. Ability to work cooperatively with others and represent the Academic Affairs Office in a professional manner. Must be flexible and possess the ability to effectively and independently handle a continuous heavy workload and multiple projects simultaneously. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism. Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Excellent communication skills; ability to effectively communicate information in a clear and understandable manner. Thorough knowledge of English grammar, spelling, and punctuation. Ability to interpret, communicate and apply policies and procedures. Ability to maintain a high degree of confidentiality. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email. Working knowledge of or ability to quickly learn University infrastructure. PREFERRED QUALIFICATIONS: Experience in higher education working in a confidential, top level administrative office. Demonstrated skills in an institutional/educational environment possessing a customer-oriented and service-centered attitude. PHYSICAL DEMANDS: LIGHT WORK - involves mainly sitting, up to 25% standing or walking; lifting medium weight objects limited to 25 pounds. ENVIRONMENTAL FACTORS: N/A SPECIAL CONDITIONS: SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position . CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees. BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community. MANDATED REPORTER: Not Mandated GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work. EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status. Advertised: Jul 14 2024 Pacific Daylight Time Applications close: Jul 29 2024 Pacific Daylight Time Closing Date/Time:
Stanislaus State
1 University Circle, Turlock, California 95382, USA
Position Summary (Classified as: Administrative Analyst/Specialist, Exempt I) Full-time position available on or after November 14, 2024 for Learning Commons. Under general direction, the Administrative Analyst will provide support within the Learning Commons, the campus resource for learning support serving both undergraduate and graduate students. The department offers peer-led learning support through Supplemental Instruction, Tutoring, and Writing Centers, along with resources, strategies, and workshops to help students reach their academic goals. This position encompasses a range of administrative and technical responsibilities, focusing on the learning support management system (StanTutor), the Common Human Resource System (CHRS), data dashboards, budget systems and analysis, and payroll and department operations. This position is integral to our institution's commitment to academic excellence and student success. Incumbents in positions at this level perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to an administrative specialty. Work requires applying a theoretical knowledge base to develop recommendations and conclusions. Job Duties Duties include but are not limited to: Administer the learning support management platform, StanTutor. Develop and maintain administrative systems through university databases, including PeopleSoft, Common Human Resource System (CHRS), Data Warehouse, dashboards, and other administrative systems. Train students, staff, and faculty on how to use StanTutor. Develop and maintain a training library with accessible resources and video tutorials. Advise management on policies and procedures related to finance, budgets, personnel, and related operational functions to meet programmatic goals. Conduct program and policy research, analysis, development, reporting, and evaluation. Create infographics and dashboards for decision making needs. Determine methods, policies, and procedures to achieve programmatic goals. Create purchase orders, requisitions, and reviews charges for accuracy. Track supplies and services. Conduct budget analysis, accounting, administration and financial planning for Learning Commons services, grant applications and collaborative programs. Process travel requests and reimbursements. Coordinate front desk operations, hiring and development of front desk student assistants. Provide support for meetings and events including, taking minutes, including scheduling, reservations, preparing materials, logistics, and coordinating staff collaboration tools. Organize communication, social media and marketing plans. Assist Learning Commons staff in development and editing of communications and forms. Organize and represent the department in activities and events to increase awareness and access to services. Implement office emergency and safety processes. Assist director with special projects and initiatives. Coordinate processes for preparing, collecting, processing, and tracking student staff and intern hiring documents. Communicate with campus payroll, student staff, and supervisors to track completions and changes. Maintain tracking systems for completion of required trainings and forms, including CSU employee trainings and scheduling agreements. Coordinate payroll processes for student staff. Use StanTutor scheduling functions and Peoplesoft systems to review and enter payable hours and to verify with supervisors. Distribute payroll calendars and reminders. Organize recruitment processes steps, forms and approvals for student staff. Use tools and trackers to communicate progress with staff and departments. Lead projects or committees. May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification. At the direction of appropriate administrator, may provide support to other areas/departments withing functional area/departments as needed. May provide lead work direction to support staff. Other duties as assigned. Minimum Qualifications Education and Experience : A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Two (2) years of related office work experience. One (1) year of work experience in learning support or related area. Bachelor's degree in Business Administration, Public Administration, Education or other related degrees. Prior experience with coordinating processes and procedures or related field highly preferred. Prior experience in a CSU or in another higher education setting preferred. Prior experience with center functions and personnel practices such as organizing and representing the department in activities and events. Experience with learning center platforms or related systems. Prior experience with CHRS, Peoplesoft, and or related HR/Payroll systems. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Special Conditions May be required to work after-hours, evenings, or weekends. May be required to travel between Turlock and Stockton Campuses. Valid California Driver’s License. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $4,598 - 5,058/month per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $4,598 - $9,318 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline September 27, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Sep 06 2024 Pacific Daylight Time Applications close: Sep 27 2024 Pacific Daylight Time Closing Date/Time:
Sep 07, 2024
Position Summary (Classified as: Administrative Analyst/Specialist, Exempt I) Full-time position available on or after November 14, 2024 for Learning Commons. Under general direction, the Administrative Analyst will provide support within the Learning Commons, the campus resource for learning support serving both undergraduate and graduate students. The department offers peer-led learning support through Supplemental Instruction, Tutoring, and Writing Centers, along with resources, strategies, and workshops to help students reach their academic goals. This position encompasses a range of administrative and technical responsibilities, focusing on the learning support management system (StanTutor), the Common Human Resource System (CHRS), data dashboards, budget systems and analysis, and payroll and department operations. This position is integral to our institution's commitment to academic excellence and student success. Incumbents in positions at this level perform the full range of work related to program and policy research, analysis, development, evaluation, and/or operational and fiscal analysis related to an administrative specialty. Work requires applying a theoretical knowledge base to develop recommendations and conclusions. Job Duties Duties include but are not limited to: Administer the learning support management platform, StanTutor. Develop and maintain administrative systems through university databases, including PeopleSoft, Common Human Resource System (CHRS), Data Warehouse, dashboards, and other administrative systems. Train students, staff, and faculty on how to use StanTutor. Develop and maintain a training library with accessible resources and video tutorials. Advise management on policies and procedures related to finance, budgets, personnel, and related operational functions to meet programmatic goals. Conduct program and policy research, analysis, development, reporting, and evaluation. Create infographics and dashboards for decision making needs. Determine methods, policies, and procedures to achieve programmatic goals. Create purchase orders, requisitions, and reviews charges for accuracy. Track supplies and services. Conduct budget analysis, accounting, administration and financial planning for Learning Commons services, grant applications and collaborative programs. Process travel requests and reimbursements. Coordinate front desk operations, hiring and development of front desk student assistants. Provide support for meetings and events including, taking minutes, including scheduling, reservations, preparing materials, logistics, and coordinating staff collaboration tools. Organize communication, social media and marketing plans. Assist Learning Commons staff in development and editing of communications and forms. Organize and represent the department in activities and events to increase awareness and access to services. Implement office emergency and safety processes. Assist director with special projects and initiatives. Coordinate processes for preparing, collecting, processing, and tracking student staff and intern hiring documents. Communicate with campus payroll, student staff, and supervisors to track completions and changes. Maintain tracking systems for completion of required trainings and forms, including CSU employee trainings and scheduling agreements. Coordinate payroll processes for student staff. Use StanTutor scheduling functions and Peoplesoft systems to review and enter payable hours and to verify with supervisors. Distribute payroll calendars and reminders. Organize recruitment processes steps, forms and approvals for student staff. Use tools and trackers to communicate progress with staff and departments. Lead projects or committees. May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification. At the direction of appropriate administrator, may provide support to other areas/departments withing functional area/departments as needed. May provide lead work direction to support staff. Other duties as assigned. Minimum Qualifications Education and Experience : A bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Two (2) years of related office work experience. One (1) year of work experience in learning support or related area. Bachelor's degree in Business Administration, Public Administration, Education or other related degrees. Prior experience with coordinating processes and procedures or related field highly preferred. Prior experience in a CSU or in another higher education setting preferred. Prior experience with center functions and personnel practices such as organizing and representing the department in activities and events. Experience with learning center platforms or related systems. Prior experience with CHRS, Peoplesoft, and or related HR/Payroll systems. Knowledge, Skills, Abilities General knowledge and skills in the applicable administrative and/or program field and a foundational knowledge of public administration principles, practices, and methods. Knowledge of and ability to apply fundamental concepts. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit. Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Working knowledge of budget policies and procedures. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations. Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to make independent decisions and exercise sound judgment. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to compile, write, and present reports related to program or administrative specialty. Ability to train others on new skills and procedures and provide lead work direction. Special Conditions May be required to work after-hours, evenings, or weekends. May be required to travel between Turlock and Stockton Campuses. Valid California Driver’s License. Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary Range Anticipated salary will be $4,598 - 5,058/month per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist. (Full range: $4,598 - $9,318 per month) Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page. Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees. Application Deadline September 27, 2024 Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts. Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education. Clery Act Disclosure Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment. Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form . CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California. The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview. INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE Advertised: Sep 06 2024 Pacific Daylight Time Applications close: Sep 27 2024 Pacific Daylight Time Closing Date/Time:
Metropolitan Water District of Southern California
Los Angeles, California, United States
In the Administrative Analyst role, you will monitor expenditures, report variances, and prepare budget-related reports. You will also be an agreement administrator for several contracts within the department, which requires you to monitor the contracts, their budgets, deliverables, and invoice processing. You will also handle monthly reporting for General Manager (GM) reports (GM monthly report, department metrics, bi-annual production reports, etc.), and develop, monitor, and enhance reporting tools. Additionally, you may participate on project teams by monitoring project plans, tasks, work breakdown structures, cost estimates, budgets, schedule performance, deliverables, and resources. The Administrative Analyst must use initiative and judgment in providing support on (time sensitive) assignments in our collaborative environment. You will demonstrate your ability to build strong working relationships, communicate effectively, be attentive to detail, strong organization skills, and effectively work in a partnership environment is important for this department. Schedule: 44/36, Monday through Friday /Every other Friday off. Monday through Thursday 9 hours per day, 8 hours per day every other Friday. Start times are 7am-4:30pm M-Th & 7am-3:30pm Every other Friday . Hybrid: Metropolitan’s current practice in this position is a hybrid work schedule. This typically includes two days a week in person and the other days remote. This is subject to change dependent on organizational needs. In addition, a telework policy is scheduled for negotiations and once completed and implemented, will provide final direction on the hybrid schedule. This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification/job. To view the full job description click here: Administrative Analyst EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS Education and Experience: Bachelor’s degree from an accredited college or university in a related field and four years relevant experience; or Master’s degree from an accredited college or university in a related field and two years relevant experience; or four years as a MWD Administrative Assistant III. Relevant Experience is defined as: experience with contract administration, budget processing, and Microsoft Office Suite (Excel, PPT, and Word). CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTS License(s): Valid California Class C Driver’s License or equivalent (required at time of application) that allows you to drive during your employment. CLOSING Benefits: • Competitive compensation • Excellent medical, dental, life, vision plans. • Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan. • Retirement benefits under the California Public Employees' Retirement System • Tuition reimbursement • Training and advancement opportunities • Excellent working environment • Public transportation reimbursements • Hub of public transportation: rail, subway, buses, and taxis • On-site fitness center For more information on MWD benefits, please use the following link: Benefits Regular FT PT Employees (Represented) ABOUT MWD The Metropolitan Water District of Southern California is a consortium of 26 cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitan’s mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitan’s facilities include the 242-mile Colorado River Aqueduct, five water treatment plants with a combined capacity of 2.3 billion gallons per day, nine surface water reservoirs, 830 miles of pipeline, and 15 hydroelectric power plants. The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: jobs@mwdh2o.com. MWD is a Federal and State EO employer - Veterans/Disabled and other protected categories. Application Filing Period: Closes at 4:30 pm PST on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended. Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case). Closing Date/Time: October 4, 2024 @ 4:30 p.m. PST
Sep 04, 2024
Full Time
In the Administrative Analyst role, you will monitor expenditures, report variances, and prepare budget-related reports. You will also be an agreement administrator for several contracts within the department, which requires you to monitor the contracts, their budgets, deliverables, and invoice processing. You will also handle monthly reporting for General Manager (GM) reports (GM monthly report, department metrics, bi-annual production reports, etc.), and develop, monitor, and enhance reporting tools. Additionally, you may participate on project teams by monitoring project plans, tasks, work breakdown structures, cost estimates, budgets, schedule performance, deliverables, and resources. The Administrative Analyst must use initiative and judgment in providing support on (time sensitive) assignments in our collaborative environment. You will demonstrate your ability to build strong working relationships, communicate effectively, be attentive to detail, strong organization skills, and effectively work in a partnership environment is important for this department. Schedule: 44/36, Monday through Friday /Every other Friday off. Monday through Thursday 9 hours per day, 8 hours per day every other Friday. Start times are 7am-4:30pm M-Th & 7am-3:30pm Every other Friday . Hybrid: Metropolitan’s current practice in this position is a hybrid work schedule. This typically includes two days a week in person and the other days remote. This is subject to change dependent on organizational needs. In addition, a telework policy is scheduled for negotiations and once completed and implemented, will provide final direction on the hybrid schedule. This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification/job. To view the full job description click here: Administrative Analyst EMPLOYMENT STANDARDS MINIMUM QUALIFICATIONS Education and Experience: Bachelor’s degree from an accredited college or university in a related field and four years relevant experience; or Master’s degree from an accredited college or university in a related field and two years relevant experience; or four years as a MWD Administrative Assistant III. Relevant Experience is defined as: experience with contract administration, budget processing, and Microsoft Office Suite (Excel, PPT, and Word). CERTIFICATIONS, LICENSES, AND REGISTRATION REQUIREMENTS License(s): Valid California Class C Driver’s License or equivalent (required at time of application) that allows you to drive during your employment. CLOSING Benefits: • Competitive compensation • Excellent medical, dental, life, vision plans. • Deferred compensation in the form of a 401(k) plan (with matching contribution) and a 457 plan. • Retirement benefits under the California Public Employees' Retirement System • Tuition reimbursement • Training and advancement opportunities • Excellent working environment • Public transportation reimbursements • Hub of public transportation: rail, subway, buses, and taxis • On-site fitness center For more information on MWD benefits, please use the following link: Benefits Regular FT PT Employees (Represented) ABOUT MWD The Metropolitan Water District of Southern California is a consortium of 26 cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitan’s mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitan’s facilities include the 242-mile Colorado River Aqueduct, five water treatment plants with a combined capacity of 2.3 billion gallons per day, nine surface water reservoirs, 830 miles of pipeline, and 15 hydroelectric power plants. The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email: jobs@mwdh2o.com. MWD is a Federal and State EO employer - Veterans/Disabled and other protected categories. Application Filing Period: Closes at 4:30 pm PST on the date stated in the job announcement. However it may close prior to the filing end date if sufficient applications have been received. If sufficient applications have not been received, then the filing period end date may be extended. Sponsorship: Applicants for employment with The Metropolitan Water District of Southern California must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States (i.e., H1-B or other employment-based immigration case). Closing Date/Time: October 4, 2024 @ 4:30 p.m. PST
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
This position is only open to Sonoma State University Employees Embark on an Exciting Career in Planning, Design, and Construction at Sonoma State University ! As a Facilities Administrative Analyst, you will be responsible for performing a diverse range of administrative, technical, and analytical duties related to space planning, move coordination/relocation services, and construction project support. Your responsibilities will include: Planning and coordinating campus moves from start to finish, ensuring seamless transitions for departments and personnel. Coordinating moveable equipment; ensuring efficient resource allocation and project success. Providing comprehensive administrative support for major capital and minor capital projects, ensuring adherence to policies, procedures, and best practices. Supporting the Facilities Management department with general administrative functions, including budget management, database maintenance, and data input. In this role, you will serve as a vital resource for the department and will be instrumental in support of shaping policies, procedures, and practices. Your contribution to the department is through research, analytical, and report-writing skills. You will independently plan and perform research, compile data, and prepare and present reports with reliable conclusions and recommendations for action. Application Process If you are a proactive and detail-oriented professional with a passion for administrative excellence and a commitment to supporting the university's mission, we encourage you to apply for this exciting opportunity. Join our team and contribute to the continued growth and success of Sonoma State University. This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Monday, September 16, 2024. In your cover letter, please include why you would like to join Sonoma State University. Please review the position description listed above for full scope of responsibilities and qualifications. Key Qualifications This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two or three years of progressive administrative experience. General knowledge in facilities planning, building, design, construction administration, and related activities highly preferred. General knowledge of building materials, costing procedures, and the sequential methods of modern construction and maintenance practices, as well as capital construction project delivery methods highly preferred. Working knowledge in reading and understanding proposals, plans, blueprints, process drawings, contracts, purchase orders, and specifications for all phases of construction and building maintenance highly preferred. Experience with construction administration is preferred. Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel) required. Knowledge of Google Suite, Smartsheet, database work control system and PeopleSoft preferred. The incumbent must possess and/or obtain and thereafter maintain a California Driver’s License valid for the operation of any vehicle or equipment required to maintain and operate. Bilingual (Spanish) is preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,598 to $5,584 a month. This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Aug 30 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Aug 31, 2024
This position is only open to Sonoma State University Employees Embark on an Exciting Career in Planning, Design, and Construction at Sonoma State University ! As a Facilities Administrative Analyst, you will be responsible for performing a diverse range of administrative, technical, and analytical duties related to space planning, move coordination/relocation services, and construction project support. Your responsibilities will include: Planning and coordinating campus moves from start to finish, ensuring seamless transitions for departments and personnel. Coordinating moveable equipment; ensuring efficient resource allocation and project success. Providing comprehensive administrative support for major capital and minor capital projects, ensuring adherence to policies, procedures, and best practices. Supporting the Facilities Management department with general administrative functions, including budget management, database maintenance, and data input. In this role, you will serve as a vital resource for the department and will be instrumental in support of shaping policies, procedures, and practices. Your contribution to the department is through research, analytical, and report-writing skills. You will independently plan and perform research, compile data, and prepare and present reports with reliable conclusions and recommendations for action. Application Process If you are a proactive and detail-oriented professional with a passion for administrative excellence and a commitment to supporting the university's mission, we encourage you to apply for this exciting opportunity. Join our team and contribute to the continued growth and success of Sonoma State University. This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Monday, September 16, 2024. In your cover letter, please include why you would like to join Sonoma State University. Please review the position description listed above for full scope of responsibilities and qualifications. Key Qualifications This position requires a bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, plus two or three years of progressive administrative experience. General knowledge in facilities planning, building, design, construction administration, and related activities highly preferred. General knowledge of building materials, costing procedures, and the sequential methods of modern construction and maintenance practices, as well as capital construction project delivery methods highly preferred. Working knowledge in reading and understanding proposals, plans, blueprints, process drawings, contracts, purchase orders, and specifications for all phases of construction and building maintenance highly preferred. Experience with construction administration is preferred. Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel) required. Knowledge of Google Suite, Smartsheet, database work control system and PeopleSoft preferred. The incumbent must possess and/or obtain and thereafter maintain a California Driver’s License valid for the operation of any vehicle or equipment required to maintain and operate. Bilingual (Spanish) is preferred. Salary and Benefits Starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,598 to $5,584 a month. This is a full time, exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: Aug 30 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Cal State University (CSU) Fullerton
800 N State College Blvd, Fullerton, CA 92831, USA
Job Title University Police Department Accreditation and Community Service Officer Program Lead Classification Administrative Analyst/Specialist-Exempt I AutoReqId 542268 Department University Police Sub-Division Vice President, Administration and Finance Salary Range Classification Range $4,598 - $8,318 per month (Hiring range depending on qualifications, not anticipated to exceed $4,598 - $7,500 per month) Appointment Type Ongoing Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Division of Administration and Finance provides services and support to over 45,000 diverse students, faculty, and staff at Cal State Fullerton. It is the mission of the Division to provide customer-focused support and steward our physical and financial resources in order to fulfill the university’s mission to support student success. As part of the Division, the Cal State Fullerton Police Department (CSUF PD) partners with students, staff, and faculty to support a safe, inclusive and welcoming university for all Titans to thrive. We seek an exceptional individual to join our team as the University Police Department Accreditation and Community Service Officer Program Lead (Administrative Analyst/Specialist-Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Manager of Administrative Police Services, the University Police Department Accreditation and Community Service Officer Program Lead serves as the primary International Association of Campus Law Enforcement (IACLE) accreditation specialist for the CSUF Police Department. Responsible for initiating and maintaining ongoing data collection for compiling statistics, developing numerous reports and charts to demonstrate compliance with the International Association of Campus Law Enforcement accreditation standards. Serves as the highest technical specialist and advisor to management by contributing to the development of strategic objectives and methods that may have operational impact in the area of accreditation program management. Serves as the department’s primary Lexipol Law Enforcement Policy Standards specialist to ensure accreditation and regulatory compliance for the CSUF Police Department. Maintains the department’s university police policy manual. Required to assess, formulate, and evaluate the impact of recommended or implemented policies from a strategic and operational perspective. Ensures the department maintains proof of compliance for accreditation based upon IACLEA standards and the State of California Commission on Peace Officer Standards and Training (POST) regulations, and is responsible for developing department reports for publication. In addition, the University Police Department Accreditation and Community Service Officer Program Lead will be responsible for administering and leading all aspects of the department’s Community Service Officer (CSO) student worker Program, including: supervision, hiring recommendations, operations, protocols, policy, scheduling, coordination, equipment, uniforms, vehicles, mentoring and coaching with the support of assigned sworn team members. Responsibilities include overseeing day-to-day administrative operations and providing lead work direction to others within the CSO Program. Provides program administration and leadership of a strategic nature through program and organizational unit planning activities and the analysis, development, and evaluation of IACLEA accreditation and for the CSO Program with broad impact. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. A wide range of administrative problems related to day-to-day work unit and program operations will require solutions. Independent determination of approaches to project and priorities. Assignments require handling of multiple work priorities and accountability for own work results. The majority of assignments are at the advanced level with a high visibility and broad impact within and outside the department. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Master's degree from an accredited four-year college or university emphasis in Business Administration, Financial Management, Criminal Justice, Public Policy, or equivalent preferred. Experience working for a university police department in a higher education environment similar in size and complexity as CSUF. Experience maintaining accreditation through IACLEA for a police agency preferred. License/Certifications A Valid California Driver's License. Position requires the use of a state vehicle to support police department functions. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Position requires Live Scan. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Sep 05 2024 Pacific Daylight Time Closing Date/Time:
Aug 23, 2024
Job Title University Police Department Accreditation and Community Service Officer Program Lead Classification Administrative Analyst/Specialist-Exempt I AutoReqId 542268 Department University Police Sub-Division Vice President, Administration and Finance Salary Range Classification Range $4,598 - $8,318 per month (Hiring range depending on qualifications, not anticipated to exceed $4,598 - $7,500 per month) Appointment Type Ongoing Time Base Full-Time Work Schedule Monday - Friday, 8:00 AM - 5:00 PM Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled) About CSUF Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Division of Administration and Finance provides services and support to over 45,000 diverse students, faculty, and staff at Cal State Fullerton. It is the mission of the Division to provide customer-focused support and steward our physical and financial resources in order to fulfill the university’s mission to support student success. As part of the Division, the Cal State Fullerton Police Department (CSUF PD) partners with students, staff, and faculty to support a safe, inclusive and welcoming university for all Titans to thrive. We seek an exceptional individual to join our team as the University Police Department Accreditation and Community Service Officer Program Lead (Administrative Analyst/Specialist-Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness. Under the general supervision of the Manager of Administrative Police Services, the University Police Department Accreditation and Community Service Officer Program Lead serves as the primary International Association of Campus Law Enforcement (IACLE) accreditation specialist for the CSUF Police Department. Responsible for initiating and maintaining ongoing data collection for compiling statistics, developing numerous reports and charts to demonstrate compliance with the International Association of Campus Law Enforcement accreditation standards. Serves as the highest technical specialist and advisor to management by contributing to the development of strategic objectives and methods that may have operational impact in the area of accreditation program management. Serves as the department’s primary Lexipol Law Enforcement Policy Standards specialist to ensure accreditation and regulatory compliance for the CSUF Police Department. Maintains the department’s university police policy manual. Required to assess, formulate, and evaluate the impact of recommended or implemented policies from a strategic and operational perspective. Ensures the department maintains proof of compliance for accreditation based upon IACLEA standards and the State of California Commission on Peace Officer Standards and Training (POST) regulations, and is responsible for developing department reports for publication. In addition, the University Police Department Accreditation and Community Service Officer Program Lead will be responsible for administering and leading all aspects of the department’s Community Service Officer (CSO) student worker Program, including: supervision, hiring recommendations, operations, protocols, policy, scheduling, coordination, equipment, uniforms, vehicles, mentoring and coaching with the support of assigned sworn team members. Responsibilities include overseeing day-to-day administrative operations and providing lead work direction to others within the CSO Program. Provides program administration and leadership of a strategic nature through program and organizational unit planning activities and the analysis, development, and evaluation of IACLEA accreditation and for the CSO Program with broad impact. These responsibilities include assistance with long-term planning, policy recommendations, and/or procedural changes for a particular functional area. A wide range of administrative problems related to day-to-day work unit and program operations will require solutions. Independent determination of approaches to project and priorities. Assignments require handling of multiple work priorities and accountability for own work results. The majority of assignments are at the advanced level with a high visibility and broad impact within and outside the department. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience. Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved. Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Master's degree from an accredited four-year college or university emphasis in Business Administration, Financial Management, Criminal Justice, Public Policy, or equivalent preferred. Experience working for a university police department in a higher education environment similar in size and complexity as CSUF. Experience maintaining accreditation through IACLEA for a police agency preferred. License/Certifications A Valid California Driver's License. Position requires the use of a state vehicle to support police department functions. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Position requires Live Scan. Additional Information California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Hiring Preference On-Campus CSUEU Employees Advertised: Aug 22 2024 Pacific Daylight Time Applications close: Sep 05 2024 Pacific Daylight Time Closing Date/Time:
Cal State University (CSU) San Jose
1 Washington Street, San Jose, CA 95192, USA
Job Summary Under general supervision, reporting and receiving work direction from the Department Chair, Computer Engineering performing administrative duties for the College of Engineering but works independently to achieve specified outcomes. The position provides the primary staffing support for the Chair with the search and hiring for all student and temp faculty positions. These duties include monitoring faculty workloads, adjusting contractual obligations, checking hiring status for potential discrepancies based on department and university policies and procedures, reviewing course syllabi to ensure compliance. Other areas of duties include appointing, processing, tracking visiting scholars and volunteers and supervision to department student assistants. Monitors all payroll-related salary expenses. Key Responsibilities Process and complete all aspects of department level hiring for temporary faculty and all student positions. Maintain student support tracking data spreadsheets for various accounts and funding sources to ensure compliance with student support budget. Prepare and collect new and existing temporary faculty hiring forms, review for accuracy to align with lecturer rank, salary, and/or entitlement level information. Maintain extensive virtual filing system for all student and faculty hiring information. Review and analyze course syllabi to ensure compliance to university and department policies, course level information, and accessibility features. Gather, archive, and maintain curriculum support materials and collect faculty office hour information. Provide support for preparing, gathering, analyzing, and reporting of data for ABET. Create and maintain student employment postings, review incoming applications/resumes, interview, hire, and train new student assistants. Provide direct supervision to department student assistants. Coordinate and implement monthly student assistant schedules and facilitate appropriate workflow. Provide support for both volunteers and visiting scholars with the appointment process via DocuSign by reviewing request forms and providing supporting documentation for submission. Support and implement department, college, and university academic policies, procedures, and deadlines. Knowledge, Skills & Abilities Excellent oral and written communication skills. Ability to make presentations; mastery of social media; experience in web editing and web applications; ability to find and to track resources and references. Working experience of Google Apps and Microsoft Office software. Good organizational and coordination skills. Detail-oriented, multi-tasker with the ability to perform accurately. Ability to track, analyze and summarize data using spreadsheets. Working knowledge of data analysis tools and electronic forms. Ability to maintain confidentiality and appropriately handle sensitive situations. Ability to coordinate and guide work of student assistants. Required Qualifications A bachelor's degree and/or equivalent training. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Bachelor’s Degree Three (3) years of progressively responsible administrative work experience Experience working in a higher education environment Excellent written and verbal communication skills Experience with PeopleSoft, Microsoft Office, Google suite, calendaring, Zoom, and DocuSign Compensation Classification: Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Range: $5,000/month - $5,200/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: November 3, 2023 through November 20, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Nov 03 2023 Pacific Daylight Time Applications close: Closing Date/Time:
Jul 14, 2024
Job Summary Under general supervision, reporting and receiving work direction from the Department Chair, Computer Engineering performing administrative duties for the College of Engineering but works independently to achieve specified outcomes. The position provides the primary staffing support for the Chair with the search and hiring for all student and temp faculty positions. These duties include monitoring faculty workloads, adjusting contractual obligations, checking hiring status for potential discrepancies based on department and university policies and procedures, reviewing course syllabi to ensure compliance. Other areas of duties include appointing, processing, tracking visiting scholars and volunteers and supervision to department student assistants. Monitors all payroll-related salary expenses. Key Responsibilities Process and complete all aspects of department level hiring for temporary faculty and all student positions. Maintain student support tracking data spreadsheets for various accounts and funding sources to ensure compliance with student support budget. Prepare and collect new and existing temporary faculty hiring forms, review for accuracy to align with lecturer rank, salary, and/or entitlement level information. Maintain extensive virtual filing system for all student and faculty hiring information. Review and analyze course syllabi to ensure compliance to university and department policies, course level information, and accessibility features. Gather, archive, and maintain curriculum support materials and collect faculty office hour information. Provide support for preparing, gathering, analyzing, and reporting of data for ABET. Create and maintain student employment postings, review incoming applications/resumes, interview, hire, and train new student assistants. Provide direct supervision to department student assistants. Coordinate and implement monthly student assistant schedules and facilitate appropriate workflow. Provide support for both volunteers and visiting scholars with the appointment process via DocuSign by reviewing request forms and providing supporting documentation for submission. Support and implement department, college, and university academic policies, procedures, and deadlines. Knowledge, Skills & Abilities Excellent oral and written communication skills. Ability to make presentations; mastery of social media; experience in web editing and web applications; ability to find and to track resources and references. Working experience of Google Apps and Microsoft Office software. Good organizational and coordination skills. Detail-oriented, multi-tasker with the ability to perform accurately. Ability to track, analyze and summarize data using spreadsheets. Working knowledge of data analysis tools and electronic forms. Ability to maintain confidentiality and appropriately handle sensitive situations. Ability to coordinate and guide work of student assistants. Required Qualifications A bachelor's degree and/or equivalent training. Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Preferred Qualifications Bachelor’s Degree Three (3) years of progressively responsible administrative work experience Experience working in a higher education environment Excellent written and verbal communication skills Experience with PeopleSoft, Microsoft Office, Google suite, calendaring, Zoom, and DocuSign Compensation Classification: Administrative Analyst/Specialist - Non-Exempt Anticipated Hiring Range: $5,000/month - $5,200/month CSU Salary Range: $3,518/month - $6,791/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary . Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: Resume Letter of Interest All applicants must apply within the specified application period: November 3, 2023 through November 20, 2023 . This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel jobs@sjsu.edu 408-924-2252 CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu . Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu . Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Advertised: Nov 03 2023 Pacific Daylight Time Applications close: Closing Date/Time: