Administrative Assistant, Department of Public Health (ASA II) (518924)

  • CSU, Sacramento
  • Sacramento, California
  • Sep 27, 2022
Full Time Clerical and Administrative Support Public Health

Job Description

Description:

Working Title: Administrative Support Assistant II

Classification Title: Administrative Support Assistant II

Posting Details

Priority Application Deadline (Posting will remain open until filled): Monday, October 10, 2022 at 11:55 p.m.

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

Under the lead direction of the ASCII, this staff colleague will be primarily responsible for providing general clerical and reception support for students, faculty, staff, and community partners in Public Health. The full range of work activities generally includes processing mail, maintaining departmental files, scheduling facilities, providing budget support, processing correspondence, managing academic forms, gathering data, preparing standard reports. The role includes providing administrative support for faculty searches, ARTP reviews, course schedule building, facility assignment, department website maintenance, student worker oversight, and development initiatives.

FLSA: Non Exempt (eligible for overtime compensation under FLSA). This position is benefits-eligible.

CSU Classification Salary Range: $3338 - $4913 per month

Hiring Range: $3338 - $3731 per month

Recruitment Type: Regular (probationary)

Time Base: Full-Time

Pay Plan: 12 month

Work Hours: M-F 8-5. A partial telework schedule may be available, upon management approval, after a training period to be determined.

Department Information

The Department of Public Health prepares students to make meaningful contributions in regional health systems, public health networks, occupational environments, and clinical settings.

Through its university and community-based programs that involve a blend of physical, mental, emotional, and social dimensions of learning, the program prepares engaged and knowledgeable individuals to enhance community health and enrich the quality of life.

Public Health offers three undergraduate professional areas of study:
  • Community Health Education
  • Healthcare Administration
  • Occupational Health & Safety

Each course is designed to give students a well-rounded education in public health, while providing strong preparation in one of these areas. A Master's in Public Health is also offered in conjunction with the College of Continuing Education.

Minimum Qualifications

Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation; an ability to understand standard office procedures; an ability to operate standard office equipment; an ability to learn office technology systems; an ability to perform basic mathematical calculations; and typing and keyboard skills. These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment.

Required Qualifications

EXPERIENCE:
Experience providing customer service while working in a service-oriented organization and/or position. Experience preparing clear and concise communication.
KNOWLEDGE, SKILLS, ABILITIES:
Experience developing proficiency in new and changing business computing applications. Proficiency with Microsoft Windows and Office (Word, Excel, Access, PowerPoint, and Outlook), Adobe Sign and Acrobat, and the Internet. Effective interpersonal skills to manage front line contacts with a variety of campus and community individuals. Strong written communication skills, including grammar, spelling, and punctuation. Thorough knowledge of office methods, procedures, and practices. Ability to use standard office equipment. Ability to identify customer-focused solutions and refer more complex problems to appropriate staff. Ability to independently locate, learn, interpret, and apply a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, effective, and creative solutions. Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data. Demonstrated competence in effectively presenting standard information in writing. Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions to students, faculty, and staff. Ability to work in a team structure and prioritize competing demands.

Preferred Qualifications

14. Knowledge of the University’s software systems: Common Management System (CMS), People Soft: Human Resources/ Student Administration (HR/SA) University Transportation and Parking System (UTAPS) parking process, SacVault; Cascade; SacSend email; Sac Vault; Add/Drop procedures; ASTRA Schedule (Space Management) and AIM (Facilities).

15. General working knowledge of applicable university infrastructure, policies, and procedures.

16. Ability to use one's own judgement to complete moderate to complex clerical and secretarial work assignments in support of an administrative or academic office or individual.

17. Ability to complete projects of moderate scope and complexity, such as completion of smaller to medium scale projects or discrete components of larger projects.

Required Licenses/Certifications

N/A

Documents Needed to Apply

Resume

Cover letter

Diversity statement: One of Sacramento State's imperatives is a commitment to diversity and inclusion and ensuring that our campus is a welcoming and inclusive place for all of our students, faculty, staff and community members. Please include a statement up 500 words, discussing your commitment to supporting students, staff and faculty in a diverse University setting.

Failure to upload these documents to the online application may result in disqualification.

About Sac State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State’s 31,000 students come not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1800 faculty and 1,500 staff are committed to meeting our mission: “ As California’s capital university, we transform lives by preparing students for leadership, service, and success. Sacramento State will be a recognized leader in education, innovation, and engagement. ” As the regional hub of higher education, Sac State is dedicated to student success , diversity, equity and inclusion , community engagement , philanthropy , and campus safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State ? page.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. One variation of background check required could be a LiveScan screening, which involves submitting fingerprints at a certified LiveScan Service Center.

COVID-19 Vaccine Certification Information:

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hr-empservices@csus.edu

Out of State Employment Policy

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Opportunity

California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/internal/your-hr/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/compliance/hr-compliance/mandatory-dhr-training.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .
The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union.

Eligibility Verification

Selected c andidate must furnish proof of eligibility to work in the U.S.. California State University, Sacramento is a sponsoring agency ( i.e . H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.
Closing Date/Time: Open until filled

Job Address

Sacramento, California 95819 United States View Map