University Scheduling Analyst (519616)

  • California Polytechnic State University
  • San Luis Obispo, California
  • Sep 28, 2022
Full Time Administrative Analysis and Research

Job Description


Job Summary

The University Scheduling Analyst, under the general direction of the Associate Registrar, performs specialized and complex technical work in university scheduling and space utilization. This position serves as the functional subject matter expert on systems that support academic and event scheduling at the University. The incumbent works closely with academic and administrative departments, providing software training as well as guidance on campus policies and procedures. The incumbent has a strong understanding of databases and is able to perform analysis to identify trends, make projections, and enable informed decision-making. Data stewardship (creating, maintaining, and auditing) in this position is a critical responsibility because it has a far-reaching impact on campus, from students registering for classes to optimizing the use of campus locations for instructional, academic support, and co-curricular activities. The incumbent prioritizes day-to-day responsibilities with long-term projects in a deadline driven environment.

Department Summary

Within the Strategic Enrollment Management Division, the Office of the Registrar serves the entire campus community and its alumni. It is the official custodian of the student academic record from the point of matriculation, progressing through the evaluation of transfer credit, registration, program and enrollment changes, verification of enrollment activity, degree verification and posting, processing of diplomas, graduation certification, and transcript production. The Office of the Registrar is also responsible for assisting the University with the development, implementation, and maintenance of curricular policies and procedures, production and maintenance of the university catalog, development and publication of articulation agreements, and administration of university-wide scheduling which is comprised of academic scheduling and master calendar (also known as event scheduling).

Key Qualifications

• Demonstrated ability to independently and efficiently perform detailed work with a high degree of accuracy in a high-volume, deadline-driven environment.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
• Ability to review, analyze, interpret, communicate, and apply policy and standards including Campus Administrative Policies (CAP), University academic policies, Academic Senate resolutions, and CSU Executive Orders.
• Demonstrated ability to use sound judgment when interpreting policy or recommending new policies.
• Demonstrated ability to independently initiate a program and carry it through to completion.

Education and Experience

Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.


Anticipated Hiring Range: $54,000 - $63,000 per year

Classification Range: $50,040 - $90,540 per year

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an equal opportunity employer.

Supplemental Information

CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at and questions may be sent to

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.
Closing Date/Time: Open until filled

Job Address

San Luis Obispo, California 93405 United States View Map