Executive Administrative Assistant I/II - Unclassified

  • SAN BERNARDINO COUNTY, CA
  • San Bernardino, California
  • Oct 12, 2022
Full Time Administration and Management
  • Salary: See Position Description USD

Job Description

The Job

Filing Deadline: Applications will be accepted until filled
Apply by 5:00 PM on Monday, October 17, 2022 to be considered for 1st Round Interviews

~ Competitive Annual Salary Range Depending on Qualifications: $45,365 - $70,678~
~Anticipated 3% across the board salary increases effective February 2023/24/25* ~
~ Excellent benefits and bi-annual step increases of 2.5% up to Step 14
~

~Select our Modified Benefits Package and Boost your base salary by 4% up to $73,506 ~

The County Administrative Office (CAO) is recruiting for an Executive Administrative Assistant* to perform a variety of highly responsible duties in support of department operations. Positions assigned to the CAO's office will work in a fast-paced, confidential environment, which requires multi-tasking, attention to detail, and excellent, executive-level customer service skills.

Responsibilities Include:

  • Compose written correspondence and maintain electronic and paper files.
  • Facilitate day-to-day office activities including sorting mail, answering phones, making copies, coordinating appointment needs, and maintaining staff calendars.
  • Support management with special projects, including gathering data, coordinating project logistics, and monitoring project timelines.
  • Maintain confidentiality of controversial, privileged and sensitive information to ensure customer confidence and operational integrity.
  • Create presentations and documents using desktop publishing software and digital graphics.
  • Welcome guests, customers, and officials by greeting them, in person or on the telephone; answering or directing inquiries while providing exemplary customer service.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.




Click the links below for additional details:
Exempt Employee Compensation Ordinance
Summary of Traditional Benefits
Summary of Modified Benefits Option
*Salary Increases are contingent upon assessed values for previous fiscal year.

Remain current with employment opportunities by signing up for "New Job Notifications" at our career website: www.sbcounty.gov/jobs .

CONDITIONS OF EMPLOYMENT

Background Check:
Applicants must pass a background investigation, which includes fingerprinting and physical exam, prior to appointment.
Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties.
Job Status: Incumbents serve at the pleasure of the appointing authority in an "at will" unclassified status and do not attain status as regular County employees .

Minimum Requirements

To be considered for this excellent opportunity, applicants must meet one of the following minimum experience options AND the typing requirement:

EXPERIENCE Executive Administrative Assistant I: Two (2) years of full-time equivalent administrative secretarial experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion .

Duties must include : collecting and analyzing information/data, drafting reports based upon data analysis, special project management/support, composing and routing confidential correspondence, maintaining confidential files, records, and calendars for executives; and providing attentive and responsive customer service to internal and external stakeholders. Executive Administrative Assistant II: Two and one-half (2-1/2) years of full-time equivalent administrative secretarial experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion .

Duties must include : collecting and analyzing information/data, drafting reports based upon data analysis, special project management/support, composing and routing confidential correspondence, maintaining confidential files, records, and calendars for executives; and providing attentive and responsive customer service to internal and external stakeholders.
TYPING SPEED Must possess a minimum corrected typing/keyboarding speed of 40 WPM.
IMPORTANT NOTE: General clerical experience (e.g., Office Assistant II, III, IV, Office Specialist) is not considered qualifying. Qualifying experience must be equivalent to the San Bernardino County Secretary II classification, and above, providing support to a specified executive-level professional or administrative position(s) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).

Desired Qualifications

The ideal candidate will have:
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
  • Excellent verbal and written communication skills
  • Excellent organizational skills and attention to detail
  • Proficiency with Microsoft Office Suite or related software, advanced level in Outlook
  • Ability to manage/support multiple executive level staff calendars
  • Ability to identify solutions to coordinate multiple stakeholders for meetings
  • Ability to screen calls/emails and determine potential issues that need proactive response


Selection Process

There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire. It is to your advantage to be explicit in your responses on the Application and Supplemental Questionnaire.

Application Procedure : Please complete and submit the online employment application and supplemental questionnaire. Be sure to clearly describe, in the work experience section of the application, your experience in meeting and exceeding the desired qualifications as stated above. Resumes will not be accepted in lieu of completing the application and/or the supplemental questionnaire.

Application Review: Applications received by Wednesday, October 17, 2022, will be included in the first review/processing of applications; subsequent reviews may be conducted as needed to meet business needs. Apply ASAP, as recruitment may close at anytime once a sufficient number of qualified applications are received.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application.

If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.

All communications regarding the remainder of the selection process will be via email . Please be sure the email provided on this application is always current; it is your responsibility to update your personal information. Update your Spam, Junk, Bulk and Firewall settings as needed to ensure that you receive all information pertaining to this recruitment.

EEO/ADA:
San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation:
If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans' Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans' Preference points. Click here for information and instructions to request Veteran's Preference points.

Please click HERE for important Applicant Information and the County Employment Process .
Closing Date/Time: Continuous

Job Address

San Bernardino, California United States View Map