Associate Director of Athletics (520749)

  • Stanislaus State
  • Turlock, California
  • Nov 30, 2022
Full Time Administration and Management

Job Description

    • Position Summary
    • Full-time position under the Management Personnel Plan (MPP) available on or after January 3, 2023 in Athletics.

      Under the general supervision of the Director of Athletics, the Associate Director will assist the Athletics Director in performing duties such as; direction and policy formulation for game/event management and operations. Incumbent is responsible for the full range of work activities including budget, facilities management, personnel management, policy development, and planning, implementing and evaluating high-quality game/events. The Associate Director will supervise multiple intercollegiate athletic sports including personnel and provide support to the Director of Athletics for external revenue generation.

    • Job Duties
    • Duties include but are not limited to:
      • Represent the University and Athletics program through active participation in athletics governing organizations and conferences.
      • As a member of the senior management team, develop program and institutional policies.
      • Participate fully in program analysis, strategic planning, formulation of goals and objectives, staffing decisions, facilities, operations, budget, and travel.
      • Make recommendations for short and long-term planning needs for the gender equity plan, including staffing, facilities, operations, budget, and travel.
      • Assist in the review and evaluation of department programs and the coordination of monthly coaches/staff meetings.
      • Prepare, review, revise, and distribute the department policies and procedures manual.
      • Oversee the Athletics communications team. Manage external units and functions including strategic communications, brand management, marketing, graphic design, video, ticketing and sales, and development.
      • Work closely with department leadership on special projects and promotions.
      • Supervise communication plans, oversee digital and social media, monitor engagement, and seek to effectively engage the community and various stakeholders in the stories and successes of the athletic department.
      • Represent the Athletic Department on various campus, CCAA, and NCAA committees.
        Manage the facility maintenance budget including any deferred maintenance costs, upgrades and equipment purchases to ensure athletic facilities are well kept and stay current.
      • Lead weekly operations meetings with athletic department representatives, public safety, campus dining and ASI (if necessary).
      • Attend events, games, programs, and functions when Athletic representation is appropriate.
      • Responsible for formulating, managing, and administering policies and game/event management and operations. Develop and implement game management policies, processes, and procedures for all home competitions to ensure compliance with conference and NCAA protocols.
      • Oversee all aspects of game operations including marketing and game day promotions, ticketing sales, concession activities, and event staffing.
      • Interview, hire, train, and supervise facility event staff and game management personnel for all athletic home games and special events.
      • Manage and oversee budgets, fundraising and general state of various athletic department programs (sports as assigned by Director of Athletics).
      • Provide administrative direction and leadership to evaluate the performance of each coach. Conduct annual reviews of multiple coaches.
      • Provide input to Athletics Director on confidential and sensitive HR matters in relation to staff performance.
      • Aid the Athletics Director in strategic planning and setting team and department goals.
      • Aid Athletics Director in ensuring accountability with department directives.
        Travel as necessary.
      • Assess and analyze athletic facility long term needs and enhancements.
      • Serve as main liaison with facilities staff on maintenance issued for all venues. Oversee facility maintenance requests and projects.
      • Provide oversight, direction, coordination and schedule of all athletic practices, camps, home events and special events with the 25live system.
      • Liaison with Student Recreation Center (SRC) director on scheduling and maintenance on all athletic events at SRC facilities.
      • Submit CCAA and NCAA postseason bids and serve as tournament director of select CCAA and NCAA post season events.
      • Coordinate with the Office of University Event Services for any 3rd party rentals of facilities.
      • Work closely with Athletics staff on special events such as Crab Feed, President’s Breakfast, Student Athletic Banquet and Welcome Back BBQ.
      • Responsible for leading a staff in ensuring that all logistics are covered for setting up pregame receptions.
      • Attend university planning meetings and serve on campus committees.
      • Participate, solicit, and engage in external revenue and fundraiser opportunities.
      • Manage the inventory and maintenance of all athletic department equipment.
      • Supervise the use of athletic department equipment rental by both campus groups and 3rd party.
      • Provide oversight of Athletic golf cart usage and maintenance.
      • Oversight of athletics laundry room use and scheduling.
      • Other duties as assigned.
    • Minimum Qualifications
    • Education : Bachelor’s Degree from a college or university.

      Experience : Three years of progressive, directly related experience.
    • Preferred Qualifications
      • Direct experience in athletics facility and game management operations as well as sport supervision.
      • Ability to maintain appropriate level of confidentiality.
      • Strong commitment to the student-athlete experience.
      • Prior experience at the NCAA Division II level or above.
      • Prior experience coaching or managing sports.
      • Prior experience using the 25 live space reservation system.
      • Strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles.
    • Knowledge, Skills, Abilities
      • Experience with space reservation and/or space management systems.
      • Knowledge of athletics equipment.
      • Ability to communicate clearly and effectively.
      • Demonstrated fluency in using a computer and office software packages.
      • Demonstrated ability and knowledge of sporting event set up and procedures.
      • Ability to manage and train others on game operations and procedures.
      • Strong interpersonal skills to develop and maintain relationships within the university and community.
      • Ability to work in a fast-paced environment that often requires multi-tasking.
      • Ability to provide autonomous leadership and sound decision-making in absence of the Athletics Director.
    • Special Conditions
    • CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at:
    • Physical Requirements
    • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
      • Ability to setup and take down tables, barriers, and event related pieces, standing and moving around for long periods of time during special and sporting events.
      • Working inside sitting at desk for periods of time and outside at sporting events during fall and spring.
    • Compensation & Benefits
    • Commensurate with qualifications and experience. (Anticipated salary range:$66,548 - $83,185/yr.). As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary

    • How to Apply
    • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
    • Application Deadline
    • OPEN UNTIL FILLED; SCREENING TO BEGIN ON OR AFTER DECEMBER 12, 2022. (Applications received after the screening date will be considered at the discretion of the university.)

    • Criminal Background Clearance Notice
    • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

    • Additional Information
    • Campus & Area
      California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.

      Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.

      Clery Act Disclosure

      Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.

      Equal Employment Opportunity

      The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.

      Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .

      CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.


Closing Date/Time: Open until filled

Job Address

Turlock, California 95382 United States View Map