Job Description and Duties
*** Please note, this post has been amended to reflect application submission cut-off dates.**Program 3 is accepting applications for a full-time, permanent Office Technician (Typing) position. The Office technician (OT) performs a variety of general and difficult office functions, exercises a high degree of initiative and independence in performing assigned duties. Primary duties include but not limited to, timekeeping, handling court transaction reports, phone, fax, and printer usage, typing correspondence and program reports, record keeping and filing systems and mail distribution. Candidates must have excellent organizational skills, communication skills with all levels of the organization and computer competencies such as word processing and Excel programs.
Applications will be accepted until position is filled. Multiple cut-off dates are set for application submission: March 5, 2023, April 5, 2023, May 5, 2023, June 5, 2023,
July 5, 2023, and August 5, 2023.
To view and/or obtain a copy of the duty statement, please click on the "Duty Statement" link on this webpage.
You will find additional information about the job in the
Duty Statement .
Working Conditions
- Report to work on time and follow procedures for reporting absences;
- Maintain a professional appearance;
- Appropriately maintain a cooperative, professional, and effective interactions with employees, patients, and the public; and,
- C omply with hospital policies and procedures.
The employee is required to work any shift and schedue in a variety of settings throughout the hospital and may be required to work overtime and float to other work locations as determined by the operational needs of the hospital. All employees are required to have an annual health review and repeat health reviews whenever necessary to ascertain that they are free from symptoms indicating the presence of infection and are able to safely perform their essential job functions.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.
- OFFICE TECHNICIAN (TYPING)
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Job Code #: JC-354287
Position #(s): 480-030-1139-703
Working Title: Office Technician Classification: OFFICE TECHNICIAN (TYPING)
$3,369.00 - $4,217.00 A
# of Positions: 2
Work Location: Napa County
Job Type: Permanent, Full Time
Department Information
Founded in 1875, Napa State Hospital is the only state hospital in Northern California for persons struggling with severe mental illness. Classified as a low to moderate security facility, the hospital has a bed capacity to treat up to 1,362 patients on an attractive campus with treatment units located on 138 acres. Staff is dedicated and committed to delivering high quality, cost-effective, professional services and specialized programs in an environment that promotes continuous improvements in treatment for individuals with mental disabilities.
Department Website: https://www.dsh.ca.gov
Special Requirements
- The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.
- The position(s) require(s) a Background Investigation be cleared prior to being hired.
- The position(s) require(s) Medical Clearance prior to being hired.
***Due to the Governor’s State of Emergency most staff are teleworking. While US mail applications are still accepted, applying electronically through your CalCareers account is strongly encouraged.***
Candidates who reside outside of the State of California may be admitted to the job interview. However, upon job offer candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded.
NOTE: Please do not submit the “Equal Employment Opportunity” questionnaire (page 10) with your completed State Application (STD 678). This page is for examination use only.
Appointment is subject to the provisions of the SROA process: SROA/SURPLUS/ REEMPLOYMENT candidates are encouraged to apply and must attach a copy of their status letter in order to be considered.
Interested applicants who wish to mail their application must submit: a completed Standard State Application (Form STD. 678) with an original signature, to the contact/address listed below. You must clearly indicate the basis of your eligibility (i.e., list, transfer, SROA/Surplus, reinstatement, etc.), classification title, position number, and job control number in the Examination/Job Title section.
Applicants must submit the required documents in order to be considered for this position.
Failure to complete the STD 678 in its entirety may result in disqualification, resume does not take the place of the STD 678.
Application Instructions
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: Until Filled
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of State Hospitals
Attn: Monica Walden
1215 O Street, MS 17
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of State Hospitals
Monica Walden
1215 O Street, MS 17
Sacramento , CA 95814
Application drop off locations may be non-operational during weekends and holidays.
08:30 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Other -
Candidates that believe they meet the Minimum Qualifications based on a pattern of education from classification description (specifications) must provide a copy of your unofficial transcripts along with your application (STD. 678) to be considered for this position.
Candidates that believe they meet the Minimum Qualifications based on experience, must state that in the bypass notes for this requirement.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefits
Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.dsh.ca.gov
Human Resources Contact:
Monica Walden
(916) 562-2622
Monica.Walden@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Human Rights
(916) 573-2727
dsh.eeo@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Proof of Vaccination Status Information
All Hospital Locations:
Effective October 1, 2021, in accordance with California Department of Public Health (CDPH) State Public Health Order of August 5, 2021, all workforce members in DSH state hospitals are required to be fully vaccinated with a COVID-19 vaccination regimen. Prior to your first day, you will be required to fill out a COVID-19 Vaccination Consent Form.
Effective March 1, 2022, in accordance with CDPH State Public Health Order of December 22, 2021, hospital workforce members currently eligible for booster doses must have received their booster dose.
- If you are fully vaccinated, you must provide evidence of vaccination prior to your start date.
- If you are not fully vaccinated, you have the option to receive a vaccine from one of the State Hospitals prior to your start date.
- If you are not fully vaccinated and choose to complete a request for an exemption, you must submit this exemption and receive approval prior to your start date.
- If you are not yet eligible for a booster, you must be in compliance no later than 15 days after the recommended timeframe for receiving the booster dose.
Please note that start dates will be dependent upon if and when proof of vaccination or exemption requirements are submitted timely and approved.
Sacramento and Hospital Locations:
Face Coverings
While working on-site, employees must follow current face covering guidance as issued by CDPH.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Closing Date/Time: Until Filled
